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Charity Registration Number. 1108505 Company Number. 04659257 (England and Wales)
FRIENDS OF THE TRANS PENNINE TRAIL LIMITED REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2021
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CONTENTS
FRIENDS OF THE TRANS PENNINE TRAIL LIMITED TRUSTEES’ REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2021
| YEAR ENDEDENDED 31 MARCH 2021 CONTENTS |
2021 |
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| Page | |
| Legal and administrative information | 3 |
| Trustees’ report | 4-7 |
| Independent examiner's report | 8 |
| Statement of financial activities | 9 |
| Balance sheet Notestothefinancialstatements |
10 11-14 |
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED
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LEGAL AND ADMINISTRATIVE INFORMATION
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weYEAR ENDED 31 MARCH 2021 Full name: Friends of the Trans Pennine Trail Limited
Registered charity number: 1108505
Registered company number: 04659257
Registered office & principal address: PO Box 597 Westgate Barnsley S70 9EW
| Trustees | & | Directors: | P D Ashton |
|---|---|---|---|
| D Bright H P Brocklehurst |
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| K E England (Treasurer) | |||
| S M Geller (Chair) | |||
| D J Hall - appointed 14/05/2021 | |||
| C J] Lumb - resigned 08/11/2020 | |||
| J Martin ~ appointed 17/07/2020 | |||
| LB Webb (Secretary) | |||
| Bankers: | CAF Bank Ltd | ||
| 25 Kings Hill Avenue | |||
| Kings Hill | |||
| West Malling | |||
| Kent ME194JQ |
| Independent | examiner: | Angela Hayes |
|---|---|---|
| Community Accountant | ||
| BCVS Services Limited | ||
| Priory Campus Pontefract Road Lundwood |
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| Barnsley | ||
| S715PN |
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED
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TRUSTEES’ REPORT
The Board of Trustees presentYEAR ENDEDtheir report, 31 MARCHtogether 2021with the financial statements for the year ended 31st March 2021. Structure, governance and management
The Friends of the Trans Pennine Trail Limited is a registered charity with the Charity Commission and a company limited by guarantee, Incorporated on 06 February 2003 and governed by its Memorandum and Articles of Association, most recently amended on 25 September 2004. The company has no share capital and the liability of each member in the event of winding-up is limited to a sum not exceeding £1. The affairs of the charity are managed by the Board of Trustees who may exercise all the powers of the charity.
Appointment of Trustees
The Trustees are also directors of the company for the purpose of company law. The Trustees are elected at the Annual General Meeting to serve for a period of three years, with toa thirdhold ofoffice themasretiringa membereach ofyear.theOnlyBoardpersonsof Trustees. who are membersNominationsof themaycharitybe madeare eligibleby the Board of Trustees or Members of the Friends. The Board may also appoint new Trustees but their appointment must be confirmed by the next AGM. The Trustees who served during the period are shown on page3 of this report.
Trustee induction and training No additional! training took place during the year. Related Parties
No Trustees has a personal, financial interest in any of the transactions. The Trustees consider that there are no other related parties to the Charity.
Risk Management
The trustees consider that risks to the charity are minimal. The charity operates on a purely voluntary basis, there are no paid employees, the charity does not own property or have any significant liabilities. There are no persons or trustees with significant control of the charity's activities or funds and all decisions are made by the Board. Financial risk is managed through segregation of duties and a system of financial control. Risk Assessments are carried out for all projects,
Gifts in Kind
Room Hire for the Trustee meetings, at Westgate Plaza, was provided to the charity free of charge.
Charitable objectives
The objects of the charity are to provide, or assist in the provision of, facilities for recreation and other leisure-time occupation for the benefit of the public by supporting the charitable work of the Trans Pennine Trial project.
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED
TRUSTEES’ REPORT
YEAR ENDED 31 MARCH 2021
Public Benefit statement
In shaping the objectives for the year, the Trustees consider that they have complied with the duty of the Charities Act to have due regard to the public benefit guidance published by the Charities Commission.
Activities and achievements during the period
STATEMENT FROM THE CHAIR
We are continuing to see high levels of usage of, and interest in, the Trail. With foreign and even internal travel opportunities limited, people have been looking at what they can do locally, and thankfully the Trail has been there for them. We will hopefully get a better impression of peopie’s usage of the trail from our survey which is currently ongoing.
