DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
BUSBRIDGE JUNIOR SCHOOL PTA
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
BUSBRIDGE JUNIOR SCHOOL PTA ANNUAL REPORT AND ACCOUNTS CHARITY INFORMATION
Charity Name Busbridge Junior School PTA Charity Registration Number 1108322 Principal Address Busbridge Junior School Brighton Road Godalming Surrey GU7 1XA
DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
BUSBRIDGE JUNIOR SCHOOL PTA
ANNUAL REPORT AND ACCOUNTS
TRUSTEES’ ANNUAL REPORT
The trustees present their annual report and accounts for the year ended 31 July 2023.
Trustees
The names of the charity trustees managing the charity on the date the annual report is signed are as follows:
Mrs R Roseblade (Chair) Mrs D Baker (Vice Chair) Mr R Day (Treasurer)
Structure, Governance and Management
Busbridge Junior School PTA became a registered charity in 2005 and is constituted by Articles of Association adopted at that time and subsequently revised in 2017. New trustees are appointed or reappointed annually by the members of the charity. Membership of the charity is open to all parents, guardians or carers of any pupil currently attending the school and teaching and non-teaching staff currently employed by the school.
Objects and Activities
The objects of the charity set out in its governing document are as follows:
-
To advance the education of the pupils of Busbridge Junior School.
-
To develop effective relationships between staff, parents and others associated with the school.
-
To engage in activities and provide facilities or equipment which support the school and advance the education of the pupils.
The charity’s activities focus on organising various fundraising extra-curricular events for the pupils, staff and parents, and providing assistance to the school on special events. In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit.
Financial Review
The PTA started the year with reserves of £5,133 raising £25,393 from fundraising events and incurring operating expenses of £656. Having pledged a total of £17,975 in donations during the year to fund various school activities, the PTA closed the year with reserves of £11,895, which will be used in the future to support the school in line with its objectives. The PTA also holds £8,024 in its bank account on behalf of the school, raised through donations and a sponsored skipping event.
The PTA held several fundraising events during the year, most notably a Christmas Fayre and associated Secret Shopping event, Fireworks Night and a Summer BBQ. Other key fundraising activities involved Easter events, summer ice-creams sales, school discos for children and a similar event for parents,
DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
sponsored bouncy castle and bike rides. The PTA also raised money from local estate agents for advertising boards, second hand uniform sales and various other initiatives detailed in the notes to these financial statements.
Amounts pledged to the school include further contributions to the school’s multi-use games area (“MUGA”) project, new IT equipment, books, furniture, gazebos, science and art equipment, and other amounts detailed in the notes to these financial statements.
The PTA relies entirely on the voluntary efforts of its committee, teachers and parents to organise and run events and activities. All such work is greatly appreciated, and most amounts raised are generated entirely due to the generosity of parents and teachers in giving time and resources.
Declaration
The trustees declare that they have approved the trustees’ report above, and the report is signed on behalf of the charity’s trustees by:
[Far by:
Richard Day Treasurer Date: 3[rd] March 2024
DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
BUSBRIDGE JUNIOR SCHOOL PTA
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 JULY 2023
| Note Income Charitable activities Donations Total Income Expenditure Charitable activities Amounts pledged to the school Other expenses Total expenditure Net income / (expenditure) Net movement in funds Reconciliation of funds Total funds brought forward Movement in funds Total funds carried forward |
2023 36,617 1,000 37,617 12,224 17,975 656 30,855 6,762 6,762 5,133 6,762 11,895 |
2022 39,287 1,014 |
|---|---|---|
| 40,301 13,263 28,358 1,093 |
||
| 42,715 (2,414) |
||
| (2,414) | ||
| 7,547 (2,414) |
||
| 5,133 |
DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
BUSBRIDGE JUNIOR SCHOOL PTA
BALANCE SHEET
FOR THE YEAR ENDED 31 JULY 2023
| Notes | 2023 | 2022 | |
|---|---|---|---|
| Current assets | |||
| Debtors | 561 | 1,486 | |
| Stock | 558 | 87 | |
| Cash and Bank | 46,838 | 34,461 | |
| Total current assets | 47,956 | 36,034 | |
| Creditors:Amounts falling due within one | |||
| year | (36,061) |
(30,900) | |
| Total net assets | 11,895 | 5,133 | |
| Funds of the charity | |||
| Unrestricted funds | 11,895 | 5,133 | |
| Total funds | 11,895 | 5,133 |
c DocuSigned by:
Richard Day PTA Treasurer Date: 3[rd] March 2024
On behalf of the trustees
DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
BUSBRIDGE JUNIOR SCHOOL PTA NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023
Note 1: Basis of Preparation
1.1 Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
1.2 Going concern
These accounts have been prepared on a going concern basis and there are no material uncertainties that would cast doubt on the charity’s ability to continue as a going concern.
