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2022-03-31-accounts

OCVA Ayear in partnerships. i. I" ,*+ 41 Annual report 2021 /22

OCVA Annual report 2021/22

Introduction | Page 2

Introduction from our Chair

WELCOME TO THE OCVA ANNUAL REPORT.

In yet another year like no other the impact, fall out and restrictions we continued to face from Covid-19 were all very real and impacted in all our personal lives and workplace.

The great sense of resilience, spirit and of communities, groups and volunteers coming together across Oxfordshire has been evident.

We welcomed four new trustees to the OCVA Board, each has settled well into their role and brought new insight, expertise and personal experiences into OCVA and have helped govern, inform and support the work of OCVA.

Across the year, the demand for our core services remained high with over 1131 groups supported with advice and information, delegates attended over 40 online training courses and the distribution of our weekly Pulse newsletter increased as did our website which was viewed over 100,000 times.

Whilst the pandemic presented its challenges, OCVA is proud to have contributed its support to a range of >>

OCVA Annual report 2021/22

Page 3

new initiatives and projects - allowing us to reach out and ensure support was targeted where most needed within communities, with local groups and volunteers.

Highlighting some initiatives, OCVA was asked to deliver the Supporting Communities Through Covid project in partnership with Community First Oxfordshire on behalf of Oxfordshire County Council. This project delivered real financial support directly to groups and organisations, alongside ongoing input from a dedicated development officer. We integrated with the Oxfordshire All In initiative after working closely with the OAI team over a period of months, launched our network of Communities of Practice as part of enabling The Oxfordshire Way to be embedded across Health, Social Care and the VCSE and began our partnership with Makespace as a means to make more meaningful use of the available space within OCVA’s building on behalf of the sector.

I want therefore again to take this opportunity to pay tribute to all OCVA colleagues working during these extraordinary circumstances and who continued to find ways to be available and offer advice and support where most needed. As a Board, we are extremely grateful to them.

Finally, to all our members, partners and stakeholders, I express my sincere thanks for your continued support to OCVA and look forward to our continued work together in 2022/23.

David Agnew

CHAIR

Despite a challenging year, OCVA remains on a solid financial footing reporting a minor adverse end of year balance. We continued to keep solid reserves and within a challenging financial environment supported the new project work in addition to our core infrastructure activity. This being achieved as we continued to nurture our partnerships and build new relationships.

OCVA Annual report 2021/22

Introduction | Page 4

Introduction from our CEO

2021/22 was my first full year as CEO of Oxfordshire Community and Voluntary Action. Last year we said that if we were going to be successful in becoming the organisation that we need to be to support Oxfordshire’s diverse range of charities, community groups and voluntary organisations, we would have to work in true partnership with others every step of the way.

I hope that this report tells the story of the partnership work that has defined our year. From our free lunch and learn sessions on inclusion delivered with the expertise and knowledge of specialist local charities combined with lived experience contributions, through to our Supporting Communities through Covid 19 project, delivered on behalf of Oxfordshire County Council in partnership with Community First Oxfordshire, we have collaborated with others, shared skills and looked at how as a sector we can demonstrate that we are always stronger when we work together.

As we moved back to face to face working, we also took the decision to work in partnership with our physical space, and began collaborating with Makespace through the Meanwhile in Oxfordshire project to ensure that our site could be fully utilised by the sector.

Unfortunately the shadow of Covid stretched across the year and many of our organisations struggled with the challenge of high demand for their services and difficulties recruiting volunteers. Our Oxfordshire Volunteers site

OCVA Annual report 2021/22

Introduction | Page 5

saw more opportunities being listed than new volunteers registering – a reversal on the previous year where furlough schemes had provided people with extra time and freedom to volunteer in their communities. The Covid crisis blended almost seamlessly into the Cost of Living Crisis, with many disproportionately hit by Covid also most at risk of food and fuel poverty and the impact of inflation. Our focus has continued to be how we can use our role as a convenor and bridge between communities and agencies to improve outcomes – whether that be through joining up information about funding or creating new routes to collaborate, as we’ve demonstrated with our Communities of Practice project as part of The Oxfordshire Way, bringing together those at the frontline of practice in Health, social care and VCSE sector to network, learn and develop place based solutions together.

I want to thank my team, past and present, for all their hard work under such difficult circumstances. This year we doubled the number of training courses delivered

the previous year, with over 400 people attending a session. Staff worked hard to navigate the transition from remote working across the sector to more in person activity, unpicking the challenges this presented for many charities and they continued to show the flexibility and responsiveness that is so essential in a small team. I’m also grateful to my Board of Trustees for their ongoing support in developing OCVA. At our AGM in November, we said goodbye to Maureen Elliott and John McLaughlin, who served OCVA so well for many years and welcomed Matthew Mycock, Tanyah Hameed, Robert Buckeldee and Damon Boughen, who are helping us shape the future.

We balanced delivering our core work with developing new ways of working and supporting fresh initiatives that have opened doors for future work. Thank you to everyone who has contributed our journey and continues to collaborate for the collective good of our communities and of Oxfordshire.

Laura Price

CEO

OCVA Annual report 2021/22

Overview | Page 6

Trustees Annual Report

The Trustees present their report and the audited financial statements for the year ended 31 March 2022, which have been prepared in accordance with Charity Law and the Statement of Recommended Practice: Accounting and Reporting by Charities.

