The Hope Edwardes Institute (Dorrington Village Hall)
Financial Statements
For The Year Ended 31 March 2025
Dorrington Village Hall Reference and Administrative Details
Charity Name The Hope Edwardes Institute Other names Dorrington Village Hall Charity Number 1108683 Principal Address Dorrington Village Hall The Maitlands Dorrington Shrewsbury SY5 7LD Trustees Ruth Michelle Lawrence Thomas Frederick Williams Angela Parkinson Edward Whitaker Marvin Custodian Trustee Condover Parish Council Accountant Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
Trustees' Report of Dorrington Village Hall on the Accounts for the Year Ended 31 March 2025
The trustees present their annual report and financial statements of the charity for the year ended 31 March 2025. The financial statements have been prepared in accordance with the Charities Act 2022 and the Charities SORP (FRS 102) October 2019.
Structure, Governance and Management
The Hope Edwardes Institute is registered with the Charity Commission and is regulated by the Scheme of the Commissioners dated 24 June 1982. In May 2008 the original Village Hall which was not suitable for disabled access was replaced by a new single storey Community Centre with a Doctors surgery included.
Trustee selection methods
The Parish Council of Condover is the Custodian Trustee. The trustees are appointed by the Committee of management. Members of the Committee of Management are elected annually at the Annual General meeting. They comprise representative members from the various groups and societies that use the Village Hall and elected members.
Objectives and Activities
The object of the charity is the provision and maintenance of a community facility for the use of the inhabitants of the Parish of Dorrington. Our objectives and activities are without distinction of political, religious, and other opinions. It is used for:
(a) Meetings, lectures and classes, and
(b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants of Dorrington.
Achievements and Performance in the year
Fundraising
The Hall hosted a successful Macmillan Coffee morning in Sep 24, profit of £671.18 was paid direct to the Macmillan Cancer Support.
Income
The Hall booking system initiated in Feb 24, which is linked into the website, has proved popular with users and received positive feedback on Google Business. Rental income has increased accordingly.
Activities
The Hall hosted the Shropshire Village Hall Conference. The Administrator received compliments on the standard and facilities of the Hall.
Environmental
A Smart Meter has been installed which will enable the Hall to feed its solar produced electricity to the grid, once the SEG paperwork is completed by EDF.
Technology
The Hall security system has been upgraded and now allows external alarm monitoring through an App.
Infrastructure
Roof repairs have been completed on tiles, verge and some replacement mortaring. Some contingency electrical heaters were purchased to back up the gas boiler that is prone to cutting out. Eight door finger guard protectors were fitted, and toilet door repairs were made. Three internal mounted key cases have been installed to enable secure access to user storerooms. A repaint of the bottom sections of the Hall were completed.
Human Resources
The new Administrator and Caretaker have been influential in matters of policy and law. The infrastructure is constantly being improved, and the Hall has saved massively on external contractors. Bookings and customer invoices are being efficiently processed and entered onto Xero.
Grants
The Dorrington Community Garden (DCG) is now a standalone organisation and all grant monies received on their behalf have been paid over to them.
Future Plans
The Hall is scoping the replacement of its gas boiler. It will also come with an App for tighter control of usage and savings therein. The expansion of electricity-based heating options will also be explored.
Financial Review and Reserves Policy
This year saw a surplus in funds of £8,456. A further £5k has been transferred to the designated fund account. This is additional funds to provide adequate reserves for the future capital expenditure on the Hall's aging heating system and upgrading some kitchen fixed assets.
Risk
The Hall does rely on rental income from the Beeches Medical Practice to fund the cost of our mortgage repayments. Should this income cease, the Hall would require a change of strategy to raise income and pay off any outstanding mortgage. The continued good will of the ex-Treasurer to complete our financial affairs is most appreciated. However, a requirement to pay for an accountant if nobody can be recruited remains an ongoing challenge.
Declaration Declaration
The trustees declare that they have approved the trustees’ report above. The Signed trustees on behalf of the charity’s trustees declare that they h) pproved the trustees’ report above. Signed on behalf of the charity's tagstees ) ~~ex:~~ Edward Marvin - Edward Marvin
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Independent Examiner's Report to the Management Committee of Dorrington Village Hall on the Accounts for the Year Ended 31 March 2025
Basis of independent examiner’s report
We report on the accounts of Dorrington Village Hall for the period ended 31 March 2025.
