## **The Hythe Community Primary School** ## **Thorpe Road, Staines, TW18 3HD** Headteacher: Mrs Amy Peart | 01784 452972 | info@hythe.surrey.sch.uk ## **School Fund Annual Report 2024-25** Copies to Trustees:- Mrs Amy Peart ## **Regarding School Fund Income 2024-25** All income and expenditure has been recorded against relevant headings, a breakdown of which is held electronically in School Cash Office (Tucasi). We’re pleased to say that trips took place during the year and Year 4 & Year 6 went on residential trips. The PTA held a number of successful in school fundraising events including a very popular fireworks display. The PTA used their fundraising to subsidise the cost of school trips for all year groups. The PTA also funded leavers’ books for Year 6 pupils. We were also grateful to receive charitable donations from Egham United Charities and Schroeders Charity to help disadvantaged children attend residential trips. We continue to be a cashless school, with all payments now made online. We would like to take this opportunity to thank the PTA and parents who have made donations to the school fund, their support is invaluable. Looking to the future we will continue to work with the PTA and the parents to raise valuable funds for the school for the benefit of our pupils. The accounts were successfully audited by Tony Moore of Moore Accounting. Claudine Ayles Finance Manager 6[th] January 2026 eee eeeisa ens eel ||||||STATEMENT OF ACCOUNTS|STATEMENT OF ACCOUNTS||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||THE HYTHE COMMUNITY PRIMARYSCHOOL UNOFFICIAL FUND ACCOUNT||||||||||||| |||||For the|period 1st September 2024 to|31st August 2025||||||||||| |||INCOME & EXPENDITURE|||CurrentYearending 31stAugust,2025||||Previous|Year ending|31st|August|2024|||| ||||||£|£|Notes|£||£||Notes||||| |||Income - Fundraising Events:||||||||||||||| |||PTA funds collected on Scopay||||||||||||||| |||PTA Book donations|||267|||||||||||| |||PTA Christmas Raffle|||920||¢||251|||||||| |||PTA Donations welcome|||56||||140|||||||| |||PTA Autumn School Disco|||875||||651|||||||| |||PTA Winter disco|||1,064||||:|||||||| |||PTA Break the Rules Day|||576||||666|||||||| |||PTA 2nd hand uniform donations|||30||||+|||||||| |”||PTA Easter Prize draw|||168||||578|||||||| |||PTA Legoland tickets|||3,800||||=|||||||| |||PTA Bingo|||224||||:|||||||| |||PTA Colour run|||825||||*|||||||| |||PTA Hythe Fest|||290||||1,047|||||||| |||PTA Logo Competition|||-||||30|||||||| |||PTA Summer Fair|||:||||1,017|||||||| |||||||9,095||||4,380||||||| |||Income - School Trips:||||||||||||||| ||||.|||||||||||||| |||PTA contribution for school trips|||5,435||||3,918|||||||| |||Reception Trips 23/24 - parental contributions|||a||||176|||||||:| |||Year 1 Trips 23/24 - parental contributions|||:||||841|||||||| |||Year 2 Trips 23/24 - parental contributions|||-||||1,013|||||||| |||Year 3 Trips 23/24 - parental contributions|||-||||740|||||||| |||Year 4 Trips 23/24 - parental contributions|||.|||*|788|F||||||| |||Year 5 Trips 23/24 - parental contributions|||-||||1,137|||||||| |||Year 6 Trips 23/24 - parental contributions|||-||||459||||A
,|||| |||Harbour Owl Babies visit - parental contributions|||-||||30|||||||| |||Donations from parents for other pupils’ trips|||283||||231|||||||| |||Y4 Summer 2024 Residential Trip||||||||||||||| |:||Year 4summer 2024 Residential Trip Parental Contributions|||RS|os|||5,526||||||*|| |||Year 4 summer Residential Schroders charity donation|||-||||798|||||||| |||Year 4 summer 2024 Residential PP school|||:||||218|||||||| |||Y6 Summer 2024 Residential Trip||||||||||||||| |||Year 