## **THE ART MINISTRY** # **Charity Number 1108227** # **TRUSTEES’ ANNUAL REPORT FOR YEAR ENDED 31[st] DECEMBER 2024** Contents ## **Contents** |**Contents**|| |---|---| ||**Page**| |**Trustees’ Annual Report**|| |**Section 1: Reference and Administrative Information**|**1**| |**Section 2: Structure, Governance and Management**|**2**| |**Section 3: Objects, Activities and Achievements**|**3**| |**Section 4: Financial Review**|**5**| Trustees’ Annual Report ## **Section 1: Reference and Administrative Information** ## **Trustees** Fope Afolabi-Brown Francesca Brook Cindy Chilvers Lisa Goldsmith Jessica Head Gabriela Martinez-Campbell Betty McCarthy Verna Ring Helen Rubinstein Jasna Seguic Allan Webb Nileshvari Wilkinson (Appointed 300425) (Appointed 250925) (Appointed 250925) (Appointed 210621, Resigned 300425) (Appointed 101024) (Appointed 070825) (Appointed 091123) (Appointed 180821, Resigned 101024) (Appointed 091123, Resigned 070825) (Appointed 101024) (Appointed 091211) (Appointed 210621, Resigned 101024) ## **Principal Address** 1 Church Road, Hadleigh, Essex, SS7 2DQ ## **Independent Examiner** David Andrew Robb Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA ## **Banker** Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB 1 Trustees’ Annual Report ## **Section 2: Structure, Governance and Management** The Art Ministry is a Charitable Trust with a Registered Charity Number of 1108227. It was constituted under a Declaration of Trust made on 12[th] May 2004 and is run in accordance with that Declaration of Trust, as amended by the Supplemental Deeds dated 19th May 2005 and 14[th] April 2012. New Trustees are appointed by existing Trustees after a recruitment and selection process in accordance with Section 9, Appointment of Trustees, of the original Declaration of Trust. Trustees are appointed for a year at a time, and this appointment may be repeated annually without a limit on the number of repetitions, always subject to re-election by the existing Trustees. New Trustees receive a copy of the Declaration of Trust and any amendments to it, a copy of the latest Trustees’ Annual Report and Financial Statements. On election/re-election Trustees are required to sign a Fit and Proper Person Declaration, references are sought, and an enhanced DBS check is carried out. The Board of Trustees must meet at least four times each year. For each meeting an agenda is issued in advance, and minutes are recorded and signed off by the Chair of the meeting once agreed by those who attended. Meetings can take place via video conferencing, but at least one meeting each year must be in person. 2 Trustees’ Annual Report ## **Section 3: Objects, Activities and Achievements** The Supplemental Deed dated 19th May 2005 applied a single Object to The Art Ministry, namely: “To advance the education of the public in the subject of art in all its forms in such ways as the Trustees shall from time to time determine”. The Supplemental Deed goes on to say that in furtherance of this object, the Trustees may: “i. provide a safe environment and facilities in a wide variety of arts and crafts and other art forms for all of the community and to encourage creativity and therapy through art forms; ii. bring widely disparate members of the community together through the common language of art, with a bias to the minorities, excluded and disaffected groups or individuals; iii. work with schools, colleges, churches, local authorities, disabled, disadvantaged groups or individuals in the local community; iv. encourage and organise projects, workshops and public displays which include exploration of spiritual, moral, philosophical, historical or sociological topics and to celebrate the wider life of the community including services of Christian worship.” The Trustees refer to the guidance provided by the Charity Commission on Public Benefit when reviewing the meeting of the Charity’s Object and when planning future activities. The Trustees are satisfied that The Art Ministry has carried out its purposes for the public benefit as required by the Charities (Accounts and Reports) Regulations 2008. During 2024 the main activities undertaken for the public benefit were: 1. Running eight weekly creative activity sessions for children and adults with a variety of needs and/or disabilities, so that they could increase their social interaction, boost their self confidence and raise their self esteem by engaging in the creative process. 