## **The Hythe Community Primary School** ## **Thorpe Road, Staines, TW18 3HD** Headteacher: Mrs Amy Peart | 01784 452972 | info@hythe.surrey.sch.uk ## **School Fund Annual Report 2023-24** Copies to Trustees:- Mrs Amy Peart ## **Regarding School Fund Income 2023-24** All income and expenditure has been recorded against relevant headings, a breakdown of which is held electronically in School Cash Office (Tucasi). We’re pleased to say that trips took place during the year and Year 4 & Year 6 went on residential trips. The PTA held a number of successful in school fundraising events. The PTA used their fundraising to subsidise the cost of school trips and swimming lessons for all year groups. The PTA also funded leavers’ books for Year 6 pupils. We were also grateful to receive charitable donations from Egham United Charities and Schroeders Charity to help disadvantaged children attend residential trips. The school fund received a donation of £1,000 from Neighbourly towards books and £547 from Jupiter for fence and outdoor classroom paint. We continue to be a cashless school, with all payments now made online. We would like to take this opportunity to thank the PTA and parents who have made donations to the school fund, their support is invaluable. Looking to the future we will continue to work with the PTA and the parents to raise valuable funds for the school for the benefit of our pupils. The accounts were successfully audited by Tony Moore of Moore Accounting. Claudine Ayles Finance Manager 28[th] November 2024 8 8 8 8 8 8 s v v iiiilzlll è!! 1° 4 4 4 4% Il li 1,11 lill UNOFFICIAL SCHOOL FUNDS - AUDIT CHECKLIST DOCUMENTATION The Independent Examlnei of the Unofficlal School Fund5 Should have access to.. Bank 5talernent5 lor the la51 Accounting Year e.g. I, September 2023 10 31, August 2024 Cheque books and paying in books for the13st Accountlngyear e.z. I, September 2023 to 31" August 2024 Recelpt books Accountlll8 Records le.8. cashbooks / spreadsheets) used tts record all transactions during the ye?r and, If relevant, the amounts held for each project All bank reconcilialions performed during the year Involces / payment vouchers io evidence payments processed throughout the year Annual starement of accounts A copy ol the School'5 Flnanie Policy or Unofficlal School Funds Policy il this15 separate from the Finance Policv Guldellne5 for Auditing Unofflcial school Funds (Seilion X ol ihe Finance Manual- Contents Sectlon 2.51 10. Governln8 Body Minuies showin8 the presentation and approval ol the previous year's audited accounts and any action51 declsion5 taken during the vear CHECKS The Independent Emamlner should complete the checklist below. For these questlon$. check$ $hould be made on a sample basls of a mlnlmum ol 10 tl8n$aciions selected acr055 the ear. ANSWER IYeslNolin Partl COMMENTS CHECKS l]rhe onswerls Noorln Part, use the Comments coltsmn 10 summorlse thep051tlon andlo115tActlon Polnrs ond/or Recommertdollons CASH AND CHEQUE RECEIPTs/pROCESSES Have receipts been 15sued lor all Income recelved? Yes System 8enerated Has all the Income recelved been eniered In the accountlng record5? * Yes Has the paylnB In botsk been completed fullyP Yes Not used thls year Have paying In sllp5 been slampedl Inltlalled by the bankP Yes Not Iised thi5 year Do the paylng Sn 511ps agree to Ihe enlrle5 In the accouniin8 recordsP Ye5 Not used th15 year PAYMENTS MADE FOR GOODSISERVICES Have the auihorlsed slgnatorles been recorded In the School's Vnolllcial School Funds Pollcy or flnance Policy? Yes Have all Inv0￿CeS/payrneTrt vouihers been signecl to demonstrate aulhori5ation by the de518n3ted 5ignatoriesP Yes Are there Involceslpayment voucher5 whlch match all cheques processed?. Yes Are cheque counterloils sequential and do they a8ree to the School's record ol the cheque books lssuedP Ye5 Have any spoiledlcèncelled cheques been retained with the cheque book? Yes Is all expenditure appropriate and in accordance with the purpose of the fund as reiorded in the School's Flnance Policy or Unofficial School Funds Policy. Yes Are there corresponding payrnent5 re13ted to Income received lor a specific purpose? Yes Have all the payments been entered in the accouniine records? Ye5 BANK RECONCIIIATION Are the bank statements lor the lull year present Isequentiall? Yes Have all the income banked and payment5 made appeared on the bank Statemen15? * Ye5 Have regular reconciliatlons, Including a rÈconcili3tiOTF at year-end, been carried out between the bank sialements ancs accounting record5. and do they show e.g. un-presenled chequeslincome noi banked/bank errorsP Yes Is there evidence that all reconclllarions have been independently checked by the Headteacher or BursarP Yes Do the brouBht forward and carried forward balances at the start and end of the year In the accounring records agree to the bank st3temenlP Yes GENERAL Have expenditure, incorne and bal3nc&s been compared to the prevlous year for reasonableness 10 Elve assurance over completeness of processin8P Yes Is the Annual Slatefflent of Accounts correci lor dlscugslon and approval bv