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2023-03-31-accounts

Annual report and Financial Statements A year connecting communities

31 March 2023

Company limited by guarantee No. 05363946

Introduction from our Chair

Welcome to our annual report which covers the 12 months to the end of March 2023.

It proved again to be a challenging and busy year for our CEO and the OCVA team who supported a range of new initiatives and projects. Their hard work allowed OCVA to ensure support reached communities, local groups, and volunteers.

Initiatives such as Bullingdon Community Connections, our network of Communities of Practice and working with Makespace to make more impactful use of our office space have all underlined our commitment to delivering strong partnerships that strengthen the sector.

Our funding continued to come from a combination of the infrastructure contract with Oxfordshire County Council delivered in partnership with Community First Oxfordshire alongside securing several ringfenced projects. We also continued to offer a comprehensive training programme and membership scheme which generates a small independent income stream.

A precondition of everything we do is sound finance. Despite another challenging financial year, OCVA has remained diligent in monitoring the risks. We end this year with a significant deficit but we have reviewed our reserves and have put plans in place to reduce the deficit in 2023/24 and move towards a balanced budget in 24/25.

Thank you to our expanded OCVA team who remain committed and caring about the county and understand the challenges that it faces. A team who thinks creatively and instinctively and make connections between people and organisations to make good things happen.

The OCVA Board and I also want to take this opportunity to pay tribute to our CEO who worked through extraordinary and personal circumstances this year. Laura found ways to remain available and offer the advice and support to the team where most needed. As a Board, we are extremely grateful to Laura for all her hard work on behalf of OCVA.

Finally, to our members, partners, and stakeholders, I express my sincere thanks for your continued support to OCVA and look forward to our work together in 2023.

We are grateful to all of them - we would be the poorer without them.

David Agnew David Agnew, Chair

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Introduction from our CEO

2022/23 has been an exceptionally challenging year for OCVA. As we emerged from the pandemic, alongside our friends and colleagues in the sector we have faced the same issues that we know our members also face; pressure from the cost of inflation, a struggle to match demand with resources and the vulnerability of being a small organisation dealing with staffing changes.

I am however proud to say that we ended the year with a strong team and some new faces who have been quick to make an impact. Changes in staffing meant that our training programme was reduced this year, however we were delighted to be able to return to offering in-person accredited training and our Health and Safety and Fire Marshall courses were amongst the most popular sessions.

We also welcomed new neighbours into our buildings via our partnership with Makespace and the Meanwhile in Oxfordshire project – The Source @ OCVA was launched, offering affordable co-working space for global majority-led organisations, groups, and organisations supporting people from the global majority community.

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Despite difficult circumstances our reach through the OCVA website, the Oxfordshire Volunteers website and our weekly newsletter, Pulse, continued to grow, as did our social media presence. We continued to provide a varied and accessible range of ways for all sizes and shapes of non-profit organisation in Oxfordshire to engage with us, whether that be through free lunchtime webinars or offering more bespoke support for facilitated sessions with charities experiencing periods of change.

As outlined in last year’s report we continued to build on our partnership work and key project delivery throughout 2022/23. Some projects are ongoing initiatives such as our Communities of Practice pilot scheme, which was given additional funding to continue building on the excellent foundations developed the previous year and is now a thriving network which continues to find new ways to bring together people at the frontline of voluntary and community sector, social care and health practice.

Other projects are new partnerships; for the Oxford City Community Champions initiative, we engaged in an innovative year long-project which has resulted in long lasting and high impact changes where residents collected health insights to help shape the future design and delivery of services. OCVA worked closely with the Community Champions throughout the project, helping them to achieve their own personal goals and ambitions.

team came together to shape and roll out this innovative fund which has produced some great early insights around the impact of accessible community funding to combat loneliness and isolation. However, we also recognise that for the future sustainability of OCVA, we need to balance the delivery of relevant projects alongside our core strategic objectives, which is increasingly challenging in the current economic climate. We ended this year with a significant deficit that cannot be repeated and so we will continue to look at each project and partnership opportunity carefully to ensure that it covers costs, with the aim of halving the deficit in 2023/4. That way, we can ensure that we are still around and able to do our most important role, helping you to help others.

I want to thank my team for their exceptionally hard work this year. Their flexibility, humour and support has been invaluable. I also want to thank our partners who have collaborated with us on so much important and varied activity, but a special thank you to Community First Oxfordshire and Emily Lewis-Edwards. Finally, thank you to the Board of Trustees and of course all of

our members.

Laura Price

Laura Price, CEO

Our delivery of the Connected Community Fund in partnership with Community First Oxfordshire was a particular highlight. The whole

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Trustees Annual Report

The Trustees present their report and the audited financial statements for the year ended 31 March 2023, which have been prepared in accordance with Charity Law and the Statement of Recommended Practice: Accounting and Reporting by Charities.

Reference and administrative details

Oxfordshire Community and Voluntary Action is a registered charity number 1108504 and a company limited by guarantee number 5363946, registered in England and Wales. It also uses the name Volunteer Centre Oxfordshire.

Trustees

Members holding office as of 31 March 2023 and changes in the year were;

OCVA Staff as of 31st March 2023 and

changes in year were;

Group Development Officer

Volunteer Co-ordinator

Volunteer Co-ordinator

Administrator

Partnerships and Projects Officer

Chief Executive Officer

Business Development Officer

Oxford City Community Champions coordinator (resigned March 2023)

Volunteering Vision Officer

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Registered office and principal address

The Old Court House

Floyds Row

St Aldates

Oxford

OX1 1SS

Independent Examiners

Legal Advisers

SPX Oxford Ltd

Blake Lapthorn Seacourt Tower West Way Oxford OX2 0FB

Peace House Paradise Street Oxford OX1 1LD

Bankers

Unity Trust Bank

Triodos Bank

Nine Brindley Place Deanery Road 4 Oozells Square Bristol Birmingham BS1 5AS B1 2HB

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Structure, governance and management

The governing document of OCVA is the Memorandum and Articles of Association of the company. The OCVA Board of Trustees comprises not less than five nor more than 15 members. Trustees are elected at the Annual General Meeting. Nominations are made in writing before the meeting. All Board members must be over 18 years of age and be a member or a representative of a member organisation of OCVA.

