## **Scartho Village Community Association** ## **Trustees’ Annual Report & Financial Statements for the year ending 31 March 2022** ||Page| |---|---| |Administrative Information|1| |Trustees’ Annual Report|2-3| |Statement of Financial Activities|4| |Balance Sheet|5| |Notes to the Accounts|6-9| |Independent Examiner’s Report|10| ## **Administrative Information** ## **Charity registration number** 1108639 ## **Trustees/Committee** Chair Treasurer **Centre Manager, Secretary & Bookings Officer** (currently & for whole period unless shown otherwise) Dave (Derek) Humphreys Mike Pounder Doreen Dale Mary Humphreys Jessica Humphreys[(from 11/08/2021)] Jenny Clark[(until 11/08/2021)] Rachel Humphreys **Principal office address** ## **Telephone** **Email** **Website** Scartho Village Community Centre 26 Waltham Road, Scartho, Grimsby, NE Lincolnshire DN33 2LX 01472-751307 & 01427-751275 scarthovillagecc@uku.co.uk https://scarthovillagecc.wixsite.com/svcc ## **Banker** Barclays Bank plc Victoria Street, Grimsby North East Lincolnshire DN33 2EP ## **Independent Examiner** Acara Accountancy Hadley Ridge, North End, Goxhill North Lincolnshire DN19 7JX Page 1 ## **Scartho Village Community Association** ## **Trustees’ Annual Report** The Management Committee submits its Trustees’ Annual Report and financial statements covering the year ending 31 March 2022. Scartho Village Community Association (SVCA) is an unincorporated charity, originally constituted as Scartho Village Community Centre on 2 February 2005 and renamed under an amended governing document that was adopted on 30 August 2007. Also known previously as the Lighthouse Project and SVCC, it was registered with the Charity Commission (number 1108639) on 18 March 2005. ## **Objects** The main objects of the charity are to: - Establish, maintain and manage a community centre to benefit the inhabitants of the neighbourhood defined by the Scartho Ward boundary. - Provide facilities, in the interests of social welfare, for recreation and leisure time occupation with the aim of improving the conditions of life for those inhabitants. - Bring together local inhabitants, local authorities, voluntary and other organisations to achieve the above ends. ## **Review of activities during the year** The committee has worked together in a common effort to provide a well-run centre with customer satisfaction and safety being paramount. Enquiries from the community to hire the space are still frequent; mornings, evenings and weekends are fully booked. The centre is open between the hours of 9am and 9pm, seven days a week. We hire the rooms and main hall to a wide variety of activities which cater for all generations. ## **Volunteer contribution** The SVCA and community centre are run on a voluntary basis with only out-of-pocket expenses paid to committee members and helpers. Some people work many hours, over and above what might be expected, to provide the facility for the community. Special thanks are given to all who help. We have a Centre Manager who deals with the majority of the running of the day-to-day business on a 19 hours per week contract. The community centre always welcomes offers of further volunteer help and, to that end, is registered with the Volunteer Bureau in Grimsby and with Community Matters. ## **General highs, lows and aspirations** During the 2021/22 period we have had 2 new classes join, a Creative Writing group and Pilates, who use one of the rooms 4 times a week. This period we have made a donation of £500 to Lincolnshire Air Ambulance, within whose area of operation Scartho is situated, plus a donation to the national Childline charity. Unfortunately the community