The Group's officers are responsible for the preparation of the accounts. The Group's officers consider that an audit is not required for this year and that an independent examination is needed.
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It is our responsibility to:
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examine the accounts
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to follow the general directions for the conduct of an independent examination
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to state whether particular matters have come to our attention.
Basis of independent examiner’s statement
Our examination was carried out in accordance with general directions for an independent examination. An examination includes a review of the accounting records kept by the committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
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which gives us reasonable cause to believe that in, any material respect, the requirements • to keep appropriate accounting records; and
- to prepare accounts which accord with the accounting records and comply with applicable financial reporting standards
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have not been met; or
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to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
Date: 19/09/2025
Dorrington Village Hall Income & Expenditure Accounts for the Year Ended 31 March 2025
| Income Grants Rental Income Doctors Surgery Regular Users Misc Rents Donations Utility recharges Fundraising Investment Income Bank Deposit Interest Total Income Expenditure Mortgage Interest Insurance Maintenance Subcontractors Accountancy Computer Costs Rates & Utilities General Expenses Telephone & internet Website Licences and Subscriptions Fundraising Dorrington Community Garden Bowling Club Depreciation Total Expenses Transfer Between Funds Net Incoming Resources Fund Balance Carried Forward at 31 March 2025 Net Incoming Resources Before Transfers Fund balance brought forward at 1 April 2024 |
Unrestricted Funds Designated Funds Restricted Funds Total Funds 2025 2025 2025 2025 £ £ £ £ 500 - 1,000 1,500 23,250 - - 23,250 8,363 - - 8,363 8,101 - - 8,101 811 - - 811 5,719 - 5,719 - - - - 755 - - 755 47,499 - 1,000 48,499 4,169 - - 4,169 2,255 - - 2,255 3,178 - - 3,178 10,560 - - 10,560 460 - - 460 513 - - 513 9,985 - - 9,985 1,387 - - 1,387 804 - - 804 382 - - 382 215 - - 215 - - - - - - 5,323 5,323 715 - - 715 97 - - 97 34,720 - 5,323 40,043 12,779 - (4,323) 8,456 (5,000) 5,000 - - 7,779 5,000 (4,323) 8,456 247,551 63,000 4,477 315,028 255,330 68,000 154 323,484 |
Total Funds 2024 £ 4,823 23,250 7,197 5,245 905 3,956 - 893 |
|---|---|---|
| 46,269 | ||
| 4,253 - 7,851 8,592 395 440 9,442 3,976 583 464 80 - - 655 129 |
||
| 36,860 | ||
| 9,409 - |
||
| 9,409 | ||
| 305,619 | ||
| 315,028 |
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
Dorrington Village Hall Balance Sheet as at 31 March 2025
| Note | 2025 | 2024 | ||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Non-Current Assets | ||||
| Freehold Property: Village Hall | 475,000 | 475,000 | ||
| Plant & Machinery | 290 | 386 | ||
| 475,290 | 475,386 | |||
| Current Assets | ||||
| Current Account | 18,692 | 14,506 | ||
| Liquidity Account | 18,129 | 67,374 | ||
| Fixed Term Deposit Account | 50,000 | - | ||
| Cash in Hand | 3 | 3 | ||
| 86,824 | 81,883 | |||
| Current Liabilities | ||||
| Deposits Held | (1,941) | (1,551) | ||
| Value Added Tax | (1,081) | (244) | ||
| (3,022) | (1,795) | |||
| Non-Current Liabilities | ||||
| Mortgage Account | (235,608) | (240,446) | ||
| (235,608) | (240,446) | |||
| Net Assets | 323,484 | 315,028 | ||
| Represented by Funds | ||||
| Unrestricted fund | 255,330 | 247,551 | ||
| Designated fund | 68,000 | 63,000 | ||
| Restricted funds | 154 | 4,477 | ||
| 323,484 | 315,028 |
The Trustees approve the accounts which comprise of the SOFA, the Balance Sheet and the related notes and acknowledge The Trustees approve the accounts which comprise of the SOFA, the Balance Sheet and the related notes and acknowledge their responsibility for the accounts, including the appropriateness of the applicable financial reporting framework, and for their responsibility for the accounts, including the appropriateness of the applicable financial reporting framework, and for
providing Community Accounting Services Ltd with all information and explanations necessary for their compilation. providing Community Accounting Services Ltd ae tii and explanations necessary for their compilation. \
Edward Marvin Edward Marvin Dk : an a Date l is Date ~~AN~~ hs,