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← Friends Of Powell's School

2023-09-30-accounts

Friends of Powell’s AGM 2022-2023 Summary Report

To run events, we rely on the support of the school community. Without this we cannot put on the variety of calendar events some of which have been fixtures for many years. However, we’re always keen to add new ideas and find alternative ways to raise money for the school where possible.

As a committee, we see the role of FoP’s as more than simply raising money, we also believe our role is to support the school community, enhance the children’s experiences and work with the school to help where we can.

The funds we have raised over the years have supported various projects such as - refurbishing the pond and key stage 1 playground, books, maths and accelerated reader app, communications tool, eco pods, outdoor classroom and maintaining/improving the playgrounds.

There’s been some key fundraising events over 2022/2023, the pond refurbishment being our biggest. This single fundraising event has allowed the children to learn about the wildlife in their natural habitat, take part in science experiments and activity visits. Through the hard work of our fundraising, we’ve contributed £5000.00 towards this project.

We’d like to give a ‘BIG thank you’ to everyone that has helped and supported our events and activities during 2022 and 2023.

Key Areas FoPs Supported In 2022-2023

Events & Activities 2022-2023

AUTUMN TERM

EYS Welcome

It was great to host a welcome event for the Early Years families in their child’s first few weeks of school.

Wreath Workshop

We saw the return of our popular Wreath Workshop within the school music hall. Again, a big thank you to our fantastic florist Holly Moon who hosted this for the second year running. This has proved to be a fun social event in our Christmas calendar, raising £288.

Christmas Fayre

This event creates magical memories for the children with fun stalls including festive cups, toys, books, tombola, and ‘have a go’ games. The children had a great time. The event made over £2000.

Father Christmas Visit

Each year group visits Father Christmas who hands out a gift donated by FoPs to every child.

SPRING TERM

School Disco

It was great to see so many children enjoying the event which includes a professional DJ, tuck shop and disco glow stalls. Thank you to our chief disco organisers Beth Gilbertson and Linzi Gregory for another amazing event. We also would like to thank the teaching team who give up their Friday evening and without their support the discos would not be able to continue along with the huge number of parent volunteers. The school disco is a great experience for all the children.

Parent Quiz

Thank you to Lisa Garrett & Carol Tylor for organising the very popular parent quiz. Again, thank you to the volunteers who also helped to make this a fun filled evening along with our regular quiz master and Elvis impersonator Ian Street. Ticket sales and the bar made over £1700.

SUMMER TERM

Fete

The planning of the fete begins in February/March, and we thank all those people who helped during the run up, on the day and those who co-ordinated a stalls. We were fortunate enough to have a heatwave on our hands which couldn’t be any different from the previous year. This is our biggest event of the year which involves a large amount of volunteers including teachers and caretaking staff.

As a new FOP’s team, we did however struggle with the number of volunteers on the run up and on the day. We need additional support for this event going forward for various job roles and shifts.

This is our biggest fundraising event of the year. With 2023 giving us a total income over £15,000 and profit over £10,000. This huge amount is a testament to the massive effort from everyone involved. We thank you all with a special thank you to all the sponsors, performers & suppliers.

Sports Day Refreshments

During sports day, committee members, Carrie Coupland & Victoria Jarvis provided a refreshments stall during the event. Thank you all of those who donated on the day. Bringing in a grand total of £400.

School Disco

Thank you to Beth Gilbertson and Linzi Gregory for organising another fantastic disco. Thanks again to the teaching and caretaking teams for supporting this event -without you we could not run this out of hours event.

Year 6 Leavers

This year we welcomed the opportunity to support serval activities for the Y6’s such as leaver’s bibles, drinks reception following the leavers service, and end of year party. Special thank you to the Y6 teaching team and out of hours volunteers.

EYS Welcome

It was great to be part of the Schools Early Years welcome meeting. This is our opportunity to talk about FoPs with the new parents, explain how FoPs supports the school and sell preloved school uniform. We also encourage the new parents to join the volunteering crew.

AUTUMN TERM SEPTEMBER 2023

Gifford’s Circus

This is an amazing tradition that started at the school several years ago. The ability to help fund all the children to walk down and attend Gifford’s Circus. This is a huge highlight to the start of the children’s year. The efforts of the school and Giffords to ensure the school children still attended the show was outstanding. As a PTA we fund this event to make it an affordable event for families to attend. In return, we ask for a donation of £5 per child and volunteer. Donations were low in 2023 and going forward we are looking to charge £5-£10 per child.

ONGOING

Preloved Uniform Sales

Preloved uniform sales reduce waste and supports families. Over the course of the year sales have also included books. In total we’ve raised £100. We could do a lot better and will be asking for more volunteers for futures sales and looking to setup a “help yourself shop” with donations to be left in the FoPs letterbox.

Cake Bakes

These were a great success last year, with all the money raised going towards the class activities, such as the beach day and Egyptian day. With nearly each year group rising over £200 per cake bake. Great effort from all the parents, helpers and children.

