Ending older people’s loneliness
~~Age UK Sheffeld Annual report 2020/21~~
www.ageuk.org.uk/sheffield
AGE UK SHEFFIELD
AGE UK SHEFFIELD
## Contents
|Contents||
|---|---|
|Reference and administrative details of the Charity, its trustees and advisers|3|
|Introduction|4 ‑ 5|
|Trustees’ report|6|
|Objectives and activities|7|
|Achievements and performance|20|
|Independent auditors’ report|26|
|Consolidated statement of fnancial activities|29|
|Consolidated balance sheet|30|
|Charity balance sheet|31|
|Consolidated statement of cash fows|32|
|Notes to the fnancial statements|33 ‑ 50|
## Reference and administrative details of the Charity, its trustees and advisers
## For the year ended 31 March 2021
Trustees Mr David Campbell (Chair) Ms Emma Challans Mr Graham Duncan Mr Tim Furness Ms Melanie Perkins Ms Melinda Riley (Deceased 20 September 2020) Mr Nigel Smith Mr Liton Ullah Ms Sarah Fulton Tindall (Appointed 5 November 2020) Ms Naomi Sampson (Appointed 5 November 2020)
Mr Nick Hutton MBE
President
Vice-Presidents Mr Graham Moore Mrs Ruth Wilson Company registered number 05207254 Charity registered number 1108413 Registered office Senior management team Independent auditors Bankers
First Floor, South Yorkshire Fire & Rescue, 197 Eyre Street, Sheffield, South Yorkshire, S1 3FG
Mr Stephen Chufungleung, Chief Executive and Company Secretary Ms Teresa Barker, Chief Operating Officer
Shorts, Cedar House, 63 Napier Street, Sheffield, South Yorkshire, S11 8HA
Barclays Bank plc, 2‑12 Pinstone Street, Sheffield, South Yorkshire, S1 2HN
Knights LLP, Commercial House, 14 Commercial Street, Sheffield, South Yorkshire, S1 2AT
Solicitors
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## Introduction
The year 2020/21 will be one that none of us will ever forget. The Covid‑19 pandemic has had a dramatic impact on everyone, in our personal and working lives.
Very sadly, older people suffered by far the greatest health impacts of Covid‑19, with people aged 50 and over (and younger people with certain health conditions) accounting for 99% of all deaths from this new and deadly virus.
At Age UK Sheffield, we are hugely proud of the way in which our charity stood up to support the people who needed us during this crisis. Almost overnight, we totally transformed the way we worked. We contacted all the 1,100 people we were supporting at the time and developed an individual plan for how we would help them to live independently whilst shielding from the virus.
We contacted all the 1,100 people we were supporting at the time and developed an individual plan for how we would help them to live independently whilst shielding from the virus.
Where necessary, on a risk‑assessed basis, we continued to deliver home support services in a Covid‑secure way throughout all the lockdowns, where we believed that withdrawing our services would put people at a greater risk.
We established and funded, from scratch, an essential food parcel delivery service, within a matter of weeks. And we re‑opened the Wellbeing Centre (our dementia day centre) in September, at a time when almost all face‑to‑face group activity remained closed.
On top of all this, we kept delivering all our existing services, increasing the number of older people we supported compared to previous years, and demonstrating that when older people in Sheffield need us, Age UK Sheffield is a charity they can trust to be with them.
David Campbell Steve Chu Chair Chief Executive
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## Trustees’ report
## The Trustees present their annual report together with the audited financial statements of the Charity for the year 1 April 2020 to 31 March 2021.
The Trustees confirm that the annual report and financial statements of the Charity comply with the current statutory requirements, the requirements of the Charity’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015).
Age UK Sheffield is a charity and registered company which is governed by a board of Trustees. In 2020/21, the full Board met six times and held a strategic planning day. Our Finance and HR & Governance Groups have a scrutiny function and some delegated authority, and met quarterly. Due to the unique circumstances of the Covid pandemic, all meetings in the year were held online.
Age UK Sheffield Enterprises Limited is a company wholly owned by Age UK Sheffield which is governed by a Board of Non‑Executive Directors comprising up to three charity Trustees and up to two independent Directors, one of whom chairs the Board. This trading arm engages in trading activity and donates its surplus to the Charity.
Since the Charity and the Group qualifies as small under section 383 of the Companies Act 2006, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Directors’ Report) Regulations 2013 is not required.
## Objectives and activities
## Charity objectives
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance ‘Public benefit: running a charity (PB2)’.
Our vision is:
“For a city in which no older person lives in poverty or loneliness.”
Our mission in pursuing that vision is helping to:
“Live better lives in the best health possible.”
We believe in a holistic, person‑centred approach, supporting older people to achieve their own needs and wants, and empowering them to maintain their independence. We may do this by enabling people to increase their financial, physical and mental health and wellbeing, through, for example, increasing benefits claimed, supporting claims for aids and adaptations to the home, and connecting people to local services and resources.
The Trustees’ report below will detail how these objectives were achieved in 2020/21, through the provision of our charitable services, which we are continuing to deliver during 2021/22.
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## The people we supported
**----- Start of picture text -----**
Customer age Age below 50
Age 50 ‑ 59
Age 60 ‑ 69
We took thousands Age 70 ‑ 79
of phone calls and Age 80 ‑ 89
had thousands Age 90+
more conversations Not stated
with older people in
Sheffield who came
to us for support.
In total, in 2020/21
we supported
3,879 older people
with recorded case
work. That is an
increase of over
10% compared to
Health condition
the previous year.
**----- End of picture text -----**
We target our work to benefit those who are most in need of support, primarily people who are living with long‑term health conditions or multiple long‑term conditions.
The age profile of our beneficiaries went up; for the first time in recent years, we supported more people aged 80‑89 than people aged in their Seventies. In all, 80% of our beneficiaries whose age we recorded were aged 70 or over.
We believe that, in the majority of cases, this work is reducing demand on statutory health and social care services. For example, our work with over 1,800 people who have mobility issues includes advice and practical measures to minimise their risk of experiencing future falls.
The number of people we supported living with dementia or memory loss increased significantly compared to last year, partly as a result of a specific piece of Covid‑related work we were commissioned to undertake in 2020, to make contact with people who had been diagnosed with dementia but were not in contact with statutory services.
**----- Start of picture text -----**
,
,
,
Mobility /falls Dementia/ memory loss Mental health Arthritis Heart condition Lung/breathing condition Cancer Hearing condition Sight condition Stroke Kidney condition
**----- End of picture text -----**
## A citywide service
Our beneficiaries are well spread throughout Sheffield, although we tend to do the most work in areas where we have our closest relationships with the local GPs.
**----- Start of picture text -----**
220
200
180
160
140
120
100
80
60
40
20
0
Manor Castle Stannington Hillsborough Southey Park and Arbourthorne Beighton Ecclesall Beauchief and Greenhill Crookes and Crosspool Gleadless Valley Walkley Richmond Dore and Totley Graves Park Birley Darnall East Ecclesfield Woodhouse Burngreave Firth Park Fulwood Mosborough West Ecclesfield Nether Edge and Sharrow Shiregreen and Brightside Stocksbridge and Upper Don Broomhill and Sharrow Vale City
**----- End of picture text -----**
We have also been pleased to note that we increased the ethnic diversity of our beneficiaries in 2020/21. The proportion who identified as a non‑White/British ethnicity increased from 5% to 7%. Our Board is committed to further increasing the diversity of our beneficiaries and has committed to spending from reserves to support this work in 2021/22.
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## 2020/21 customer feedback highlights
“You have been the one that has helped me the most and you are Age UK Sheffield and not a health professional. You have been the only one who has explained things to me and talked to me in a way that I would like to be talked to.”