We were pleased to complete two major projects in the 2020-21 period - the Longdendaie Accessibility Improvements and the Godley Turntable restoration. Our major project for 2021-22 is therefore Burn Airfield near Selby, and we hopefully have all the funding in place for this now. However we are concerned by the shortage of skilled engineers and the rise in costs of materials caused by a combination of Brexit and the pandemic.
We continue to see small improvements taking place right across the Trail, with Southport, Barnsley and Doncaster being notable examples. The Active Travel funding that the government has provided has contributed greatly to this.
The Friends of the TPT continues to be the key vehicle to bring in funding to make these improvements. These accounts show that the organisation is in a healthy place financially. Membership remains steady and donations continue to come tn. By keeping our restricted funds for selected projects separate from day-to-day revenue we ensure that our accounts are handled responsibly and effectively.
I can therefore recommend these accounts for approval.
Simon Geller, Chair of the Friends of the Trans Pennine Trail
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED TRUSTEES’ REPORT
YEAR ENDED 31 MARCH 2021
Financial Review
The charity’s policy on reserves
The Trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (‘the free reserves’) held by the charity should be between £4,000 and £6,000 in general funds. At this level, the management committee feels that they would be able to continue the current activities of the charity in the event of a significant drop in funding. It would obviously be necessary to consider how the funding would be replaced if activities changed.
In addition to the General Reserve, the Trustees also feel it prudent to maintain a sum of £8,000 in a contingency fund to be called on as necessary in the event of a serious threat to the Trail. At the financial year-end, the free reserves totalled £8,084 (2020: £6,207).
Financial Position
The financial statements are set out in pages 9 to 14. The Statement of Financial Activities shows a surplus for the year of £71,323 (2020: a deficit of £16,421).
The total funds at the year-end stand at £127,428 (2020: £56,105).
Statement of trustee’s responsibilities
Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus or deficiency for the year then ended. In preparing those financlal statements, the Trustees are required to: select suitable accounting policies and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The Trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
Small company provisions:
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED
YEAR ENDED 31 MARCH 2021
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TRUSTEES’ REPORT
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Exemptions
The Trustees have taken advantage of the exemptions available to small companies, including the audit exemption.
The Trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:
Signed NEN S M Geller, Chair/ Director
Date: KS | u t
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED
INDEPENDENT EXAMINER’S REPORT
YEAR ENDED 31 MARCH 2021
I report on the accounts of the charity, which are set out on pages 9 to 14.
Respective responsibilities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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® examine the accounts under section 145 of the Charities Act,
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e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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e to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual Items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 386 of the Companies Act
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2006; or
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e the accounts do not accord with such records; or
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e the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
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e the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed AL eyes Date: O} /iol2or Angela Hayes, FMAAT Community Accountant BCVS Services Limited Priory Campus County Way Barnsley S71 5PN
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED
STATEMENT OF FINANCIAL ACTIVITIES
(Incorporating an Income & Expenditure Account)
YEAR ENDED 31 MARCH 2021
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|---|---|---|---|---|---|---|---|---|
|2021|2020|
|Unrestricted|Restricted|Total|
|£|£|£|£|
|Note|Funds|Funds|Funds|
|Income:|
|Donations|and|legacies|2a|2,497|70,478|72,975|24,894|
|Income|from|other|trading|activities|-|-|-|-|
|Investment|income|2b|31|-|31|89|
|Other income|-|-|-|-|
|Total income|2,528|70,478|73,006|24,983|
|Expenditure|
|Cost|of|raising|funds|-|-|-|-|
|Expenditure|on|charitable|activities|3|651|1,032|1,683|41,404|
|Other expenditure|-|-|-|-|
|Total expenditure|651|1,032|1,683|41,404|
|Net|income/expenditure|for the|year|1,877|69,446|71,323|(16,421)|
|Transfers|between|funds|-|-|-|-|
|Total|funds|brought|forward|14,207|41,898|56,105|72,526|
|Total|ae|
|funds carried forward|8|16,084|111,344|127,428|56,105|
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The Statement of Financial Activities includes all gains and losses recognised in the year.
Ail the activities of the charitable company are classed as continuing.
