**The Hope Edwardes Institute (Dorrington Village Hall)** ## **Financial Statements** **For The Year Ended 31 March 2021** ## **Dorrington Village Hall Reference and Administrative Details** |**Charity Name**|The Hope Edwardes Institute| |---|---| |**Other names**|Dorrington Village Hall| |**Charity Number**|1108683| |**Principal Address**|Dorrington Village Hall| ||The Maitlands| ||Dorrington| ||Shrewsbury| ||SY5 7LD| |**Trustee's**|Ruth Michelle Lawrence| ||Thomas Frederick Williams| ||Angela Parkinson| ||Edward Whitaker Marvin (Chairman)| |**Custodian Trustee**|Condover Parish Council| |**Accountant**|Community Accounting Services Ltd| ||7 Napoleon Drive| ||Shrewsbury| ||SY3 5PH| ## **Trustees' Report of Dorrington Village Hall on the Accounts for the Year Ended 31 March 2021** The trustees present their annual report and financial statements of the charity for the year ended 31 March 2021. The financial statements have been prepared in accordance with the Charities Act 2011 and the Charities SORP (FRS 102) together with Update Bulletin 1. ## **Structure, Governance and Management** The Hope Edwardes Institute was established in 1927 as a charitable organisation in support of the inhabitants of the Parish of Dorrington. It is run in accordance with the Scheme of the Commissioners dated 24 June 1982 and was registered with the Charity Commission on 22 March 2005. In May 2008 the original Village Hall which was not suitable for disabled access was replaced by a new single storey Community Centre with a Doctors surgery included. ## **Trustee selection methods** The trustees are appointed by the Committee of Management. The Committee of Management is responsible for the day to day running of the charity but the overall management rests with Condover Parish Council as Custodian Trustees. Members of the Committee of Management are elected annually at the Annual General meeting. They are made up of two elements. An elected group of six members including a Chairman, Secretary and Treasurer and a group of seven representative members from the various groups and societies that use the Village Hall including Condover Parish Council, Parochial Church Council, Bowling Club, Football Club, Women’s Institute, Dorrington School and nursery and Young Farmers Club. ## **Objectives and Activities** The object of the charity is the provision and maintenance of a community facility for the use of the inhabitants of the Parish of Dorrington without distinction of political, religious or other opinions including use for: (a) Meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants of Dorrington. ## **Achievements and Performance in the year** The Covid-19 Pandemic meant the year began with the Hall closed in a National Lockdown to curb the spread of the virus. During this first lockdown period the Hall was actively involved in supporting vulnerable residents and those in need. A collection point was set up at the hall for the provision of emergency supplies and the Hall’s administrator helped coordinate the delivery of prescriptions and medicines. Leaflets were produced and hand delivered by volunteers to inform local residents of the help and support available. A successful application was made to Shropshire Council for a Covid-19 Small grant of £500 to help cover the cost of this provision. At the end of July 2020 measures were put in place to enable the hall to reopen safely and be Covid19 Compliant. A Covid-19 Risk assessment was written, Users were updated on the Special Conditions for Hire of the Hall, the Hall was thoroughly cleaned, and new cleaning arrangements put in place. A one-way system was set up to minimise contact, Posters, Signage and Hand Sanitisers were installed and all necessary safety checks made. The Trustees wish to thank both our caretaker and administrator who have proved as reliable as ever and have helped not only to maintain the cleanliness and upkeep of the Hall but also the COVID secure status of the premises. We successfully reopened in August to a number of our regular users and were pleased to welcome some new ones. Unfortunately, a second lockdown in November forced the Hall to close again. It reopened