2. Running 21 ad hoc creative sessions for specialist support groups and other charities. 3. Running nine children’s creative activity sessions in school holiday periods. 4. Running 33 weekly after school creative club sessions for juniors at a local school. 5. Running 17 residents’ creative activity sessions for three social housing providers. 6. Providing creative activities at five community events. 7. A weekly art group for the general public. 3 Trustees’ Annual Report ## **Section 3: Objects, Activities and Achievements (continued)** We continued partnerships with Trustlinks, Send The Right Message, Eastwood Community Centre and Southend on Sea Rape Crisis to deliver ad hoc creative sessions. We continued our partnerships with South Essex Homes, Sanctuary Housing and Peabody Housing whereby we provided regular creative activities at sheltered housing schemes and holiday creative activities at two family hostels. Our weekly creative sessions for Barons Court Junior School continued. 4 Trustees’ Annual Report ## **Section 4: Financial Review** Total Receipts in 2024, £53,359 were 27.6% down on 2023, £73,712, mainly due to a reduction in grant income. Donations and Gifts were down to £477 in 2024 from £1,374 in 2023. Grants decreased by 29.4% in 2024 to £40,835 down from £57,883 in 2023 which was an exceptional year for grant income. The 2024 grant income was at the same level as 2022, and twice 2021. Receipts from Session Fees for in house sessions were £7,259, which reflects that four sessions were free to attend for the first three months of 2024 thanks to a grant from the National Lottery Community Fund. Outreach Fees dropped to £3,300 in 2024 from £5,978 in 2023 mainly due to a lack of new income from housing associations and a late payment from one partner. Total Payments in 2024, £46,199, were down 16.8% on 2023, £55,560. This was mainly due to employing a Service Delivery Manager for only six months of the year rather than a whole year. The net result was a surplus of £7,160 generated by the operation of the Charity in 2024, compared to a surplus of £18,152 in 2023. The Trustees reviewed the policy on Reserves in order to ensure that the Charity can meet its commitments, allow for contingencies and cope with fluctuations caused by timing gaps in funding of new and existing activities. The policy also covers the actions to take should Reserves run low. The Cash Funds at the end of 2024 were £86,352 of which £38,230 were Restricted Funds. This was a 9% increase on the 2023 Cash Funds of £79,192. Trustees’ Annual Report agreed by the Trustees and signed on their behalf by: Signed: Date: 25th September 2025 **Allan Webb - Chair of The Art Ministry** 5 ## **THE ART MINISTRY** # **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **THE ART MINISTRY** ## **CONTENTS** ## **FOR THE YEAR ENDED 31ST DECEMBER 2024** ||Page| |---|---| |Legal and Administrative Information|1| |Receipts and Payments Account|2| |Assets and Liabilities Account|3| |Notes to the Financial Statements|4| |Independent Examiner's Report|7| ## **THE ART MINISTRY** ## **LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **Trustees** Fope Afolabi-Brown Francesca Brook Cindy Chilvers Lisa Goldsmith Jessica Head Gabriela Martinez-Campbell Betty McCarthy Verna Ring Helen Rubinstein Jasna Seguic Allan Webb Nileshvari Wilkinson (Appointed 300425) (Appointed 250925) (Appointed 250925) (Appointed 210621, Resigned 300425) (Appointed 101024) (Appointed 070825) (Appointed 091123) (Appointed 180821, Resigned 101024) (Appointed 091123, Resigned 070825) (Appointed 101024) (Appointed 091211) (Appointed 210621, Resigned 101024) ## **Registered Charity Number** 1108227 ## **Registered Office** 1 Church Road Hadleigh Essex SS7 2DQ ## **Independent Examiner** David Andrew Robb Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA ## **Banker** Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB **Page 1** ## **THE ART MINISTRY** ## **RECEIPTS AND PAYMENTS ACOUNT FOR THE YEAR ENDED 31ST DECEMBER 2024** |**Receipts**
Donations and Gifts
Grants Receivable
Fundraising Activities