centre’s Bingo Club for local senior citizens has not returned after Covid due to having no-one to run it and the room being small and without ventilation. Page 2 ## **Scartho Village Community Association** We have been liaising throughout the year with North East Lincolnshire Council (NELC) about an extension to our lease which expired in November 2021. At the September 2022 meeting of the NELC Cabinet approval was given for a 25 years lease renewal at a nominal annual rent of £1 and we expect the formal paperwork to be completed in the near future. ## **Reserves policy** Unrestricted reserves (excluding tangible fixed assets) were over £52K at 31 March 2022. Using the average annual expenditure in these accounts, that reserve is sufficient to cover in excess of 30 months’ running costs. The Committee considers 12 months’ reserves an adequate base for achieving the charity's objectives, so these reserves provide funds for anticipated repairs and renewals under the new lease plus a cushion against anything entirely unexpected. The Committee will continue to monitor reserve levels to ensure that future funding streams are sufficient. ## **Management Committee and responsibilities** The Management Committee administers the charity. The charity's officers and committee members are elected at its Annual General Meeting to serve until the next AGM. Additional members to fill casual vacancies or otherwise may be co-opted by the committee during the year. The names of the current committee, and all those who have served as members during the year being reported, are shown on page 1. The Committee recognizes its responsibility for keeping proper accounting records and preparing financial statements each year. The appended financial statements have been prepared on an accruals basis and have been independently examined with the examiner’s report included as part of these financial statements. During 2020/21 the constraints imposed by coronavirus social distancing meant that only one face-to-face meeting of the Committee took place, in June 2020. Similarly an AGM was put on hold with trustees remaining in office during the interim period. Approval of essential matters was dealt with by one-to-one meetings or telephone conversations as convenient and allowed by statutory restrictions at any time. Approved by the management committee on 22 / 09 / 2022 and signed on its behalf by: ## D Humphreys Dave Humphreys (Chair) Page 3 Scartho Village Community Association statenieiit of FiiiaiKial Artivities for tlie year eiKliii(J 31 Marcli 2022 Unrethgj Re￿￿ funds fuThJs 2022 Total funds 2021 T¢Jtal fvnds Nrte Income from: 10.667 708 11.37S 24.388 Charitst4e acti¥￿eS 16.061 16.061 17 17 Total inconie 26,745 27,453 29,016 Expenditure on: RatsiNJ fvnds Charitst4e att￿￿es 21.341 22.049 18.415 659 533 Total expendlture 22.C 22.708 18.948 Net incomtl(expènditure) 4,745 4.745 10.068 othw rrfthjnised gair61(b)sses) Net movement in funds 4,745 4,745 10.068 Reconciliatlon of funds: Tc*al fiJThts twwht f(¥ward 47.402 47,402 37.334 Total fund5 (arried forward 52.147 52.147 47.402 Charity wstratN)n n￿nb￿ li P&Je 4 Scartho Village Community As%Kiation Balaiice sI￿t at 31 Marcl) 2022 2022 2021 Fixed assets: Taroible assets Cath ￿ bank bala￿¢$ 52,123 977 1,134 53.100 47,822 Current liabilities Cteditorn due Milw"n one yeai {953) 1420) Net current assets or (lfjabi16t*s) S2,147 47,402 Total assets Itss current liabilities 52.147 47.402 Pm¥ispxts for lfjablitJes Totsl net assets or Iliabiliti"es) 52.147 47.402 Funds ol the charity: io 52,147 47,402 Re#JKted fuThls 52,147 47,402 Thes¢ finJnciJl approv•J ￿ the Board ￿ 22 SePt￿ber 2022 aThJ sha￿j on ts beha￿ by: Dave FlumpWs Trustee (Charl Mlke PO￿￿1 Trustee (TreagJw> char￿ re9istsation ThJmber 1108639 The ￿te$ on wes 6 to 9 forrn part cl these finarKial statement P*J• 5 Scartho Village Community Association Notes to tlie fiiiaiiclal stateiiieiits for tlie year eiidlimj 31 Marcli 2022 l Accounttno policles Basis of preparation of financial statements These finarKial 5tstements have toen prepared ur*Jer the historical co￿$ £￿Vent￿)n aThJ are •1 CC￿dance ￿th'ACc￿n￿l￿j liw￿r￿j by th￿r￿e$. StsteM￿t of kecomrn￿ded Prartice appkab to thorities prepariw thur accounts in accorda￿e with the h'norKial Rep)rtry Standard Op￿icable in the VK & RepublK of ￿￿and (FRS 1021, effecthfe l january 2019. IDck)ming resources l irKC￿lr￿ resources are i[K￿ded in the vthen the chaiity is kgaly ent*led to the wxome aTrJ the amount (an be quantrf*d ieawnable accuracy. FurtliThJ gTan& ncludino fuThYiThJ grnnts fot the purchJ5e of fixed assets are recognwl in the fvl in the SOFA in the year in which are r￿¢vable. No a￿K)Unts are irKlvded in the finarKial staternents for services donated by volunteer5. Grfls in knnd donatsd fot vse by the chatity a￿ recc•Jnised as irK¢)me when rtte￿ab￿. CN)nated facilrties ale WKluded at ts vak* to the charity to ￿ exW that fv5 can be quanbfied. OutQtsing rtSOUrtes AJI expenditure is accounted for ￿ an bjsis and has Ixen djssthgj uThJer headiws thjt aggregate all costs related to eath tategory. Whefe costs canTr)t be dreth att¥ibuted tD a particular Fixed assets ènd deprttiatio ed assets consfytytsThJ fttturts ￿ fittiws to the knmuNty Centre bJifdiw are wriiten off n the year that the c(6t 15 irKurred. Other ft(ed assets over £ISO are IrKI￿ at C05t dewech)tion is pro¥￿ed to yead the C*)St of each asset a 3 year expertal u%ful hfe. Fund accountin9 Untestrirted funds: The Unre￿Kted genernl fiJTrJ repre$￿ts the net wKorne received. is applied in f￿thera￿e (4 the obJ￿ts of the charty. ￿ unrethrted deggnated funds comkTh amwnts that have been set agde by the trustees for pa￿Ular pu￿>5¢5. The aun and use of exh deggnat•J fund ￿ set in these rvjtes to the financial *t•Jnent% Restrirted funds RestsKted fuTrJs ore Used li xcordante with *ettfic restrrtpjns irnrwd by the wtividets. ExP￿dI￿￿ *thich meets these crittiiè (haroed to the fuThJ, togeth¥ wth a fair al¢xabon of managernent and SUPFtyNt cost& The aTh of eath re4JKted frjnd rs set these ￿te5 to lthe knncial 2 Grants, donatb)ns & fundraising 1311 h"9uMs £) Rdail, H¢)Spital￿ & Le1￿￿e fyant FuTrJ C￿na￿Ar￿$ Job A*￿ttr)n sc￿ Sundry dona￿$[ Vnrestrided Restricted 2022 2021 10.667 10,667 708 19.431 4,957 P49* 6 Scartho Village Community A$￿￿latIOn Notes to tl)e fii)aiKlal stateiiients for tlie year eiMlliKJ 31 March 2022 Z Inconie from charftsble artl¥ltles (all figur*s £1 Dance in Pathtrs Unrestrfrted Restfftted 2022 20ZI 2￿42 2.440 2.360 1.201 1.181 827 595 566 2,B42 2,440 2,360 1.201 1.181 827 595 566 935 652 1.102 145 k E£sxirrfJ A&M Oance Dance V Donce Mix Keep 471 261 174 323 174 Tai Chi GKR Karnte Zurnba '￿teS 522 580 479 422 522 479 422 408 399 226 48 24 24 12 232 129 Life CoxhiThJ Dance Exams Giim5by Writers NIAG Fund Albtments Mtrjel 8tsat a Stats)n hire Other W4YI)ises h.re 399 226 48 24 24 12 232 129 87 120 24 16,061 16,061 J other Income (all liguyos Él Membwthip fees Bank interest SuThJry receipts Unrestrirted Restn"cted 2022 zozi 13 13 14 17 17 20 Pdy7 Scartho Village Community Association Notes to the fiiianclal stateiiients for tl)e year elid11￿ 31 March 2022 4 Expendrture on charftable athvltles (all fwurns £) Wages ElectrK*y a Gas In>Jrnnce 2OZ2 zozi 10,199 3.673 939 671 820 1,4n 732 lo,￿7 3.673 939 671 820 1,473 732 298 338 165 10,762 1,712 934 821 814 1,861 345 250 219 