6 summer 2024 Residential Trip Parental Contributions|||:|||10,053||||||||| |||Year 6 summer 2024 Residential Egham United Charities donation|||:||||498|||||||| |||Year 6 summer 2024 Residential Schroders|charity donation||:||||2,221|||||||| |||Y6 October 2024 Residential Trip||||||||||||||| |||Egham United Charity Donation for 24/25 residential|||:||||681|||||||| |||Y6 Oct 24 Residential Trip parental contributions|||2,191|||10,418||||||||| |||Schroders Donation balance for residential|trips and kit for pupils||:||||300|||||||| |||Egham United Charites donation balance|||:||||662|||||||| |||Reception Trips 24/25 - parental contributions|||456||||-|||||||| |||Year 1 Trips 24/25 - parental contributions|||703||||.|||||||| |||Year 2 Trips 24/25 - parental contributions|||344||||:|||||||| |||Year 3 Trips 24/25 - parental contributions|||394||||-|||||||| |||Year 4 Trips 24/25 - parental contributions|||863||||*|||||||| |||Year 5 Trips 24/25 - parental contributions|||1,192||||.|||||||| |||Year 6 Trips 24/25 - parental contributions|||669||||*||.|é||||| |||Donation from Wetlands Centre for coach (Y2)|||800||||-|||||||| |||Y4Summer2025Residential
Trip||||||||||||||| |||Year 4summer 2025Residential
TripParentalContributions|||3,479||||:|||||||| |||Year 4summer Residential Schroderscharitydonation|||3,347||||>|||||||| |||Y6October 2025 Residential Trip||||||||||||||| |||Y6Oct25 Residential Trip parental contributions|||10,139||||:|||||||| |||Y6Oct25 EUC donation|||763||||*|||||||| |||Y6Oct25 Residential donation|||WwW||||:|||||||| |||||||31,170||||40,705||||||| |||Other Income:||||||||||||||| |||Parental Contributions for swimming|||9,898||||8,162|||||||| |||23/24 PTA additional donation for swimming|||:||||952|||.||||| |||23/24 Other Donations/ Collections||||||||||||||| |||Donation from photographer (Xmas photos|of families)||.||||85|||||||| |||Children in Need Spotty Day Collection|||:||||7|||||||| ||_|Parental contribution to buy Christmas Carrolls||books|-||||524|||||.||| |||Egham United Charities - donation for car seat for family|||:||||260|||||||| |||Jupiter donation for paint for fences/outdoor classroom|||:||||547|||||||| |||Neighbourly donation for books|||.||||1,000|||||||| |||Wear it Green Day (Mental Health charity collection)|||:||||124|||||||| |||24/25 Other Donations/Collections||||||||||||||| |||Commission from photographer|||168||||*|||||||| |||Fireworks Displayticket sales/stalldonations/ balloon||sales|5,107||||:|||||||| |||Gift Aid|||562||||°|||||||| |||Parent Kind ASDA|||94||||.|||||||| |||EghamUnitedcharities-donationforpupil'slunches|||380||||-|||||||| aa . **==> picture [534 x 716] intentionally omitted <==** **----- Start of picture text -----**
Mini mapmaker refund 250 -
SATS buster books . 221 :
16,679 11,772
TOTAL INCOME a56,944 ‘ Ei 56,856i 4
£ £ Notes £ £ Notes
Expenditure - Fundraising Events:
Deposit for November 2025/ November 2024 Firework Display 300 300
November 2024 Firework Display - fireworks/facepaints/balloons/flyers 3,379 a
3,679 e 300
Expenditure - School Trips:
23/24 Reception Trips : 1,360
23/24 Year 1 Trips : 2,275
23/24 Year 2 Trips - 2,805
23/24 Year 3 Trips 2 2,310
be 23/24 Year 4 Trips : 2,206
23/24 Year 5 Trips . 2,971
23/24 Year 6 Trips < 1,935
23/24 Harbour Owl Babies visit : 30
23/24 Mini Map Makers a 2,529
Year 4 summer 2024 Residential costs : 5,765
Year 6 summer 2024 Residential costs : 14,528
Year 6 October 2024 Residential deposit 11,157 3,573
Kit for pupils attending 2024 residentials - 134
24/25 Y6 Trips ; 1,510 640
Reception Trips 24/25 1,511 .
Year 1 Trips 24/25 1,823 -
Year 2 Trips 24/25 2,056 .