At each AGM one third of the Board Members, made up of those who have served the longest, are required to retire. However, a Board Member who retires may, if willing to act, be re-elected for a maximum of three consecutive terms. The Board may from time to time appoint any member of the Charity to be a member of the Board provided that the maximum is not exceeded. Any such Board Member holds office only until the next Annual General Meeting but is then eligible for re-election.

All Trustees are given an induction pack containing copies of relevant Charity Commission publication and key information about OCVA including the Memorandum and Articles of Association, Trustee minutes, the current business plan and budget, a staff chart and employment policies and procedures. Trustees are required to sign a Declaration re any conflicts of interest, a company director form and a Trustee Declaration. Role descriptions are in place for Trustees and for the Chair and Treasurer.

All Trustees give their time voluntarily and receive no personal benefits from the organisation. Any expenses reclaimed are set out in Note 6 to the accounts. The Trustees are financially and legally liable for OCVA but their liability is limited as defined by the Memorandum and Articles of Association of the limited company. The Trustees agree any delegation of their powers.

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Such delegations include those to the Finance and General Purposes Committee, elected annually and comprising at least two Trustees with the Chief Executive in attendance.

This deals with the details of budget setting and financial management as well as staffing matters and reports and making recommendations to the Board for decision unless any decision is explicitly delegated to that committee by the Board. The committee’s terms of reference are reviewed annually by the Board of Trustees.

The Chief Executive is appointed by the Board and is responsible for advising the Trustees and for carrying out the policies and implementing the plans of OCVA. Other staff are appointed by the Chief Executive. Job descriptions and contracts of employment are in place and a staff appraisal scheme is in operation.

Risk Management

The Trustees have identified the risks facing the Charity. They review them regularly and put systems in place to mitigate these risks.

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Our strategic objectives

ONE TWO THREE Support for Support for Support for improved voluntary and development of communication via community group communities via networks, voice and development volunteering engagement

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Our year in numbers

training 16 courses delivered people to 149

11 Charity Health Checks for Step Change 840

groups supported last year with information, advice and support

Oxfordshire Chairs’ Network meetings hosted

6 104,000 website views

A return to accredited in person training courses including Health and Safety and Fire Marshall training

146 registered members

Facilitated 2 bespoke strategy awaydays for local charities and trustees

‘First Stop’ sessions held in partnership with 9 Charity Mentors

By the end of the year 1346

people were receiving Pulse, our weekly newsletter with essential news, jobs and information for the sector, up from 1229 in 2022/23

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Volunteering

people registered on the newly re-launched Oxfordshire 100 Trustee Leadership List

763

New Volunteers looking for opportunities

Over 30 Volunteer Co-ordinators attend the in-person event in partnership with Oxford Brookes

4 successful corporate volunteering matches

1 Volunteers’ Week Awards Celebration

918

New volunteering opportunities registered though Oxfordshire Volunteers

8 volunteer co-ordinatornetworking meetings hosted

30 people attended our Big Help Out launch webinar

63,000 Oxfordshire Volunteers website views from 12,000 unique visitors

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Key Project 1

Connected Communities Fund

A project in partnership with Oxfordshire Community First on behalf of Oxfordshire County Council.

The Connected Communities Fund presented an exciting opportunity for communities to develop activity in their local area that contributes to the countywide ambition of creating places that “support the people of Oxfordshire to live well in their community, remaining fit and healthy for as long as possible”.

Using our ‘Grants Plus’ approach, OCVA worked in partnership with Community First Oxfordshire to develop and jointly administer £175,000 via Oxfordshire County Council Adult Social Care funding to support grassroots organisations across Oxfordshire. With an aim to tackle isolation and loneliness the programme sought to increase the number of activities available for older people and people with additional needs by encouraging local initiatives to access flexible funding alongside an ongoing package of support.

“Thank you all so much! As a small CIC just starting out, during a cost-of-living crisis, I’m sure you can imagine it’s been a tough start to the year, and this was the best news I could have asked for. Thank you all for giving us a chance, we can’t wait to get started.”

The fund was launched in September 2022 and groups were invited to apply for up to £5000 using a simple expression of interest form that was followed up by community development officers.

“Thank you for the opportunity to talk this through - it’s great to be able to clarify what you can’t get across in a grant application form.”

“The activity is 100% worthwhile - good for mind, body and soul!”

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Key Project 1

This programme sat alongside an alternative route to the funding (of grants between £5000 and £20000) that was made available through Community Capacity grants administered by Oxfordshire Community Foundation.

Applications to the fund were assessed on a rolling basis with 125 expressions of interest received by the end of March 2023. Funding was allocated and paid to groups at regular intervals with £131,928 (75% of the total fund) allocated to 44 projects by the end of March 2023 sustaining existing or establishing new activities that together contribute towards the preventative approach of the Oxfordshire Way. The flexible funding alongside the ongoing advice and support from the OCVA and CFO team ensured the development of deep relationships with organisations which went beyond the initial funding. The collection of data, case studies and stories of change further developed our relationships and provided important learning for the following year’s fund.

“It is a good social activity and it is very relaxing and absorbing.”

“I really appreciate the support - it has made me feel less isolated.”

“Thank you for your support. I had no idea before starting out on the journey of bidding for funds how demanding it would be, so your encouragement means a lot.”

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Key Project 2

Communities of Practice

Throughout 2022/23 we continued to deliver and develop our network of Communities of Practice for Adult Social Care across Oxfordshire.

The Communities of Practice connect people working and volunteering with adults at grassroots level in the local community through six placebased groups:

Cutting across organisational silos the Communities of Practice bring together people in the voluntary and community sector, social care, health, housing, employment and other services to discuss, learn, collaborate and problem-solve.

