## **THE ART MINISTRY** # **Charity Number 1108227** # **TRUSTEES’ ANNUAL REPORT FOR YEAR ENDED 31[st] DECEMBER 2022** Contents ## **Contents** |**Contents**|| |---|---| ||**Page**| |**Trustees’ Annual Report**|| |**Section 1: Reference and Administrative Information**|**1**| |**Section 2: Structure, Governance and Management**|**2**| |**Section 3: Objects, Activities and Achievements**|**3**| |**Section 4: Financial Review**|**5**| Trustees’ Annual Report ## **Section 1: Reference and Administrative Information** ## **Trustees** Tamara Batchelor Lisa Goldsmith Verna Ring Alison van Keulen Allan Webb Nileshvari Wilkinson (Appointed 18/08/21) (Appointed 21/06/21) (Appointed 18/08/21) (Appointed 24/01/22) (Appointed 09/12/11) (Appointed 21/06/21) ## **Principal Address** 1 Church Road, Hadleigh, Essex, SS7 2DQ ## **Independent Examiner** David Andrew Robb Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA ## **Banker** Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB 1 Trustees’ Annual Report ## **Section 2: Structure, Governance and Management** The Art Ministry is a Charitable Trust with a Registered Charity Number of 1108227. It was constituted under a Declaration of Trust made on 12[th] May 2004 and is run in accordance with that Declaration of Trust, as amended by the Supplemental Deeds dated 19th May 2005 and 14[th] April 2012. New Trustees are appointed by existing Trustees after a recruitment and selection process in accordance with Section 9, Appointment of Trustees, of the original Declaration of Trust. Trustees are appointed for a year at a time, and this appointment may be repeated annually without a limit on the number of repetitions, always subject to re-election by the existing Trustees. New Trustees receive a copy of the Declaration of Trust and any amendments to it, a copy of the latest Trustees’ Annual Report and Financial Statements. On election/re-election Trustees are required to sign a Fit and Proper Person Declaration, references are sought and a DBS check is carried out. The Board of Trustees must meet at least four times each year. For each meeting an agenda is issued in advance, and minutes are recorded and signed off by the Chair of the meeting once agreed by those who attended. Meetings can take place via video conferencing, but at least one meeting each year must be in person. Historically the Board of Trustees managed The Art Ministry on a day to day basis, as the Charity did not employ any managers. In 2022 the Charity employed a part-time manager for the first time to oversee day to day operations. This role increased the capacity of the Charity but the appointee left after six months. Service delivery is provided by salaried part time session leaders who report to the Board of Trustees, and whose performance is measured by the Board. Session leaders are assisted by appropriately selected and referenced volunteers. 2 Trustees’ Annual Report ## **Section 3: Objects, Activities and Achievements** The Supplemental Deed dated 19th May 2005 applied a single Object to The Art Ministry, namely: “To advance the education of the public in the subject of art in all its forms in such ways as the Trustees shall from time to time determine”, however, it went on to say that in furtherance of this object, the Trustees may: “i. provide a safe environment and facilities in a wide variety of arts and crafts and other art forms for all of the community and to encourage creativity and therapy through art forms; ii. bring widely disparate members of the community together through the common language of art, with a bias to the minorities, excluded and disaffected groups or individuals; iii. work with schools, colleges, churches, local authorities, disabled, disadvantaged groups or individuals in the local community; iv. encourage and organise projects, workshops and public displays which include exploration of spiritual, moral, philosophical, historical or sociological topics and to celebrate the wider life of the community including services of Christian worship.” The Trustees refer to the guidance provided by the Charity Commission on Public Benefit when reviewing the meeting of the Charity’s Object and when planning future activities. The Trustees are satisfied that The Art Ministry has carried out its purposes for the public benefit as required by the Charities (Accounts and Reports) Regulations 2008. During 2022 the main activities undertaken for the public benefit were: 1. Running eight weekly creative activity sessions for children and adults with a variety of needs and/or disabilities, so that they could increase their social interaction, boost their self confidence and raise their self esteem by engaging in the creative process. These sessions also provided respite time for parents and carers and volunteering opportunities for the local community. 2. Running one off creative sessions for specialist support groups and other charities. 3. Running children’s creative activity sessions n school holiday periods. 4. Running a weekly after school creative club for juniors. 5. A weekly art group for the general public. 6. Providing the local community with creative activities to celebrate the Queen’s Platinum Jubilee. 