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2022-09-30-accounts

Friends of Powell’s AGM 2021/22 Summary Report

The academic year of 2021/22 saw many loved face-to-face events return. With a cautious start to the academic year, we worked with school and Covid guidance bringing back in school events with certain precautions during the Autumn/Winter term. As guidance eased, we saw our usual programme of events return in the Spring/Summer term. The pinnacle of our events, the fete, finally returned after 3 years!

Living with Covid for the past few years saw 2021/2022 as the first full year of PTA events for families in Year 1 and Early Years families. We were conscious that the calendar was full and new to some of the families, but we hope we guided them successfully. All the efforts of everyone ensures we can bring the community together in events such as the fete, raising funds for activities that enrich the children’s learning and organising/funding events for the children. In order to run events we rely on the support of the school community without this we cannot put on a rich calendar of events to support the school and wider community.

That leads nicely on to the important task of saying a ‘huge thank you’ to everyone that has helped and supported our events and activities during the last academic year, 2021-2022. We started the year hopeful that things would return to normal, but cautious that Covid still posed a risk. Our ambition was to work with the guidance to bring back the community spirit of face-to-face events. Thankfully, our aims were achieved with the children’s Christmas Fayre making a return and our fete, a huge event where families and the local community can get together, whilst raising funds to invest into the schooling lives of the children.

Since Covid we have changed the way we work including relying on email communications and BACs payments. These changes will stay. We are aware that everyone receives many messages and emails, but this is the most economical, environmentally friendly and efficient mode of communication as a PTA. We have seen an end to sending paper letters and taking individual cash payments. We thank you for bearing with us as we work out the best way to deploy and managing this change.

As a committee, we see the role of FoP’s as more than simply raising money, we also believe our role is to support the school community, enhance the children’s experiences and work with the school to help where we can. The funds we have raised over the years have supported various projects have included; technology programs, creating and refurbishing the libraries, books and resources, academic resources such as Mathletics and Accelerated Reader along with the Eco pods, outdoor class room and playground improvements.

During 2021-22, whilst we have funded various activities we have been building funds to support two larger projects. Firstly, the pond refurbishment and secondly the EYS and KS1 playground project, both you will have seen pictures on Dojo. Funds raised in 2021-22 will support both projects, with the need to continue fundraising in 2022/23.

Key areas we have supported during 2021-2022 are:

Here is a summary of the events and activities for 2021-22:

AUTUMN TERM

EYS Welcome

It was great to host a welcome event for the Early Years families in their child’s first few weeks of school.

Children’s Disco - Cancelled

We had planned to host a children’s disco in November, but as the cases of for Covid raised we made the decision it was safer to postpone to the new year. As the event was postponed we did not issue refunds unless families requested them and transferred tickets to the next disco.

Wreath Workshop

We saw a return of our popular Wreath Workshop, hosted by florist Holly Moon. Thank you to Acrons and Mighty Oaks for the use of their facilities, free of charge. Thank you to the co-ordinators Beth Gilbertson and Amy Pearcey. A fun social event with many beautiful wreaths to spot around Cirencester. The event contributed £290 to our fundraising efforts.

The Children’s Christmas Fayre was Back!

This event creates magical memories fort the children, and it was a delight to have it back. With fun stalls including festive cups, toys, books, tombola, craft, bakes and ‘have a go’ games the children had a great time. The event made just over £720.

Father Christmas and the Children’s Lottery

From the restrictions of Covid in the previous year we continued with having Father Christmas visit school. With a grotto in the Ecopod, each year visits Father Christmas who hands out a gift donated by FoP’s to every child.

For the final week of school FoP’s also supply lottery tickets and several prizes. During the final week of term, lottery tickets are awarded to children who

demonstrates the values of the school or for class achievements. Mrs. Copper then hosts a prize draw and gives out prizes to the children with the winning numbers. Thank you to Waitrose for the prize donations.