“My mum has dementia and heart failure which limits her exercise capacity and means it can be difficult finding things to stimulate mum. The dementia cafe has been fantastic; and more recently with the Zoom sessions. When mum is even more isolated it provides an opportunity for her to meet people, try new activities and provide some routine to her week.”
“Huge thank you to Debbie and Mark who helped my brother with the installation of a new refrigerator when his old one “ broke down during the 12 week lock‑down. He is disabled and has leukaemia. Their courtesy, sympathy and empathy are priceless.”
We have been working closely with Age UK Sheffield for almost two years to deliver a transformational new service to support elderly and isolated people in our community. Despite the complexities thrown at them by the Coronavirus pandemic, Age UK Sheffield have repeatedly risen to the challenge of delivering community based support to some of our most vulnerable patients.
During the spring of 2020 as a network we were resigned to the fact that our project would be derailed by lockdowns, social distancing and shielding rules. However Age UK Sheffield were not going to let our patients go unsupported. Through their agility, flexibility and unshakable positivity they reconfigured our project to deliver a Covid‑secure service through a very difficult time. From a personal point of view, during what was a very tough and uncertain time in primary care, I always came away from my meetings with the Age UK Sheffield team with a renewed feeling of hope for the future and a sense of awe at their “can do” attitude.
## ”
“Throughout lockdown mum’s “Thank you so much for all physical and mental health have your help. It’s taken so much been of great concern to us and stress and worry away from hearing the [Wellbeing] Centre me knowing that you’re there was reopening was absolutely for me when I need it. You’ve the best news in months! sorted everything out for me. Personally it’s a massive relief to You helped with incorrectly know that for one day a week calculated overpayment of worry can be set aside for a Housing Benefit and Council few hours in the knowledge Tax Support of over £1,500. Got “ she is in a secure environment them to recalculate down to 2 with caring people who plan pence overpayment.” appropriate activities and understand her dementia.”
Humphrey Emery, Porter Valley Primary Care Network
We approached Age UK Sheffield in 2020 to see if they could provide a Social Prescribing Link Worker role. Our Link Worker has been invaluable and our Board members recognise that Age UK Sheffield is a well-respected organisation and that our patients are engaging really well.
Along with providing support to isolated patients during COVID our Link Worker has been able to secure benefits for patients that were not aware they were entitled to and she has worked closely with patients that are on our dementia register, ensuring that are linked to any services that are available to them.
“You have been the only person who has called me after being discharged from being in intensive care with Covid. I cannot explain how much it means to me that you have shown me that you and your organisation care.”
“We would like to thank you for all that you have done for us. The caring, friendliness and dedication you have shown us throughout. Nothing has been too much trouble. Every phone call I made has always been returned. We thank you from the bottom of our hearts because without you we would never have been able to complete all the ” forms. I will always recommend your charity to anyone because you have been wonderful.” Emma Reynolds (from the Tramways and Middlewood Medical Centres) added: “Our to offer this service to our patients going forward.” Lisa Shackleton, Hillsborough Primary Care Network
Emma Reynolds (from the Tramways and Middlewood Medical Centres) added: “Our elderly patients have been especially vulnerable this last year with high levels of isolation and loneliness. Having someone to refer to who can provide a holistic assessment is really useful. Patients will often end up being referred for one problem but finding several others are solved that they had not expected help with. Feedback from patients, relatives and my colleagues has been excellent across the board and I am delighted that we can continue to offer this service to our patients going forward.”
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## Referring in and out
Of the 3,879 people we supported in 2020/21, roughly half made the initial contact directly to us, whilst around 2,000 people were referred into our services by colleagues in the health, social care or voluntary sectors. 1,146 of the referrals came to us from GP practices across the city.
## 3,879
**----- Start of picture text -----**
£
40°
7,000
connections
**----- End of picture text -----**
In the course of our work with these customers, we made over 7,000 connections to more than 1,000 local projects, initiatives, or services, which helped older people to meet identified needs.
These connections ranged from financial and consumer advice, to support with health or caring aspirations, to reducing loneliness and social isolation.
Through our expertise in helping people to access unclaimed benefit income, we supported 532 people to increase their income by a total of £2.9 million in the first year. In the majority of cases, they will continue to receive this benefit income for the rest of their lives.
**----- Start of picture text -----**
£2.9
million
**----- End of picture text -----**
## Funding our services
Most of our services are delivered under contract or through grant aid. We continue to be extremely grateful to everyone who funds us to support older people in Sheffield.
Our Information and Advice service was funded by:
- Westfield Health
- Age UK
- Sheffield Area Kidney Association
- The Jusaca Charitable Trust
- HM Burdall Charity
In 2020/21, our Independent Living Co‑ordination services, which form the majority of our work, were supported by the following organisations:
In addition, we continue to receive significant, long‑standing support from the following organisations:
- NHS Sheffield Clinical Commissioning Group
- Sheffield City Council
- Weston Park Cancer Charity
- Marjorie Coote Older People’s Charity Fund
- Macmillan Cancer Support
- Sheffield Town Trust
- The Energy Saving Trust’s Energy Redress Fund
- Sheffield Church Burgesses Trust
- GPA1 GP Neighbourhood
A full list of our supporters in 2020/21 can be found on page 22.
- Hillsborough GP Neighbourhood
- Network North GP Neighbourhood
- Porter Valley GP Neighbourhood
- Age UK
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The photograph on this page is for illustrative purposes only and is not the case study described.
## CASE STUDY: Independent Living Co-ordination (cancer) – “Jane”
Jane was 60, living with cancer, and the main carer for her husband who had a severe respiratory illness. She had just started chemotherapy at the time of the first Covid lockdown and the couple were forced to shield in their second floor flat with no means of getting shopping or medication.
Supported by
## Jane
## What we found How we helped
Arranged emergency and weekly deliveries of food and medication Successfully applied for a Weston Park Cancer Charity grant for a new mattress and explored alternative housing options Sourced specialist advice on employee rights and provided regular wellbeing calls Supported Jane to apply for Personal Independence Payments, increasing her income by £122 per week.
Struggling with the physical and emotional effects of chemotherapy[Sleeping on the floor due to her ] husband’s coughing Would not be able to afford to live once her sick pay ended Worried she would lose her job as a result of her cancer
Jane said: “I don’t know what I would have done without Age UK Sheffield during this really difficult period.”
## The Old Coach House
We hope to open these new facilities in early 2022.
We are delighted to say that our final application to the National Lottery Heritage Fund for £581,500, to redevelop The Coach House House and Potting Shed in Hillsborough Park was successful.
Building work got under way on 29th March 2021 and has also been made possible by partnership funding from Age UK Sheffield (£100,000), The Bradbury Foundation (£100,000), Wolfson Foundation (£80,000), Clothworkers Foundation (£75,000), Garfield Weston Foundation (£40,000) and Bernard Sunley Foundation (£20,000).
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The photograph on this page is for illustrative purposes only and is not the case study described.
## CASE STUDY: Independent Living Co-ordination (housing) – “Robert”
Robert was 74 and worried about losing his housing association bungalow after separating from his wife. He was living alone, on a low income. He was also experiencing depression and anxiety, as well as arthritis.
Supported by
## Robert
## What we found
## How we helped
Concerned about being forced to Liaised with Housing Officer, who move to a smaller home confirmed his right to remain in the property
> [Low income] Helped Robert to claim an Mobility issues due to arthritis additional £7,500 in benefit income Continence issues affecting his confidence to get out and about Supported to obtain a Blue Badge and Just Can’t Wait card to help get out and about
Robert said: “I am so glad for your guidance and advice, I don’t think I could have filled in all the forms by myself. You have allowed me to sit and talk about my problems.”