Groups meet every other month, with place-based meetings supplemented in other months by training sessions open to all. Each meeting has a theme. Topics covered this year include supporting people to keep active, the cost of living crisis, asset-based community development, supporting people with dementia, support for people experiencing fuel poverty, the adult social care assessment process, trans inclusivity, and support for carers.

“The team have really enjoyed attending the sessions so far and I feel that it has helped boost morale with them feeling more involved with how they can support the residents of Oxfordshire.”

Social and Health Care Team

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Key Project 2

A survey of members in February 2023 found that by being part of the Communities of Practice;

65% have 74% understand 35% have made a new more about referred connection with the work of someone to a person or colleagues in a service or organisation other sectors organisation

74% have 61% understand 81% know more 81% of learnt about a more about about what is respondents new service the aims of the available locally feel more Oxfordshire Way connected locally

“I’m really glad that I’ve been able to come along. I’m already recognising names that I come into contact with, so it’s really nice to put faces to those names and to gain a bit more of an understanding of the support offered by the different organisations.”

Carers Oxfordshire

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Key Project 2

“I now understand more clearly the ways in which the County Council interact with the local NHS…I have identified organisations who can provide good information for patients and found the presentations very beneficial. I specifically like the way in which these are divided into appropriate areas which… enables more people to have their say.”

Patient Participation Group

“The CoPs are a friendly, welcoming space to connect and collaborate with colleagues, learn about new initiatives and feedback on any experiences with those services/ initiatives.”

Age UK Oxfordshire

“This is a great time effective way of finding out about services and initiatives locally.”

Housing Association

“The meetings are really useful for raising awareness of other groups in the local area, for gaining a better understanding of the work they do and they enable you to make personal connections with members of those groups who may be able to help your organisation’s aims now, or in the future.”

Citizens Advice

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Key Project 3

Oxfordshire Vision for Volunteering

In July 2022, with funding from Oxfordshire County Council, OCVA and Community First Oxfordshire set out to understand the experience of volunteering in Oxfordshire.

We wanted to know more about how volunteering had been changed by events such as the pandemic and the cost of living crisis, the opportunities and challenges facing volunteering, and what needs to be done to ensure a thriving, inclusive, sustainable future for volunteering in Oxfordshire.

We wanted to hear from as many people as possible and used a number of different ways to gather information, including targeted approaches to groups whose voices we do not always hear. Over 350 people, volunteering with more than 470 groups, contributed their thoughts and ideas, through a public survey, in-depth storytelling sessions, online open meetings and written submissions. We concluded our research (in May 2023) with an inperson discussion session facilitated by the Old Fire Station.

Ten core principles

The final report was published in July 2023. Drawing together everything that people told us, we developed ten core principles to help everyone involved in volunteering – community and voluntary groups, local authorities, infrastructure organisations and funders – to nurture this crucial part of community life in Oxfordshire:

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Key Project 3

“I honestly really wanted to make a difference in any way I can. … I think we’re all in a position to at least try, and [we] owe it to ourselves to give it our best shot.”

The project has shone a spotlight on the often-unacknowledged contribution of thousands of Oxfordshire residents to making the world a better place. Many of these people do not regard what they do as unusual or remarkable, but life in Oxfordshire would be far less bright without their generosity, commitment and creativity.

This crucial piece of work will live on as we develop an action plan with partners and continue to engage with the Oxfordshire VCSE Strategy and the national Vision for Volunteering. Read the report: www.ocva.org.uk/2023/08/02/oxon-vision-for-volunteering-report-published

“I really felt strongly that I wanted to do something. [Volunteering] helped me with that. … It was important. It was important to feel that I wasn’t just taking from the community but giving to the community.”

Headline numbers from

the research;

324 survey respondents

13 storytellers

45 open meeting attendees

2 written submissions

21 discussion participants

8 advisory group members

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Key Project 4

Oxford City Community Champions

Oxford Community Champions provided an exciting opportunity for OCVA to work in partnership with Oxford City Council to support the successful delivery of a programme funded through the Department of Levelling Up, Housing and Communities to better understand the barriers communities have in accessing the COVID-19 vaccine.

The local programme was designed to also look at reasons for wider health inequality and work with communities to co-produce practical solutions to best meet their needs.

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OCVA’s core role was to support the champions in their volunteering roles, and specifically help them to access a funded training programme. This required bespoke coaching, mentoring and guidance often via phone calls and in person meetings at their anchor organisations – a network of local charities. Building connections with the volunteers, their charities and the training providers was key. Identifying the barriers faced also called for creative solutions via Sue, our dedicated co-ordinator and subsequently Jenny who came into post during the final months of the project. One training need identified was access to women-only swimming lessons, which took determined and persistent work on behalf of the champions to finally deliver a successful outcome.

The nature of gaining insights into health and sharing the voices from communities meant that many Champions spoke about mental health, advocacy and health care, leading to the identification of broader training needs covering these areas. This has helped to shape OCVA’s wider approach as we explore our offer of support for training to volunteers.

‘Working alongside OCVA in the Community Champions Programme was nothing short of transformational. Their unwavering commitment to onboarding, nurturing, and empowering our champions, facilitating their personal growth, and training, was the cornerstone of our collective success. Together, we made a massive difference in our community, one champion at a time.’

Fatou Badjie Ceesay, Programme Coordinator, Community Champions, Oxford City Council

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Key Project 5

Bullingdon Community Connections

The Bullingdon Community Connections project is a 2 year initiative delivered via a local philanthropic partnership to tackle reoffending through building relationships with and access to the community and voluntary sector.

HM Prison Bullingdon is located a few miles from Bicester and is the local resettlement and remand centre for the Thames Valley and surrounding area. It has a population of approximately 900 men aged 18 and above with a mixture of those who are on remand and prisoners who are sentenced by the courts.

The project aims to reduce reoffending by connecting the men in prison and prison leavers to the wide variety of groups in the Oxfordshire community. The local voluntary and community sector offers a whole range of activities and support that can help embed prison leavers into communities once released.

