**Company registration number 05293946 (England and Wales)**
## **CHOPWELL COMMUNITY ASSOCIATION**
# **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023**
## **Chopwell Community Association**
**(a company limited by guarantee)**
## **Legal and Administrative Information**
**Company Name** Chopwell Community Association **Company No.** 5293946 **Charity No.** 1108466 **Directors/Trustees** Councillor Michael McNestry Councillor Michael McNestryLynne Caffrey Mrs Barbara Heslop **Registered Address** Chopwell Community Centre Derwent Street Chopwell Newcastle Upon Tyne NE17 7HS **Structure** Chopwell Community Association is a Company limited by guarentee, registered on 23 November 2004 and a registered Charity, registered on 28 April 1997 **Independent Examiner** Ian Taylor FMAAT Butler & Gee Accountants Limited 22 Bessemer Street Consett DH8 5SS
## **Chopwell Community Association**
## **Statement of Financial Activities**
## **for the year ended 30 November 2023**
|**Receipts**
Grants & Donations
Donations & Fundraising
Rental Income
Sundry Income
Bank Interest
**Total Receipts**
**Payments**
Staff Costs
Travel Costs
Rent
Telephone & Internet
Utilities
Sanitary & Cleaning
Insurance
Maintenance & Refurbishment
Project Costs & Activities
Banner Fund Costs
Bowls Group Costs
Chopwell In Bloom Costs
Partnership Funding Costs
LWIG Project Costs
Legal & Professional
Sundry & General Office Costs
**Total Payments**
Surplus / Defecit for the year
Transfer between Funds
Funds at 1 December 2022
**Funds at 30 November 2023**|**Restricted**
**Funds**
**Designated**
**Funds**
**Unrestricted**
**Funds**
**Total Funds**
**Total Funds**
**2023**
**2023**
**2023**
**2023**
**2022**
**£**
**£**
73,011
19,985
92,996
94,883
1,048
2,480
3,528
52,588
26,242
26,242
23,955
5,567
1,709
7,275
17,993
0
0
**79,626**
**0**
**50,416**
**130,041**
**189,419**
15,926
31,422
47,348
38,731
1,825
0
1,825
0
15,000
0
15,000
15,000
1,605
1,605
2,281
7,698
7,698
6,862
2,552
2,552
1,891
0
0
1,329
29,763
17,053
46,816
40,407
2,143
5,854
7,997
27,099
2,300
2,300
4,484
367
367
0
1,013
1,013
0
220
220
0
1,878
1,878
0
1,800
2,246
4,046
4,092
690
9,312
10,002
2,854
**72,925**
**0**
**77,742**
**150,667**
**145,030**
6,701
0
-27,327
-20,626
44,389
0
0
0
0
0
45,310
30,000
76,409
151,719
107,330
**52,011**
**30,000**
**49,083**
**131,093**
**151,719**|
|---|---|
## **Chopwell Community Association Balance Sheet as at 30 November 2023**
|**Fixed Assets**
**Current Assets**
Cash at Bank & in Hand
**Total Cash Balancees**
**Current Liabilities**
**Net Current Assets**
**Net Assets at 30 November 2023**
**Represented By:**
Restricted Funds
Designated Funds
Unrestricted Funds|**2023**
**£**
131,512
131,512
419
131,093
**131,093**
52,011
30,000
49,083
**131,093**|**2022**
**£**
154,256
154,256
2,537
151,719
**151,719**
21,776
30,000
99,943
**151,719**|
|---|---|---|
For the year ending 30/11/2023, the company was entitled to expemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors Responsibilities:
a) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
b) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preperation of accounts.
c) The accounts have been prepared in accordance with the special provisions of the Companies Act relating to small companies.
**Signed…..................................................................... Position….............................................................**
**Print Name…...............................................................**
**Date….........................................................................**
## **Trustees Annual Report**
## **For the year ended 30 November 2023**
The trustees present their report and accounts for the year ended 30 November 2023.
## **Objectives and Activities**
To promote, provide and maintain the facilities of the Charity for the benefit of the inhabitants of the area, without distinction of sex, or of political, religious and other opinions by association together the inhabitants, voluntary organisations and other organisation in a common effort to advance education, health and welfare, recreation and leisure time, activities with the object of improving the conditions of life for the said inhabitants; and
To continue to maintain and manage Chopwell Community Centre for the benefit of the area, in co operation with the local authority and voluntary organisations.