## The Covid-19 pandemic
Our ability to react quickly to meet beneficiary needs has never been better demonstrated than during the Covid‑19 pandemic. We knew, before the first lockdown was announced, that some shielding older people would struggle to get food into their home, due to a lack of available friends and family support.
We launched our biggest ever fundraising campaign to deliver essential food parcels to shielding older people. From scratch, we created our first ever food delivery programme, in partnership with St Mary’s Church and Community Centre.
In total, we raised over £60,000, enabling our volunteers to deliver 3,298 essential food parcels between 31st March and 31st July. We also carried out some additional emergency shops for people who were living in poverty, or had been diagnosed with Covid‑19, and had no food in the house, as well as some other vital deliveries of medication and clothing.
## Business as usual
At the time of the lockdown, we were already supporting a caseload of 1,100 older people. We contacted every single one of them to create an updated personal plan to ensure they could live safe and well through the pandemic. Our volunteer befriending programme, In Touch, expanded by 30%, as we prioritised weekly contact with the older people we were most concerned about.
Whilst our face‑to‑face services were adapted for several weeks, we took a proactive approach to returning our services to normal as soon as possible. Home visiting services continued throughout, on a needs/risk assessment basis. Our dementia day centre re‑opened in September and has continued to operate throughout subsequent lockdowns.
Older people, carers, and community partners have recognised that Age UK Sheffield stood up when it was needed in 2020/21 and re‑shaped its services to ensure older people got the support they need.
We raised over
## £60,000
enabling volunteers to deliver
## 3,298
essential food parcels to those who were shielding
We contacted all
## 1,100
of the people we support to help them to stay safe and well throughout the pandemic
Our volunteer befriending programme expanded by
## 30%
as we prioritised contact with the people we were most concerned about
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The photograph on this page is for illustrative purposes only and is not the case study described.
## CASE STUDY: Wellbeing Centre – “Angela”
Angela was 85 and living with Alzheimer’s. She also had suppressed lung function, after cancer. She had worked as a community nurse for 40 years, dedicating her life to caring for others. She loved the arts, theatre and music.
Supported by
|Angela|Angela|
|---|---|
|What we found|How we helped|
|Apprehensive about attending a
group activity
Unable to enjoy nature
independently due to her
dementia
Angela’s daughter said “I cannot b|Immediately formed strong
friendships
Supports Wellbeing Centre
activities, including
intergenerational activities with
nursery children, and assisting at
meal times
Rediscovered old hobbies, including
oil painting
Supported to enjoy walks in Norfolk
Park
elieve the change in Mum since|
Angela’s daughter said “I cannot believe the change in Mum since coming to you. The difference in her mental health is astounding; I just wish we’d have found you sooner.”
The photograph on this page is for illustrative purposes only and is not the case study described.
## CASE STUDY: Porter Valley In Touch – “Bill”
Bill was a 93‑year‑old widower who was living alone after caring for his wife of 71 years, who had dementia before she passed away. His declining mobility meant he was unable to get out and about for his daily walks.
Supported by
|Bill|Bill|
|---|---|
|What we found|How we helped|
|Grieving, and feeling lonely and
socially isolated, with an impact
on his confdence
No support bubble due to Covid,
relying on deliveries for his daily
requirements
Missing face-to-face contact
Bill said “My feelings of loneliness h
returning.”
~~Ki id “I’ i~~|Matched Bill with a student
volunteer, Karin, who shared his
interest in history
He looked forward to Karin’s
weekly phone calls and her “cheery
voice”
Hoping to meet face-to-face, and
have company for short walks, after
his second vaccine
ave decreased and my confdence is
~~f ti d th kld I~~|
~~Karin said: “I’m enjoying our sense of connection and the knowledge I~~ am reducing Bill’s loneliness.”
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## Achievements and performance
## Financial review
Our financial outturn for 2020/21 has a bottom line showing a surplus of £344,513. This is an excellent outcome in a highly unusual year, and it is important to break that surplus down to understand that the underlying operating financial performance, which was of a broadly balanced day‑to‑day budget.
## During 2020/21 we received:
- £120,000 of capital grants towards our Coach House project, which are shown as income for this year and will be spent in 2021/22 on the building restoration;
- £67,000 of legacy income;
- £56,000 of additional, earned service delivery grant and contract income which was not related to the Covid pandemic;
- £100,000 of additional service delivery grant and contract income which was related to our work through the Covid pandemic.
The Board of Trustees has considered the substantial budget variations which occurred in 2020/21, largely as a result of the Covid pandemic, and decided to designate all the surplus funds either for specific service delivery‑related purposes, or for long‑term charity development activities.
## Income overview
Our main sources of income continue to be contracts and grants to support our Independent Living Co‑ordination work with vulnerable older people. During 2020/21, a year in which so much attention was focused on older people’s healthcare, we were especially pleased to be delivering specific NHS‑related projects in support of hospital discharge services, and for four of the city’s 15 GP Neighbourhoods.
In recent years we have taken a strategic approach to diversifying our sources of income and, in 2020/21, 6.93% of our turnover came from paid‑for services, whilst a further 2.93% was earned from our two charity shops.
## Expenditure overview
The vast majority of our spending continues to be on staff to deliver services to older people.
Aside from current employees, we contribute to a repayment plan in respect of a defined benefit pension scheme in respect of one former member of staff.
We make a limited number of small grants of up to £500 to small community organisations in the Dore and Totley area, in line with a Sheffield City Council contract we are delivering.
## Operational performance
All our contracted services were delivered in line with, or exceeding, output requirements, and our charitable services continue to be in high demand. Service delivery activities are monitored by our Board of Trustees, and quarterly reports are produced for our main grant and contract funders, in line with their requirements. The growth of our services for older people in recent years has, to a large extent, come about through word of mouth about our excellent standards.
Performance against our budget is updated and monitored on a monthly basis, and presented to both our Finance Group and our full charity Board five times during the year.
## Cash position
As at 31 March 2021 the Charity had a cash balance of £1,021,000 on a consolidated basis (2020: £659,000).
## Fixed assets
We did not own any fixed assets of significant value at 31 March 2021.
Our excellence in dementia services was recognised by adding a new Young Onset Dementia Hub to our existing Wellbeing Centre, Specialist Dementia Advice Service, local delivery of dementia support in the South‑West Sheffield area, and the management support we provide to Sheffield Dementia Action Alliance.
We also receive grants to deliver our free Information and Advice service.
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## Structure, governance and management
## List of financial supporters
We would like to thank everyone who supported the work of Age UK Sheffield during 2020/21, and give particular thanks for the financial support given by:
- Age Better in Sheffield
- Age UK
- Arthur Lee Trust
- Sheffield Church Burgesses Trust
- The Jusaca Charitable Trust
- Macmillan Cancer Support
- Marjorie Coote Old People’s Charity Fund
- NHS Sheffield Clinical Commissioning Group
- GPA1 GP Neighbourhood
- Hillsborough GP Neighbourhood
- Network North GP Neighbourhood
- Porter Valley GP Neighbourhood
- Sheffield City Council
- Sheffield Hallam University
- Sheffield Town Trust
- South Yorkshire Community Foundation
- Westfield Health Charitable Trust
- Weston Park Cancer Charity
- Individual donors and fundraisers
- Individual customers and members
- Individuals leaving legacies to Age UK Sheffield
- Armed Forces Covenant Trust
- Energy Saving Trust
- Henry Smith Charity
- H M Burdall Charity
- Garfield Weston Foundation
- National Lottery Heritage Fund
- Sky
- Wolfson Foundation
## Going concern
The Trustees acknowledge the ongoing situation regarding the coronavirus pandemic and the impact this has had on the fundraising abilities of the wider charity sector. Despite this, the Charity has performed well during this period, benefiting from the number of contracts for services already in place, as well as local fundraising undertaken to enable the set‑up of a food delivery programme. Whilst the two charity shops were closed for the national lockdown period, appropriate
members of staff across the group were able to be furloughed and applications were made for government support packages. As such the Charity and Group have remained in a strong cash position throughout, aided by the robust reserves position from previous years.