Governor5? Yes ANY OTHER COMMENTS OR RECOMMENDATIONS Document èny recoinmendaiions resulting from thls audlt whlch you conslder would Improve the quallly of the record keeping and mana8emenl of the Unofllcial School Fund 3ccount. SIGNED by Independent Examiner,, Name.. Anthony Moore Date.. (iii) UNOFFICIAL SCHOOL FUNDS - AUDIT CERTIFICATE SCHOOL NAME.. The Hythe Community Primary School DfE No.. 93612928 Unofficial School Funds- Audit Certificate for Year Ended 31 August 2024 I CER TIFY.. l. That the following is a complete list of funds (other than Governor Funds which are administered as a charity, by Trustees) which, although not the direct responsibility of the Local Authority, were being adrninistered for the benefit of the School and its pupils du ring the year ended 31 August 2024; Name of Fund/Account{s) Purpose of Fund/Account Amount In FundlAccount as at 31 August 2024 The Hythe School Fund To administer school trips, swimming nd raise funds for the school £92,538 2. That the checks on the Unoff icial School Funds Audit Checklist have been completed and that, in my opinion, all such funds have been verified as being correct for the accounting year ending 31 August 2024; 3. That an independent person nomSnated by the governing body has audited these f unds. An independent person is someone who is not involved in any way with the management of the Unofficial School Funds and is not related to anyone involved in the management of the funds; 4. That an independent person nomlnated by the governing body is not a Governor of the School. Slgned bv: Independent Examlner: Chalr of Governors: Signature: Sl8nature'. Print Name.. Anthony Moore Print Name.. Date,. Date: Qualified Accountant (delete as applicable) Contact Number.. 07712162998 Contact Email.. tony.moore,17@hotmail.co.uk lili} UNOFFICIAL SCHOOL FUNDS AUDIT CERTIFICATE SCHOOL NAME.. The Hythe Community Primary School DfE No- 93612928 Unofficial School Funds- Audit Certificate for Year Ended 31 August 2024 I CERTIFY.. l. That the following is a complete list of funds (other than Governor Fund5 which are administered as a charity, by Trusteesl which, although not the direct responsibility of the Local Authority, were being administered for the benefit of the school and its pupils during the year ended 3 1 August 2024,. Name of FundlAccountls1 Purpose of FundlAccount Amount in Fund/Ac¢ount a5 at 31 August 2024 The Hythe Schogl Fund To administer school trips, swimming and raise fund5 for the school £92,538 2. That the checks on the Unofficial School Funds Audit Checklist have been completed and that, in my opinion, all such funds have been verified as being correct for the accounting year ending 31 August 2024., 3. That an independent person nominated by the governing body has audited these funds. An independent person is someone who is not involved in any way with the management of the Unofficial School Funds and is riot related to anyone involved in the management of the funds,. 4. That an independent person nominated by the governing body is not a Governor of the School. Slgned by: Independent Examiner: Chalr of Governors., Slgnature,. Slgnature: Print Name.. Print Name.. Anthony Artist Date.. Date.. 27th November 2024 Qualified Accountant / Unqualified Idelete a5 applicable) Contact Number.. Contact Email.. 8 8 8 8 8 8 s v v iiiilzlll è!! 1° 4 4 4 4% Il li 1,11 lill UNOFFICIAL SCHOOL FUNDS - AUDIT CHECKLIST DOCUMENTATION The Independent Examlnei of the Unofficlal School Fund5 Should have access to.. Bank 5talernent5 lor the la51 Accounting Year e.g. I, September 2023 10 31, August 2024 Cheque books and paying in books for the13st Accountlngyear e.z. I, September 2023 to 31" August 2024 Recelpt books Accountlll8 Records le.8. cashbooks / spreadsheets) used tts record all transactions during the ye?r and, If relevant, the amounts held for each project All bank reconcilialions performed during the year Involces / payment vouchers io evidence payments processed throughout the year Annual starement of accounts A copy ol the School'5 Flnanie Policy or Unofficlal School Funds Policy il this15 separate from the Finance Policv Guldellne5 for Auditing Unofflcial school Funds (Seilion X ol ihe Finance Manual- Contents Sectlon 2.51 10. Governln8 Body Minuies showin8 the presentation and approval ol the previous year's audited accounts and any action51 declsion5 taken during the vear CHECKS The Independent Emamlner should complete the checklist below. For these questlon$. check$ $hould be made on a sample basls of a mlnlmum ol 10 tl8n$aciions selected acr055 the ear. ANSWER IYeslNolin Partl COMMENTS CHECKS l]rhe onswerls Noorln Part, use the Comments coltsmn 10 summorlse thep051tlon andlo115tActlon Polnrs ond/or Recommertdollons CASH AND CHEQUE RECEIPTs/pROCESSES Have receipts been 15sued lor all Income recelved? Yes System 8enerated Has all the Income recelved been eniered In the accountlng record5? * Yes Has the paylnB In botsk been completed fullyP Yes Not used thls year Have paying In sllp5 been slampedl Inltlalled by the bankP Yes Not Iised thi5 year Do the paylng Sn 