## **Ensuring our work delivers our aims**
We ensure that our work reflects our aims and meets the requirements of our stated purpose by delivering for the widest possible public benefit, as set out in the Charity Commission guidance.
## **Governance and Structure**
As well as being a Community Association we are a company limited by guarantee and a Charity.
As such the Association have both a general Management Committee and members who act as both Trustees and Company Directors.
Each Group using the Community Centre is able to nominate representatives to the Management Committee as is Gateshead Council.
Trustees and Directors are volunteers from the General Committee who meet the qualifications for being both Directors and Trustees.
During the year the Trustees carried out an organisational health Check and decided that, as part of a sustainability plan, the administration of the organisation needed to be strengthened, by the employment of a deputy manager. There is also to be a recruitment drive for new volunteers and new trustees. Plus extra fundraising efforts to secure long term funding for the Youth Club attached to the Centre.
## **Business Review and Maintaining our Assets**
The Trustees, Directors and Management Committee review the core business of the Association on an annual basis and make decisions regarding: marketing and new markets, fundraising, the maintenance of the fabric of the building, the buying of new assets and the disposal of old assets.
## **Delivering public benefit**
Our work in delivering public benefit can be categorised as follows:
- ✓ Education
- ✓ Health and wellbeing
- ✓ Recreation and leisure time activities
The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities that will continue to be delivered at the Centre.
## **Building developments**
Further areas of the building have been developed to improve the office areas within the building including the cellar office area & investment in the heating control panel & new curtains were made during the year.
## **Financial Review and Reserves Policy**
The financial position for the year shows net incoming funds of £130,041 and total outgoing resources of £150,667 with a balance brought forward from the previous year of £151,719 the total funds carried forward are £131,093. The Directors/Trustees consider the financial position of the company to be stable but need reviewing in the coming year.
## **Risk Management**
The Directors are examining the major risks, which the company faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.
## **Reserves Policy**
It is the policy of the company to try build up unrestricted funds, which are free reserves of the company (designated funds), to a level that equates to approximately 3 months unrestricted expenditure. This will provide sufficient funds to cover management and administration/finance support costs, maintenance and refurbishment of the building and any emergencies that may arise from time to time.
## **Statement of Exemption**
For the period ending 30 November 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
## **Matters Pertaining to Companies Act 2006**
For the year ending 30 November 2023 the company was entitled to exemption from audit under section 447 of the Companies Act 2006. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
## **INDEPENDENT EXAMINERS REPORT**
**Report to the Chopwell Community Association trustees of**
**On accounts For 30 November 2023 Charity no 1106223 the year ended**
**Respective** The trustees of the organisation are responsible for the preparation of **Responsibilities of** accounts; they consider that an adult is not required for this year under
**trustees and examiner** section 144(2) of the Charities Act 2011 and that independent examination is needed. It is my responsibility to
- examine the accounts (under section 145 of the 2011 Act),
- follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and
- state whether particular matters have come to my attention.
## **Basis of independent**
**Examiner’s statement** My examination was carried out in accordance with General Directions
given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
**Independent examiners**
**Statement** In the course of my examination, no matter has come to my attention:
1. respect, the trustees have not met the requirements of the Act;
- or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:**
**Date: 17 May 2024**
**Name: Ian Taylor FMAAT**
**Address: Butler & Gee Accountants 22 Bessemer Street Consett DH8 5SS**
## **Chopwell Community Association Notes to the accounts**
## **1. Basis of accounts**
- The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic or Ireland (FRS 102) (Effective 1 January 2015) – charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Chopwell Community Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates:
Activity Equipment 20% reducing balance
Office equipment 20% reducing balance
## **2. Trustees and Staff**
No trustees were remunerated or received expenses payments
Total Salary Costs (including seasonal staff) £47,348
Average no of staff was 2 (part-time)
## **3. Costs of financial services**
The cost for the independent examination for the financial period will be £540
## **4. Restricted Funds**
Closing Balances of Restricted Funds:
|LWIG|16218|
|---|---|
|Youth Club|29881|
|Banner Fund|2239|
|Bowls Group|3260|
|Partnership Funding|153|
|Chopwell In Bloom|260|
|**Total**|**52011**|
## **5. Funding**
Funding received through the year:
|**unding**
unding received through the year:||
|---|---|
|GMBC|54200|
|LGA Foundation|12750|
|Ballinger YC|22750|
|Warm Spaces|2100|
|COOP|1196|
|**Total**|**92996**|