Detailed forecasts have been prepared of the expected levels of income and expenditure over the period to December 2022, taking into account known and expected events and activities. The Trustees have considered the level of funds held and the expected levels of income and expenditure for 12 months from the date of authorising these financial statements. After making appropriate enquiries, the Trustees have concluded that they have a reasonable expectation that the forecast levels of income and expenditure are sufficient with the level of reserves in place to mean that the Charity and Group has adequate resources to continue in operational existence for the foreseeable future. For this reason they are therefore of the view that it is appropriate for the financial statements to continue to be prepared on a going concern basis.
Further details regarding the adoption of the going concern basis can be found in the Accounting Policies section of the financial statements.
## Reserves policy
Age UK Sheffield has a reserves policy which is regularly reviewed. Trustees have set a minimum reserves figure of £370,000, which has been developed from calculations of the costs of ensuring an orderly closedown of the charity, should such a scenario arise in future.
At 31 March 2021, Age UK Sheffield’s free reserves (unrestricted funds excluding designated reserves) were £547,000, compared to £496,000 in the previous year. The pension deficit reserve valuation shows a liability of £2,000 (2020: £2,000).
The Charity therefore has adequate working reserves and the funding necessary to contribute to our future plans and continued development. In addition, it has reserves available to make long‑term investments in its future, such as a third charity shop which opened in October 2021. Reserves levels are kept under regular review.
## Constitution
Age UK Sheffield is a charitable company, limited by guarantee. Having formerly been an unincorporated charity since its registration in January 1981, the Charity transferred its assets to a ‘new’ charity, number 1108413 on 31 March 2005.
Following guidance from Age UK, in December 2019, we adopted new Articles of Association at our annual general meeting.
In planning the Charity’s activities, the trustees have regard to both the Charity Commission’s general guidance on public benefit and the specific objectives of the Charity. Age UK Sheffield meets this guidance as all its services deliver the charitable purpose of ‘relief for people in need by reason of age’ as set out in the Charities Act 2006.
Age UK Sheffield Enterprises Limited is a wholly owned subsidiary of Age UK Sheffield which gift‑aids its allowable retail sales and end‑of‑year profits back to the Charity to provide a valuable source of unrestricted income.
The Age UK Sheffield group is a Brand Partner of the national Age UK network, meaning we are completely independent. Our Memorandum and Articles of Association are clear that we support older people within the city of Sheffield.
## Governance
Our Code of Governance is organised into seven sections in line with the Charity Governance Code, as follows:
1. Organisational purpose
2. Leadership
3. Integrity
4. Decision‑making, risk and control
5. Board effectiveness
6. Diversity
7. Openness and accountability
## Trustees
Age UK Sheffield is an independent local organisation, accountable to a governing Board of Trustees representing a cross‑section of the local community. When Trustees retire, or there is a need for additional Trustees, an open and inclusive recruitment process is initiated and Age UK Sheffield proactively seeks applications from under‑represented groups.
During 2020/21 we had a stable Board of Trustees, under the chairmanship of David Campbell. Melanie Perkins is Deputy Chair and also Chair of our Finance Group. Tim Furness is Chair of our HR and Governance Group. Age UK Sheffield Enterprises is chaired by an independent Director, Nick Ethelstone. Two new Trustees joined the charity in December 2020, Naomi Sampson and Sarah Fulton Tindall. During the year, we were extremely sad that our Trustee, Melinda Riley, passed away, after serving on our Board for five years.
Our Trustee induction process was described as “a model of best practice” in our Charity Quality Standard inspection in April 2018. The report said: “There is a trustee’s handbook that covers all aspects of the role. This includes an induction checklist to ensure everything is covered and signed off.”
Trustees serve for a three‑year term and may usually serve for up to three terms.
## Meetings
Trustees meet, as a collective board, six times each year to receive operational, strategic and governance reports. They additionally attend an annual strategic planning day. The Finance Group meets five times during the year (prior to full Board meetings) and has a remit to report on trends, achievements and challenges, and to advise the Board on strategic and financial planning for the organisation. The Human Resources & Governance Group meets quarterly to oversee governance, quality and HR‑related issues, policies and procedures. The Scheme of Delegation was updated in 2018, as part of the review of the Code of Governance.
Attendance records to our full charity Board meetings during 2020/21 were kept as follows:
**----- Start of picture text -----**
Trustee Attendance
David Campbell 6/6
Emma Challans 2/6
Graham Duncan 3/6
Sarah Fulton Tindall 2/2
Tim Furness 5/6
Melanie Perkins 6/6
Melinda Riley 1/2
Naomi Sampson 2/2
Nigel Smith 6/6
Liton Ullah 6/6
**----- End of picture text -----**
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**AGE UK SHEFFIELD**
## Trustee development
At Age UK Sheffield we are committed to the development of our Trustees as part of our governance processes. Learning and development opportunities were constrained during year due to the pandemic situation, but David Campbell attended the annual Age England Association conference, and our Finance Group Chair, Melanie Perkins, and our Treasurer, Nigel Smith, attended The Smith & Williamson (S&W) London Charity Conference. Its contents directly led to a review of our fraud risk assessment.
## Partnerships
Age UK Sheffield believes that, wherever it is in the best interests of the city’s older people, the organisation should work in partnership with other organisations.
Within Sheffield, we work closely with the Local Authority, GP surgeries, local hospitals and voluntary sector partners to receive referrals for services. We signpost to hundreds of local resources and services for the benefit of our customers. We also work with local partners to advocate collectively for the benefit of the voluntary sector in Sheffield.
The Charity is also involved with a number of networks through its membership of the Age England Association.
In 2021/22, our Chief Executive is partially seconded to the national charity, Age UK, to lead a national development programme.
## Pay policy for senior staff
The directors are the Charity’s Trustees, all of whom give their time freely, and without remuneration. Details of Trustees’ expenses and related party transactions are disclosed in note 12 and note 23 to the accounts.
The senior management team are the Chief Executive and Chief Operating Officer. They are responsible for directing and controlling, running and operating the Charity on a day‑to‑day basis. The pay of the senior staff is reviewed annually as part of the whole organisation’s annual pay award review, which is subject to market conditions.
## Risk management
Strategic risk management is regularly overseen by the Board. An annual review of the risk register takes place, with quarterly updates presented to the HR and Governance Group to give oversight of changes to the main risks.
Like many local charities, the main risks facing Age UK Sheffield relate to the potential for not achieving income targets, either through loss of contracts or a reduction in grants and gifts. These risks are being managed through a proactive approach to assessing contract risks and opportunities, a planned programme of grant‑aid appeals, and ongoing attention to the costs of the organisation.
## Trustees’ indemnities
The Trustees, as directors of the charitable company, have been granted a qualifying third party indemnity provision under section 234 of the Companies Act 2006. This does not provide cover in the event of a director being proved to have acted fraudulently or dishonestly.
## Statement of Trustees’ responsibilities
The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees’ report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Group and the Charity and of their incoming resources and application of resources, including their income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles of the Charities SORP (FRS 102);
- make judgements and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Group will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Group and the Charity’s transactions and disclose with reasonable accuracy at any time the financial position of the Group and the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Group and the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## Disclosure of information to auditors
Each of the persons who are Trustees at the time when this Trustees’ report is approved has confirmed that:
- so far as that Trustee is aware, there is no relevant audit information of which the charitable group’s auditors are unaware, and
- that Trustee has taken all the steps that ought to have been taken as a Trustee in order to be aware of any relevant audit information and to establish that the charitable group’s auditors are aware of that information.