Reference and administrative details

Oxfordshire Community and Voluntary Action is a registered charity number 1108504 and a company limited by guarantee number 5363946, registered in England and Wales. It also uses the name Volunteer Centre Oxfordshire.

Trustees

Members holding office as of 31 March 2022 and changes in the year were

Registered office and principal address

OCVA The Old Court House, Floyds Row, St Aldates, Oxford, OX1 1SS

Independent Examiners SPX Oxford Ltd

Peace House, Paradise Street, Oxford, OX1 1LD

Legal Advisors

Blake Lapthorn Seacourt Tower, West Way Oxford, OX2 0FB

Bankers

Unity Trust Bank Nine Brindley Place, 4 Oozells Square, Birmingham B1 2HB

Triodos Bank Deanery Road, Bristol, BS1 5AS

Chief Executive Officer

OCVA Staff

• Angela Cristofoli Business Development Officer

(resigned 03 January 2021) Administrator

OCVA Annual report 2021/22

Overview | Page 7

Structure, governance and management

The governing document of OCVA is the Memorandum and Articles of Association of the company. The OCVA Board of Trustees comprises not less than five nor more than 15 members. Trustees are elected at the Annual General Meeting. Nominations are made in writing before the meeting. All Board members must be over 18 years of age and be a member or a representative of a member organisation of OCVA.

At each AGM one third of the Board Members, made up of those who have served the longest, are required to retire. However, a Board Member who retires may, if willing to act, be re-elected for a maximum of three consecutive terms. The Board may from time to time appoint any member of the Charity to be a member of the Board provided that the maximum is not exceeded. Any such Board Member holds office only until the next Annual General Meeting

but is then eligible for re-election. All Trustees are given an induction pack containing copies of relevant Charity Commission publication and key information about OCVA including the Memorandum and Articles of Association, Trustee minutes, the current business plan and budget, a staff chart and employment policies and procedures. Trustees are required to sign a Declaration re any conflicts of interest, a company director form and a Trustee Declaration. Role descriptions are in place for Trustees and for the Chair and Treasurer.

All Trustees give their time voluntarily and receive no personal benefits from the organisation. Any expenses reclaimed are set out in Note 6 to the accounts. The Trustees are financially and legally liable for OCVA but their liability is limited as defined by the Memorandum and Articles of Association of the limited company.

OCVA Annual report 2021/22

Overview | Page 8

The Trustees agree any delegation of their powers. Such delegations include those to the Finance and General Purposes Committee, elected annually and comprising at least two Trustees with the Chief Executive in attendance. This deals with the details of budget setting and financial management as well as staffing matters and reports and making recommendations to the Board for decision unless any decision is explicitly delegated to that committee by the Board. The committee’s terms of reference are reviewed annually by the Board of Trustees.

The Chief Executive is appointed by the Board and is responsible for advising the Trustees and for carrying out the policies and implementing the plans of OCVA. Other staff are appointed by the Chief Executive. Job descriptions and contracts of employment are in place and a staff appraisal scheme is in operation.

The Trustees have identified the risks facing the Charity. They review them regularly and put systems in place to mitigate these risks.

Discovering OCVA’s work in Oxfordshire really helped us to better establish our work in Oxford. With the reduced opportunities for connection and networking during the pandemic, OCVA’s volunteer coordinators meeting and workshop options have been a great place to get to know about other charities and groups in the area and connect with them. Also the Oxfordshire Volunteers website is an incredibly useful tool to recruit the volunteers that are essential to the running of our mentoring programme: the website is now the main platform through which I recruit volunteers. When I needed a higher number of applications, OCVA staff was able to “feature” my opportunity in their newsletter, leading to an immediate rise in applications. Overall, I have been having a really positive experience with OCVA!

Guilia Clericetti Senior Mentoring Co-ordinator for Oxford, Refugee Education UK

OCVA Annual report 2021/22

Overview | Page 9

Our strategic objectives 1 2 3

Support for voluntary and community group development

Support for development of communities via volunteering

Support for improved communication via networks, voice and engagement

OCVA Annual report 2021/22

Overview | Page 10

Our year in numbers registered members (up from 220 in 270 2020/21) training courses delivered to people 40463 1131 groups supported last year with advice

new volunteering opportunities registered though 734 Oxfordshire Volunteers new volunteers looking for opportunities 833 Charity Health Checks for Step Change 22 website views 104,000 people receiving Pulse, our weekly newsletter with 1229 essential news, jobs and information for the sector, up from 1074 in 2020/21

OCVA Annual report 2021/22

Key Projects | Page 11

Key Project 1

Supporting Communities Through Covid 19

A project in partnership with Oxfordshire Community First on behalf of Oxfordshire County Council

In response to the Covid 19 pandemic, Oxfordshire County Council allocated funding from the Department for Health and Social Care Contain Outbreak Management Fund to support grassroots organisations across Oxfordshire with the aim to deliver activities that would help to reduce COVID-19 outbreaks and the spread of infection.

Working in partnership with Community First Oxfordshire (CFO) we jointly administered the £256,000 pot of funds, using our combined reach into communities to rapidly distribute money to a diverse range of groups and charities, via a simple and accessible application process followed by a grants panel hosted by OCVA.

Supporting Communities through Covid 19 Fund video

OCVA Annual report 2021/22

Key Projects | Page 12

The funding also came with dedicated support from a Community Development Programme Officer who adopted a ‘Grants Plus’ approach, providing vital capacity building as well as income.