for a short period in December when lockdown measures were released but had to close for a third lockdown in January 2021 for the remainder of the financial year. Throughout the year the Committee of management has continued to have regular meetings using zoom It also used zoom to hold its AGM in October 2020. New Acoustic boards have been donated and fitted into the meeting room which has greatly improved its acoustics. In April 2020 a Community Grant of £500 was received from Condover Parish Council to help fund the cost of improving and developing a Community Garden area next to the bowling green. The purpose of the garden is to provide an area where the Village Nursery and Primary school children and local residents, both young and old, can come together and enjoy themselves gardening. A plan has been designed for the garden and in March 2020 the Nursery and Primary school children with the help of local residents planted 105 donated bare root trees in the garden to create a small copse and new boundary hedge. Local residents have been invited to take part in Covid-19 secure gardening days during the year. In April 2021 raised beds and a water butt have been purchased with the balance of the grant monies and these will be used to grow vegetables and flowers in the garden. ## **Financial Review** With the closure of the hall for much of the year and restrictions on use when the Hall has been allowed to open, the income from the hire of the hall to our regular users and one-off hires has been just over £1.7K compared to 11.7K in the previous year. It has not been possible to have any fundraising events and no donations have been received. Fortunately, the Rental income and Utility recharges income from the Doctor’s surgery have not been affected by the Pandemic and are in line with the previous year. We have also been eligible for Government Covid-19 Support Grants from Shropshire Council totalling £19.4K. This has compensated for the income lost through the mandated closure of the Hall. The fundraising costs shown in the accounts relate to payments made in April 2020 in respect of events held in the previous year. New 3-year fixed term contracts for the supply of Gas and Electricity to the Hall have been set up. Based on historic usage data these will save money in the future. In the current climate of uncertainty, it was decided at the start of the year to only undertake necessary checks, assessments, essential servicing, and maintenance work. Fortunately, the Hall’s old boiler has not required any repairs. However extra cleaning costs have been incurred for Covid-19 compliance. As a result of prudent housekeeping and the Government support grants the Hall’s reserves are in good shape. £20K has been set aside for future improvements and any major maintenance work in to the sinking fund leaving net unrestricted incoming resources for the year of £8.7K. Rwffii•• Polky 11 is th¥ objoctive ot the Iruslg8s lo maintw'n income al a l•v&l which ensures basic runnino ¢0819 arg met and it aims to set aside £5K par annum to a Sinking fund tts cover the co81 ol any luturg Improvements an(Vor major mwnlenanco work. This year r( was declded to transtor 10 th9 SI￿{1n9 lutwj and al 31 March 2021 Ihg b￿anCe 01 thi$ fund was £58K. During the year a r8stricted grant of £500 was r8¢6ived from Condover Parish Council to help fund the CO$1 ol improving and developiw a Communlty Gard&n area noxl to the bowllro green. Al 31 March 2021 £3W ol this Grant had not b8en spent. Fuiur• Plan• 11 Is hoped that six)n CovkY-19 reslrtctlons wil be r91eased lulty (* al1&88t enough lo allow tho u$0 of the Hall to rgtum lo somgthing approaching the past pattern. Th¥ Committ99 ol Managemert 18 #•rltsu81y con8ld&rfng In8tallSng pan•ls 48 an all•rnal￿fj enerffi option lor the Hdl arKI V+ill b8 s88￿.nU advkè and up to dat8 CO8tings in tho lorth¢oming months. It is also k)oklng to replace the Hall'8 bollor vknkh Is now mor8 than 10 years old and plans to rgplac& thg t41nds in th8 Hall ar￿ to purcha80 a now PA sy3lgm. Tho old PA sy&tem was sadty stO￿n in January 2021 whon the Hall wa8 lemw)raflly openod to allow an w￿[neer to eAry Out PAT lesllng. D￿11rn110n