## Auditors
The auditors, Shorts, have indicated their willingness to continue in office. The designated Trustees will propose a motion reappointing the auditors at a meeting of the Trustees.
Approved by order of the members of the board of Trustees on and signed on their behalf by:
Mr David Campbell Chair of Trustees
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## Independent auditors’ report to the members of Age UK Sheffield
## Opinion
## Conclusions relating to going concern
We have audited the financial statements of Age UK Sheffield (the ‘parent charitable company’) and its subsidiaries (the ‘group’) for the year ended 31 March 2021 which comprise the Consolidated statement of financial activities, the Consolidated balance sheet, the Charity balance sheet, the Consolidated statement of cash flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ (United Kingdom Generally Accepted Accounting Practice).
In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Group’s or the parent charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
## In our opinion the financial statements:
- give a true and fair view of the state of the Group’s and of the parent charitable company’s affairs as at 31 March 2021 and of the Group’s incoming resources and application of resources, including its income and expenditure for the year then ended;
## Other information
The other information comprises the information included in the Annual report other than the financial statements and our Auditors’ report thereon.
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
The Trustees are responsible for the other information contained within the Annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
- have been prepared in accordance with the requirements of the Charities Act 2011.
## Basis for opinion
Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors’ responsibilities for the audit of the financial statements section of our report. We are independent of the Group in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
We have nothing to report in this regard.
## Matters on which we are required to report by exception
We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:
- the information given in the Trustees’ report is inconsistent in any material respect with the financial statements; or
- the parent charitable company has not kept sufficient accounting records; or
- the parent charitable company financial statements are not in agreement with the accounting records and returns; or
- we have not received all the information and explanations we require for our audit.
## Responsibilities of trustees
As explained more fully in the Trustees’ responsibilities statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the Group’s and the parent charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the Group or the parent charitable company or to cease operations, or have no realistic alternative but to do so.
## Auditors’ responsibilities for the audit of the financial statements
We have been appointed as auditor under section 151 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors’ report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non‑compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non‑compliance with laws and regulations, was as follows:
- the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non‑compliance with applicable laws and regulations;
- through discussions with the directors and other management and from our commercial knowledge and experience of the sectors that the Group operates in, we identified the laws and regulations applicable to the Group; and
- focusing on the specific laws and regulations which we considered may have a direct material effect on the financial statements or the operations of the Group, we assessed the extent of compliance with those laws and regulations identified above through making enquiries of management and inspecting relevant correspondence.
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## Consolidated statement of financial activities
We assessed the susceptibility of the Group’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:
- making enquiries of management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud; and
- considering the internal controls in place to mitigate risks of fraud and non‑compliance with laws and regulations.
To address the risk of fraud through management bias and override of controls, we:
- performed analytical procedures to identify any unusual or unexpected relationships;
- considered journal entries to identify unusual transactions;
- assessed whether judgements and assumptions made in determining the accounting estimates were indicative of potential bias; and
- investigated the rationale behind significant or unusual transactions.
In response to the risk of irregularities and non‑compliance with laws and regulations, we designed procedures which included, but were not limited to:
- agreeing financial statement disclosures to underlying supporting documentation;
- reading the minutes of those charged with governance;
- enquiring of management as to actual and potential litigation and claims; and
- considering relationships with HMRC and other relevant regulators and the Group’s legal advisors.
There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non‑compliance. Auditing standards also limit the audit procedures required to identify non‑compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.
Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditors responsibilities. This description forms part of our Auditors’ report
## Use of our report
This report is made solely to the charitable company’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company’s trustees those matters we are required to state to them in an Auditors’ report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed.
## Howard Freeman BSc FCA (Senior Statutory Auditor)
for and on behalf of
## Shorts
Chartered Accountants Statutory Auditor Cedar House 63 Napier Street Sheffield South Yorkshire S11 8HA
Date: 4 November 2021
Shorts are eligible to act as auditors in terms of section 1212 of the Companies Act 2006.
## (incorporating income and expenditure account) For the year ended 31 March 2021
|Unrestricted
funds
Note
2021
£
Income and
endowments from:
Donations and legacies
3
542,361
Charitable activities
4
518,562
Other trading activities
5
-
Investments
6
546
Other income
7
-
Total Income and endowments
1,061,469
Expenditure on:
Raising funds
4,000
Charitable activities
8
866,417
Total expenditure
870,417
Net income / (expenditure)
191,052
Transfers between funds
17
(2,073)
Net movement in funds before
other recognised gains
188,979
Other recognised gains:
Actuarial gains on defned beneft
pension schemes
4,000
Net movement in funds
192,979
Reconciliation of funds:
Total funds brought forward
593,119
Net movement in funds
192,979
Total funds carried forward
786,098
The Consolidated statement of fnancial activities includes all
|Restricted
funds
Coach House
(restricted)
Total
funds
2021
£
2021
£
2021
£
110,568
132,665
785,594
451,499
-
970,061
-
-
-
-
-
546
-
7,910
7,910
562,067
140,575
1,764,111
-
-
4,000
543,554
9,627
1,419,598
543,554
9,627
1,423,598
18,513
130,948
340,513
356
1,717
-
18,869
132,665
340,513
-
-
4,000
18,869
132,665
344,513
41,772
-
634,891
18,869
132,665
344,513
60,641
132,665
979,404
gains and losses recognised in the year.
|Total
funds
2020
£
264,593
914,887
49,083
1,688
81,471
1,311,722
‑
1,392,778
1,392,778
(81,056)
‑
(81,056)
12,000
(69,056)
703,947
(69,056)
634,891|
|---|---|---|
The Consolidated statement of financial activities includes all gains and losses recognised in the year. The notes on pages 33 to 50 form part of these financial statements.
Further details on the results for the year can be found in the Financial review section of the Trustees’ Report on page 21.
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## Consolidated balance sheet
## As at 31 March 2021
|Note
£
Fixed assets
Tangible assets
13
Current assets
Debtors
15
160,633
Cash at bank and in hand
1,021,230
1,181,863
Creditors: amounts falling due
within one year
16
(248,114)
Net current assets
Total assets less current
liabilities
Defned beneft pension
scheme liability
21
Total net assets
Charity funds
Coach House fund (restricted)
17
Restricted funds
17
Unrestricted funds
Designated funds
17
240,688
General funds
17
547,410
Revaluation reserve
(2,000)
Total unrestricted funds
17
Total funds
The Charity was entitled to exemption from audit under section
|2021
2020
£
£
£
47,655
23,450
142,486
659,343
801,829
(188,388)
933,749
613,441
981,404
636,891
(2,000)
(2,000)
979,404
634,891
132,665
‑
60,641
41,772
99,055
496,064
(2,000)
786,098
593,119
979,404
634,891
The fnancial statements have been prepared in accordance
|
|---|---|
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
477 of the Companies Act 2006.
The members have not required the entity to obtain an audit for the year in question in accordance with section 476 of the Companies Act 2006.
The financial statements were approved and authorised for issue by the Trustees on 04 November 2021 and signed on their behalf by:
However, an audit is required in accordance with section 151 of the Charities Act 2011.
## Mr David Campbell, (Chair of Trustees)
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The notes on pages 33 to 50 form part of these financial statements.
