## **THE ART MINISTRY** # **Charity Number 1108227** # **TRUSTEES’ ANNUAL REPORT FOR YEAR ENDED 31[st] DECEMBER 2023** Contents ## **Contents** |**Contents**|| |---|---| ||**Page**| |**Trustees’ Annual Report**|| |**Section 1: Reference and Administrative Information**|**1**| |**Section 2: Structure, Governance and Management**|**2**| |**Section 3: Objects, Activities and Achievements**|**3**| |**Section 4: Financial Review**|**5**| Trustees’ Annual Report ## **Section 1: Reference and Administrative Information** ## **Trustees** Tamara Batchelor (Appointed 180821, Resigned 081123) Lisa Goldsmith (Appointed 210621) Jessica Head (Appointed 101024) Verna Ring (Appointed 180821, Resigned 101024) Alison van Keulen (Appointed 240122, Resigned 311223) Betty McCarthy (Appointed 091123) Helen Rubinstein (Appointed 091123) Jasna Seguic (Appointed 101024) Allan Webb (Appointed 091211) Nileshvari Wilkinson (Appointed 210621, Resigned 101024) ## **Principal Address** 1 Church Road, Hadleigh, Essex, SS7 2DQ ## **Independent Examiner** David Andrew Robb Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA ## **Banker** Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB 1 Trustees’ Annual Report ## **Section 2: Structure, Governance and Management** The Art Ministry is a Charitable Trust with a Registered Charity Number of 1108227. It was constituted under a Declaration of Trust made on 12[th] May 2004 and is run in accordance with that Declaration of Trust, as amended by the Supplemental Deeds dated 19th May 2005 and 14[th] April 2012. New Trustees are appointed by existing Trustees after a recruitment and selection process in accordance with Section 9, Appointment of Trustees, of the original Declaration of Trust. Trustees are appointed for a year at a time, and this appointment may be repeated annually without a limit on the number of repetitions, always subject to re-election by the existing Trustees. New Trustees receive a copy of the Declaration of Trust and any amendments to it, a copy of the latest Trustees’ Annual Report and Financial Statements. On election/re-election Trustees are required to sign a Fit and Proper Person Declaration, references are sought and a DBS check is carried out. The Board of Trustees must meet at least four times each year. For each meeting an agenda is issued in advance, and minutes are recorded and signed off by the Chair of the meeting once agreed by those who attended. Meetings can take place via video conferencing, but at least one meeting each year must be in person. 2 Trustees’ Annual Report ## **Section 3: Objects, Activities and Achievements** The Supplemental Deed dated 19th May 2005 applied a single Object to The Art Ministry, namely: “To advance the education of the public in the subject of art in all its forms in such ways as the Trustees shall from time to time determine”, however, it went on to say that in furtherance of this object, the Trustees may: “i. provide a safe environment and facilities in a wide variety of arts and crafts and other art forms for all of the community and to encourage creativity and therapy through art forms; ii. bring widely disparate members of the community together through the common language of art, with a bias to the minorities, excluded and disaffected groups or individuals; iii. work with schools, colleges, churches, local authorities, disabled, disadvantaged groups or individuals in the local community; iv. encourage and organise projects, workshops and public displays which include exploration of spiritual, moral, philosophical, historical or sociological topics and to celebrate the wider life of the community including services of Christian worship.” The Trustees refer to the guidance provided by the Charity Commission on Public Benefit when reviewing the meeting of the Charity’s Object and when planning future activities. The Trustees are satisfied that The Art Ministry has carried out its purposes for the public benefit as required by the Charities (Accounts and Reports) Regulations 2008. During 2023 the main activities undertaken for the public benefit were: 1. Running eight weekly creative activity sessions for children and adults with a variety of needs and/or disabilities, so that they could increase their social interaction, boost their self confidence and raise their self esteem by engaging in the creative process. 2. Running 15 ad hoc creative sessions for specialist support groups and other charities. 3. Running nine children’s creative activity sessions in school holiday periods. 4. Running a weekly after school creative club for juniors. 5. Running 38 residents’ creative activity sessions for three social housing providers. 6. Providing creative activities at five community events 7. A weekly art group for the general public. 8. Providing the local community with creative activities to celebrate the King’s Coronation. 