Year 3 Trips 24/25 1,587 -
Year 4 Trips 24/25 2,530 -
Year 5 Trips 24/25 2,481 -
Year 5 Trips 25/26 670 é 5
Year 6 Trips 25/26 640 -
Year 4 summer 2025 Residential costs 6,451 : os
Year 6 October 2025 Residential costs 11,671 -
Year 6 October 2026 Residential cost 250 :
44,337 43,058
J Other Expenditure: : ®
HSBC bank charges n2 60
VMS charges 619 682
Audit fee 170 140
23/24 Swimming money transferred to school . 3,251
Children in Need Spotty Day Collection . 110
Christmas Carrolls books : 524
Car seat for family (using EUC donation) : 260
Paint for fences/outdoor classroom (using Jupiter donation) e 547
Wear it Green Day (Mental Health charity collection) + 124
Coffee van for staff inset day 300 300
Forest school for staff inset day : 180
Library books 1,589 158
Y6 Leavers’ books 832 763
Red Nose Day donation : 244
2023 Y6 leavers’ dinner money refunds : Vl)
The Hythe Values Badges 1,000 :
SATS Buster books 221 :
Pupil’s lunches (using EUC donation) 380 :
Crackers for Christmas lunch 85 :
Retirement gift 250 : 7 .
5,518 7,433
TOTAL EXPENDITURE 53,534 50,791
Net Surplus/(deficit) for the Year 3,411 6,065
Fund balance b/fwd from prior years 92,538 86,473
FUND BALANCE AS AT 31 AUGUST (Year-End) 95,949 92,538
ANALYSIS OF FUNDS: £ Notes £ Notes
General Reserves 1,555 2,133
Harbour Expansion/ ICT suite 88,254 78,356
Sports fundraising 1,582 2,154 .
PTA funds on Scopay 6,451 1,318
Profit from Fireworks Display Nov 24 1,428 i
: Residential Trips 25/26 - deposit less parental receipts to date (66) 8,421 ‘
Non residential trips 24/25 - shortfall to be funded with pupil premium funding (1,683) F
Non residential trip 25/26 & 24/25 paid in advance (1,310) (640)
Library books donation 8 58
Book fair float 30 30
Neighbourly book donation = 1,000
Deposit for Fireworks event November 25/ November 24 (300) (300)
Children in Need donation 2 7
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. 95,949 92,538 FUND BALANCE AS AT 31 AUGUST (Year-End) - |Represented|by:||||||| |---|---|---|---|---|---|---|---| |BALANCE SHEET: ASSETS AND LIABILITIES||Current|Year|ending 31st August 2025|Previous Year ending 31st August 2024||| |||€|€|Notes|£|£|Notes| |Assets|Balanceas per Bank Statement 31 August|96,453.93|||91,219||| ||Bank charge for July 24 & Aug 24 posted to Scopay Sept 24|||||10|| ||Receipts on Scopay from parents in Aug 24 transferred to bank in Sept 24|||f|1,061||| ||Receipts onScopay from parents in Aug 25 transferred to bank in Sept 25|60|||||| ||Less unpresented cheques|(595)||||(73)|| ||Cash at Bank|95,919|||92,218||| ||Float for book fair|30||||30|| ||Posting error corrected Sept 24|||||290|| ||Total Assets||95,949|||92,538|| |Less: Liabilities|||||||| ||Sundry Creditors|||0|||| ||NetCurrentAssets||95,949|||92,538|| **==> picture [1 x 4] intentionally omitted <==** **----- Start of picture text -----**
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(iii) UNOFFICIAL SCHOOL FUNDS - AUDIT CERTIFICATE | SCHOOL NAME: The Hythe School DfE No: 936/2928 ## Unofficial School Funds — Audit Certificate for Year Ended 31 August 2025 ## | CERTIFY: 1. That the following is a complete list of funds (other than Governor Funds which are administered as a charity, by Trustees) which, although not the direct responsibility of the Local Authority, were being administered for the benefit of the school and its pupils during the year ended 31 August 2025; **==> picture [446 x 49] intentionally omitted <==** **----- Start of picture text -----**
Name of Fund/Account(s) Purpose of Fund/Account Aeontin Fund/A t
as at 31 August 2025
The Hythe School Fund To administer: school trips,: swimmin ‘ £95,949
and raise funds for the school
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: 2. That the checks on the Unofficial School Funds Audit Checklist have been completed and that, in my opinion, all such funds have been verified as being correct for the accounting year ending 31 August 2025; 3. That an independent person nominated by the governing body has audited these funds. An independent person is someone who is not involved in any way with the management of the Unofficial School Funds and is not related to anyone involved in the management of the funds; 4. That an independent person nominated by the governing body is not a Governor of the School. ## Signed by: **==> picture [483 x 155] intentionally omitted <==** **----- Start of picture text -----**