## Charity balance sheet
## As at 31 March 2021
|Note
Fixed assets
Tangible assets
13
Investments
14
Current assets
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due
within one year
16
Net current assets
Total assets less current
liabilities
Defned beneft pension
scheme liability
21
Total net assets
Charity funds
Restricted funds
17
Unrestricted funds
Designated funds
17
General funds
17
Total unrestricted funds
17
Total funds|£
162,278
962,082
1,124,360
(215,158)
191,719
598,438|2021
£
3,594
60,002
63,596
909,202
972,798
(2,000)
970,798
180,641
790,157
970,798|£
152,152
630,203
782,355
(176,018)
99,055
528,213|2020
£
4,701
60,002
64,703
606,337
671,040
(2,000)
669,040
41,772
627,268
669,040|
|---|---|---|---|---|
Included in restricted funds is £132,665 (2020: £nil) related to The financial statements have been prepared in accordance the Coach House project. with the provisions applicable to entities subject to the small companies regime.
The Charity was entitled to exemption from audit under section 477 of the Companies Act 2006.
The financial statements were approved and authorised for issue by the Trustees on 04 November 2021 and signed on their behalf by:
The members have not required the entity to obtain an audit for the year in question in accordance with section 476 of the Companies Act 2006.
## Mr David Campbell, (Chair of Trustees)
However, an audit is required in accordance with section 151 of the Charities Act 2011.
The notes on pages 33 to 50 form part of these financial statements.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
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## Consolidated statement of cash flows
For the year ended 31 March 2021
|For the year ended 31 March 2021|||
|---|---|---|
|Cash fows from operating activities
Net cash provided by/(used in) operating activities
Cash fows from investing activities
Dividends, interests and rents from investments
Purchase of tangible fxed assets
Net cash used in investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
The notes on pages 33 to 50 form part of these fnancial statements.|2021
£|2020
£
(33,246)
76
(21,052)
(20,976)
(54,222)
713,565
659,343|
||393,969
546
(32,628)
(32,082)
361,887
659,343
1,021,230||
||||
## Notes to the financial statements
For the year ended 31 March 2021
The results of subsidiaries acquired during the year are included from the effective date of acquisition.
## 1. Accounting policies
## 1.1 Company status and general information
The Charity has taken advantage of the exemption contained within section 408 of the Companies Act 2006 not to present its own Income and expenditure account.
The Charity is a private company limited by guarantee, established by constitution on 13 January 1981 in England and Wales. The members of the Charity are the Trustees names on page 3. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the Charity. The address of the registered office is 1st Floor, South Yorkshire Fire & Rescue, 197 Eyre Street, Sheffield, South Yorkshire, S1 3FG and its registered number is 05207254. The nature of the Charity’s operations and principal activities are included in the trustees’ annual report.
The income and expenditure account for the year dealt within the accounts of the Charity was a surplus of £301,758 (2020: a deficit of £9,407).
## Going concern
## 1.4
The Trustees acknowledge the ongoing situation regarding the coronavirus pandemic and the impact this has had on the fundraising abilities of the wider charity section. Detailed forecasts have been prepared of the expected levels of income and expenditure over the period to December 2022, taking into account known and expected events and activities, The Trustees have considered the level of funds held and the expected levels of income and expenditure for the 12 months from the date of authorising these financial statements.
## 1.2 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) ‑ Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
After making appropriate enquiries, the Trustees have concluded that they have a reasonable expectation that the forecast levels of the income and expenditure are sufficient with the level of reserves in place to mean that the Charity and Group has adequate resources to continue in operational existence for the foreseeable future. For this reason they are therefore of the view that it is appropriate for the financial statements to continue to be prepared on a going concern basis.
Age UK Sheffield meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The Consolidated Statement of Financial Activities
(SOFA) and Consolidated Balance Sheet consolidate the financial statements of the Charity and its subsidiary undertaking. The results of the subsidiary are consolidated on a line by line basis.
The Charity has taken advantage of the exemption allowed under section 408 of the Companies Act 2006 and has not presented its own Statement of financial activities in these financial statements.
## 1.3 Basis of consolidation
The financial statements consolidate the accounts of Age UK Sheffield and all of its subsidiary undertaking (‘subsidiaries’).
## 1.5 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
The legacies, entitlement is taken as the earlier of the date on which either: the Charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate.
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## 1. Accounting policies (continued)
Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the Charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the Charity, or the Charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
## 1.6 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Support costs are those costs incurred directly in support of expenditure on the objects of the Charity and include project management carried out at Headquarters. Governance costs are those incurred in connection with the administration of the Charity and compliance with constitutional and statutory requirements.
Charitable activities and governance costs are costs incurred on the Charity’s operations, including support costs and costs relating to the governance of the Charity appointed to charitable activities.
All expenditure is inclusive of irrecoverable VAT.
## 1.7 Government grants
Government grants relating to tangible fixed assets are treated as deferred income and released to the Consolidated statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Consolidated statement of financial activities as the related expenditure is incurred.
## 1.8 Tangible fixed assets and depreciation
A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of Financial Activities.
Tangible fixed assets are initially recognised at cost, net of depreciation and any provision for impairment.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives.
Depreciation is provided on the following bases:
## Leasehold improvements
Over remaining term of lease Office equipment 20%‑30%
Computer equipment 33%
## 1.9 Investments
Investments in subsidiaries are valued at cost less provision for impairment.
## 1.10 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## 1.11 Cash at bank and in hand
Cash at bank and in hand includes cash and short‑term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## 1. Accounting policies (continued)
## 1.12 Liabilities
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payment for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect if the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre‑tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.
## 1.13 Financial instruments
The Group only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## 1.14 Taxation
The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## 1.15 Operating leases
Rentals paid under operating leases are charged to the Consolidated Statement of Financial Activities on a straight line basis over the lease term.
## 1.16 Pensions
The Group operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Group to the fund in respect of the year.
The Group operates a defined benefits pension scheme and the pension charge is based on a full actuarial valuation dated 31 March 2021.
## 1.17 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Group and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Group for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
## 2. Critical accounting estimates and areas of judgement
Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
## Critical accounting estimates and assumptions:
The Charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below.
## Critical areas of judgement:
In the opinion of the Trustees there are no critical areas of judgement required in preparing these financial statements.