Prior year donations & legacies includes restricted funds of £20,820 Prior year expenditure on charitable activities includes £38,687 from restricted funds. All other prior year income and expenditure was unrestricted.
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED
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BALANCE SHEET
AS @ 31 MARCH 2021
| AS @ | 31 MARCH 2021 | |||
|---|---|---|---|---|
| a | ||||
| Note | 2021 £ |
2020 £ |
||
| Fixedassets Tangible assets |
- | - | ||
| Total fixedassets | - | - | ||
| Currentassets Debtors& prepayments |
- | - | ||
| Cash at bankand in hand | 127,928 | 56,605 | ||
| Total current assets | 127,928 | 56,605 | ||
| Liabilities | ||||
| Creditors &accruals | 4 | |||
| amounts falling due within oneyear | (500) | (500) | ||
| Net current assets | 127,428 | 56,105 | ||
| Net assets | 127,428 | 56,105 | ||
| Funds ofthe charity | 8 | |||
| Unrestricted funds | 16,084 | 14,207 | ||
| Restricted funds | 111,344 | 41,898 | ||
| Totalfunds | 127,428 | 56,105 |
Exemption from audit
For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
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e The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
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e The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The trustees declare that they have approved the accounts above. Signed on behalf of the charity’s trustees: SignedSMM Dated: S M Geller, Chair/ Director
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Dated: I3fto|24
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 eee
1. Accounting policies
Basis of the preparation of the accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)(Charities SORP (FRS102) and the Companies Act 2006. Friends of the Trans Pennine Trail Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated in the relevant accounting policy note(s).
Going concern note After reviewing the charity’s forecasts and projections and its reserves, the trustees have reasonable expectation that the charity has adequate resources to continue in operation for the foreseeable future. There are no material uncertainties in the 12-month period following the signing of these accounts. The charity therefore continues to adopt the going concern basis in preparing its financial statements,
Incoming resources
All material incoming resources have been included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
All expenditure is included on an accruals basis and is recognised asa liability is incurred. The charity is not registered for VAT and accordingly resources expended are shown gross of irrecoverable VAT. Cost of raising funds includes all expenditure incurred to raise funds for charitable purposes, including costs of all fundraising activities and costs incurred in seeking donations, grants and legacies.Expenditure on charitable activities includes all resources applied by the charity in undertaking work to meet its charitable objectives.
Allocation of support costs
Support costs are the costs of functions that assist the work of the charlty but do not directly undertake charitable activities and Include the cost of governance and finance. Support costs are allocated directly to expenditure on charitable activities.
Donated goods and services
Donated facilities and services are recognised in the accounts, at the amount the charity would pay in the open market for a service equivalent to that being donated, when the charity would otherwise have purchased them and the value can be measured reliably. Donated goods for the charity’s own use are recognised as Income, at their fair value. The contribution of general volunteers is not recognised as income in the charity accounts.
Tangible fixed assets & depreciation
Depreciation is calculated to write down the cost or valuation less estimated residual value of all tangible fixed assets, over their expected useful lives. In the current financial year, the company did not hold any Fixed Assets.
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED
NOTES TO THE FINANCIAL STATEMENTS continued
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YEAR ENDED 31 MARCH 2021
Taxation
The company is a registered charity and is exempt from UK Corporation Tax on its charitable activities.
Funds structure
The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity.
Restricted funds are provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding.
Funds relating to capital expenditure are transferred to a designated fund against which depreciation is charged.
2. Analysis of incoming resources
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|2021|2020|
|Unrestricted|Restricted|Total|Total|
|funds|funds|funds|funds|
|£|£|£|£|
|2a|Donations & legacies|
|Membership|Subscriptions|1,953|-|1,953|1,629|
|Grants:|
|Barnsley|MBC|-|50,000|50,000|-|
|Heritage|Lottery Fund|-|-|-|18,120|
|Groundwork|UK|-|-|-|2,500|
|Onward|Homes|-|478|478|-|
|Burn|Airfield|Donation|-|20,000|20,000|-|
|Paul|Higgins|Legacy|-|-|-|200|
|Donations|140|-|140|2,156|
|Gift|Aid|404|-|404|289|
|ce|
|2,497|70,478|72,975|24,894|
|2b|Investment|income|
|Bank|interest|31|-|31|89|
|es|sssSsSsSseseesesSsseseseseSsSsSeFees|
|31|-|31|89|
|TOTAL INCOME|2,528|70,478|73,006|24,983|
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The prior year Heritage Lottery grant, Groundwork UK grant and Paul Higgins Legacy are restricted funds. All other prior year income was unrestricted.
