Company rcgistration number. 5312954 Charity registration number. 1108312 The Bexhill Caring Community (A compony lirnited by guaTantee) ADnud Report and Fin•n¢iaJ Stslements for the Year Ended 31 M•rth 2024 Manningtons 7 Wellington Square Hostings East Sussex Tr134 1 PD The Bexbill Caring Commllnlty Contents Referen¢¢ and Administrative Details Trusteel Report 2103 Independent Examinees Report Statement of Financial Activities 5t06 Balance Sheel Notes to the Financial Ststements 8t017 The Bexhill Caring Community Reference and Administrative Detaib Challrn￿n C Ashft Trustees C Ashford. (Treasurer) D Smith S Klein K H•rn)er Seeretary P Don￿d90Th Chlrlty Reglstrntlon Numb¢r 1108312 Company R¢gtstration Number 5312954 Registered Offiee 48 Parkhur5t Road Bexhill4)n-Sca East Sussex TN40 IDE Principal Office 17 Western Road Bcxhill On Sea East Sussex TN40 IDU Investment MaDager Wa]k¢r Crips Old Change House 128 Queen Vicloria Str¢£i London EC4V 4BJ Independent Examlner 7 Wellinglon Square Haslings E&st Sussex TN34 IPD Banke HSBC Bank PIC 4 Robert50n Street Hastings E&st Su5SCX TN34 IHW CCLA Investment Management COIF Cl)arity Funds 80 Cheapside iA)ndon EC2V 6DZ Page I The Bexhill Caring Community Trustees, Report The trustees present their report and the financial statements for the year ended 31 Mar¢h 2024. The trustees, WI￿ are also directors of The Bexhill Caring Community for the purposes of ¢ompany law and who served during the year and up to the dale of this report arc Set oul below. #irman: C Ashford Trnsteu: P Don8lds¢)n C Ashford (Tre&surer) D Smith S Klein G Matthews (Resi8ned 21102t2024) J Mattelaer (Resigned 0510912023) K Hamier (Appointed 21112r2023) S¢¢r¢tsry: P Dongldson Strnttsre? gov¢rn•n¢¢ •nd managenKnt Th¢ comp•ny was in¢oryM)rnted on the 14th De¢¢mb¢r 2004 Ind commenced to opernl¢ on 1st January 2005. Charitsbl¢ registration was obtain¢d on 25th Febnwy 2005. Th¢ tharity is con#lMted as a company limited by guarantee and is therefore 8overned by its memorgndum and articles of a$s￿lI110n. The charity is or8anised ￿ that the Inulees mee¢ re8ulArly to its affairs. The day to day running of the or8anisalion is under the ￿ntrol of the manager. Objectfves and *dlvltles The charity's obje¢t$ ue io promote within the fornier Borough of B¢xhill, East SusseL the welfare of the disabled, a8ed, housebound and lonely. in any manner which is now or hereafter may be deemed by law to be ¢harit8ble. The majority of the th of the ¢hariry is undert•ken by a dedicaled l¢Jm of people who 8iv¢ their time and ener8y free of ¢har8e. Any out of pocket expenses which are incurred are reimbursed to the volunlary workers. In setting the charity's objectives and pl•Thnin8 its activities. the trust¢¢s have given ¢onsid¢rntion to ih¢ Charity commission 8uidan¢¢ on public benefil. Achlevements aad p¢rfornanee The following activities wtre evried out throughoui the year on a daily s¢rvi¢¢: wnning one Ihy ¢entre at SI Peters Community Centre, sellins donited second hond medical equipmen( community egr setvice (for medical appointments only), Dial A Rid¢ (people unable to board a nornial bus or taxi Service), librw service for th¢ housebound and electric blankel testin8. Help ond advice is given to the elderly seeking lo claim welfare benefits. Many of thcje people need • home visit. Vouchers are provided at Christmas for those in need. FlnADclal revl¢w The total funds of The Bexhill Caring Community decreased in the year to £419.445. The market value of our investments lisled on the London Stock Exchange decreased by £14,025. Resources expended on the charitable a¢tivilycs increased to £229J23. Page 2 The Bexhill Caring Community Trustees, Report Plans for futmre perlods The Trustees ¢ontinue to look for ways to raise the Charity's publie profile and devclop new services whilst continually r¢viewin8 existing activities. In this coniexL the m•iJJ objective for th¢ immediate fvture is to impmve the organisalion of the day centTCS. Thean ual re rt was appmved by the