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## 3. Income from donations and legacies
|Donations, grants and fundraising
Legacies
Age UK
Covid related grants
Total 2021
Donations, grants and fundraising
Legacies
Age UK
Total 2020|Unrestricted
funds
2021
£
268,005
68,663
60,399
145,294
542,361|Restricted
funds
2021
£
89,256
‑
21,312
‑
110,568
Unrestricted
funds
2020
£
109,039
6,330
44,114
159,483|Coach House
(restricted)
2021
£
132,665
‑
‑
‑
132,655
Restricted
funds
2020
£
80,610
‑
24,500
105,110|Total
funds
2021
£
489,926
68,663
81,711
145,294
785,594
Total
funds
2020
£
189,649
6,330
68,614
264,593|
|---|---|---|---|---|
## 4. Income from charitable activities
|Group Support
Support in the Home
Information and Advocacy
Total 2021
Group Support
Support in the Home
Information and Advocacy
Total 2020|Unrestricted
funds
2021
£
117,444
353,118
48,000
518,562
Unrestricted
funds
2020
£
163,123
333,676
50,749
547,548|Restricted
funds
2021
£
157,903
204,212
89,384
451,499
Restricted
funds
2020
£
111,285
134,979
121,075
367,339|Total
funds
2021
£
275,347
557,330
137,384
970,061
Total
funds
2020
£
274,408
468,655
171,824
914,887|
|---|---|---|---|
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AGE UK SHEFFIELD
AGE UK SHEFFIELD
## 5. Income from other trading activities
## 7. Other incoming resources
Income from non charitable trading activities
|Age UK Sheffeld Enterprises – Commission
Age UK Sheffeld Enterprises – Commission
6. Investment income
Investment income
Investment income|Unrestricted
funds
2020
£
49,083
Unrestricted
funds
2021
£
546
Unrestricted
funds
2020
£
1,688|Total
funds
2021
£
-
Total
funds
2020
£
49,083
Total
funds
2021
£
546
Total
funds
2020
£
1,688
Reimbursed expenses
Reimbursed expenses
Other income
Total 2020|
|---|---|---|
|Unrestricted
funds
2020
£
7,774
22,889
30,663|Coach
House
(restricted)
2021
£
7,910
Restricted
funds
2020
£
50,808
‑
50,808|Total
funds
2021
£
7,910
Total
funds
2020
£
58,582
22,889
81,471|
|---|---|---|
ANNUAL REPORT 2020/2021 | 39
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AGE UK SHEFFIELD
AGE UK SHEFFIELD
## 8. Analysis of expenditure on charitable activities
|||Unrestricted|Unrestricted||Restricted||Coach||Total||
|---|---|---|---|---|---|---|---|---|---|---|
|||funds|||funds||House||funds||
||||||||(restricted)||||
|||2021|||2021||2021||2021||
||||||||||||
|||£|||£||£||£||
||||||||||||
|Premises costs||39,664|||7,724||‑||47,388||
|Administrative costs||73,556|||74,890||7,277||155,723||
|Staff costs||484,046|||426,342||2,350||912,738||
|Support costs (note 9)||269,151|||34,598||‑||303,749||
||||||||||||
||||||||||||
|||866,417|||543,554||9,627||1,419,598||
||||||||||||
||||||||||||
||||||||||||
|||Unrestricted|Unrestricted||Restricted||Total||
|---|---|---|---|---|---|---|---|---|
|||funds|||funds||funds||
|||2020|||2020||2020||
||||||||||
|||£|||£||£||
||||||||||
|Premises costs||29,362|||9,037||38,399||
|Project costs||40,034|||67,452||107,486||
|Administrative costs||97,893|||33,823||131,716||
|Staff costs||473,772|||381,762||855,534||
|Support costs (note 9)||206,279|||53,364||259,643||
||||||||||
||||||||||
|||847,340|||545,438||1,392,778||
||||||||||
||||||||||
||||||||||
## 9. Allocation of support costs
|Management & Business Support
Infrastructure
Development
Total
9. Allocation of support costs|Total
funds
2021
£
239,341
24,805
39,603
303,749|Total
funds
2020
£
195,845
21,517
42,281
259,643|
|---|---|---|
## 10. Governance costs
Included in support costs are governance costs of £25,688 (2020: £23,019).
## 11. Auditors’ remuneration
|Fees payable to the Charity’s auditor for the audit of the Charity and
subsidiary annual accounts
Fees payable to the Charity’s auditor in respect of:
Taxation advisory services
Other non‑audit services
12. Staff costs|2021
£
10,500
750
-|2020
£
7,750
750
200|
|---|---|---|
Total redundancy / termination payments amount to £16,896 (2020: £4,061) and related to contracts ending and reorganisation. Included in the creditors at the year end is £12,206 (2020: £nil) relating to redundancy/ termination payments.
The average number of persons employed by the Group during the year was as follows:
||2021|2020|
|---|---|---|
||No.|No.|
|Average number of employees|60|62|
No employee received remuneration amounting to more than £60,000 in either year.
The Trustees neither received nor waived any remuneration during the year (2020: £nil). No Trustees are accruing pension arrangements (2020: £nil). No Trustees were reimbursed expenses in the year (2020: £nil).
The total amount of employee benefits received by key management personnel is £104,665 (2020: £103,376). Age UK Sheffield considers its key management personnel comprise of the Senior Management Team.
## The total staff cost and employees’ benefits were as follows:
|Wages and salaries
Social security costs
Pension costs
Total
py|2021
£
1,005,247
66,635
34,896
1,106,778|2020
£
895,199
58,457
22,603
976,259|
|---|---|---|
ANNUAL REPORT 2020/2021 | 41
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AGE UK SHEFFIELD
AGE UK SHEFFIELD
## 13. Tangible fixed assets
|Group
Cost
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020|Leasehold
improvements
£
-
28,607
28,607
-
123
123
28,484
‑|Offce
equipment
£
111,185
2,291
113,476
87,735
8,300
96,035
17,441
23,450|Computer
equipment
£
41,979
1,730
43,709
41,979
-
41,979
1,730
‑|Total
£
153,164
32,628
185,792
129,714
8,423
138,137
47,655
23,450|
|---|---|---|---|---|
|Charity
Cost
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020|Offce
equipment
£
40,851
2,291
43,142
36,150
3,398
39,548
3,594
4,701|Computer
equipment
£
20,387
-
20,387
20,387
-
20,387
-
‑|Total
£
61,238
2,291
63,529
56,537
3,398
59,935
3,594
4,701|
|---|---|---|---|
## 14. Fixed asset investments
|Charity
Cost
At 1 April 2020
At 31 March 2021|Investments
in subsidiary
companies
£
60,002
60,002|
|---|---|
## Principal subsidiaries
The following were subsidiary undertakings of the Charity:
||Names|Company number|Holding||Included in consolidation|
|---|---|---|---|---|---|
||Age UK Sheffeld Enterprises Limited|02432642|100%||Yes|
The financial results of the subsidiary for the year were:
||The fnancial results of the subsidiary for the year were:|||
|---|---|---|---|
||||£|
|Total assets as at 31 March 2021
Total liabilities as at 31 March 2021
Total equity as at 31 March 2021
Turnover for the year ended 31 March 2021
Expenditure for the year ended 31 March 2021
Proft for the year ended 31 March 2021|||138,712
(82,766)
55,946
153,596
123,505
30,091|
Age UK Sheffield Enterprises Limited is consolidated in the group accounts.
ANNUAL REPORT 2020/2021 | 43
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AGE UK SHEFFIELD
AGE UK SHEFFIELD
## 15. Debtors
|Due within one year
Trade debtors
Amounts owed by group undertakings
Other debtors
Prepayments and accrued income|Group
2021
£
79,734
-
12,407
68,492
160,633|Group
2020
£
61,298
‑
4,085
77,103
142,486|Charity
2021
£
79,331
34,994
-
47,953
162,278|Charity
2020
£
38,450
38,719
‑
74,983
152,152|
|---|---|---|---|---|
## 16. Creditors: Amounts falling due within one year
|Trade creditors
Amounts owed to group undertakings
Other taxation and social security
Accruals
Deferred income
Other creditors|Group
2021
£
20,262
-
17,369
73,548
111,270
25,665
248,114|Group
2020
£
21,176
‑
3,265
45,119
85,159
33,669
188,388|Charity
2021
£
15,982
2,155
-
66,463
102,699
27,859
215,158|Charity
2020
£
18,701
‑
‑
38,711
84,938
33,668
176,018|
|---|---|---|---|---|
Deferred income represents income deferred for Advance Club memberships received, contract funding received in advance and grant funding whose conditions will be met in 2021/22.
