## **Trustees’ Annual Report for the period** ## **From 01.09.23 Period start date To 31.08.24 Period end date** **Charity name:** The Downley Old School Community Association ## **Charity registration number: 1108347** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To develop and maintain a community
centre for the use of the inhabitants of
Downley and to encourage the broadest
cross-section of the community to make
use of the facilities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Local marketing and promotion of the
facilities offered at the centre and regular
news updates are detailed in the free
quarterly village magazine. Local notice
boards, a web page entry and Facebook
are also used to promote awareness of
upcoming events and what can be offered
at the Centre.
The charity’s trustees and management
committee meet every month to discuss
and develop all aspects of the centre’s
management and encourage
representation of key local groups on its
management committee.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Small grants to local associations are
agreed by the committee from time to time.
Emphasis is given to other groups or
organisations who also act to the benefit of
local residents.| |Policy on social investment
including program related
investment|Para 1.38|Surplus income is returned to the local
community through maintenance and
improvement of the building itself and the
free provision of community rooms for
nominated communal events and grants| made to small local charities. Para 1.38 All trustees and management committee Contribution made by members are volunteers and the centre volunteers only runs through their support and activity Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Having restored income to pre-Covid
levels, the committee has focussed this
year on other matters (e.g. bringing down
the average age of committee members).
We have widened our focus on the
activities that we make available to the
community and now have over 30 active
groups on our weekly/monthly regular
schedule.| **. Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity’s financial position is now
strong.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity continues to maintain a
contingency fund which is designed to deal
with any unforeseen expenditure eg.
Heating system or plumbing failures| |Amount of reserves held|Para 1.22|£50,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Charity still has concerns re cost of utilities
(notably gas) but we’ve taken steps to
control misuse/waste.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The main source of income comes from
room hire.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Any trustee can propose a new trustee or
committee member. It has been our
practice to invite new volunteers to attend a
number of meetings before any proposal is
made. Any new prospective trustee is then
proposed and seconded at a trustees
meeting by all those present.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
A detailed Trustees Handbook is
maintained which details all current policies
and procedures. Available to all trustees.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity works closely with the local
Parish Council. Occasional joint funding on
local projects| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Downley Old School Community Association| |---|---| |Other name the charity uses|| |Registered charity number|1108347| |Charity’sprincipal address|School Close Downley,High Wycombe Bucks HP13 5TR| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Dates acted if not for whole year**|**Name of person (or body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---|---| ||Stephen Morton|Chair|21/05/2024 – 31/08/2024||| ||David Worsdall|Chair|01/09/2023 – 21/05/2024||| ||Giles Tandy||||| ||Catherine Price||||| ||Frances Neary|Secretary|||| ||Paul Homer||||| ||Peter Loadman||||| ||WendyMonroe -West||||| ||Pauline Baker|Treasurer|||| ||Richard Armitage||17/10/2023 – 31/08/2024||| ||KimberleyReed||03/04/2024 – 31/08/2024||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signedon behalf of the charity’s trustees** **Signature(s)** ~~Staats |~~ **Full name(s)** Stephen James Morton ~~es~~ **Position (eg Secretary,** Chair **Chair, etc)** ~~1~~ **Date** 10/01/2025 ~~—~~ CHARITY COMMISSION FOR ENGLAND ANO WALES Downley Old School Communlty Associatlon 1108347 Receipts and payments accounts CC16a For the perlod from P&rlod start dat8 0110912023 Period end datg 3110812024 To Section A Receipts and payments Unrestricted funds to th8 n98rn8t Restricted funds Endowment funds Total fund8 Last year to thg n•arn8t £ 10 tho noarost £ to ngar•st £ tr* tho n•ar8st £ A1 Recelpts Grants and Donatlong Hire of Buildin Bank Interest 75 32,992 436 36,916 1.126 36,916 1.126 Sub total (Gross incomg for AR) 38,Q42 38.042 33,S03 A2 Asset and Investment sale8, {809 table). Sub total zzaz 38.042 38.042 33.503 A3Pa ment• Caretakerlcloanin Roorn Refurbi8hm8nt Repalrs and Malntenance Donatlons and Grjnlty Subscription• 8,132 8.132 8,280 3,5(N) 8,007 1,270 35 2,853 3.607 280 1,238 72 594 62 78 29,854 3.589 1.712 3.599 1.712 36 3.496 1.96J 68 1,433 ss 84 3.496 Communl prolgcts Health and Sal•ty In8uranc8 Postage and Tel&phon• Off &Com ut•r Exp• Rotes B•nk Chor 1,433 55 77 20,720 77 20.720 Sub total A4 Asset and Investment urchas•8. see tablo Sub total 20.720 20.720 29,854 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds thls year end 17.322 17,322 3,649 69,728 87.050 69.728 87.050 3.649 CCXX R1 accounts ISSI 0611112024 Section B Statement of assets and liabilities at the end of the period Unrestricted fund8 to nejrest £ Categorles Restricted fund8 to rwrgst £ Endowment funds to noar08t £ Detai18 B1 Cash funds Currnnt A¢count 9.398 D•posrt Account 77,652 Total cash funds 87,050 (agree W4nc•s th￿1p1S aTrJ payrnenls accthntls11 Unrestrlctod funds to nearest £ Restricted funds to near•$t £ Endowment funds to nèargBt £ Dets118 D•btor• 265 Detall• Fund to whlch a$￿t bglon Currnnt valu• tlonal Cost loptlon•ll Dotalls Fund to whlch •￿t b•lon Curr•n¢ ¥blu• tlonal ¢o•t loptlonall B4 A880t8 retalned for the ¢harlty'8 own u8• Detsll8 Utllftl•s Fund to whlch relat•s Amount du• tlon41 Wh•n duo tlon•l 85 Liabillties Unrnstrict 139 Sur•ty O•poJbts Unmtrlct•d 1.400 Signed by one or tsvo trustees on t)ehalf of all the Iruslees Signature Print Name Date of roval STEPH EA NIC Iq_ CCXX R2 acc£Junts ISS) G611112024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees1 members of Downley Old School Community Association On account8 for the year ended $1 31 Augusl 2024 Charity no (if any) 1108347 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for Ihe year ended 3110812024 Responslbilities and basls of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {Yhe Actr,). I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in Garrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5>(b) of the Act. Independent I have complated my examination. I confirm thal no mat8rial matters have oxamlna¢8 8tatsment come to my attention in connection with the examlnation (other than that disclosed below ') which gives me cause to believe that in, any material respecl: the accounting records were not kept in accordance with section 130 of the Charities Act., or the account8 did not accord wEth the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of account8 Set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an indepèndent examination. I have no concems and have coma aeross no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Dats: Name: Robert Peter Cook Relevant professional qualification(s) or body Ilf any): IA Address: 105 Littleworth Road Downley, High Vvycombe Bucks HP13 5XA IER Oct 2018