The projects covered a wide range of themes that reflected the needs of our County; from support for refuges, asylum seekers and vulnerable migrants; digital inclusion; under-fives provision for children and families and youth activities; community food and transport; befriending and information/guidance to Covid 19 type support which included elements of the other themes such as befriending, community transport, prescription/food deliveries and exercise.

Read the full report here: https://ocva.org.uk/wp-content/ uploads/2022/08/Covid-19-Report.pdf

Supporting Communities through Covid-19 Fund: The benefits of a Grants Plus approach video

OCVA Annual report 2021/22

Key Projects | Page 13

Key Project 2 Communities of Practice

Part of The Oxfordshire Way

In December 2021 OCVA began working with colleagues across Adult Social Care, Health and the Voluntary sector to develop a network of Communities of Practice.

Adult Social Care in Oxfordshire is changing. A new, more community-focused and preventative way of working – known as the Oxfordshire Way – is putting the person at the centre. By supporting access to local community support and activities, the Oxfordshire Way helps people to live well in their community and remain fit and healthy for as long as possible.

A key part of this approach brings together people working on the front line in local charity, voluntary and community organisations with people working in social care and health, through a network of place-based Communities of Practice (CoPs). A community of practice is a group of people who share a common concern, a set of problems, or an interest in a topic, who come together to fulfil both individual and group goals.

I want to know what’s going on in the local area so that we can support our residents and I can pass that down to my team, so that we know what’s going on locally, we can make referrals and support people better.

OCVA Annual report 2021/22

Key Projects | Page 14

CoP members are people with hands-on experience in providing care and support to adults in the community. They include social prescribers, link workers, social workers, community nursing teams, occupational therapists and other health workers, advice workers, district and county council staff, and staff and volunteers from a wide range of local charities and community and voluntary groups, including groups working with older people and people with learning disabilities, health charities, community fridges and larders, advice centres, and many more.

The aim is to learn, share experiences, make connections, and support each other, so that together we can provide better visibility of and access to all available support, and to offer a more joined-up experience for adults with social care needs within the community.

There are now six place-based CoPs for adult social care in Oxfordshire:

Communities of Practice meet once a month on Teams, though there is no obligation to attend every meeting. Practitioners are welcome to join more than one group or to attend meetings of other groups. We aim to cultivate strong relationships and to create plenty of space for learning and training.

Our strategic, county-wide steering group brings together Health, Social Care and the VCSE to look at the measurable impact of the CoPs, reflect on feedback from the local groups and share learning and knowledge.

OCVA Annual report 2021/22

Key Projects | Page 15

Key Project 3 Support for Strategy and Development

OCVA made 1131 contacts last year with individuals and groups looking for support or advice in relation to their work.

But this year we have also provided several organisations with a wide range of bespoke support depending on their needs, from whole team away days to re-launching our new First Stop service in partnership with Charity Mentors.

OCVA Annual report 2021/22

Key Projects | Page 16

The impact of COVID19 and increasing demand for our support made Elmore’s need for a new strategy very significant. That desire to set our own course and avoid being buffeted by events led to the creation of our strategy “Holding the Hope”. Without OCVA, Elmore would have struggled to prepare and facilitate really open, honest, and dynamic staff and trustee discussions. With OCVA’s support, the high ambition of our strategy is being delivered right now.

Tom Hayes CEO , Elmore

OCVA Annual report 2021/22

Key Projects | Page 17

The support and expert advice around Policies, Trustee responsibilities and guidance was invaluable to us at a time when all other avenues of support seemed to be closed. Angela particularly was very clear and supportive and went out of her way to meet with us and our Trustees. We are very grateful for OCVA and would recommend their services to other charities and groups in Oxfordshire – we are lucky to have such a wonderful organisation in the county.

ARCh

Be Free Young Carers is the only charity in Oxfordshire fully focused on supporting Young Carers. BFYC has seen significant growth in demand and geographical coverage in the last few years. Angela from OCVA has assisted the Charity on a number of occasions in facilitating strategy, away days and advising on challenges associated with this organisational growth.

Be Free Young Carers

OCVA Annual report 2021/22

Key Projects | Page 18

Since November 2021 OCVA and Charity Mentors have been collaborating to offer a confidential and tailored support session for Charity Leaders and Chairs across Oxfordshire called First Stop.

The service has seen 17 charities in total and some of the discussions have included, setting up new charities, developing processes and business plans, how to manage growth and conflict. Some have gone on to work with a mentor, some we hope will go on to do so in time when they are more established as a charity. Others have been signposted on or introduced to other charities and groups for support, some have even benefited from OCVA supporting them in delivering strategy days.

“It’s lonely being in this position, thank you so much for listening and for the useful advice”

“This has really made me think and focus on my next steps”

“There isn’t anything like this service in other counties of the country for charities”

OCVA Annual report 2021/22

Key Projects | Page 19

Key Project 4

BOB VCSE Health Alliance

Helping to shape the Buckinghamshire, Oxfordshire and Berkshire West Integrated Care System

As active members of the BOB VCSE Health Alliance steering group, OCVA contributes to the collective vision for the Alliance at the same time as bringing our unique knowledge of Oxfordshire and the interests and needs of our county’s diverse range of charities, community groups and organisations.

between the regional Integrated Care System and the VCSE sector and enhance the role of the sector in strategy development and the design and delivery of the health system transformation, and this has supported the formation of our steering group of local infrastructure organisations across Buckinghamshire, Oxfordshire and Berkshire West.

We know that health and health inequalities touch all our lives and the work of our members.