1.3 Change of accounting policy
The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. There has been no change of accounting policy in the reporting period.
Note 2: Accounting Policies
2.1 Income
Income is recognised in the Statement of Financial Activities when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
2.2 Expenditure
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
| 3. Charitable activities Christmas Fayre Fireworks night Summer BBQ Ice Creams Disco Gin Sales Sports Day Easy Fund Raising Town Council Advertising Boards Bouncing for Busbridge Amazon Europe Christmas Secret Shopping Christmas Card Commission Year Book Quiz Nineties Disco School Uniform Easter Events Leaver Hoodies Ukraine Cake Sale and Fair Ukraine Notecards Big PTA Raffle Casino Royale Bike Ride Stikins Name Labels |
2023 Income £ 5,550 9,442 5,685 1,967 3,171 110 194 750 1,365 2,867 261 1,419 345 - - 1,425 599 1,053 - - - 17 - 297 101 36,617 |
2023 Expenditure £ 1,192 5,087 2,495 722 1,085 - 49 - - 95 - 159 15 - - 998 2 323 - - - - - - - 12,224 |
2022 Income £ 7,698 9,202 5,281 2,125 1,563 190 106 537 1,260 3,013 179 1,232 284 1,225 1,009 - 472 1,037 1,218 542 123 245 30 579 141 39,287 |
2022 Expenditure £ 1,505 4,278 2,043 772 504 - 69 - - 90 - 156 - 1,225 437 - 1 327 1,161 542 153 - 1 - - |
|---|---|---|---|---|
| 13,263 |
DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
| 4. Amounts pledged to the school Playground markings MUGA donation (Summer BBQ 2021) MUGA donation (Fireworks 2021) MUGA donation (Christmas Fayre 2021) MUGA donation (Bouncing for Busbridge 2022) MUGA donation (Summer BBQ 2022) Raised beds (Gardening club) Brazilian Martial Arts Day Chromebooks Camera MUGA donation (fireworks 2022) MUGA pledge (July 2023) Books (£50 per class per term) Dictionaries Round tables for Year 3 reading Art supplies Books (further one-off donation) Seedlings and plants for garden Science equipment Gazebos IT equipment – class PCs Hardship fund Data loggers Library table Ice-lollies (beach trip) Pantomime (December 2023) 5. Debtors Charitable activities 6. Creditors: Amounts falling due within one year Amounts pledged to school Amounts held on behalf of school Charitable activities |
2023 £ 3,500 6,500 1,200 210 498 203 1000 100 500 341 1000 500 1000 300 325 798 17,975 2023 £ 561 2023 £ 28,038 8,024 - 36,061 |
2022 £ 2,000 3,000 4,000 7,000 3,000 3,000 200 480 2,120 400 1,200 255 204 733 766 |
|---|---|---|
| 28,358 | ||
| 2022 £ 1,486 |
||
| 2022 £ 22,935 7,310 655 |
||
| 30,900 |
DocuSign Envelope ID: F214FD54-FAAB-43B2-A109-1642F4E935FB
Busbridge Junior School PTA Year ended 31 July 2023 Independent Examiner’s Report to the Trustees
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2023.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Address: |
27/11/2023 | |
|---|---|---|
| Graham Seddon FCA | ||
| First Floor, 129 High Street | ||
| Guildford, Surrey | ||
| GU1 3AA |