Session and Outreach Fees
**Total Receipts**
**Payments**
Fundraising Activities
Session and Charitable Activities Costs
Governance Costs
**Total Payments**
**Net Receipts/(Payments)**
**Cash Funds at 31st December 2023**
**Cash Funds at 31st December 2024**|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
477
-
477
1,374
20,000
20,835
40,835
57,883
1,488
-
1,488
2,068
9,425
1,134
10,559
12,387| |---|---| ||**31,390**
**21,969**
**53,359**
**73,712**
-624
-
-624
-1,366
-9,090
-36,382
-45,472
-54,044
-103
-
-103
-150| ||**-9,817**
**-36,382**
**-46,199**
**-55,560**| ||**21,573**
**(14,413)**
**7,160**
**18,152**| ||**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**26,549**
**52,643**
**79,192**
**48,122**
**38,230**
**86,352**| ## **Allan Webb - Trustee Treasurer** **Page 2** ## **THE ART MINISTRY** ## **ASSETS AND LIABILITIES ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2024** ||**Notes**|**2024**|**2023**| |---|---|---|---| |||**£**|**£**| |**Monetary Assets**|||| |Cash at Bank and in Hand|**3**|86,352|61,040| |||**86,352**|**61,040**| |**Represented by Funds**|||| |Restricted Funds||38,230|38,050| |Unrestricted Funds||48,122|22,990| |||**86,352**|**61,040**| The accounts were approved by the Trustees and signed on their behalf by: **Signed:** **Name:** Allan Webb **Date:** 25th September 2025 ## **Allan Webb - Chair of The Art Ministry** **Page 3** **THE ART MINISTRY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **1. Basis of Preparation** These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) issued in October 2005, with all revenue and expenses shown on a cash basis. ## **2. Independent Examination** The cost of the Independent Examination was £100 ## **3. Bank Accounts** |**Unity Trust**
**Virgin Money**|**2024**
**£**
86,240| |---|---| ||112| ||**86,352**| ## **4. Donations and Gifts** |**Donations and Gifts**|| |---|---| |Donations below £250|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
477
-
477
1,374| ||**477**
**-**
**477**
**1,374**| **Page 4** ## **THE ART MINISTRY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **5. Grants Receivable** |People's Postcode Trust - Places Trust
Southend Community Investment Fund
Charles S French Charitable Trust
Castle Point B.C. UKSPF
Norman Garon Trust
ROSCA Trust
Tesco Community Fund
Skipton Charitable Foundation
People's Postcode Trust - Magic Little
Ford Britain Trust
Essex County Council PHAB
National Lottery Community Fund
Comic Relief Main Grant
Screwfix Foundation
Co-op Community Fund
Comic Relief Cost of Living Grant
Essex Fund
Leigh on Sea Town Council Grant Award
Waitrose Commununity Fund
Small Sparks|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
20,000
20,000
-
-
8,072
8,072
13,719
-
3,000
3,000
-
-
2,940
2,940
1,471
-
2,500
2,500
-
-
1,400
1,400
2,000
-
1,000
1,000
-
-
673
673
-
-
500
500
-
-
250
250
-
-
-
-
14,000
-
-
-
12,050
-
-
-
4,855
-
-
-
3,600
-
-
-
2,008
-
-
-
1,680
-
-
-
1,500
-
-
-
500
-
-
-
400
-
-
-
100| |---|---| ||**20,000**
**20,335**
**40,335**
**57,883**| ## **6. Session and Charitable Activities Cost** |**Session and Charitable Activities Cost**|| |---|---| |Staff Costs
Rent for Art Activities
Session and Project Costs - Non-staff
Insurance|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
-1,841
-31,036
-32,877
-44,695
-3,820
-2,130
-5,950
-5,778
-2,772
-3,217
-5,989
-2,963
-656
-
-656
-608| ||**-9,089**
**-36,383**
**-45,472**
**-54,044**| **Page 5** ## **THE ART MINISTRY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **7. Governance Costs** |**Governance Costs**|| |---|---| |Independent Examination
DBS - Trustee
Rent of Meeting Room
Training - Trustee|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2024**
**2024**
**2024**
**2023**
**£**
**£**
**£**
**£**
-
-
-
-150
-13
-
-13
-
-30
-
-30
-
-60
-
-60
-| ||**-103**
-