The BOB VCSE Health Alliance is about how we enable the VCSE sector to play a full role as a strategic partner in the new regional health and care system. Funding from the NHS England/NHS Improvement VCSE Leadership Programme, aims to enable better partnership working

Our vision is to work together to enable and facilitate new opportunities for the collective voice of the Voluntary, Community and Social Enterprise Sector to positively impact the design and delivery of health and care services in Buckinghamshire, Oxfordshire and Berkshire West, achieving change by facilitating inclusive representation and collaboration.

OCVA Annual report 2021/22

Key Projects | Page 20

The BOB VCSE Health Alliance has been created to:

The Buckinghamshire, Oxfordshire and Berkshire West (BOB) VCSE Health Alliance seeks to enable the sector to be an effective strategic partner in the new integrated health and care system. As a valuable and engaged member of the BOB Steering Group, OVCA has worked closely with other local infrastructure

organisations to ensure that voluntary and community groups are co-creators of responsive health and care services, achieving positive change through genuine collaboration and inclusive representation.

William Butler Chair, BOB VCSE Health Alliance

OCVA Annual report 2021/22

Key Projects | Page 21

Key Project 5 Building Change and Oxfordshire All In

Last year we committed to continuing the work and ethos of the Oxfordshire All In initiative to build change in our organisation so that we were able to respond to wide and varied needs of our communities. We said that we would stand by the moto Trust , Train , Build .

Trust in communities to understand their own needs and aspirations

Train communities and groups of all shapes and sizes in the skills they need to make things happen

Be there to help Build the relationships, understanding and connections across the sector and with statutory partners to make Oxfordshire the best version of itself.

Our commitment has been delivered in 2021/22 through a range of different initiatives:

4 new Trustees , including Damon Boughen, recruited with a specific brief of developing the OAI ways of working.

An increased emphasis on networks and peer to peer

support , from our work with the Oxfordshire VCS Coalition and its use as a forum to bring the sector together on key topics from Health Inequalities to the Cost of Living Crisis to the launch of the Oxfordshire Chairs’ Network.

An ongoing commitment to improving inclusion

and diversity in the sector . From our successful series of free lunch and learn sessions ‘Including Everyone’ to our support for Pamoja Oxfordshire.

OCVA Annual report 2021/22

Financial review | Page 22

Financial Review

Overall resources at the end of the year were £172,434. Core income was received from Oxfordshire County Council, to fund our strategic aims. Income was also earned from membership fees, the provision of training courses and sale of bespoke services. For details of restricted funds see note 10.

It is OCVA policy not to engage in public fundraising because this could put us in competition with our members.

Finance policy

The annual budget is prepared and approved by the Finance and General Purposes committee and recommended to the trustees. It covers both income and expenditure. Bids for new funding are prepared by the Chief Executive, or by other members of staff, in which case they are approved by the Chief Executive. New funding received during the year is reported to trustees and if appropriate, new budget headings are put in place. Financial performance is measured against budgets at each

meeting of the Finance and General Purposes committee and the Board using quarterly management accounts provided by the Finance Officer and Chief Executive.

Reserves policy

Restricted funds: these are earmarked for particular projects and are carried over for expenditure from year to year as appropriate. The main restricted fund was the capital grant for the lease of the Old Court House and Mortuary, which is being amortised to the P&L account over 25 years.

Designated funds: A total of £20,000 has been designated to cover winding up costs including staff redundancies. In addition the trustees had designated funding to cover predicted expenditure on delivering the training programme in future years. The remaining £3,419 was spent during 2021-22. The buildings contingency fund stands at £40,000 while £20,000 is designated as a contingency fund against predicted reductions in funding over the next two to three years (see note 11).

OCVA Annual report 2021/22

Financial review | Page 23

Unrestricted funds: OCVA aims to build up its unrestricted reserves to six months in order to cope with any unexpected downturn. The surplus brought forward at 31 March 2021 was £33,922 which decreased to £21,136 at 31 March 2022. This represents reserves equivalent to just over one months’ budgeted unrestricted expenditure.

Statement of Trustees’ responsibilities

The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable law and regulations.

Company law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the charity and of the incoming resources

and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to select suitable accounting policies and then apply them consistently; make judgements and accounting estimates that are reasonable and prudent; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

OCVA Annual report 2021/22

Financial review | Page 24

Independent Examiners Report to the Trustees of Oxfordshire Voluntary and Community Action I report on the accounts of the company for the year ended 31 March 2022, which are set out on pages 22-29.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Chartered Association of Certified Accountants.

Having satisfied myself that the charity is not subject to audit under Part 16 of the Companies Act 2006 and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

SPX Oxford Limited provides bookkeeping services to Oxfordshire Community and Voluntary Action and I am a director of this company. In order to maintain independence, I confirm that I have not been involved in provision of the bookkeeping service.

OCVA Annual report 2021/22

Financial review | Page 25

I also confirm that as a member of the Chartered Association of Certified Accountants, I am subject to the provision of the FRC’s Revised Ethical Standards (2016). This standard has been applied throughout this independent examination.