3 Trustees’ Annual Report ## **Section 3: Objects, Activities and Achievements (continued)** We started new partnerships with Trustlinks, Send The Right Message, Eastwood Community Centre and Southend on Sea Rape Crisis to deliver ad hoc creative sessions. We continued our partnerships with South Essex Homes, Sanctuary Housing and Peabody Housing whereby we provided regular creative activities at sheltered housing schemes and holiday creative activities at two family hostels. Our weekly creative sessions for Connectability and Barons Court Junior School continued. 4 Trustees’ Annual Report ## **Section 4: Financial Review** Total Receipts in 2023, £73,712 were 21% up on 2022, £61,000. Donations and Gifts were down to £1,374 in 2023 from £2,339 in 2022. Grants increased by 43% in 2023 to £57,883 up from £40,294 in 2022 and up almost 180% on the 2021 grant income. Receipts from Session Fees for in house sessions were £6,408, which reflects that four sessions were free to attend for four months thanks to a grant from the National Lottery Community Fund. Outreach Fees dropped to £5,978 in 2023 from £12,124 in 2023 mainly due to a lack of new income from housing associations. Total Payments in 2023, £55,560, were up 61% on 2022, £34,497. This was almost entirely due to employing a Service Delivery Manager in January at a cost of c. £20,000 a year. The net result was a surplus of £18,152 generated by the operation of the Charity in 2023, compared to a surplus of £26,503 in 2022. The Trustees reviewed the policy on Reserves in order to ensure that the Charity can meet its commitments, allow for contingencies and cope with fluctuations caused by timing gaps in funding of new and existing activities. The policy also covers the actions to take should Reserves run low. The Cash Funds at the end of 2023 were £79,192 of which £52,643 were Restricted Funds. This was a 30% increase on the 2022 Cash Funds of £61,040 due to receiving grants totalling £26,050 in November/December. Trustees’ Annual Report agreed by the Trustees and signed on their behalf by: Signed: Date: 30th March 2025 ## **Allan Webb - Chair of The Art Ministry** 5 ## **THE ART MINISTRY** # **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **THE ART MINISTRY** ## **CONTENTS** ## **FOR THE YEAR ENDED 31ST DECEMBER 2023** ||Page| |---|---| |Legal and Administrative Information|1| |Receipts and Payments Account|2| |Assets and Liabilities Account|3| |Notes to the Financial Statements|4| |Independent Examiner's Report|7| ## **THE ART MINISTRY** ## **LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31ST DECEMBER 2023** **Trustees:** Tamara Batchelor (Appointed 180821, Resigned 081123) Lisa Goldsmith (Appointed 210621) Jessica Head (Appointed 101024) Verna Ring (Appointed 180821, Resigned 101024) Alison van Keulen (Appointed 240122, Resigned 311223) Betty McCarthy (Appointed 091123) Helen Rubinstein (Appointed 091123) Jasna Seguic (Appointed 101024) Allan Webb (Appointed 091211) Nileshvari Wilkinson (Appointed 210621, Resigned 101024) **Registered Charity Number:** 1108227 **Registered Office:** 1 Church Road Hadleigh Essex SS7 2DQ ## **Independent Examiner:** David Andrew Robb Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA **Banker:** Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB **Page 1** ## **THE ART MINISTRY** ## **RECEIPTS AND PAYMENTS ACOUNT FOR THE YEAR ENDED 31ST DECEMBER 2023** |**Receipts**
Donations and Gifts
Grants Receivable
Fundraising Activities
Session and Outreach Fees
**Total Receipts**
**Payments**
Fundraising Activities
Session and Charitable Activities Costs
Governance Costs
**Total Payments**
**Net Receipts/(Payments)**
**Cash Funds at 31st December 2022**
**Cash Funds at 31st December 2023**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2023**
**2023**
**2023**
**2022**
**£**
**£**
**£**
**£**
1,374
-
1,374
2,339
-
57,883
57,883
40,294
2,068
-
2,068
86
10,525
1,862
12,387
18,281| |---|---| ||**13,967**
**59,745**
**73,712**
**61,000**
-1,366
-
-1,366
-
-8,892
-45,152
-54,044
-34,280
-150
-
-150
-217| ||**-10,408**
**-45,152**
**-55,560**
**-34,497**| ||**3,559**
**14,593**
**18,152**
**26,503**| ||**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**22,990**
**38,050**
**61,040**
**26,549**
**52,643**
**79,192**| ## **Allan Webb - Trustee Treasurer** **Page 2** ## **THE ART MINISTRY** ## **ASSETS AND LIABILITIES ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2023** |**Notes**
**Monetary Assets**
Cash at Bank and in Hand
**3**
**Represented by Funds**
Restricted Funds
Unrestricted Funds|**2023**
**2022**
**£**
**£**
79,192
61,040| |---|---| ||**79,192**
**61,040**| ||52,643
38,050
26,549
22,990| ||**79,192**
**61,040**| The accounts were approved by the Trustees and signed on their behalf by: **Signed:** **Name:** Allan Webb **Date:** 30th March 2025 ## **Allan Webb - Chair of The Art Ministry** **Page 3** ## **THE ART MINISTRY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **1. Basis of Preparation** These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) issued in October 2005, with all revenue and expenses shown on a cash basis. ## **2. Independent Examination** The cost of the Independent Examination was £100 ## **3. Bank Accounts** |||| |---|---|---| |**Bank Accounts**
**Unity Trust**
**Virgin Money**
**Donations and Gifts**
Lions Club of Leigh on Sea