**-103**
**-150**| ## **8. Trustees' Remuneration** No Trustees received remuneration for their role as Trustee. One Trustee received remuneration of £4,841 (2023: £9,074) for their role as a Session Leader, in line with the standard pay structure of the Charity, as permitted by its Declaration of Trust. **Page 6** Independent examinerfs report on ' the accounts CHARIIY COMMISSION FOR ANU WALES Sectr'on A Indvpondef)t Exominer'g Report R•pDrt to the I￿$t•9￿￿ rn•mbeTr of Thp. An Ministry On accounts for the yeor 31 2024 8nd•d ChArrty no 1108227 Set out pap•s 1 lo 2 Résp¢etlvÈ responsibiliti95 01 EfU$tee8 And ex•mingr The chwrty s trustees we ￿s￿￿*1ble for the p'eparaiion of a¢r￿Unt8. The r.hAfry's truat&3s consid8r Ihat ai athil 18 ￿71 rEquired for this yoar undBf se(Aion 144 of the Chwitie5 Ad 2011 I'lhé "harn*.8 Art") that an indepgndefil Irs nppdpAI K Is Iny ￿spOn￿bIty io.. 8xamine. mp Ar.r.r>iJnts Ljndar seCt￿rn 145 01 Ine Cherites Ad, lo follow ihe Jrfxrture.q laid dtjwn in Ihc general L) rethons given ￿ the Charity Cornmlsgon '.uThJer seyion 14515iibj (rf trIL Charllies A¢t, and ID e#*e W￿lhar ?arttu'ar Inatter3 Iwve come bJ rny dlt¥ilioi) 9491$ of IDdfrpend8nt My exarninaiion was carfied OLrt in ￿O￿rdanCC viltn g•npr81 nirKions 9iVL*n *x4mln•rfs stat•m•nt by the fh8ri-.y L0mm￿S￿jn. An ey8rninAtinn indudes a revlth¥ of the accourting recfjrdg ke.p* by the ciarrty ard a oJmp9rison cf tho aiLvunts rw.*Npnt&J wlh 1hose ie(£Jras It aloo in(Judtts L￿lS1[1¥". ¢3knon of any unLsual itern% or oisc103ur?.B ill aGwuiils. aixl seekirq e¥planatic,ns fiom the tru418eS LUIILeiiii1i9 ail such mAtr.ers. Tha pl￿￿UreS undertAk8n do r OV￿1# 411 ihè ewidenckn that ¥￿Uld be reJiiJired in an audrt. In Dnsoquwilly iio opinrm 1£ gi￿en as lo iyhelhei the 8cr.Durts )res*it a gnd fair and Ihe "ep)rt is lffiiited to th050 matters sel out in th s".ateirenl ￿10 Independent In Wonnecti￿ with exarnina-.ion. no mgterial matters tk1vp cnmp_ to m¥ exarniner's statem•nt attèition ivh+ch gi¥e$ rne cous& ID b8i*Ne that IP) 8ny wt￿181 iw)vJ. thè acGounling records wÉbfEb rct kapt M aecAydance wrth sLxts'on l 30 of ..tre Charit￿8 MGi.' o the WWLntE d d not accord the 8CCDuntlly leLYJfC$' or Ihe aGcounlB ngt.x)mpli wilh Ihfr ¢Fplicsble requiremonls caTrcgmlng f?rm and cc.ntenl ol aw)uftts *er oil., in the Chailtb&S jlxccounts and RepKrts) Ro0ul-IK￿ré ?tJnfS athar 1tr4n ary requ,.rewenl that Ihe WJLEnts give B 'lrue and Ic11f vewi 18 nDt A mattef cDnsid3"e(s as pin of an indp.ppnoorrt éxaminaiion. I hpve. cCll￿ wcss r¢ other m8nef$ in conr'4Lliuii wnth the exwninalion to wmich attenlion should Lv di¢1&VI) In th6 rerorl in Jr(Ic4 to *J)aDle 4 proaef und¥r¥'.&iiidiiiy vl Ihe 8ccourtts to bc rcxhed. IER Page 7 $i9ned: Dalg.. Narn•: Davba Andrthv RDbb Rel￿an1 prottgsional Assouaie of the Chartered Gnwernar￿ Insiiiule qu•lifi¢aliorfsl or btsdy Affilk11e of tie Asscckgtion ot Charity IndeperThJen-, F¥8nMner5 Ilfanyl.. MBA Addrms.. 33 C13tterfiel¢ Gard￿$ Vksldrff on Sea Ess&x SSC OAU Section B Disclogure I touna no maiivs iQ gNe b) ditscthu￿. IER Page 8 Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examinerfs Report Report to the trusteesl members of The Art Ministry On accounts for the year ,, 31 De￿mber 2024 Charity no (if any) 1108227 Set out on pages 1 to2 Respective responsibilities of trustees and exambner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (Yhe Charities Act.) and that an independenl examination is needed. It is my responsibility to: examine the accounts under s&tion 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under sedion 145(51(b) of the Charities Act, and to state whether particular matters have come to my attention Basis of independent My examination was carried out in accordance with general Directions given examinerfs statement by the Charty Commission. An examination includes a review of the accounting records kept by the charty and a comparison of the accounts presented with those records. 11 also indudes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Irustees concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statement below. Independent In connection wrth my examination, no material matters have come to my examiner's ststement attention which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charrties Act., or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements Con￿rning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. IER Signed: Date: Name: David Andrew Robb Relevant professional qualification(s) or body (if any): Associate of the Chartered Govemance Institute Affiliate of the Association of Charity Independent Examiners MBA Address: 33 Clatterfield Gardens Westcliff on Sea Essex SSO OAU Section B Disclosure I found no matters lo give rise to disclosure. IER