Tuck Shop

Using up fete and disco stock to run a tuck shop sale. This is a hugely popular sale. We are looking to run this more regularly with the recruitment of more volunteers and year 5/6 students. The 2023 sale made £100 in 15 minutes.

School Lottery

In March 2021 we launched the School Lottery. Tickets are £1 a week with 36p going to the prize draw and 40p donated straight to school. The draw is every Saturday. A simple and fun fundraiser that can really make a difference to school. As the new FoPs team, we are going to send out more comms to ask new and existing parents to sign-up. 2022-2023 raised over £1600. Thank you to those who have taken part and to those who have kindly donated their winnings.

Amazon Smile

In 2020-2021 FoPs setup Amazon smile. People can select FoPs as a charity within their Amazon account and the charity ears a % of the account holders spend. The contribution for 2022-2023 £225. Unfortunately, Amazon has now pulled this offering. If it ever returns, we will again encourage people to sign up.

Rag Bag

The Rag Bag program continues and is a great way to get rid of those unwanted clothes. The money comes in over the year. 2022-2023 contributed £46. We feel this could do better. We will be promoting this through school’s comms and notice boards.

Easy Fundraising

The few parents that support this scheme allow money to drip in over the year. We need to find ways to remind parents and other family members to use the scheme in their everyday shopping as it could prove to be hugely profitable. We need to push and promote this one more. In 2022-2023 it contributed £50.

Christmas Tree Disposal

We are running a Christmas tree disposal event in January 2024 and looking for donation of £5 and upwards. Watch this space.

Summary

We raised almost £20,000 profit and contributed within the academic year around £13,500 to school with the remaining funds allocated to the larger projects of the pond refurbishment and the enhancement to the play areas for EYS and Year 1.

Thank yous

Thank you to Mrs. Cooper and all the school staff for their support. Also a big support thanks to the office team - Clare Arnold, Claire Jarvis, Nadine Brown and Steve Rodgers.

Thank you to the previous committee members Beth, Sarah, Linzi and Beth for handing over and supporting us throughout 2022-2023.

Thank you for stepping up - Carrie, Ruth, Gemma, James and Victoria. We’d would like to thank everyone that has helped over the past year to support our efforts. As the new FoPs committee, we are always on the lookout for new committee members…

Finally

The work Friends of Powell’s carries is important to the school and our children’s school experience. We provide money that allows Powell’s to improve facilities, support purchasing additional resources and contribute to events. This combined with the provision of a rich calendar of events both for the children, families and wider community enriches the children’s school years. We thank all parents and families for their continued support of events and fundraising over this year.

Victoria Jarvis

Chair | Friends of Friends of Powell’s School | Charity Number 1108558

Friends of Powell's School

Income and Expenditure Account Year End: 30th September 2023

Starting Bank Balance
Wreath Making Workshop
Christmas Fayre
Quiz
Cake, Uniform and Tea Towel Sales
Fete
Sports Day
Pond Fundraising
Your School Lottery
Rag Bag
Amazon Smile
Easy Fundraiser
School Discos
Fundraiser Totals		 Income £
Expenditure £
Profit £
£18,640.13
1,530.80
1,242.76
288.04
2,411.15
363.99
2,047.16
4,200.53
2,469.69
1,730.84
2,086.04
0.00
2,086.04
15,426.16
5,190.27
10,235.89
412.21
10.75
401.46
3,455.92
5,000.00
-1,544.08
1,646.80
0.00
1,646.80
46.81
0.00
46.81
225.84
0.00
225.84
51.76
0.00
51.76
3,455.92
4,070.70
-614.78
£19,696.87

Contributions to school

Contributions to school
Saxon Day 1,063.00
Play in a Day 300.00
VR Experience 363.00 (FOP funded £3 per child)
Payment to Indigenous People £820.00
Sugar and Spice £430.00
Payment to Everyone Active £100
Konflux Theatre £2,016
Eco Encounters £ 170.00
Parent Mail Payment £700
Ukulele Tuition Payment £700
Life Education Bus £700
Young Leaders Payment £600
Ukulele Tuition £200
Accelerated Reader £6,413.25
iSing Pop 500.00
Year 6 Bibles 748.00
Y6 Leavers Party / Hoodies Donation -1,300.31
Giffords Trip -3,048.33
TOTAL CONTRIBUTION TO SCHOOL £23,265.37
Closing Bank Balance £13,509.50

Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees Friends of Powell's On accounts for the year ended 2023 Charity no {if any) 1108558 Set out on pages Iramemb&r lo include iho pag¢ numbots ol addftional Bheèt81 I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 3010912023. Responsibiliti8s and basls of r8POrt As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(51{b) of the Act. Independent I have completed my examlnation. I confirm that no material matters have examiner's statsment come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with th8 accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in Connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackats if they do not apply. Signed: Date: zTr Name: feTrJ etseÉ hJl CoiJl 5674QKI Relevant professional qualification{$) or body lif any): Address: IER Oct 2018