511ps agree to Ihe enlrle5 In the accouniin8 recordsP Ye5 Not used th15 year PAYMENTS MADE FOR GOODSISERVICES Have the auihorlsed slgnatorles been recorded In the School's Vnolllcial School Funds Pollcy or flnance Policy? Yes Have all Inv0￿CeS/payrneTrt vouihers been signecl to demonstrate aulhori5ation by the de518n3ted 5ignatoriesP Yes Are there Involceslpayment voucher5 whlch match all cheques processed?. Yes Are cheque counterloils sequential and do they a8ree to the School's record ol the cheque books lssuedP Ye5 Have any spoiledlcèncelled cheques been retained with the cheque book? Yes Is all expenditure appropriate and in accordance with the purpose of the fund as reiorded in the School's Flnance Policy or Unofficial School Funds Policy. Yes Are there corresponding payrnent5 re13ted to Income received lor a specific purpose? Yes Have all the payments been entered in the accouniine records? Ye5 BANK RECONCIIIATION Are the bank statements lor the lull year present Isequentiall? Yes Have all the income banked and payment5 made appeared on the bank Statemen15? * Ye5 Have regular reconciliatlons, Including a rÈconcili3tiOTF at year-end, been carried out between the bank sialements ancs accounting record5. and do they show e.g. un-presenled chequeslincome noi banked/bank errorsP Yes Is there evidence that all reconclllarions have been independently checked by the Headteacher or BursarP Yes Do the brouBht forward and carried forward balances at the start and end of the year In the accounring records agree to the bank st3temenlP Yes GENERAL Have expenditure, incorne and bal3nc&s been compared to the prevlous year for reasonableness 10 Elve assurance over completeness of processin8P Yes Is the Annual Slatefflent of Accounts correci lor dlscugslon and approval bv Governor5? Yes ANY OTHER COMMENTS OR RECOMMENDATIONS Document èny recoinmendaiions resulting from thls audlt whlch you conslder would Improve the quallly of the record keeping and mana8emenl of the Unofllcial School Fund 3ccount. SIGNED by Independent Examiner,, Name.. Anthony Moore Date.. (iii) UNOFFICIAL SCHOOL FUNDS - AUDIT CERTIFICATE SCHOOL NAME.. The Hythe Community Primary School DfE No.. 93612928 Unofficial School Funds- Audit Certificate for Year Ended 31 August 2024 I CER TIFY.. l. That the following is a complete list of funds (other than Governor Funds which are administered as a charity, by Trustees) which, although not the direct responsibility of the Local Authority, were being adrninistered for the benefit of the School and its pupils du ring the year ended 31 August 2024; Name of Fund/Account{s) Purpose of Fund/Account Amount In FundlAccount as at 31 August 2024 The Hythe School Fund To administer school trips, swimming nd raise funds for the school £92,538 2. That the checks on the Unoff icial School Funds Audit Checklist have been completed and that, in my opinion, all such funds have been verified as being correct for the accounting year ending 31 August 2024; 3. That an independent person nomSnated by the governing body has audited these f unds. An independent person is someone who is not involved in any way with the management of the Unofficial School Funds and is not related to anyone involved in the management of the funds; 4. That an independent person nomlnated by the governing body is not a Governor of the School. Slgned bv: Independent Examlner: Chalr of Governors: Signature: Sl8nature'. Print Name.. Anthony Moore Print Name.. Date,. Date: Qualified Accountant (delete as applicable) Contact Number.. 07712162998 Contact Email.. tony.moore,17@hotmail.co.uk lili} UNOFFICIAL SCHOOL FUNDS AUDIT CERTIFICATE SCHOOL NAME.. The Hythe Community Primary School DfE No- 93612928 Unofficial School Funds- Audit Certificate for Year Ended 31 August 2024 I CERTIFY.. l. That the following is a complete list of funds (other than Governor Fund5 which are administered as a charity, by Trusteesl which, although not the direct responsibility of the Local Authority, were being administered for the benefit of the school and its pupils during the year ended 3 1 August 2024,. Name of FundlAccountls1 Purpose of FundlAccount Amount in Fund/Ac¢ount a5 at 31 August 2024 The Hythe Schogl Fund To administer school trips, swimming and raise fund5 for the school £92,538 2. That the checks on the Unofficial School Funds Audit Checklist have been completed and that, in my opinion, all such funds have been verified as being correct for the accounting year ending 31 August 2024., 3. That an independent person nominated by the governing body has audited these funds. An independent person is someone who is not involved in any way with the management of the Unofficial School Funds and is riot related to anyone involved in the management of the funds,. 4. That an independent person nominated by the governing body is not a Governor of the School. Slgned by: Independent Examiner: Chalr of Governors., Slgnature,. Slgnature: Print Name.. Print Name.. Anthony Artist Date.. Date.. 27th November 2024 Qualified Accountant / Unqualified Idelete a5 applicable) Contact Number.. Contact Email..