In connection with my examination, no matter has come to my attention:

Name of examiner: Surinder Singh SPX Oxford Ltd Name of firm: Relevant professional body: ACCA

Address: Peace House, Paradise Street, Oxford OX1 1LD

Signed:

(a) to keep accounting records in accordance with section 386 of the Companies Act 2006, and

(b) to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102) have not been met, or

Date:

OCVA Annual report 2021/22

Financial review | Page 26

Statement of Financial Activities

Note
Incoming resources
Donations and legacies
Charitable activities
2
Investments
Total incoming resources		 Unrestricted
£
-
209,223
313
209,536
Restricted
£
-

335,393

-

335,393		 Total 2022
£
-

544,616

313

544,929		 Unrestricted
£

315

232,201

-

232,516
Restricted
£

-

8,475

-

8,475		 Total 2021
£
315

240,676

-

240,991
Resources expended
Charitable activities
3		 225,713
321,308
547,021
230,792
17,340
248,132
Total resources expended 225,713
321,308
547,021
230,792
17,340
248,132
Net income/ -expenditure
Transfers between funds
Net movement in funds
Net movement in funds		 - 16,177
- 27
- 16,204
- 16,204
14,085

27

14,112

14,112
- 2,092

-

- 2,092

- 2,092
1,724

- 9

1,715

1,715
- 8,865

9

- 8,856

- 8,856
- 7,141

-

- 7,141

- 7,141
Reconciliation of funds:
Total funds brought forward 117,340
57,186
174,526
115,625
66,042
181,667
Total funds carried forward 101,136
71,298
172,434
117,340
57,186
174,526

Income and Expenditure Account is included for the year ended 31 March 2022

OCVA Annual report 2021/22

Financial review | Page 27

Balance Sheet

Note
Tangible fxed assets
7
Current assets
Debtors
8
Cash at bank and in hand
Creditors: amounts falling
due within one year
9
Net current assets
Net assets
Funds
Restricted funds
10
Designated
11
Unrestricted funds general
12
Total charity funds
Date:
31 March 2022
Company number:
5363946
2022
£
£
2022
£
£		 2021
£
£		 2021
£
£
46,226 56,730
10,664
224,533
235,197		 13,106
449,461
462,567
-108,989 -334,771
126,208 117,796
172,434 174,526
71,298
80,000
21,136		 57,186
83,419
33,924
172,434 174,526

OCVA Annual report 2021/22

Financial review | Page 28

For the year ending 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

These financial statements were approved and authorised for issue by the Trustees on …………………………………. and are signed on their behalf by:

David Agnew Chair

Matthew Mycock Treasurer

OCVA Annual report 2021/22

Financial review | Page 29

Statement of Cash Flows

For the year ended 31 March 2022

----- Start of picture text -----
Note 2022 2021
£ £
Cash used in operating activities 15 - 225,241 292,806
Cash flows from investing activities
Dividends and interest from investments 313 -
- -
Proceeds from the sale of fixed assets
-
Purchase of fixed assets -3,806
Cash provided by (used in) investing activities 313 3,806
Increase (decrease) in cash and cash equivalents in the -224,928 289,000
year
Cash and cash equivalents at the beginning of the year 449,461 160,461
Total cash and cash equivalents at the end of the year 224,533 449,461
----- End of picture text -----

Notes to financial statements | Page 30

OCVA Annual report 2021/22

Notes to the financial statements

For the year ended 31 March 2022

1. Accounting policies

a. Basis of preparation of accounts

These financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards and the requirements of the Statements of Recommended Practice 2015 (SORP 2015), ‘Accounting and Reporting by Charities’, issued by the Charities Commission and the Companies Act 2006, with FRS102, update bulletin 1.

Oxfordshire Community and Voluntary Action meets the definition of public benefit entity under FRS102.

b. Donations and other forms of voluntary income

These are accounted for on a cash basis

c. Tangible fixed assets

All fixed assets are stated at historical cost less depreciation. Assets under £2,000 are not capitalised unless this is a requirement of the funder.

residual value evenly over its expected useful life as follows:

Leasehold buildings

4% per annum on a straight line basis

Portal licence

33.33% per annum on a straight line basis

All other assets

25% per annum on a straight line basis

d. Income

Income is generally included on a receivable basis. The only exception to this is where the donor has specified that the amount is to be expended in a following financial year in which case the amount that relates to the following financial year is deferred and included in creditors.

e. Grants payable

Depreciation is provided on these assets at rates calculated to write each asset down to its estimated

Grants payable are accounted for when awarded.

Notes to financial statements | Page 31

OCVA Annual report 2021/22

f. Expenditure

Expenditure is included on an accruals basis and includes irrecoverable VAT.

The overheads of the Charity are allocated wherever possible to the relevant funds.

Where expenditure cannot be allocated specifically, this is apportioned between funds on an estimate of usage.

g. Fund accounting

i. Taxation

Oxfordshire Community and Voluntary Action is a charitable institution with exemption from UK taxation under section 505 of the Income and Corporation Taxes Act 1998.

j. Roundings

The information in the accounts is accurate to the nearest £1. This may cause rounding differences throughout the accounts.

Restricted funds are those where the donor has imposed restrictions on how the money can be spent. Designated funds are unrestricted funds set aside by the Trustees for specific purposes.

h. Pensions

The charity operates a money purchase (defined contribution) pension scheme. Contributions payable to this scheme, or appropriate scheme of the employee’s choice are charged to the profit and loss account in the period to which they relate. These contributions are invested separately from the charity’s assets. Pension arrangements are in line with auto-enrolment requirements.