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NOTES TO THE FINANCIAL STATEMENTS continued
YEAR ENDED 31 MARCH 2021
3. Analysis of resources expended
| Unrestricted | Restricted | 2021 Total |
Unrestricted | Restricted | 2020 Total |
|
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | funds | funds | |
| £ | £ | £ | £ | £ | £ | |
| Charitable Activities | ||||||
| Publicity & promotion | - | 159 | 159 | ~ | - | - |
| Maintenance, access & | ||||||
| Improvements | - | 873 | 873 | - | 38,687 | 38,687 |
| Bank charges | 138 | - | 138 | 120 | - | 120 |
| Admin & Expenses | 13 | - | 13 | 13 | - | 13 |
| Room Hire (AGM) | - | - | - | 84 | - | 84 |
| Accountancy fee | 500 | - | 500 | 500 | - | 500 |
| Other expenditure | - | - | - | 2,000 | - | 2,000 |
| 651 | 1,032 | 1,683 | 2,/17 | 38,687 | 41,404 |
4. Creditors
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2021 2020
Accountancy fee 500 500
500 500
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- Trustees’ remuneration, benefits and expenses Other than reimbursement of items purchased on behalf of the charity, there were no payments, remuneration or benefits made to trustees during this or the previous accounting period.
6. Related party transactions There were no related party transactions, in this or the previous accounting period.
- Independent examination and accountancy services During the period, the cost of the examination and accountancy services was £500 (2020: £500).
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FRIENDS OF THE TRANS PENNINE TRAIL LIMITED
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NOTES TO THE FINANCIAL STATEMENTS continued
YEAR ENDED 31 MARCH 2021
8. Movements in funds
| 8. Movements in fundsfunds | ||||
|---|---|---|---|---|
| Opening | Incoming | (Resources | Closing | |
| balance £ |
resources £ |
expended) £ |
balance £ |
|
| Unrestricted funds | ||||
| General Fund Contingency Fund |
6,207 8,000 |
2,528 - |
(651) - |
8,084 8,000 |
| 14,207 | 2,528 | (651) | 16,084 | |
| Restricted funds | ||||
| Legacy for Longdendale Access | 32,974 | - | - | 32,974 |
| Heritage Lottery Fund | 7,577 | - | (159) | 7,418 |
| Stockport Volunteer Programme | 647 | - | - | 647 |
| Burn Airfield Project | - | 70,000 | - | 70,000 |
| Onward Homes Grant | - | 478 | (373) | 105 |
| Laser Quantum | 500 | - | (500) | - |
| Paul Higgins Legacy Totalfunds |
200 41,898 56,105 —_Ce, |
- - 70,478 (1,032) 73,006 (1,683) Ce, |
200 111,344 127,428 se |
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| The Contingency Fund is maintained to be called upon as necessary in the | event of a | |||
| seriousthreattotheTrail. |
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Restricted funds
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e Legacy for Longdendale Access - restricted income for a programme to improve access needs along the Longdendale section of the Trans Pennine Trail.
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e Heritage Lottery Fund - grant funding for the rejuvenation of the old railway turntable site and enhancing the natural wildlife habitat.
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e Stockport Volunteer Programme — funding from Groundwork UK, Tesco bags of help and CDL to improve signage and interpretation along the Stockport section of the Trans Pennine Trail.
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« Burn Airfield Project - all weather surfacing and improvements to the Burn Airfield stretch of the Trail that has been regularly affected by flooding. The project includes installation of an information board to recognise the historic role that the site played during World War 2. Income received in the current year consists of funds from Barnsley Metropolitan Borough Council (£50,000) and an anonymous donation of £20,000.
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e Onward Homes - a community funding grant for the purchase of a leaf blower.
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e Laser Quantum - funding to contribute to the replacement of benches. e Paul Higgins Legacy - restricted donation received in the previous year.
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