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The closed nature of prisons can hinder the reciprocal understanding between the community and the prison environment, and this has caused miscommunication and misunderstanding between organisations in the past – a problem that the Community Connections role has been working to resolve.

Josh, our dedicated Community Connections Officer is a trained Prison Officer who liaises with HMP Bullingdon while also being fully integrated into the OCVA team. The aim is to learn about the opportunities and support available for prisoners released into Oxfordshire so they can be easily accessed, and appropriate support can be given to individuals in need.

OCVA’s role in the Community Connections Project is to provide support to the Community Connections Officer, through advice on the breadth of the voluntary sector across Oxfordshire, liaising with groups and helping promote the project to groups on the OCVA database, website and through other social media channels.

This has increased the range of groups and charities open to engaging with the project and has enhanced the potential of the Community Connections Officer to navigate the system, make connections and to set up partnership and referral protocols.

Partnerships in the community also have the potential to influence culture both inside and outside the prison: to educate and engage the local community about the prison environment and to encourage knowledge and skills sharing. This has been shown through the successful Charity Fair held recently at Bullingdon Prison where 12 charities and voluntary groups attended and built links and increased awareness of the range of opportunities available for people being released.

The effect of increasing the level of knowledge sharing and dialogue between the prison and the local community is being realised as we continue to open the door to more effective use of resources for the benefit of people being released.

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Financial review

Overall resources at the end of the year were £320,666.

Core income was received from Oxfordshire County Council to fund our strategic aims of support for voluntary and community group development, support for the development of volunteering and support for networks, communication and engagement that empower the sector.

Further income was generated through the delivery of projects that align with our strategic aims. Membership fees, the provision of sector specific training courses, and the provision of services such as facilitation also made a financial contribution.

Core income has not risen in line with inflation which has led to financial pressures in core staffing and overhead costs. Trustees recognise this risk and OCVA has diversified income through the delivery of carefully chosen project work. However, the ongoing use of reserves underlines the need to secure additional core funding in future years.

Finance policy

The annual budget is prepared and approved by the Finance and General Purposes committee and recommended to the trustees. It covers both income and expenditure. Bids for new funding are prepared by the Chief Executive, or by other members of staff, in consultation with the Chief Executive.

New funding received during the year is reported to trustees and if appropriate, new budget headings are put in place and reforecast. Financial performance is measured against budgets at each meeting of the Finance and General Purposes committee and the Board using quarterly management accounts provided by the Finance Officer and Chief Executive.

All projects have been delivered within budget. In collaboration with the CEO and Finance Officer the Finance and General Purposes Committee developed more comprehensive management accounts to provide detailed breakdowns of each project. For details of restricted funds see note 10.

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Reserves policy

Restricted funds: these are earmarked for particular projects and are carried over for expenditure from year to year as appropriate. Details of restricted fund balances at the end of the year are shown in note 11.

Designated funds: A total of £20,000 had been designated to cover winding up costs including staff redundancies. £5,000 was released in 2022-23 to reflect a different mix of staff lengths of service, resulting in lower anticipated redundancy costs. £5,911 of the buildings contingency fund was used to address building costs in 2022-23. The contingency fund was reduced by £5,000 (see note 12).

Unrestricted funds: OCVA aims to build up its unrestricted reserves to six months in order to cope with any unexpected downturn. The surplus brought forward at 31 March 2022 was £21,136 which decreased to £2,286 at 31 March 2023. This, together with the staff contingency reserve and contingency reserve represents reserves equivalent to just over one and a half months’ budgeted unrestricted expenditure.

Plans for future periods

OCVA has reviewed its strategic objectives and is developing a new 3 year business plan. Trustees, along with the CEO are focussed on ensuring that the organisation is enabled to:

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OCVA has a strong staff team with a mix of skills to deliver against our strategic objectives and refreshed business plan. We recognise the challenging economic environment and understand that it is impacting across the sector. In working to a 3 year plan we will reverse the trend of year on year deficits and work towards the goal of a balanced budget.

22 11 23 Approved by the Trustees on _ / _ / ______ and signed on their behalf by:

----- Start of picture text -----
David Agnew, Chair
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Statement of Trustees’ responsibilities

The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable law and regulations.

Company law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to select suitable accounting policies and then apply them consistently; make judgements and accounting estimates that are reasonable and prudent; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Independent Examiners Report to the Trustees of Oxfordshire Voluntary and Community Action

I report on the accounts of the company for the year ended 31 March 2023, which are set out on pages 30 to 40.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Chartered Association of Certified Accountants.

Having satisfied myself that the charity is not subject to audit under Part 16 of the Companies Act 2006 and is eligible for independent examination, it is my responsibility to:

a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

SPX Oxford Limited provides bookkeeping services to Oxfordshire Community and Voluntary Action and I am an employee of this company. In order to maintain independence, I confirm that I have not been involved in provision of the bookkeeping service.

I also confirm that as a member of the Chartered Association of Certified Accountants, I am subject to the provision of the FRC’s Revised Ethical Standards (2016). This standard has been applied throughout this independent examination.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and

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In connection with my examination, no matter has come to my attention:

Name of examiner: Simrit Sandhu

Name of firm: SPX Oxford Ltd

Relevant professional body: ACCA

Address: Peace House, Paradise Street, Oxford OX1 1LD

Signed:

Date: 12 December 2023

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Statement of Financial Activities