Donations below £250|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**2023**
**2023**
**£**
**£**
-
-
1,374
-|**2023**
**£**
79,080
112
**79,192**
**Total**
**Total**
**Funds**
**Funds**
**2023**
**2022**
**£**
**£**

-
1,000

1,374
1,339| ||**1,374**
**-**|**1,374**
**2,339**| ## **4. Donations and Gifts** **Page 4** **THE ART MINISTRY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **5. Grants Receivable** |Small Sparks
Screwfix Foundation
Castle Point B.C. UKSPF
Co-op Community Fund
Essex County Council PHAB
Essex Fund
Southend Community Investment Fund
Alston Family Charitable Trust
Yellow Car Charitable Trust
Perry Watlington Trust
Allen Lane Foundation
Augustine Courtauld Trust
Comic Relief Main Grant
Comic Relief Cost of Living Grant
Movement for Good
M&S Gifting Grant
Essex CC Community Winter and Welcome
Spaces Fund
Awards for All
Ford Britain Trust
Tesco Community Fund
Leigh on Sea Town Council Grant Award
ROSCA Trust
National Lottery Community Fund
Waitrose Commununity Fund|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2023**
**2023**
**2023**
**2022**
**£**
**£**
**£**
**£**
-
100
100
-
-
3600
3,600
-
-
1471
1,471
-
-
2008
2,008
-
-
14000
14,000
-
-
1500
1,500
10,000
-
13719
13,719
9,719
-
-
-
1,500
-
-
-
1,500
-
-
-
2,500
-
-
-
2,000
-
-
-
750
-
4855
4,855
4,855
-
1680
1,680
-
-
-
-
1,000
-
-
-
1,000
-
-
-
1,000
-
-
-
3,220
-
-
-
250
-
-
-
1,000
-
500
500
-
-
2,000
2,000
-
-
12,050
12,050
-
-
400
400
-| |---|---| ||**-**
**57,883**
**57,883**
**40,294**| ## **6. Session and Charitable Activities Cost** |Staff Costs
Rent for Art Activities
Session and Project Costs - Non-staff
Insurance|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2023**
**2023**
**2023**
**2022**
**£**
**£**
**£**
**£**
-5,724
-38,971
-44,695
-24,547
-1,785
-3,993
-5,778
-5,282
-775
-2,188
-2,963
-3,729
-608
-
-608
-722| |---|---| ||**-8,892**
**-45,152**
**-54,044**
**-34,280**| **Page 5** ## **THE ART MINISTRY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023** ## **7. Governance Costs** |**Governance Costs**|| |---|---| |Independent Examination
Travel - Trustee
Rent of Meeting Room
Training - Trustee|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2023**
**2023**
**2023**
**2022**
**£**
**£**
**£**
**£**
-150
-
-150
-100
-
-
-
-2
-
-
-
-60
-
-
-
-55| ||**-150**
**0**
**-150**
**-217**| ## **8. Trustees' Remuneration** No Trustees received remuneration for their role as Trustee. One Trustee received remuneration of £9,074 (2022: £5,632) for their role as a Session Leader, in line with the standard pay structure of the Charity, as permitted by its Declaration of Trust. **Page 6** Independent examiner's report on tho accounts ,. (HARItY C(IMMISSION REpDrt to the tfU5t••&l m•mbnol Chnty lit any) ti(1ry227 ••t r•A4* pagts I rews1t41￿• Iru*ttes •Thd exw4n•r Jor 144 d th•. 2)11 kr,, Ihai •r* H r* fft* thc prLKC¢th$ me luith 14XSHbl )fth¢ts"wiies *£t, •CGDUMb thj wllh i¥¢Axl¥. I Kf05S fK4cthr IlW'.l•t$ Page 7 A- I￿1} loZJ orbody (It•nyl'. E•*tM (L4U DiS¢Iv4￿re I mrts'fAts To ttse ba￿￿)$11TP IER Page 8 Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examiner's Report Report to the trustees1 members of The Art Ministry On accounts for the year 31 De￿mI￿r 2023 ended Charity no lif any} 1108227 Set out on page$ 1102 Respective responsibilities of trustees and examiner The charity's Iruslees are responsible foT the preparation of the accounts. The charity's Iruslees consider that an audit is not required for this year under section 144 of the Charities Act 2011 {'Yhe CharFties Act'l and that an independent examination is needed. It is my responsibilty to.. examine the accounts under section 145 of the Charities Acl, to follow the procedures laid down in the general Directions given by the Charty Commission (under section 145151{bl of the Charrties Act, and to state whether pa￿'Cular matters have come to my attention Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not providè all the evidencA that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'lrue and fair view and the rewrt is limited to those matters set out in the statement below. Independent In connection wrth my examination, no material matters have come to my examiner's statement attention which gives me ￿￿se lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Chari(ies Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement Ihal the accounts give a 'true and fai¢ view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a pioper Ltnderslanding of the accounts lo be reached. IER Signed: Dat•: Ls13 Name: David Andrew Robb Rèlevant professional qualification(sl or body {4f any}: Associate of the Chartefed Governance Inslitule AfFiliate of the Association of Charity Independent Examiners MBA Address: 33 Clatteffjeld Gardens Weslcirff on Sea Essex SSO OAU Section B Disclosure I found no rnattets to give rise to disclotsure. IER