Notes to financial statements | Page 32

OCVA Annual report 2021/22

2. Income from charitable activities

Contractual payments
Training fees
Membership income
Contract Fees
Provision of services
Other income
Donations		 Unrestricted
£
-
16,733
7,511
165,000
13,023
3,641
3,315		 Restricted
£
335,393
-
-
-
-
-		 2022
£
335,393
16,733
7,511
165,000
13,023
3,641
3,315		 2021
£
200,480
18,485
6,918
-
14,435
358
-
209,223 335,393 544,616 240,676

Notes to financial statements | Page 33

OCVA Annual report 2021/22

3. Expenditure on charitable activities

Direct costs
Consultants and partners
Grants given
Training and events
Other direct costs
Staf costs		 Unrestricted
£
53,334
-
6,239
2,787
79,280		 Restricted
£

309,150
-
-

180
-		 Total 2022
£
362,484
-
6,239
2,967
79,280		 Total 2021
£
57,950
2,925
2,338
7,804
77,514
148,531
53,723
41,528
4,350
99,601
248,132
141,640 309,330 450,970
Support costs
Indirect staf costs
General overheads
Governance costs		 49,192
27,237
7,644		 -
11,978
-		 49,192
39,215
7,644
84,073 11,978 96,051
Total resources expended on charitable activities 225,713 321,308 547,021

----- Start of picture text -----
248,132
----- End of picture text -----

Notes to financial statements | Page 34

OCVA Annual report 2021/22

4. Governance costs

4. Governance costs
Independent Examination fee
Accountancy, bookkeeping and payroll fees
Trustee expenses and other governance costs		 Unrestricted
£
750
6,864
30		 Restricted
£
-
-
-		 Total 2022
£
750
6,684
30		 Total 2021
£
750
3,600
-
7,644 - 7,644 4,350

5. Staff costs and key management personnel

Wages and salaries
Social security costs
Pension costs (see note 15)
Staf travel and subsistence		 2022
£
120,053
5,977
2,442
-		 2021
£
118,248
6,646
3,664
821
128,472 129,379

No employee’s emoluments exceeded £60,000 in the period.

Key management personnel of the charity comprise the trustees and the Chief Executive Officer. The total employee benefits of the key management personnel were £38,272 (2021: £31,907).

6. Trustees’ emoluments and related party transactions

The average monthly number of employees is as follows:

----- Start of picture text -----
2022 2021
5.8 4.4
----- End of picture text -----

No trustees were reimbursed for any expenses (2021: nil). No trustees received any remuneration (2021: nil).

There were no related party transactions (2021: nil).

Notes to financial statements | Page 35

OCVA Annual report 2021/22

7. Tangible fixed assets

Cost
Cost at 1 April 2021
Additions
Disposals		 Leashold Buildings
£
221,620
-
30		 Equipment
£
13,193
-
-		 Total
£
234,813
-
30
At 31 March 2022 221,620 13,193 234,813
Depreciation
At 1 April 2021
Charge for the period
Disposals		 168,433
8,865
-		 9,651
1,638
-		 178,084
10,503
-
At 31 March 2022 177,298 11,289 188,587
Net book value
At 31 March 2022 44,322 1,905 46,226
At 31 March 2021 53,187 4,229 57,416

Notes to financial statements | Page 36

OCVA Annual report 2021/22

8. Debtors

9. Creditors: amounts falling due within one year

Trade debtors
Other debtors
Less: provision for doubtful
debts		 2022
£
2021
£
601
2,380
10,563
11,227
11,164
13,606
-500
-500
10,664
13,106
Trade creditors
Accruals
Deferred income
Other taxes and social
security
Other creditors		 2022
£
2021
£
14,938
1,682
750
3,150
90,386
336,687
2,595
2,839
320
413
108,989
344,771

Notes to financial statements | Page 37

OCVA Annual report 2021/22

10. Restricted funds

10. Restricted funds
Capital grant
ESF – grant management
Community Ambassadors
MAD week
NHS
DWP
OCC fund
OCC CC
Communities of Practice		 Balance at 31
March 2021
£
53,186
920
385
2,570
-27
-
153
-		 Income
£
-
-
-
-
-
3,113
306,150
18,750
7,380		 Expenditure
£
-8,865
-
-
-
-
-3,113
-306,150
-
-3,180
Transfer
(to) / from
unrestricted
funds
£
-
-
-
-
27
-
-
-
-		 Balance at 31
March 2022
£
44,321
920
385
2,570
-
-
-
18,903
4,200
57,187 335,393 -321,308 27 71,299

Notes to financial statements | Page 38

OCVA Annual report 2021/22

Notes on restricted funds

Capital Grant

This represents the net book value of the charity’s leasehold buildings (see note 7)

European Social Fund – Management

The funding received provided all the back up support for the administration of the grants allocated to organisations directly from Surrey Community Action, including administration, contract monitoring, resources, staff time and expenses and organisational overheads.

Community Ambassadors

This fund is for expenses for the Community Ambassadors, who are OCVA’s volunteers.

DWP

Funding for equipment to help with dyslexia.

NHS

Integrated Care System (ICS) Leadership Programme working with Voluntary, Community and Social Enterprise groups (VCSE) to develop the contribution that the voluntary sector and volunteering can have on health services. This fund had a small negative balance which has now been transferred to general funds

OCC Fund

COMF – Contain Outbreak Management Fund – to support the delivery of grassroots community projects that support communities to be protected from the impact of Covid 19.

OCC CC

Oxfordshire County Council Funding to support training for Children and Family Centres.

VCS Alliance

Oxfordshire County Council Funding to support development of the work related to the formation of a VCS Alliance for Oxfordshire.