Note
£
INCOME
Donations and legacies
2
Charitable activities
3
Other trading activities
Investments
Total income
EXPENDITURE
Charitable activities
4
Other
Total expenditure
Net income/ -expenditure
Transfers between funds
Net movement in funds
Investment gains/(losses)
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
Total funds carried forward		 Note
£
INCOME
Donations and legacies
2
Charitable activities
3
Other trading activities
Investments
Total income
EXPENDITURE
Charitable activities
4
Other
Total expenditure
Net income/ -expenditure
Transfers between funds
Net movement in funds
Investment gains/(losses)
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
Total funds carried forward		 Note
£
INCOME
Donations and legacies
2
Charitable activities
3
Other trading activities
Investments
Total income
EXPENDITURE
Charitable activities
4
Other
Total expenditure
Net income/ -expenditure
Transfers between funds
Net movement in funds
Investment gains/(losses)
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
Total funds carried forward		 Total 2022
£
-
544,616
-
313
544,929
547,021
-
547,021
-2,092
-
-2,092
-
-2,092
174,526
172,434
INCOME
Donations and legacies
Charitable activities
Other trading activities
Investments
Total income
EXPENDITURE		 Note
£
2
3		 Unrestricted
£
2,785
190,708
4,258
341		 Restricted
£
70,000
364,472
-
-		 Total 2023
£
72,785
555,180
4,258
341		 Unrestricted
£
-
209,223
-
313		 Restricted
£
-
335,393
-
-		 Total 2022
£
-
544,616
-
313
198,092 434,472 632,564 209,536 335,393 544,929
Charitable activities 4 232,853 251,479 484,332 225,713 321,308 547,021
Other - - - - - -
Total expenditure 232,853 251,479 484,332 225,713 321,308 547,021
Net income/ -expenditure
Transfers between funds
Net movement in funds
Investment gains/(losses)
Net movement in funds
RECONCILIATION OF FUNDS		 -34,761
-		 182,993
-		 148,232
-		 -16,177
-27		 14,085
27		 -2,092
-
-34,761 182,993 148,232
-		 -16,204
-		 14,112
-		 -2,092
-
-34,761 182,993 148,232 -16,204 14,112 -2,092
Total funds brought forward 101,136 71,298 172,434 117,340 57,186 174,526
Total funds carried forward 66,375 254,291 320,666 101,136 71,298 172,434

Income and Expenditure Account is included for the year ended 31 March 2023

OCVA Annual Report and Financial Statements | 31 March 2023

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Balance Sheet

----- Start of picture text -----
Date:
Note 2023 2023 2022 2022
31 March 2023
£ £ £ £
Company number:
5363946
Tangible fixed assets 8 37,611 46,226
CURRENT ASSETS
Debtors 9 21,832 10,664
Cash at bank and in hand 323,234 224,533
345,066 235,197
Creditors: amounts falling
due within one year 10 - 62,011 - 108,989
Net current assets 283,055 126,208
Net assets 320,666 172,434
FUNDS
Restricted funds 11 254,291 71,298
Designated 12 64,089 80,000
Unrestricted funds general 13 2,286 21,136
Total charity funds 320,666 172,434
----- End of picture text -----

OCVA Annual Report and Financial Statements | 31 March 2023

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For the year ending 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

These financial statements were approved and authorised for issue by the Trustees on _ / _ / ______ and are signed on their behalf by:22 11 23

David Agnew, Chair Matthew Mycock, Treasurer

OCVA Annual Report and Financial Statements | 31 March 2023

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Statement of Cash Flows

----- Start of picture text -----
For the year ended 31
Note 2023 2022
March 2023
£ £
Cash used in operating activities 16 99,960 - 225,243
Cash flows from investing activities
Dividends and interest from investments 341 313
Proceeds from the sale of fixed assets - -
Purchase of fixed assets - 1,600 -
Cash provided by (used in) investing activities - 1,259 313
Increase (decrease) in cash and cash equivalents in the year 98,701 - 224,930
Cash and cash equivalents at the beginning of the year 224,533 449,463
Total cash and cash equivalents at the end of the year 323,234 224,533
----- End of picture text -----

OCVA Annual Report and Financial Statements | 31 March 2023

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Notes to the financial statements

For the year ended 31 March 2023

1. Accounting policies

a. Basis of preparation of accounts

These financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards and the requirements of the Statements of Recommended Practice 2015 (SORP 2015), ‘Accounting and Reporting by Charities’, issued by the Charities Commission and the Companies Act 2006, with FRS102, update bulletin 1.

Oxfordshire Community and Voluntary Action meets the definition of public benefit entity under FRS102.

b. Donations and other forms of voluntary income

Leasehold buildings

4% per annum on a straight line basis

Portal licence

33.33% per annum on a straight line basis

All other assets

25% per annum on a straight line basis

d. Income

Income is generally included on a receivable basis. The only exception to this is where the donor has specified that the amount is to be expended in a following financial year in which case the amount that relates to the following financial year is deferred and included in creditors.

These are accounted for on a cash basis.

e. Grants payable

c. Tangible fixed assets

All fixed assets are stated at historical cost less depreciation. Assets under £2,000 are not capitalised unless this is a requirement of the funder.

Depreciation is provided on these assets at rates calculated to write each asset down to its estimated residual value evenly over its expected useful life as follows:

Grants payable are accounted for when awarded.

f. Expenditure

Expenditure is included on an accruals basis and includes irrecoverable VAT.

The overheads of the Charity are allocated wherever possible to the relevant funds.

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Where expenditure cannot be allocated specifically, this is apportioned between funds on an estimate of usage.

g. Fund accounting

Restricted funds are those where the donor has imposed restrictions on how the money can be spent. Designated funds are unrestricted funds set aside by the Trustees for specific purposes.

2. Income from donations and legacies

Donations
Total		 Donations
Total		 Total 2022
£
3,315
3,315
Donations Unrestricted
£
2,785		 Restricted
£
70,000		 Total 2023
£
72,785		 Total 2022
£
3,315
Total 2,785 70,000 72,785 3,315

3. Income from charitable activities

h. Pensions

The charity operates a money purchase (defined contribution) pension scheme. Contributions payable to this scheme, or appropriate scheme of the employee’s choice are charged to the profit and loss account in the period to which they relate. These contributions are invested separately from the charity’s assets. Pension arrangements are in line with auto-enrolment requirements.

i. Taxation

Oxfordshire Community and Voluntary Action is a charitable institution with exemption from UK taxation under section 505 of the Income and Corporation Taxes Act 1998.