Th8 trustOO8 declaro that th&y gpprove(l the tru8Eeg8' report abov•. Slgned on hhall of tho chari Edward M•Thln Ch•lr Dat• ## **Independent Examiner's Report to the Management Committee of Dorrington Village Hall on the Accounts for the Year Ended 31 March 2021** ## **Basis of independent examiner’s report** We report on the accounts of Dorrington Village Hall for the period ended 31 March 2021. The Group's officers are responsible for the preparation of the accounts. The Group's officers consider that an audit is not required for this year and that an independent examination is needed. It is our responsibility to: - examine the accounts - to follow the general directions for the conduct of an independent examination - to state whether particular matters have come to our attention. ## **Basis of independent examiner’s statement** Our examination was carried out in accordance with general directions for an independent examination. An examination includes a review of the accounting records kept by the committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts. ## **Independent examiner's statement** In connection with our examination, no matter has come to our attention: 1. which gives us reasonable cause to believe that in, any material respect, the requirements • to keep appropriate accounting records; and - to prepare accounts which accord with the accounting records and comply with applicable financial reporting standards have not been met; or 2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH** > **Date:** 07/10/2021 ## **Dorrington Village Hall Income & Expenditure Accounts for the Year Ended 31 March 2021** |**Income**
**Grants**
**Rental Income**
Doctors Surgery
Regular Users
Misc Rents
**Donations**
**Utility recharges**
**Fundraising**
**Investment Income**
Bank Deposit Interest
**Total Income**
**Expenditure**
Mortgage Interest
Insurance
Maintenance
Subcontractors
Accountancy
Rates & Utilities
General Expenses
Telephone & internet
Website
Licences and Subscriptions
Fundraising
Recreation Association
**Total Expenses**
**Transfer Between Funds**
**Net Incoming Resources**
**Fund Balance Carried Forward at 31**
**March 2021**
**Net Incoming Resources Before**
**Transfers**
Fund balance brought forward at 1 April
2020|**Unrestricted**
**Funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2021**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**£**
**19,431**
**-**
**1,000**
**20,431**
**23,250**
**-**
**-**
**23,250**
**1,725**
**-**
**-**
**1,725**
**39**
**-**
**-**
**39**
**-**
**-**
**-**
**-**
**2,814**
**-**
**2,814**
**-**
**-**
**-**
**-**
**16**
**-**
**-**
**16**
**47,275**
**-**
**1,000**
**48,275**
**4,496**
**-**
**-**
**4,496**
**2,025**
**-**
**-**
**2,025**
**2,004**
**-**
**2,004**
**3,683**
**-**
**465**
**4,148**
**250**
**-**
**-**
**250**
**4,449**
**-**
**-**
**4,449**
**315**
**-**
**144**
**459**
**670**
**-**
**-**
**670**
**290**
**-**
**-**
**290**
**105**
**-**
**-**
**105**
**4**
**-**
**319**
**323**
**510**
**-**
**-**
**510**
**18,801**
**-**
**928**
**19,729**
**28,474**
**-**
**72**
**28,546**
**(19,758)**
**20,000**
**(242)**
**-**
**8,716**
**20,000**
**(170)**
**28,546**
**218,399**
**38,000**
**560**
**256,959**
**227,115**
**58,000**
**390**
**285,505**|_Total_
_Funds_
_2020_
_£_
_1,500_
_23,250_
_9,452_
_2,273_
_41_
_2,759_
_2,009_
_75_| |---|---|---| |||_41,359_| |||_4,574_
_3,786_
_11,127_
_9,380_
_250_
_6,817_
_596_
_795_
_240_
_157_
_1,555_
_108_| |||_39,385_| |||_1,974_
_-_| |||_1,974_| |||_254,985_| |||_256,959_| The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities. ** ￿ 31 IAw¢h 2021 Freohdd Prwty.. VHlap H￿1 4761¥JO 475,tk Curr•ni A•••i• Curwnl Account quhJty Attount Cash kn hond 101 38,167 315 .139 41,990 Curw•ffl LIWJIII•• DOp)￿ts H•ld V￿u0 Added T (33 13391 719 (l,L￿) NoTrCiiiY•ni U•bI￿lI• 1254482) P58,9731 Unr••￿¢1•d fund D￿Qntht•d lund R••tri¢*d fvn¢• 2>7,116 218B99 Th• Tw•tw8 WO￿ th• c•mkyl•• ol SOFA, th• Sh••t and th• rdat•d ty￿11 1•gp)n•lbllty lor the ts. Includlnp th• w¢oprliMnoss of Ihg a￿￿8t4•fIn0￿￿ rwlng lrwn•￿)th, anttlty p￿dIng Cgmmunrty A S8rvk•i Ltd all Inlomw*n aThJ ?XFlonatknB n8C05Mry 1orthlt￿MkSl￿kn. ertw•r¢ M•r¥ln Cmlr DA1•