## 16. Creditors: Amounts falling due within one year (continued)
## Deferred income
|Deferred income at 1 April 2020
Resources deferred during the year
Amounts released from previous years
Deferred income at 31 March 2021
Deferred income
|Group
£
85,159
123,935
(97,824)
111,270|Charity
£
84,938
102,699
(84,938)
102,699|
|---|---|---|
## 17. Statement of funds
## Statement of funds ‑ current year
|Unrestricted funds
Designated funds
General funds
Pension reserve
Total unrestricted funds
Coach House
Restricted funds
Total of funds|Balance at
1 April 2020
£
99,055
496,064
(2,000)
593,119
-
41,772
634,891|Income
£
150,000
911,469
-
1,061,469
140,575
562,067
1,764,111|Expenditure
£
(8,367)
(858,050)
(4,000)
(870,417)
(9,627)
(543,554)
(1,423,598)|Transfers
in/(out)
£
-
(2,073)
-
(2,073)
1,717
356
-|Gains /
(losses)
£
-
-
4,000
4,000
-
-
4,000|Balance at
31 March 2021
£
240,688
547,410
(2,000)
786,098
132,665
60,641
979,404|
|---|---|---|---|---|---|---|
The Designated Funds at 31 March 2021 includes £132,888 in respect of the Coach House, £60,000 in respect of I&A service, £40,000 in respect of BAME community and £7,800 in respect of a Volunteer Co‑ordinator. The Designated Funds balance brought forward at 31 March 2020 included £82,888 in respect of the Coach House and £16,167 for a Volunteer Co‑ordinator.
ANNUAL REPORT 2020/2021 | 45
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AGE UK SHEFFIELD
AGE UK SHEFFIELD
## 17. Statement of funds (continued)
## Statement of funds ‑ prior year
|Unrestricted funds
Designated funds
General funds
Pension reserve
Total unrestricted funds
Restricted funds
Total of funds|Balance at
1 April 2019
£
205,059
466,735
(14,000)
657,794
46,153
703,947|Income
£
‑
788,465
‑
788,465
523,257
1,311,722|Expenditure
£
(100,004)
(747,336)
‑
(847,340)
(545,438)
(1,392,778)|Transfers
in/(out)
£
(6,000)
(11,800)
‑
(17,800)
17,800
‑|Gains /
(losses)
£
‑
‑
12,000
12,000
‑
12,000|Balance at
31 March 2020
£
99,055
496,064
(2,000)
593,119
41,772
634,891|
|---|---|---|---|---|---|---|
18. Reconciliation of net movement in funds to net cash flow from operating activities
|Net income/(expenditure) for the year (as per Statement of Financial Activities)
Adjustments for:
Depreciation charges
Interest receivable
(Increase)/decrease in debtors
Increase/(decrease) in creditors
FRS 102 pension liability adjustment
Tax paid
Net cash provided by/(used in) operating activities|Group
2021
£
340,513
8,423
(546)
(18,147)
59,726
-
-
389,969|Group
2020
£
(81,056)
7,452
(76)
36,811
(5,342)
12,000
(3,035)
(33,246)|
|---|---|---|
## 19. Analysis of cash and cash equivalents
|Cash in hand|Group
2021
£
1,021,230|Group
2020
£
659,343|
|---|---|---|
## 20. Analysis of changes in net debt
|Cash at bank and in hand|At 1 April 2020
£
659,344|Cash fows
£
361,886|At 31 March
2021
£
1,021,230|
|---|---|---|---|
## 21. Pension commitments
The Group operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the Group in an independently administered fund. The pension cost charge represents contributions payable by the Group and amounted to £34,896 (2020: £22,603).
The Group operates a defined benefit pension scheme.
Principal actuarial assumptions at the Balance sheet date (expressed as weighted averages):
|||||2021||2020||
|---|---|---|---|---|---|---|---|
|||||%||%||
|||||||||
||Discount|rate at 31 March||2.10||2.20||
|||||||||
||Expected|rates of pension increases in payments pre 2006||3.10||3.00||
||Expected|rates of pension increases in payments post 2006||2.50||2.50||
||Expected
Expected|rate of infation ‑ RPI
rate of infation ‑ CPI||3.10
2.30||2.80
1.80||
|||||||||
ANNUAL REPORT 2020/2021 | 47
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AGE UK SHEFFIELD
AGE UK SHEFFIELD
## 21. Pension commitments (continued)
The current mortality assumptions include sufficient allowance for future improvements in mortality rates. The assumed life expectations on retirement age 65 are:
||||2021|2021|2020||
|---|---|---|---|---|---|---|
||||||||
||||Years||Years||
||||||||
|Males ‑ retiring today|||22||22||
|Females ‑ retiring today|||24||24||
|Males ‑ retiring in 20 years|||23||23||
|Females ‑ retiring in 20 years|||26||25||
## 21. Pension commitments (continued)
Movements in the present value of the defined benefit obligation were as follows:
|
Opening defned beneft obligation
Interest expense on defned beneft obligation
Actuarial losses/(gains) on scheme liabilities
Net benefts paid out
Closing defned beneft obligation|2021
£
234,000
5,000
20,000
(7,000)
252,000|2020
£
291,000
7,000
(57,000)
(7,000)
234,000|
|---|---|---|
The assets in the scheme were:
|Equities
Gifts and bonds
Diversifed growth fund
Property
Cash and other liquid assets
Total market value of assets|Fair value at
31 March 2021
£
48,000
165,000
31,000
-
6,000
250,000|Fair value at
31 March 2020
£
34,000
151,000
29,000
16,000
2,000
232,000|
|---|---|---|
The actual return on scheme assets was £21,000 (2020: ‑£47,000).
Changes in the fair value of scheme assets were as follows:
|
Opening fair value of scheme assets
Interest income on scheme assets
Administration costs
Net benefts paid out
Gain/(loss) on scheme assets
Contributions by the Charity|2021
£
232,000
5,000
(1,000)
(7,000)
16,000
5,000
250,000|2020
£
277,000
7,000
(1,000)
(7,000)
(54,000)
10,000
232,000|
|---|---|---|
The Charity expects to contribute £10,000 to its defined benefit pension scheme in 2021/22.
The amounts recognised in the Consolidated statement of financial activities are as follows:
|Asset gains/(losses) arising during the year
Liability (losses)/gains arising during the year
Total amount recognised in the Consolidated statement of fnancial activities|2021
£
16,000
(20,000)
(4,000)|2020
£
(54,000)
57,000
3,000|
|---|---|---|
ANNUAL REPORT 2020/2021 | 49
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AGE UK SHEFFIELD
## 21. Pension commitments (continued)
Amounts for the current and previous year are as follows:
Defined benefit pension schemes
|Defned beneft obligation
Scheme assets
Defcit
|2021
£
(252,000)
250,000
(2,000)|2020
£
(234,000)
232,000
(2,000)|
|---|---|---|
## 22. Operating lease commitments
At 31 March 2021 the Group and the Charity had commitments to make future minimum lease payments under non‑cancellable operating leases as follows:
|Within 1 year
Between 1 and 5 years
Later than 5 years|Group
2021
£
43,352
47,128
1,500,000
1,590,480|Group
2020
£
33,119
79,829
‑
112,948|Charity
2021
£
25,602
4,770
1,500,000
1,530,372|Charity
2020
£
15,369
18,786
‑
34,155|
|---|---|---|---|---|
Included in operating leases due later than 5 years is a lease entered into on 1 March 2021 in relation to the Coach House. The lease is for a term of 125 years, of which the first 25 years are rent free, followed by 100 years at £15,000 per annum.
## 23. Related party transactions
The Charity has not entered into any related party transactions outside of the Group during the current or prior year, nor are there any outstanding balances owing between related parties outside of the Group and the Charity at either Balance Sheet date. Group transactions and balances have been eliminated on consolidation.
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AGE UK SHEFFIELD
ANNUAL REPORT 2020/2021 | 51
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50 | ANNUAL REPORT 2020/2021
t (0114) 250 2850 e enquiries@ageuksheffield.org.uk
Age UK Sheffield, First Floor, South Yorkshire Fire & Rescue, 197 Eyre Street, Sheffield, S1 3FG www.ageuk.org.uk/sheffield