Contractual
payments
Training fees
Membership
income
Contract Fees
Provision of
services
Other income
Total		 Contractual
payments
Training fees
Membership
income
Contract Fees
Provision of
services
Other income
Total		 Total 2022
£
335,393
16,733
7,511
165,000
13,023
3,641
541,301
Contractual
payments
Training fees
Membership
income
Contract Fees
Provision of
services
Other income		 Unrestricted
£
-
6,160
4,675
165,000
240
14,633		 Restricted
£
364,472
-
-
-
-
-		 Total 2023
£
364,472
6,160
4,675
165,000
240
14,633		 Total 2022
£
335,393
16,733
7,511
165,000
13,023
3,641
Total 190,708 364,472 555,180 541,301

j. Roundings

The information in the accounts is accurate to the nearest £1. This may cause rounding differences throughout the accounts.

OCVA Annual Report and Financial Statements | 31 March 2023

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4. Expenditure on charitable activities

5. Governance costs

Direct costs
Consultants and
partners
Grants given
Training and
events
Other direct costs
Staf costs
Support costs
Indirect staf costs
General overheads
Governance costs
Total		 Direct costs
Consultants and
partners
Grants given
Training and
events
Other direct costs
Staf costs
Support costs
Indirect staf costs
General overheads
Governance costs
Total		 Total 2022
£
362,484
-
6,239
2,967
79,280
450,970
49,192
39,215
7,644
96,051
547,021
Unrestricted
Restricted
Total 2023
£
£
£
Independent
Examination fee
500
-
500
Accountancy,
bookkeeping, and
payroll fees
9,289
-
9,289
Trustee expenses
and other
governance costs
-
-
-
Total
9,789
-
9,789
6.
Staf costs and key management personnel
2023
£
Wages and salaries
165,598
Social security costs
9,052
Pension costs (see note 15)
5,000

 Total 2022
£
362,484
-
6,239
2,967
79,280
450,970
49,192
39,215
7,644
96,051
547,021
Unrestricted
Restricted
Total 2023
£
£
£
Independent
Examination fee
500
-
500
Accountancy,
bookkeeping, and
payroll fees
9,289
-
9,289
Trustee expenses
and other
governance costs
-
-
-
Total
9,789
-
9,789
6.
Staf costs and key management personnel
2023
£
Wages and salaries
165,598
Social security costs
9,052
Pension costs (see note 15)
5,000

 Total 2022
£
750
6,864
30
7,644
2022
£
120,053
5,977
2,442
Direct costs
Consultants and
partners
Grants given
Training and
events
Other direct costs
Staf costs		 Unrestricted
£
54,506
-
5,051
5,232
64,862		 Restricted
£
45,628
118,389
450
-
75,441		 Total 2023
£
100,134
118,389
5,501
5,232
140,303		 Total 2022
£
362,484
-
6,239
2,967
79,280		 Independent
Examination fee
Accountancy,
bookkeeping, and
payroll fees
Trustee expenses
and other
governance costs		 Unrestricted
£
500
9,289
-		 Restricted
£
-
-
-		 Total 2023
£
500
9,289
-		 Total 2022
£
750
6,864
30
Total 9,789 - 9,789 7,644
129,651 239,908 369,559 450,970
Support costs
Indirect staf costs
General overheads
Governance costs		 39,647
53,766
9,789		 -
11,571
-		 39,647
65,337
9,789		 49,192
39,215
7,644
Wages and salaries
Social security costs
Pension costs (see note 15)
 2023
£
165,598
9,052
5,000
 2022
£
120,053
5,977
2,442
103,202 11,571 114,773 96,051
Total 232,853 251,479 484,332 547,021
Staf travel and subsistence 300 -
Total 179,950 128,472
Average monthly number of employees 8.1 5.8
2023 2022
£ £
Wages and salaries 165,598 120,053
Social security costs 9,052 5,977
Pension costs (see note 15) 5,000 2,442
Staf travel and subsistence 300 -
Total 179,950 128,472
Average monthly number of employees 8.1 5.8

No employees’ emoluments exceeded £60,000 in the period. Key management personnel of the charity comprise the trustees and the Chief Executive Officer. The total employee benefits of the key management personnel were £41,544 (2022: £38,272).

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7. Trustees emoluments and related party transactions

No trustees were reimbursed for any expenses (2022: nil). No trustees received any remuneration (2022: nil).

There were no related party transactions (2022: nil).

8. Tangible fixed assets

Cost
Cost at 1 April 2022
Additions
Disposals
At 31 March 2023
Depreciation
At 1 April 2022
Charge for the period
Disposals
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022		 Cost
Cost at 1 April 2022
Additions
Disposals
At 31 March 2023
Depreciation
At 1 April 2022
Charge for the period
Disposals
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022		 Total
£
234,813
1,600
-
236,413
188,587
10,215
-
198,802
37,611
48,551
Cost
Cost at 1 April 2022
Additions
Disposals		 Leasehold
buildings
£
221,620
-
-		 Equipment
£
13,193
1,600
-		 Total
£
234,813
1,600
-
At 31 March 2023 221,620 14,793 236,413
Depreciation
At 1 April 2022
Charge for the period
Disposals		 177,298
8,864
-		 11,289
1,351
-		 188,587
10,215
-
At 31 March 2023 186,162 12,640 198,802
Net book value
At 31 March 2023 35,458 2,153 37,611
At 31 March 2022 44,322 4,229 48,551

9. Debtors

Trade debtors
Other debtors
Less: provision for doubtful debts
Total		 Trade debtors
Other debtors
Less: provision for doubtful debts
Total		 2022
£
601
10,563
11,164
- 500
10,664
Trade debtors
Other debtors
Less: provision for doubtful debts		 2023
£
15,299
7,033		 2022
£
601
10,563
22,332
- 500		 11,164
- 500
Total 21,832 10,664