SPRING TERM

Parent Quiz

Thank you to Ross James and Natalie Williams for bringing back the very popular Parents Quiz night on Friday 18[th] March. Again, the quiz was sold out in a matter of days. With ticket sales and the bar we made £1790. Thank you to all those who volunteered to make chilli, helped on the night and for those of you who attended. A special thank you to our favorite quiz master, Ian Street, who certainly makes our Parents Quiz special.

March School Disco

Following the postponement in November, the children's disco made a come back. It was great to see so many children enjoy the event with games, music, treats galore. Thank you to Beth Gilbertson and Linzi Gregory for organising such a fun event. We also would like to thank the teaching team who give up their Friday evening and without their support the disco’s would not be able to continue. The school disco’s like the Christmas Fayre are more for the children to have experiences and we are always staggered by the funds raised. This disco along with the summer disco raised £2,760.

SUMMER TERM

Fete

We saw our much-loved fete return after 3 years. The rain came down just before the gates opened; thankfully, it did not dampen spirits and with a little manic running around the team were able to continue with the fete. The planning of the fete begins from January and we thank all those people who put helped during the run up, on the day and those who co-ordinated a stall. The idea of having people co-ordinate a stall, arrange for the set-up, tidy up and their own volunteers ensures the fete can go ahead. The fete is a large event and without and we need every family to give us a little time to ensure the event is fun for all. The Y6 stalls were brilliant, thank you to the Y6 teaching team who helped and supported the pupils.

Thank you to all our sponsors and to those who donated a prize for the raffle. The list of supporters was so long this year. Thank you to everyone who came on the day and braved the rain to have fun and support the school.

Thank you to our performers CDDA, Ninja Tots and Cirencester Singers. The show did go on regardless of the rain – thank you the level of performances was fantastic.

As our largest fundraising event the fete contributed into the region of £11,500 to our fund raising total. This is an amazing amount of money and is testament to a truly collaborative effort, thanks you to everyone involved.

Summer School Disco

The summer disco uses the outside space and enables the children to have access to glitter tattoo stations as well as the usual tuck shop. It was great to see so many children enjoy the event with games, music, treats galore. Thank you to Beth Gilbertson and Linzi Gregory for organising such a fun event. As we mentioned before without the teaching team supporting this event outside normal hours we would not be able to run the disco.

Sports Day Refreshments

During sports day a team of helpers ran a refreshment stall during the event and sold ice creams at the end of the day. Thank you to all those who helped you helped raise just over £400.

Year 6 Leavers

Ensuring the Y6’s final months of Primary School is one full of amazing memories is important to the FoP’s team. This year we welcomed the opportunity to support serval activities for the Y6’s such as leaver’s bibles, drinks reception after the leavers service, an end of year party with pizza van, ice cream and inflatables. The experiences the Y6 have in those final months is truly exceptional. Thank you to all those who make this happen and a special thank you to the Y6 teaching team the memories will stay with them forever as they embark on their next adventure.

SEPTEMBER 2022

Our financial year includes September, here is a summary of September 2022.

Gifford’s Circus

This is an amazing tradition that started at the school several years ago. The ability to help fund all the children to walk down and attend the widely acclaimed Gifford’s Circus in the big tent is a big highlight of the children’s year. As we all know the date of the trip needed to be move to accommodate the Bank Holiday in respect of the Queen’s funeral. The efforts of the school and Giffords to ensure the school children still attended the show was outstanding – thank you. As a PTA we fund this event to make it an affordable event for families to attend. In return, we ask for a donation of £5 per child and volunteer. The show was superb as always.

ONGOING

Preloved Uniform Sales

Thank you to Mell Underhill and helpers who has spent much time organising the uniform donations to enable the preloved uniform to be reused as well as raising money. Over the course of the year sales have also included books and our apple juice and eco-bag. In total the sales raised £470. This is a very important element of our activities aimed to support the need to reuse, recycle and reduce.