Notes to financial statements | Page 39

OCVA Annual report 2021/22

11. Designated funds

Staf contingency fund
Training fund
Buildings contingency reserve
Contingency reserve		 Balance at 31
March 2021
Income
Expenditure
Transfer
(to) / from
unrestricted
funds
Balance at 31
March 2022
£
£
£
£
£
20,000
-
-
-
20,000
3,419
-
-
-3,419
-
40,000
-
-
-
40,000
20,000
-
-
-
20,000
83,419
-
-
-3,419
80,000

The Staff contingency fund was set up to cover the estimated redundancy and winding up costs which would be required to be paid if the company were to cease its activities or have its funding withdrawn.

Buildings contingency fund is held against repairs to the premises. This amount remains the same as the previous year, given the age of the buildings, which the charity has now occupied for a number of years.

The Training fund is to cover delivery of this service in the next financial year. Plans are underway to effectively use this to the benefit of the sector.

The Contingency reserve is to protect the organisation against predicted reductions in funding.

Notes to financial statements | Page 40

OCVA Annual report 2021/22

12. Unrestricted funds

12. Unrestricted funds
Designated funds
General unrestricted funds		 Balance at 31
March 2021
£
83,419
33,921		 Income
£
-
209,536		 Expenditure
£
-
-225,713
Transfer
(to) / from
unrestricted
funds
£
-3,419
3,392		 Balance at 31
March 2022
£
80,000
21,136
117,340 209,536 -225,713 -27 101,136

13. Analysis of net assets between funds

14. Pension contributions

Fixed assets
Net current assets		 Restricted
Unrestricted
Total cost
£
£
£
44,321
1,905
46,226
26,977
99,231
126,208
71,298
101,136
172,434

The charity made employer contributions to a defined contribution scheme totalling £2,442 (2021: £2,862). Outstanding employer contributions payable at the year end were £320 (2021: £413).

Notes to financial statements | Page 41

OCVA Annual report 2021/22

15. Reconciliation of net movement of funds to net cash flow from operating activities

Net income/expenditure for the year
(as per the Statement of Financial Activities)
Add back depreciation charge
Investment income
Loss on disposal of fxed assets
Decrease (increase) in stock
Decrease (increase) in debtors
Increase (decrease) in creditors		 2022
£
-2,092
10,503
-313
-
-
2,442
-235,783		 2021
£
-7,141
10,504
-
-
-
-6,351
295,794
Net cash used in operating activities -225,241 292,806

OCVA Annual report 2021/22

Membership | Page 42

Membership

13th Theatre Company Abbeyfield Oxford Society Ltd Abingdon Breakaway Club Abingdon Carousel Abingdon Good Neighbour Scheme Abingdon Green Gym Abingdon Music Festival Association Abingdon Social Club ACE Training & Consultancy Ltd Active Oxfordshire ADHD Oxfordshire Aesop Arts and Society Ltd African Families in the UK (AFI-UK) CIC Against Breast Cancer Age UK Oxfordshire Anti Slavery Initiative Oxford Archway Foundation Aspire Oxfordshire Community Enterprise Limited

Assisted Reading for Children (ARCh) Aston & Cote Day Centre Asylum Welcome AT The Bus

Autism at Kingwood

Autism Family Support Oxfordshire Banbury Community Project C.I.C Banburyshire Citizen Project Be Free Young Carers Beacon Centre Believe In You Charity Bicester Green Bicester Green Gym Blackbird Leys Adventure Playground Blackbird Leys Neighbourhood Support Scheme and Agnes Smith Advice Centre

BOOKFEAST

BORIEN EDUCATIONAL FOUNDATION FOR SOUTHERN AFRICA (BEFSA)

Bridewell Organic Gardens Bullingdon Community Centre Carers Oxfordshire, Ltd Charity Mentors Oxfordshire Charlbury Day Centre Cherwell Theatre Company CHF Oxford Chinnor Good Neighbours Scheme Citizens Advice NOSN Citizens Advice West Oxfordshire Clear Sky Children’s Charity Climate Outreach Cluster Care Day Centre Cluster Care Group Combe Mill Society Community First Oxfordshire (CFO) Connection Support

Cornhill Centre and Banbury Good Neighbours Court Place Farm Allotment

OCVA Annual report 2021/22

Membership | Page 43

Association Emmaus Oxford Cowley Road Works Enrych Oxfordshire Crisis - Skylight Oxford Eynsham Day Centre Cutteslowe Community Association Fairtrade at St Michael’s Dance Creative Family Fitness Fun Databasix UK Ltd Family Links Daybreak Oxford FarmAbility Dean Court Community Association Fellowship Educational Society Didcot, Abingdon and Wantage Fernham Village Trust Talking Newspaper (DAWN) Fish Volunteer Centre Didcot Volunteer Drivers Fleet Meadow Community Donnington Doorstep Association Dorchester Abbey Flexicare Dovecote Voluntary Parent Flo’s - The Place in the Park Committee FND Hope UK Earth Trust Footsteps Centre / Foundation Easington Sports Football Club Friends of Abingdon Abbey Buildings East Hanney Social Club Trust East Oxford Good Neighbour Scheme GLAM Volunteer Service - Oxford Elder Stubbs Garden Group University Gardens, Libraries and Museums Elmore Community Services Good Food Oxford EMBS

Grove Day Centre for the Elderly Guideposts Trust Ltd Harwell Village Hall Health Watch Oxfordshire Healthy Abingdon Helen and Douglas House Henley YMCA Hill End Centre Homeless Oxfordshire