10. Creditors: amounts falling due within one year

Trade creditors
Accruals
Deferred income
Other taxes and social security
Other creditors
Total		 Trade creditors
Accruals
Deferred income
Other taxes and social security
Other creditors
Total		 2022
£
14,938
750
90,386
2,595
320
108,989
Trade creditors
Accruals
Deferred income
Other taxes and social security
Other creditors		 2023
£
32,078
15,250
554
13,085
1,044		 2022
£
14,938
750
90,386
2,595
320
Total 62,011 108,989

OCVA Annual Report and Financial Statements | 31 March 2023

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11. Restricted funds

Capital grant
ESF – grant management
Community Ambassadors
MAD week
OCC fund (COMF)
Oxfordshire County Council Connected Communities
Communities of Practice
Oxford City Council Community Champions
Bullingdon Community Connections
Total		 Capital grant
ESF – grant management
Community Ambassadors
MAD week
OCC fund (COMF)
Oxfordshire County Council Connected Communities
Communities of Practice
Oxford City Council Community Champions
Bullingdon Community Connections
Total		 Transfer (to) / from
unrestricted funds
Balance at 31
March 2023
£
£
-
35,456
-
920
-
385
-
2,570
-
23,569
-
87,472
-
48,829
-
4,463
-
50,628
-
254,292		 Transfer (to) / from
unrestricted funds
Balance at 31
March 2023
£
£
-
35,456
-
920
-
385
-
2,570
-
23,569
-
87,472
-
48,829
-
4,463
-
50,628
-
254,292
Capital grant
ESF – grant management
Community Ambassadors
MAD week
OCC fund (COMF)
Oxfordshire County Council Connected Communities
Communities of Practice
Oxford City Council Community Champions
Bullingdon Community Connections		 Balance at 31
March 2022
£
44,321
920
385
2,570
-
18,903
4,200
-
-		 Income
£
-
-
-
-
55,012
214,000
79,620
15,440
70,400		 Expenditure
£
- 8,865
-
-
-
- 31,443
- 145,431
- 34,991
- 10,977
- 19,772		 Transfer (to) / from
unrestricted funds
£
-
-
-
-
-
-
-
-
-		 Balance at 31
March 2023
£
35,456
920
385
2,570
23,569
87,472
48,829
4,463
50,628
Total 71,299 434,472 - 251,479 -
254,292

Notes on restricted funds

Capital Grant

This represents the net book value of the charity’s leasehold buildings (see note 7).

European Social Fund – Management

The funding received provided all the back up support for the administration of the grants allocated to organisations directly from Surrey Community Action, including administration, contract monitoring, resources, staff time and expenses and organisational overheads.

Community Ambassadors

This fund is for expenses for the Community Ambassadors, who are OCVA’s volunteers.

Mad Week

Fund to cover staff and volunteer expenses during the delivery of activities for Make a Difference Week

OCC Fund

COMF funding to review the state of volunteering in Oxfordshire, create a vision and develop an action plan

OCVA Annual Report and Financial Statements | 31 March 2023

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Oxfordshire County Council Connected Communities Fund

Grant fund for distribution to community and voluntary groups on behalf of adult social care with ongoing support and advice

Oxford City Council Community Champions

To support the Oxford City Community Champions with volunteering and training advice and support

Communities of Practice

To co-ordinate and develop 6 local networks of Communities of Practice for Adult Social Care bringing together the VCS, Health and Adult Social Care

Bullingdon Community Connections

Hosting a dedicated prison officer to provide connections to the local VCSE sector to promote prisoner rehabilitation and reduce reoffending.

12. Designated funds

Staf contingency fund
Buildings contingency reserve
Contingency reserve
Total		 Staf contingency fund
Buildings contingency reserve
Contingency reserve
Total		 Transfer (to) / from
unrestricted funds
Balance at 31
March 2023
£
£
- 5,000
15,000
-
34,089
- 5,000
15,000
- 10,000
64,089		 Transfer (to) / from
unrestricted funds
Balance at 31
March 2023
£
£
- 5,000
15,000
-
34,089
- 5,000
15,000
- 10,000
64,089
Staf contingency fund
Buildings contingency reserve
Contingency reserve		 Balance at 31
March 2022
£
20,000
40,000
20,000		 Income
£
-
-
-		 Expenditure
£
-
- 5,911
-		 Transfer (to) / from
unrestricted funds
£
- 5,000
-
- 5,000		 Balance at 31
March 2023
£
15,000
34,089
15,000
Total 80,000 - - 5,911 - 10,000
64,089

The Staff contingency fund was set up to cover the estimated redundancy and winding up costs which would be required to be paid if the company were to cease its activities or have its funding withdrawn. This has been reduced slightly to reflect a different mix of staffing and a reduced estimate of the redundancy costs.

The Buildings contingency fund is held against repairs to the premises. £5,911 of the fund was used in the year to address ongoing maintenance issues.

The Contingency reserve is to protect the organisation against predicted reductions in funding.

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13. Unrestricted funds

Designated funds
General unrestricted funds
Total		 Designated funds
General unrestricted funds
Total		 Transfer (to) / from
unrestricted funds
Balance at 31
March 2023
£
£
- 10,000
64,089
10,000
2,286
-
66,375		 Transfer (to) / from
unrestricted funds
Balance at 31
March 2023
£
£
- 10,000
64,089
10,000
2,286
-
66,375
Designated funds
General unrestricted funds		 Balance at 31
March 2022
£
80,000
21,136		 Income
£
-
198,092		 Expenditure
£
- 5,911
- 226,942		 Transfer (to) / from
unrestricted funds
£
- 10,000
10,000		 Balance at 31
March 2023
£
64,089
2,286
Total 101,136 198,092 - 232,853 -
66,375

14. Analysis of net assets between funds

Fixed assets
Net current assets
At 31 March 2022		 Fixed assets
Net current assets
At 31 March 2022		 Total
£
37,611
283,055
320,666
Fixed assets
Net current assets		 Restricted
£
35,456
218,835		 Unrestricted
£
2,155
64,220		 Total
£
37,611
283,055
At 31 March 2022 254,291 66,375 320,666

15. Pension contributions

The charity made employer contributions to a defined contribution scheme totalling £5,000 (2022: £2,442). Outstanding employer contributions payable at the year end were £1,044 (2021: £320).