trustees of the charity on .. i..g.h/,, St￿ed on its behalf by: P Donaldson Company Secretary Chainn Page 3 The Bexhill Caring Community IndependeDt Examiner's Report to the tnistees of The Bexhill Caring Community ('the Company,) I report to the Charity trustees on my examination of the accounts of the Company for the year ended 31 Ma￿h 2024. Responslbllltles and basts of report As the charity's trustees of the Company (and also its dir¢¢tors for the PUTPOS¢S of ¢ompany law) you are responsible for the pr¢parntion of the accounts in a¢¢ordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the a¢counts of the COmp￿Y are not required to be audited under Part 16 of the 2006 Act and arc cligible for independent examination, I rcport in respect of my examination of your Charity's counts as carried out under section 145 of the Charitie5 Act 2011 ('the 2011 Act,). In carryin8 Ollt my examination I have followed the Directions 8iven by the Charity Commission under sKlion 145(5Mbl of the 2011 Act. Ind¢ptndent examlner'i statement I hlve ¢omplei¢d my exkniination. I confirni ihal no matters have eome to my attention in ￿nn¢￿10Th with th¢ examination giving m¢ ¢au5e to believe: l. ￿￿unting records were kept ift respeet of The Bexhill CaTin8 Community as required by st￿10n 386 of the 2006 Act; or 2. Ihe aceounts do not a￿ord with those re￿rds. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'tru¢ and fair view whieh is not a matter considered as P￿ of an independent examination: or 4. the accounts have not been prepared in accordance with the methods and prtnciples of the Stalemenl of Recommended Practice for 8ccountin8 and reporting by charities [applicable to charities preparing their accounts in a¢¢ordan¢e with the Fin8ncial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no ¢on¢erns and have come a¢ross no other matters in connection with ¢h¢ examination ¢0 which attention should be drawn in ihis r¢port in order to enable a proper understanding of th¢ ac¢ounts to be reached. ornson FCA 7 Wellin8ton Square Hastings Easl Sussex TN34 1 PD Date: Page 4 Th¢ Bexhill Carlng Community Statement of Financial Activities for the Year Ended 31 March 2024 (Including Income and Expenditure Aceount and Statement of Total Recognised Gains and Losses) Unrestrfieted nds R¢$trieted funds Total 2024 Note Income and Endowments from: Donations 8nd1¢8acies Other trading artivities Investment income 71,164 36,151 23,203 71,164 36,151 23,203 Total Income 130.518 130,518 Expendilure on: Charitable activities (222,474) (7.049) {229,523 Total Expenditure Net expenditure Other r¢¢ognised ggins and losses Gainsllosses on revaluation of fixed assets {222,474) (7.049) (229,523 (91,956) (7.049) (99,005) 14,025) (14,025 Net movement in funds (105,981) (7.049) (113,030) Reconcili4tion of funds Total funds brought fonvard 516.495 15,980 532,475 Total funds ¢aTried foThvard 16 410.514 8.931 419,445 The notes on pages 8 to 17 fonn an integral part of these financial statements. Page 5 The Bexhill Caring Community Statement of Financial Aetfvltles for the Year Ended 31 March 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Unrestrletsd funds Restricted funds Total 2023 Note Intome Endowments from: Donations and legacics Other trading activities Investhien¢ in¢om¢ Other income 68,758 36,183 16,664 3,284 68,758 36,183 16.664 3,284 Total Income 124 889 Expendlture on: CharitAble a¢tivilies 192,308 7,267 Total Expenditure 192,308 7.267 199 575 Net expendithre Other recognlsed galns and1058¢g Goinsllosses on revaluation of fix¢d assets (67.419) (7,267> {74,686) N¢t movement in fimds (132.325) (7,267) (139.592) Reeonelllgtlon of funds Total funds brought f0Th￿d Total ￿ndS Carried forward 648,820 23,247 672 067 16 516,495 532,475 All of the ¢harity's activities derive from wnlinuins operntions during the above two p¢riod$. The funds breakdown for 2023 is shown in note 16. Th¢ note5 on pa8¢s 8 to 17 forni an inle8￿ part of these financial statements. PA8e 6 The Bexhill Caring Community (Registration number: 5312954) Balance Sheet as at 31 March 2024 2024 2023 Note Fixed assets Tangible assets Invesknents 2,872 278,460 3,504 370.485 12 281.332 373,989 Debiors - due within one year due after one year Cash at bank and in hand 13 1,360 3,300 147.288 1,281 14 165296 151.948 166,577 Creditors: Amounts fglllng due within one year 15 (13,835 8,091 Net current 4ss¢ts 138,113 158.486 Net assets 419.445 532,475 Funds of the Charity: Restricted ineoDK fund$ Restricted funds 8,931 15.980 Unrestrieled ineome funds Unrestricted funds 410.514 516,495 Totsl fund8 16 419,445 532.475 For the financial year ending 31 March 2024 the charity was entitled to exemption from audit under section 477 of the Companies Ad 2006 relating to small companies. Directors, responsibilities: The members have not required the charity to obtain an audit of lis xcounls for the year in question in accordance with section 476; and The directors acknowledge their responsibilities for Complying with the requirements of the Act with respect to accounting records and the prepardlion of accounts. ¢ial stalemenls on pages 5 to 17 were approved by Ihe In￿le¢s, and authorised for issue on d signed on their behalf by: P Donaldson Company Secretary The notes on pages 8 to 17 forni an iniegral part of these financial stalemcnts. Page 7 The Bexhill Caring Community Notes to the Financial Statements for tbe Year Ended 31 March 2024 l Aeeounling policies Summary of sigDifi¢ant accounting poll¢les and key a¢eounllng ¢stin￿te8 The principal accounting policies applied in the preparntion of these financial slatem¢nts are set out below. Th¢se policies have been ¢onsist¢ntly applied to all the years prtsented. unless oth¢nvise stated. Statemen¢ of complianee The financial statements have been prepared in accordance with Accounting and Reporting by Charitie$: Statement of Recomm¢nded Practiee (applicable lo ¢harities pr¢wing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in O¢tober 2019) (Charili¢s SQRP (FRS 102)). th¢ Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. B*8ts of preparation The Bexhill Caring Community meets the definition of a public benefit enlity under FRS 102. Assets and liabilities are initially recognised at historical Cost or transaction vttlue unless otherwise stated in the relevant a¢countin8 policy notes. Going eon¢¢rn The trustees consider that there are no material un¢ertainli¢s about the charity's ability to continue as a going conrem nor any 5ismificant areas of uncertainty that affect the carrying value of wets held by the dlarity. Exemptlon from preparing * ¢a$b flow statement The charity opted to early adopt Bulletin I published on 2 February 2016 ond have therefore nol included a cash flow stst¢ment in these financial statcments. Income and endowments All income is recognised once the charity has entitlement to the income, it 1$ probable ihat the income will be received and the amount of the inwme reeeivable can be measured reliably. Donaftons and legacies Donations are re¢ogni$ed when the charity has been notified in writing of both the amount and settlement date. In the event that a donation 15 subject to condition5 that require a level of perforniance by the charity before the charity is entitled to the funds. the income is deferrd and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable ihat these conditions will be fulfilled in the reporting period. Legw gifts are recognised on a case by ￿se basis following the grant of probate when the administratorlexecutor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the forn) of an asset other than cash or a financial asset traded on a recogni5ed stock exchan8¢. recognition is subject to the value of the sift being reliably measurable with a degree of r&qsonable accuracy and ihe title to th¢ asset having been transferred to the charity. Glfi ald Inwming resources from tax reclaims are included in the Statement of Financial Activities at the same time as the gift to which they relate. Page 8 