Home-Start Banbury and Chipping Norton

Home-Start Oxford

Home-Start Southern Oxfordshire In-Spire Sounds Island Farm Donkey Sanctuary Jacari Jennie’s Children’s Trust Jennings Jewins Women 2 Women Ltd Justice in Motion Katharine House Hospice Kennington Strollers

OCVA Annual report 2021/22

Membership | Page 44

Kingwood Association Oxford Neighbourhood Watch Let’s Play Project Old Prebendal House, Mariposa Care Oxford Paddlers for Life Leys Community Development Group Ltd Oxford Poetry Library Initiative One Eighty Oxford Polish Association Low Carbon South Oxford Open Door Oxford Pride Group Ltd Magic for Smiles OSARCC Oxford Ramallah Friendship Magic Moments with Birds Oxford & District Mencap Association Makespace Oxford CIC Oxford 50+ Network Oxford Sea Cadets Maymessy CIC Oxford Afghan Community Oxford Swans - Swimming Club for MEET in Oxford Oxford Asian Cultural (Centre) Disabled People MENCAP South Oxfordshire Association Oxford United in the Community Millstream Day Centre Oxford Citizens Advice Oxford Women Swahili Community Monument Community Trust Oxford Civic Society Oxford Wood Recycling Museum of Oxford Oxford Community Soup Kitchen Oxfordshire Breastfeeding Support My Life My Choice Oxford Community Work Agency Ltd Oxfordshire Chinese Community and MyVision Oxfordshire Oxford Hindu Temple and Advice Centre Community Centre Project Oxfordshire Community Churches Nai’s House Oxford Historical Dance Society Oxfordshire Community Foundation Nepalese community Oxfordshire (NCO) Oxford Hub Oxfordshire Community Land Trust Ltd Nomad Youth & Community Project Oxford International Women’s Oxfordshire Discovery College and Henley Sensory Room Festival Oxfordshire Family Support Network North East Abingdon Community Oxford Kurdish Women’s Group Oxfordshire M.E. Group for Action

OCVA Annual report 2021/22

Membership | Page 45

Oxfordshire MIND

Rainbow House Project

Rare Autoinflammatory Conditions’ Community - UK (RACC-UK) Red Kite Family Centre Reducing the Risk of Domestic Abuse Refugee Resource

Oxfordshire Nepalese Society Oxfordshire NPC Group Community - UK (RACC-UK) Oxfordshire Outdoor Learning Trust Red Kite Family Centre Oxfordshire Parenting Forum Reducing the Risk of Domestic Abuse Oxfordshire Play Association Refugee Resource Oxfordshire Playing Fields Resolve Mediation Berkshire and Association Oxfordshire Oxfordshire Recovery College Response Oxfordshire Sexual Abuse & Rape Restore Crisis Centre Rethink Mental Illness Oxfordshire Youth River Thame Conservation Trust OXPIP Riverside Counselling Service OXTRAG Root and Branch OYAP Trust Rose Hill & Donnington Advice Centre Path Hill Outdoors LTD Pavlova Quintet Rose Hill Junior Youth Club Peeple Royal Voluntary Service Pendon Museum SAFE! Pets as Therapy Sanctuary Hosting Ltd Quest for Learning Sandford Talking Shop Ltd Radley Good Neighbours Scheme SeeSaw ShedOxford

Shotover Wildlife

Sinodun Players Sobell House Hospice Charity Ltd South Oxford Adventure Playground South Oxford Community Centre (and Association) South Stoke Community Shop St Mary’s Thursday Club Day Centre St Matthew’s Church Oxford Style Acre Sunrise Multicultural Play Project Susan Ralphs Sustainable Didcot Sustainable Wallingford Sustainable Wantage Ltd Syrian Community in Oxford and Oxfordshire SYRCOX Tandem Mental Health Befriending Tetsworth Memorial Hall Thame Barns Centre Thame Museum Trust Thame Players Theatre Company

OCVA Annual report 2021/22

Membership | Page 46

Thame Senior Friendship Centre

Thame Town Council

The Abbey Sutton Courtenay The Berin Centre

The Centre for Sustainable Healthcare

The Chiltern Centre for Disabled Children

The Comfort Trust

The Community Action Groups Project Oxfordshire The Emotional Help Hub UK Ltd The Ethical Property Company The Fellowship of Reconciliation (England)

The Hub by Q1 Foundation The Maple Tree The North Wall Trust The Real Farming Trust The Valentine Club The Village Hall, Littlemore The Wallingford Sports Trust The Ways and Means Trust

Thursday Lunch Club

Tooley’s Boatyard Trust Trinity Church Abingdon Trinity Learning

UCARE - Urology Cancer Research and Education

UDAYAN

Vale Community Impact

Visit Banbury Community Interest Company Volunteer Link Up West Oxfordshire Wallingford Town Council Watlington Climate Action Group We Own It Ltd (CIC)

WEA Oxford

Wendy Spray Coaching Wesley Memorial Oxford Methodist Church

West Oxford Community Association West Way Day Centre (RSVO) Wheatley Good Neighbour Scheme Wild Oxfordshire Wilts & Berks Canal Trust: West Vale

Branch

Witney Access to Learning Beyond School

Witney and West Oxfordshire Foodbank

Witney Buttercross Scouts Group Witney Talking News

Wolvercote Young People’s Club Word Fountain Christian Ministries Workers Educational Association Yellow Submarine