16. Reconciliation of net movement of funds to net cash flow from operating activities

fow from operating activities fow from operating activities
Net income/expenditure for the year (as per the
Statement of Financial Activities)
Add back depreciation charge
Investment income
Loss on disposal of fxed assets
Decrease (increase) in stock
Decrease (increase) in debtors
Increase (decrease) in creditors
Net cash used in operating activities		 2022
£
- 2,092
10,503
- 313
-
-
2,442
- 235,783
- 225,243
Net income/expenditure for the year (as per the
Statement of Financial Activities)
Add back depreciation charge
Investment income
Loss on disposal of fxed assets
Decrease (increase) in stock
Decrease (increase) in debtors
Increase (decrease) in creditors		 2023
£
148,232
10,215
- 341
-
-
- 11,168
- 46,978		 2022
£
- 2,092
10,503
- 313
-
-
2,442
- 235,783
Net cash used in operating activities 99,960 - 225,243

OCVA Annual Report and Financial Statements | 31 March 2023

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OCVA Member Organisations As at March 2022

• 13th Theatre Company •Banburyshire Advice Centre •Didcot Volunteer Drivers •Helen & Douglas House
• Abbeyfeld Oxford Society Ltd •Be Free Young Carers •Donnington Doorstep •Home-Start Southern
• Abingdon Carousel Family Centre •Bicester Green •Dovecote Voluntary Oxfordshire
• Abingdon Good •Blackbird Leys Neighbourhood Parent Committee •Iraqi Women Art & War
Neighbour Scheme Support Scheme and Agnes •Earth Trust •Jacari
• Abingdon Music Festival Smith Advice Centre •Elmore Community Services •Jennings/MCT
• Ace Training & Consultancy Ltd •Bridewell Organic Gardens •Emmaus Oxford •Leys CDI
• ADHD Oxfordshire •CAG Oxfordshire •Enrych Oxfordshire •Low Carbon Oxford North
• Age UK Oxfordshire •Chinnor Good •Eynsham Day Centre •Makespace Oxford
• Anti Slavery Initiative Oxford Neighbours Scheme •Family ftness fun •Maymessy
• Archway Foundation •Citizens Advice Oxford •Fellowship of Reconciliation •MEET in Oxford
• Aspire Oxfordshire Community •Community Managed Libraries •Film Oxford •Millstream Day Centre
Enterprise Ltd National Peer Network •Flexicare •Museum of Oxford
• Assisted Reading for •Connection Support •Flo’s - The Place in the Park •Nai’s House
Children (ARCh) •Court Place Farm Allotments •Friends of Abingdon Abbey •Nomad Youth &
• Aston & Cote Day Centre •Cutteslowe Community Buildings Trust Community Project
• Asylum Welcome Association •Friends of Wallingford and •One Eighty
• AT The Bus •Daybreak Cholsey Green Spaces •Open Door
• Autism Family Support •Dean Court Community •Get Fed Cofee CIC •OSARCC
Oxfordshire Association •Harwell Village Hall •Oxford & District Mencap
• Banbury Community Project C.I.C. •Dementia Active •Healthwatch •OXFORD 50+ NETWORK

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• Oxford Afghan Community (OAC) Forum (OPF) •Shed Oxford •The North Wall
• Oxford Asian Cultural •Oxfordshire Play Association •South Oxford Adventure •The Thursday Lunch Club
Association/Asian Cultural Centre •Oxfordshire Playing Fields Playground (SOAP). •The Valentine Club
• Oxford City Farm Association •South Oxford Community •The Ways and Means Tru
• Oxford Civic Society •Oxfordshire South & Vale Association •Time for Art
• Oxford Food Hub Citizens Advice •South Oxfordshire •UCARE - Urology Cancer
• Oxford Hub •Oxfordshire Transport & Access Mencap Society and Education
• Oxford Mutual Aid Group (OXTRAG) •St Mary’s Thursday Club •Vale Community Impact
• Oxford Neighbourhood Watch •Oxfordshire Youth •Sudanese Community in Oxford •Volunteer Link Up
• Oxford Partners in •PACT (Parents and and Oxfordshire •Watlington Climate Actio
Ethiopia OXPEN Children Together) •Sunrise Multi Cultural Project •We Own It
• Oxford Polish Association •Path Hill Outdoors •Sustainable Wallingford •WEA Oxford
• Oxford Pride Group Ltd •Pavlova Quintet •Tetsworth Memorial Hall •Wendy Spray Coaching
• Oxford Swahili •Quest for Learning •Thame Museum Trust •Wesley Memorial Church
Women Community •Rainbow House (subsidiary of •Thame Senior Friendship Centre •West Vale, Wilts & Berks
• Oxford University GLAM Wesley Church) •Thame Town Council Canal Trust
• Oxfordshire Asian Women’s Voice •Reducing the Risk of •The Berin Centre •Witney Talking News
• Oxfordshire Domestic Abuse •The Centre for Sustainable •Yellow Submarine
Breastfeeding Support •Resolve - Berkshire and Healthcare
• Oxfordshire Oxfordshire Mediation Service •The Chiltern Centre
Community Churches •Restore •The Emotional Help Hub UK LTD
• Oxfordshire Mind •Rethink Mental Illness •The Florence Park Community
• Oxfordshire Nepalese Society •River Thame Conservation Trust Association
• Oxfordshire NPC Group •Root and Branch •The Hill End Centre
• Oxfordshire Outdoor •Rose Hill Junior Youth Club •The Hub by Q1 Foundation
Learning Trust •Sanctuary Hosting •The Maple Tree
• Oxfordshire Parenting •SeeSaw •The Mulberry Bush

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