The Bexhill Caring Community Notes to the Financial Ststements for the Year Ended 31 Mar¢h 2024 Investn￿ll1 income Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity. this is norn)ally upon notification of the intercst paid or payable by the bank.Dividend5 are recognised once the dividend has be￿ declared and notification has been received of the dividend due. Expenditure All expenditure is recognised once there is a le8al or constructive obligation to that expenditure, it is probable settlement is required and the amoum Can b¢ measured reliably. All Costs are allocated io the applicable expenditure heading that ag￿e similar costs to thai category. Where costs cannot be dircctly attributed lo particular headings they have been alloca*d on a basis consistent with the use of resources. with Central staff 051s allocated on ihe basis of time spenL and depreciation charges allocated on the portion of th¢ asset's use. Other support ¢osts are allocated b&sed on the spread of staff costs. Charllable 4dlvl¢les Charitable expenditure ￿mpriseS those costs incurrcd by the ¢h•rity in the delivery of its activities and ￿r¥I￿5 for its beneficiaries. It includes both costs that ¢8n bc allocated directly to s￿h a￿1VItieS and those costs of an indirccl nature nece5SMry to supFK)rt th￿n. Support eosts Support costs include central functions and have been allOc￿ed to activity ￿$t ¢aiegories on a basis consistent with the use of rcsourccs. for cxample. alkxating propcrty costs by tloor are4 or per ¢apits, staff costs by the time spent and other costs by their usag¢. Governanee Costs The￿ i￿lUde the costs attributable to th¢ charity's compliance with ¢onstilulional and sthtutory requirements, in¢luding audiL strntegic management and trustees meetings atHI reimbutsed expenses. Taxation Th¢ charity is considered to pass the tests set out in Paragraph I Schedule 6 of the Finance Ath 2010 and therefore it meets the definition of a charitable company for UK ¢orpora¢ion tax purposes. Accordingly. the ¢harity is potentially exempt from taxation in respcci of income or capitsl gains received within categories ¢overed by Chapter 3 Part I l of the Cory)oration Tax Ad 2010 OT Section 256 of the Taxation of Chargeable Gains Act 1992, 10 the exteni that such income or gains are applied exclusively io ¢haritabl¢ purposes. Tangible fixed assets Individual fixed assets costing £250.00 or rnore are initially recorded at cost. Pag¢ 9 The Bexhill Caring Community Notes to the Flnancial Statements for the Year Ended 31 Mareh 2024 Depreciatlon and amortisation Deprttiation is provided on tangible fixed ossets so as io write off the Cost or valuation, less any estimated residual value, over their expected useful ¢conomic life as follows: Assd ¢li¥s Gara8e Office Leasehold Improvements Community Rooms Telephone Equipment Computer Equipment Motor Vehicles Bath Seats Depreclatlon nJethod and rate Straight Line Over The Life Of The Lease Striaghi Line Over The Life Of The Lease Stai8ht Linc Over The Life Of The Lease 250/0 Straight Line 25Vo Straight Line 25Yts Reducing Balance 2 Y¢ars Straight Line Flxed Asset Investments Fixed asset investments, Other than programme related investments, are in¢luded at market value at the balan¢¢ sheet date. Realised gains and losses on invesknents are calculated as the difference between ￿leS proceeds and their market valu¢ at the start of the year, or th¢ir subsequent cosl. And are charged or credited to the Slatem¢nl of Fin4n¢ial Activities in the period of disposal. Unrealised gains and losses r¢pre$ent the movem¢n¢ in market v•lues during the year and are credited or charged to the Statemenl of Financial Activities based on the market v•lue at the yur end. Trade debtors Trade debtors are amounts due from ¢uslom¢r3 for merchandise sold or S¢Tvi¢es perfomied in the ordinary urs¢ of business. Trade deb￿r5 are reeognised initially at the transaction price. Cash and tash equlvAlents Cash and cash equivalents comprise ¢ash on hand and Call deposits, and