## **Trustees’ Annual Report for the period** ## **From 01.09.21 Period start date To 31.08.22 Period end date** **Charity name:** The Downley Old School Community Association ## **Charity registration number: 1108347** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 To develop and maintain a community
of the charity as set out centre for the use of the inhabitants of
in its governing Downley and to encourage the
document broadest cross-section of the
community to make use of the
facilities.
Summary of the main Para 1.17 and Local marketing and promotion of the
1.19
activities in relation to facilities offered at the centre and
those purposes for the regular news updates in village
public benefit, in quarterly magazine. Newsletters, a
particular, the activities, web page entry and Facebook are all
projects or services used to promote awareness of
identified in the upcoming events and what can be
accounts. offered at the Centre.
The charity’s trustees and
management committee meet every
month to discuss and develop all
aspects of the centre’s management
and encourage representation of key
local groups on its management
committee.
Statement confirming Para 1.18
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Small grants to local associations are
Para 1.38 agreed by the committee from time to
Policy on grant making time. Emphasis is given to other
groups or organisations who also act to
the benefit of local residents.
Surplus income is returned to the local
Para 1.38 community through maintenance and
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Policy on social improvement of the building itself and
investment including the occasional free provision of
program related community rooms for communal
investment events and grants made to small local
charities.
Para 1.38 All trustees and management
Contribution made by committee members are volunteers
volunteers and the centre only runs through their
support and activity
Other
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## **Achievements and Performance** SORP reference The management team has focused on Summary of the main rebuilding its hirer base to restore achievements of the finances and has also placed some charity, identifying the Para 1.20 emphasis on our resilience for the difference the charity’s future by completing a Trustees work has made to the handbook detailing all our procedures. circumstances of its We also recruited two new younger beneficiaries and any volunteers to join our management wider benefits to society team. as a whole. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity’s financial position is now
financial position at the strong and has mostly recovered to its
end of the period pre 2020 position.
Statement explaining the Para 1.22 The charity continues to maintain a
policy for holding contingency fund which is designed to
reserves stating why they deal with any unforeseen expenditure
are held eg. Heating system or plumbing
failures
Amount of reserves held Para 1.22 £30,000
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds The main source of income comes from
(including any Para 1.47 room hire.
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
The charity would always benefit from
recruiting younger volunteers. Specific
A description of the Para 1.46 skills that would be advantageous
principal risks facing the include IT and project management. A
charity secondary risk to be faced next year
will be an inevitable increase in utility
charges.
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Any trustee can propose a new trustee
methods including details or committee member. It has been our
of any constitutional practice to invite new volunteers to
provisions e.g. election to attend a number of meetings before
post or name of any any proposal is made. Any new
person or body entitled prospective trustee is then proposed
to appoint one or more and seconded at a trustees meeting by
trustees all those present.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
A detailed Trustees Handbook has been
Policies and procedures
produced which details all current
adopted for the induction
and training of trustees Para 1.51 policies and procedures. Available to
all.