Independent Examiner: Chair of Governors:
.¥] fav
Print Name: Anthony Moore Print Name: \ TIA. THAPAZ
Date: Sra Noveubsey (an Date: Ii |25
Qualified Accountant
(delete as applicable)
Contact Number: 07712162998
Contact Email: tony.moore.17@hotmail.co.uk :
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% (ii) UNOFFICIAL SCHOOL FUNDS - AUDIT CHECKLIST . ## DOCUMENTATION ’ The Independent Examiner of the Unofficial School Funds should have access to: ; 1. Bank statements for the last Accounting Year e.g. 1°* September 2024 to 31° August 2025 2. Cheque books and paying in books for the last Accounting Year e.g. 1° September 2024 to 31°" August 2025 3. Receipt books e **==> picture [518 x 627] intentionally omitted <==** **----- Start of picture text -----**
3. Receipt books e
4. Accounting Records (e.g. cashbooks / spreadsheets) used to record all transactions during the year and, if relevant, the amounts held for each project
5. All bank reconciliations performed during the year
6. Invoices/ payment vouchers to evidence payments processed throughout the year
7. Annual statement of accounts
8. Acopy of the School's Finance Policy or Unofficial School Funds Policy if this is separate from the Finance Policy
9. Guidelines for Auditing Unofficial School Funds (Section X of the Finance Manual — Contents Section 2.5)
10. Governing Body Minutes showing the presentation and approval of the previous year’s audited accounts and any actions / decisions taken during the
year
CHECKS
The Independent Examiner should complete the checklist below.
* For these questions, checks should be made on a sample basis of a minimum of 10 transactions selected across the year.
; : ANSWER COMMENTS f
CHECKS (Yes/No/In © If the answer is No or In Part, use the Comments column to
Part) summarise the position and to list Action Points and for ~ __
Recommendations
CASH AND CHEQUE RECEIPTS/PROCESSES
Have receipts been issued for all income received? * System generated
Has all the income received been entered in the accounting records? * Pow fo
Do the paying in slips agree to the entries in the accounting records? * eeraaes SIA, = tetas sia
PAYMENTS MADE FOR GOODS/SERVICES
Have the authorised signatories been recorded in the school’s Unofficial
School Funds Policy; or Finance7 Policy?, Yes
Have all invoices/payment vouchers been signed to demonstrate ¥
authorisation by the designated signatories? * va
Are there invoices/payment vouchers which match all cheques processed? *oer
Are cheque counterfoils sequential and do they agree to the school’s record
of the cheque books issued?‘ Yes
Have any spoiled/cancelled cheques been retained with the cheque book?ta
Is all expenditure appropriate and in accordance with the purpose of the
fund as recorded in the school’s Finance Policy or Unofficial School Funds Yes
Policy?
' Are there corresponding payments related to income received for a specific 7
purpose? §s
“we amta—— ieee eee ee
BANK RECONCILIATION
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. **==> picture [494 x 434] intentionally omitted <==** **----- Start of picture text -----**
|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Cea|Ac Katie|-——aioe|Sl| |Have|all the|income|banked and|payments made appeared|on the bank|y| |statements?|*|SP| |Have|regular|reconciliations,|including|a|reconciliation|at|year-end,|been| |carried|out|between|the|bank|statements|and|accounting|records,|and|do|Yes| |they show|e.g.|un-presented|cheques/income|not|banked/bank|errors?| |Is there evidence that|all|reconciliations have been|independently|checked|¥| |by the Headteacher or Bursar?|8s| |Do the|brought|forward and carried|forward balances at the|start and end of|9| |the year|in|the accounting|records agree to|the bank statement?|SS| |GENERAL| |Have expenditure, income and|balances|been compared|to the previous|¥| |year for reasonableness to give|assurance.over completeness of processing?|cy| |Is the Annual Statement|of Accounts|correct|for discussion|and approval|by|¥| |Governors?|€s| |ANY OTHER COMMENTS OR|RECOMMENDATIONS|My|;|‘| |Document any recommendations|resulting from|this|audit which|you|consider would|improve|the|quality of the|record|keeping and|management|of the| |Unofficial|School|Fund|account.|a| |SIGNED by Independent Examiner:|Va Wl cove|Qualified Accountant|[/][ Unqualified]|[(delete][ as][ applicable)]| |Name:|Anthony Moore|Date:|3|NO uendas|oe 2s"| **----- End of picture text -----**