other short-tem] highly liquid investments that are readily convertible to a known amount of cash and are subject to an insigDifi¢ont risk of change in valu¢. Trade tr￿Al0r5 Trade ¢r¢ditors are obligations lo pay for goods or s¢rvi¢¢s that have been acquired in the ordinary course of business from suppliers. Accounls PY4yable are classified as curreni liabilities if the Charity does not have an unconditional right, at the end of the reporting period, to d¢f¢r settlement of the creditor for at least twelve months after the reporting date. If ihere is an unconditional ri8ht to defer settlement for ai leisi twelve months fter the reporting date, they ￿e presented as nonove. th¢re are also Eovernan¢e costs of £10.20312023 - £7211 } which rela* direetly to charitable activities. See note 7 for further details. Page 13 The Bexhill Caring Community Notes to the Financial Statements for the Year Ended 31 Mrdrcb 2024 7 Anllysls of governance and Support costs R4islng funds expeDdltsre ChArlt*ble Investment management costs Unrestrlcted fund8 Totsl 2024 Total 2023 Shar¢ Reviluation 1,458 60.636 Governanee ¢oJts Unres¢rl¢t¢d funds Genero1 Total nds ixgal fees Total for2024 7,683 7,683 7,683 Total for 2023 7.211 7,211 8 Net 1ntomlnglout8oln8 rthourees Net outgoin8 r¢50urce$ for the year include: 2024 2023 Depreciation of rlxcd assets 633 825 Page 14 The Bexhill Caring Communfjty Notes to the Financial Statements for the Year Ended 31 March 2024 9 Staff costs The 888regate paymll costs were as follows: 2024 2023 Staff costs during the year wen: Wages and salaries P¢nsion Costs 108,070 6,273 106.291 6,577 112,868 114.343 No employee received emoluments of more than £60,000 during the year. 10 Taxgllon Th¢ charity is a re8lSteved charity and is therefore exempt from lax*ion. I l Tanglble fixed assets Land Ind bulldlngs FUrnI￿re and equlpmenl Motor veblele8 Total Cost At l April 2023 89.433 27.120 56,381 172,934 At 31 Mar¢h 2024 89,433 27,120 56,381 172,934 Depreclation At l April 2023 Charge for the year At 31 Mor¢h 2024 89,433 25,207 235 54.789 398 169,429 633 89.433 25,442 55,187 170,062 Net book value At 31 March 2024 1.678 ,194 2,872 At 31 Ma￿h 2023 1.913 ,592 Page 15 The Bexhill Caring Community Notes to the Financial Statements for the Year Ended 31 March 2024 12 Flx¢d ssset Investments 2024 2023 Oth¢r investments 278.460 370,485 Other Investments Listed investments Totsl Cost or Valuatkon At l April 2023 Revaluation Disposals At 31 March 2024 370.485 (1,458) (90.567) 370,485 (1.458) (90,567) 278,460 278.460 Net book value At 31 hknh 2024 278.460 278,460 At 31 March 2023 370,485 370,485 13 Debtor5 2024 2023 Trade debtors Prepayments Other debtors 40 977 3,643 430 507 344 4,660 1,281 Deblors includes £3.300 (2023: £Nil) receivable after mor¢ than one year. 2024 Other debtors 3,300 14 Cash And eash equlvalents 2024 2023 Cash on hand Cash ai bank Short-tenn deposits 214 1.786 145.288 202 4,114 160.980 165,296 147.288 Page 16 The Bexhill Caring Community Notes to the Financial Statements for the Year Ended 31 March 2024 15 Cr¢dilors: amounts fg11ing due wlthln one year 2024 2023 Trade creditors Other laxation and social security Other creditors Accruals 473 2298 826 10.238 871 6.436 13.835 8,091 16 Funds her Resouytts retognised expended gaIn￿O0$s¢s) Balab¢e at 31 Marth 2024 Balance at I Apiil 2023 Incoming resources Unrestricted funds Unrestricted general funds 516,495 130.518 {222,474) (7,049) (14.025) 410,514 Restricted fuDds 15,980 8,931 Totsl funds 532.475 130,518 (229.523) (14.025 419,445 The specific purp)ses for which the funds are to be applied are as folhws: Community Help This fund is to provide ￿lStanCe to people in n¢¢d of Community help. Car Servicc This fund is to provide palieni transport to local hospitsls. Christmas Gifts This fimd is lo provide Christhios gifts ts the needy. 17 Analysis of Det funds Al l April 2023 Financing eash At 31 March flows 2024 Cash at bank and in hand 165296 {18,008) 147.288 Net debi 165296 {18.008 147288 Page 17