The charity’s
organisational structure
and any wider network Para 1.51 The charity works closely with the local
Parish Council. Occasional joint funding
with which the charity
on local projects
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name
Downley Old School Community Association
Other name the charity
uses
Registered charity
1108347
number
Charity’s principal School Close Downley, High Wycombe Bucks HP13
address 5TR
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 David Worsdall Chair
2 Michael Carter 01.09.21 - 15.02.22
3 Catherine Price
4 Frances Neary Secretary
5 Paul Homer
6 Peter Loadman
7 Tracey Mullett 01.09.21 - 18.01.22
8 Pauline Baker Treasurer
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
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**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signedon behalf of the charity’s trustees** **Signature(s) Full name(s)** David Christopher Worsdall **Position (eg** Chair **Secretary, Chair, etc)** **Date** 01/11/2022 CHARITY COMMISSION FOR ENGLAND AND WAL15 Dovmley Old School Community AssocÈation 1108347 Receipts and payments accounts CC16a For the period from Period stafl date 011D912021 Period end date 31108r2022 To Section A Receipts and payments Unrestrlcted funds Rpstrictgfl fund Endowmonl fund Total funds Last ygaT to Ihg ngaTgSt to the rbpare51£ to thè ncaYcsi£ tothe neare6t£ totho nèarest £ A1 Re￿IPtS Grant5 and Donations Hire of Bulldlng Bank Interest 150 31,053 14 31,053 14 10.336 Sub total{Gros$ income for AR) 31.217 31.217 1D,341 A2 Asset and irwgstment sales, (see tsblel. Sub totsl 31.217 31.217 10,341 A3Pa C8retakgrlCloanlng Room Relurbishment RgpalTS and Maintenanre Donationg SubscripliDll5 Utilities H931th and Saf Insurance Postsge and To10 hon9 Office 8Compther Exps Rates Bank Charg68 6.851 6.651 6.361 23,SD7 1,726 451 3.069 731 35 3,134 731 3.134 110 89D 1,097 145 490 106 65 1.097 145 490 106 66 15,523 Sub tot81 15,523 3&803 A4 As59t and investment purchases. Is$e table) Sub total 15.523 15.523 35.8lJ3 Net of ree8ipts/(payments) A5 TransfeFS between funds A6 Cash funds last year end Cash funds thls year end 15,094 16.694 25,462 50.381 66.075 5D,3Bf 66.07S 25.462 CCXX Rl accounts ISSI 18110121 Section B Statement of assets and liabilities at the end of the period Unrpstiicled funds Re$tri¢ted fund$ to È*arest t Eiidownieiit funds to nèarè8t£ Categorleg Detsils to fiÈarÈstf B1 Cash funds CurrentAGcount 20,131 Deposit Arcount Total cash funds 86,075 lagre¢ retteip13a￿ pahThent2 Unrgstrictgd funds to nea￿t£ R•strictvd fund$ Endowment funds Details Dojjto to nea￿st£ to nearest£ 1S2 Funij to whlch e88ot belon Currentvalu DetallB eostloptionall B3 Invèstment assets Ftsnd to whkh assgt bglon Current Val onal ljetails CostlopOon311 B4 As89ts rgtaingtl for th¥ charity's own use Furtd trj wnkh releteg Ut)rg5l¥icted Arnourtdup ortal When du Detai18 utilrt￿9 BS Llabllltle6 315 sU￿ty D@posits Unre¥tyi¢tsd Too SignÈd by one or th trustees tsn beha￿of all the trustees D8te of roval Signature Print N8me RS CCKX R2 a¢￿Unts ISSI 1811012022 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Downley Old School Conimunity Association On accounts for the year ended 31 August 2022 Charity no (if any} 1108Y7 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act I. I report in respect of my examination of the Trust's aGGounts carried out under section 145 of the 2011 Act and in carrying OLIt my examination. I have followed all the appli¢able Directions given by Ihe Charity Commission under section 145{5llbl of the Act. Independent I have completed my ex8min8tion I confirm that no material matters have examiner's statement come lo my allenlion in Gonnection with the examination (other than that disclosed below '} which gives me cause lo believe that in, any material respect. the accounting records were not kept in accordance with section 130 of tl)e Charities Act.. or the accounts did not accord with the abGOUliting records., or the 8CCt)unls did not Gomply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requireinent that the accounts give a 'lrLJe and fair, view which Is not a matter considered as part of an independent examination. I have no concerns 8nd have come across no other matters in connection with the exarTiination to which attention should be drawn In this report in order to enable a proper understanding of the accounts to be reaGlied. Date: Name: Robert Peter Cook Relevant professioiial qualificationlg} or body lif any).. Address: 105 Littleworth Road Downley, High Wycombe Bucks HP13 5XA IER Oct 2018