School Lottery

In March we launched the School Lottery. Tickets are £1 a week with 36p going to the prize draw and 40p donated straight to school. The draw is every Saturday. As of September we had 88 tickets purchased a week which is forecast to provide a revenue of £1830.40 a year plus give families the opportunity to win some money. With 88 tickets there is a guaranteed prize pot of £24.60 and this goes up with the increase in sales. The jackpot currently stands at £25,000. A simple and

fun fundraiser that can really make a difference to school. £1830.40 is a significant contribution to school and this can easily increase if we sell more tickets.

Since its launch and in the financial year of 2021-2022 we raised £1,050 from ticket purchases and from families donating their winnings. Thank you to those who have taken part and to those who have kindly donated their winnings.

Rag Bag

The Rag Bag program continues and is a great way to get rid of those rags when having a clear out. The money comes in over the year and in 2021-22 contributed £90.

Easy Fundrasing

The few parents that support this scheme allow money to drip in over the year. We need to find ways to remind parents and other family members to use the scheme in their everyday shopping as it could prove to be hugely profitable. In 2021-22 it contributed £90.

Amazon Smile

In 2020-21 we set-up Amazon Smile, again a simple way to raise funds for FoP’s. People can select FoP’s as a charity in their Amazon account and the charity earns a % of the account holders spend at no cost to them. At present uptake is not high, but we will keep promoting the facility. In 2021-22 it contributed £120.

Summary

We raised around £20,000 profit and contributed within the academic year around £12,000 to school with the remaining funds allocated to the larger projects of the pond refurbishment and the enhancement to the play areas for EYS and Year 1.

THANK YOUS

At the 2021 AGM the current members of the committee shared that 2021/22 would be the final year for Beth Walker and Sarah Moisjevs as Co-Chairs, and Linzi Gregory and Beth Gilbertson as Co-Secretary. The team would like to thank everyone that has helped over the past 4 years to support our efforts.

Thank you to Mrs. Cooper and all of the school staff for their support; Clare Arnold, Claire Jarvis and Nadine Brown for their support.

FINALLY

The work Friends of Powell’s carries out is important to the school and our children’s school experience. We are able to provide both money that allows Powell’s to improve facilities, support purchasing additional resources and contribute to events. This combined with the provision of a rich calendar of social events both for the children, families and wider community enriches the children’s school years. #We thank all parents and families for their continued support of events and fundraising initiatives over this year.

Sarah and Beth Co-chairs of Friends of Powell's

Friends of Powell's School

Income and Expenditure Account Year End: 30th September 2022

Income £ Expenditure £ Proft £
Starting Bank Balance £8,631.01
School Discos 7,000.63 4,238.07 2,762.56
Family Photo Ofer 595.00 0.00 595.00
Wreath Making Workshop 1,140.00 850.00 290.00
Christmas Fayre 1,353.10 629.18 723.92
Quiz 3,057.73 1,278.50 1,779.23
Ice Cream Sales 289.47 245.04 44.43
Fete 16,372.66 4,706.32 11,666.34
Sports Day 481.05 68.84 412.21
Uniform Sales 565.46 94.00 471.46
Your School Lottery 1,057.60 0.00 1,057.60
Rag Bag 90.30 0.00 90.30
Amazon Smile 120.48 0.00 120.48
Easy Fundraiser 89.56 0.00 89.56
General inc Parentkind 0.00 220.10 -220.10
Fundraiser Totals 32,213.04 12,330.05 19,882.99

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••• Section A Independent Examiner',s Report Report to the trusteesl members of Charity Name Friends of Powell's School On accounts for the year ended 2022 Charity no (if any) 1108558 Set out on pages (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010912022 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention n connection with the examination which gives me cause to believe tKat In, any material- respect: Independent -exaMine.r's￿.taterneTrt accounting records were not kept in accordance with section 130 of the Act or the accounts do Inot accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Date: Signed: 28 Name: Penelope Seakins Relevant professional qualification(s) or body (if any): Address: 18 Watermoor Road Cirencester GL7 1JW October 2018 IER