165 93 86 AL4rm System INELC} C￿nry co¥hd measureg 2021) Burfdirrfj repairs & maintenarfe Srte gardern"nglmèintenance Water Payml wr¢#Jt MUSK & tslwsion IKerKes Posta9e, ststi)nsYY & aLfvtrtnN equirffient maintenarKe & Tel￿al Non4omestic t7tes re extiNJuL8hers & PAT ChoriPable donation5 Sundry expenses 338 165 194 S37 391 247 635 537 391 247 635 353 s other costs. oo¥ernance (all fwurns £) Rep￿t"n9, accounts & tharity Thjepertht examin)t* 2OZ2 zozi 659 659 533 659 659 533 6 Tangible fixed a55ets (all ttyu**s E) Fittings & eknr•cal Equipment Equipment Totals C05t 8lf at 31 M)Kh 2021 Addts "SF￿1& Clf at 31 March 2022 Depreciation Slf at 31 March 2021 tharoe for the year $F￿ls Clf at 31 March 2022 Tlet book value Clf at 31 March 2022 8lf at 31 March 2021 The I￿ed assets are used both for drect charitsble ￿11￿5 ar￿ Wb the mwjement admffiistsatbjn of the charty. 5,067 2,535 7,￿2 5,067 2,535 7,602 Scartho Village Community Association Note5 to t1￿ fiiiaiKial stateiijeiits for tlie year eiidiiw 31 March 2022 7 Debtor5 (all fi9uv•s £ Trade debtors Other debtors pr+¥ay￿*nts 2022 58 2021 251 919 977 8 Creditors (all £) Trade credit￿5 Accrua15 2022 2021 953 953 420 420 9 Fwnds (all figures £) blf at 31 21 Mo¥*m•Tht in rnsourrns clf at In¢•min9 (￿tgoIng Yrnnsf•vs JI Mar 22 None (708) {22,000) Unrestrlcted funds 47.402 26.745 52,147 10 Anafysis of net assets between funds {all figures £) Tar¥Jtble fixed assets Net )knrrfJs Officer Rachel M Humphreys, WN) is related to the chaTity's tru#ees of the ￿me rnJme. This commrtment Was apwoved by the tsustee5lcfKnmrttee as a trxdy. fvom this, rKJ remuneratpJn wo5 directly or pa*J or payable durw the year. tyJt of the fuThJs of the thanty. to any p•g)n kTh)*n lo be connKtvJ with Ihem. Reknbjrstsment cl expetw to Iwu#ees duriThJ 2021122 was zero (2020121 zem). P•pE 9 ## **Charity Independent Examiner’s Report** ## **Report to the trustees of** ## **Scartho Village Community Association (charity no.1108639) on accounts for year ended 31 March 2022 set out on pages 1-9.** I report to the trustees on my examination of the accounts of the above charity (‘the Trust’) for the year ended 31 March 2021. This work was undertaken in accordance with the engagement letter dated 8 November 2006. ## **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and, in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** Whilst the trustees held an Annual General Meeting, minuted committee meetings had not returned to the pre-covid regularity with conversations replacing some committee meetings. Where meeting minutes were unavailable, I have completed my examination through assurances from the Treasurer speaking on behalf of the committee. Given that the charity’s landlord (North East Lincolnshire Council) was in active discussions about a renewal of the premises lease, the charity continued to operate and fulfil its charitable objects despite the expiry of its initial lease in November 2021. That included payment of non-domestic rates demanded by the Council. At the time of this examination a new 25 years lease had been approved by the NELC Cabinet but neither signed nor exchanged. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that, in any material respect: - accounting records were not kept in accordance with section 130 of the Act, or - the accounts do not accord with the accounting records. I have no concerns and I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## John Guggiari John Guggiari FCCA September 2022 Acara Accountancy, Hadley Ridge, North End, Goxhill, North Lincolnshire DN19 7JX **A** f f o r d a b l e **C** h ar i t y **A** c c o un t i n g , **R** e a l is t i c **A** d v i c e Page 10