3 Trustees’ Annual Report ## **Section 3: Objects, Activities and Achievements (continued)** During 2022 we restarted all of our regular creative sessions on a face to face basis and still allowed service users the option to join in via Zoom. We started a new weekly creative session in Southend for adults with visual impairments and a monthly creative session for children with visual impairments. Funding was provided by the Southend Community Investment Fund and we worked in partnership with Southend in Sight to generate interest in these sessions. Thanks to new partnerships with Sanctuary Housing and Peabody Housing, we provided creative activities throughout the year at community events and at sheltered housing schemes. We continued our partnership with South Essex Homes whereby we provided regular creative activities at a sheltered housing scheme and holiday creative activities at a family hostel. Our weekly creative sessions for Connectability and Barons Court Junior School continued throughout the year. 4 Trustees’ Annual Report ## **Section 4: Financial Review** Total Receipts in 2022, £61,000 were just over double 2021, £29,029. Donations and Gifts were just about level with 2021 at £2,339. Grants almost doubled on 2021 to £40,294. Receipts from Session Fees for in house sessions trebled to £6,617 as we started to charge again for sessions. Outreach Fees also trebled on 2021 to £11,664 due to new partnerships. Total Payments in 2022, £34,497, were up 25% on 2021, £27,716. This was mainly due to Staff Costs and Rent. The net result was a surplus of £26,503 generated by the operation of the Charity in 2022, compared to a surplus of £1,313 in 2021. The Trustees reviewed the policy on Reserves in order to ensure that the Charity can meet its commitments, allow for contingencies and cope with fluctuations caused by timing gaps in funding of new and existing activities. The policy also covers the actions to take should Reserves run low. The Cash Funds at the end of 2022 were £61,040 of which £38,050 were Restricted Funds, £13,526 in 2021. This was a significant increase on the 2021 Cash Funds of £34,537 due to receiving many new grants towards the year end. Trustees’ Annual Report agreed by the Trustees and signed on their behalf by: Signed: Date: 30th October 2023 ## **Allan Webb - Chair of The Art Ministry** 5 ## **THE ART MINISTRY** # **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022** ## **THE ART MINISTRY** ## **CONTENTS FOR THE YEAR ENDED 31ST DECEMBER 2022** ||Page| |---|---| |Legal and Administrative Information|1| |Receipts and Payments Account|2| |Assets and Liabilities Account|3| |Notes to the Financial Statements|4| |Independent Examiner's Report|7| ## **THE ART MINISTRY** ## **LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31ST DECEMBER 2022** ## **Trustees:** Tamara Batchelor (Joined 180821) Lisa Goldsmith (Appointed 210621) Verna Ring (Appointed 180821) Alison van Keulen (Appointed 240122) Allan Webb (Appointed 091211) Nileshvari Wilkinson (Appointed 210621) **Registered Charity Number:** 1108227 **Registered Office:** 1 Church Road Hadleigh Essex SS7 2DQ ## **Independent Examiner:** David Andrew Robb Associate of the Chartered Governance Institute Affiliate of the Association of Charity Independent Examiners MBA **Banker:** Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB **Page 1** ## **THE ART MINISTRY** ## **RECEIPTS AND PAYMENTS ACOUNT FOR THE YEAR ENDED 31ST DECEMBER 2022** |**Receipts**
Donations and Gifts
Grants Receivable
Fundraising Activities
Session and Outreach Fees
**Total Receipts**
**Payments**
Fundraising Activities
Session and Charitable Activities Costs
Governance Costs
**Total Payments**
**Net Receipts/(Payments)**
**Cash Funds at 31st December 2021**
**Cash Funds at 31st December 2022**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2022**
**2022**
**2022**
**2021**
**£**
**£**
**£**
**£**
2,339
-
2,339
2,329
-
40,294
40,294
20,753
86
-
86
145
6,617
11,664
18,281
5,802| |---|---| ||**9,042**
**51,958**
**61,000**
**29,029**
-
-
-
-
-6,961
-27,319
-34,280
-27,466
-102
-115
-217
-250| ||**-7,063**
**-27,434**
**-34,497**
**-27,716**| ||**1,979**
**24,524**
**26,503**
**1,313**| ||**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**21,011**
**13,526**
**34,537**
**22,990**
**38,050**
**61,040**| ## **Allan Webb - Trustee Treasurer** **Page 2** ## **THE ART MINISTRY** ## **ASSETS AND LIABILITIES ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2022** |**Notes**
**Monetary Assets**
Cash at Bank and in Hand
**3**
**Represented by Funds**
Restricted Funds
Unrestricted Funds|**2022**
**2021**
**£**
**£**
61,040
34,537| |---|---| ||**61,040**
**34,537**| ||38,050
13,526
22,990
21,011| ||**61,040**
**34,537**| The accounts were approved by the Trustees and signed on their behalf by: **Signed:** **Name:** Allan Webb **Date:** 30th October 2023 **Allan Webb - Chair of The Art Ministry** **Page 3** ## **THE ART MINISTRY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022** ## **1. Basis of Preparation** These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) issued in October 2005, with all revenue and expenses shown on a cash basis. ## **2. Independent Examination** The cost of the Independent Examination was £100 ## **3. Bank Accounts** |**Unity Trust**
**Virgin Money**|**2022**
**£**
64,153
113| |---|---| ||**64,266**| ## **4. Donations and Gifts** |In Memoriam - Anon
Rotary Club of Hadleigh Castle
Castle Point Mayor's Charity Fund
Lions Club of Leigh on Sea
Donations below £250|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2022**
**2022**
**2022**
**2021**
**£**
**£**
**£**
**£**
-
-
-
1,300
-
-
-
225
-
-
-
670
1,000
-
1,000
-
1,339
-
1,339
134| |---|---| ||**2,339**
**-**
**2,339**
**2,329**| **Page 4** ## **THE ART MINISTRY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022** ## **5. Grants Receivable** |Essex Fund
Southend Community Investment Fund
Alston Family Charitable Trust
Yellow Car Charitable Trust
Perry Watlington Trust
Allen Lane Foundation
Augustine Courtauld Trust
Comic Relief Main Grant
Movement for Good
M&S Gifting Grant
Essex CC Community Winter and Welcome
Spaces Fund
Awards for All
Ford Britain Trust
Tesco Community Fund
Leigh on Sea Town Council Grant Award
HMRC Job Retention Scheme
FSJ Trusts
ROSCA Trust
ASDA Foundation
National Lottery Community Fund
Local Connections Fund|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2022**
**2022**
**2022**
**2021**
**£**
**£**
**£**
**£**
-
10000
10000
-
-
9719
9719
-
-
1500
1500
-
-
1500
1500
-
-
2500
2500
-
-
2000
2000
-
-
750
750
-
-
4855
4855
-
-
1000
1000
-
-
1000
1000
-
-
1000
1000
-
-
3220
3220
-
-
250
250
-
-
1,000
1000
-
-
-
-
500
-
-
-
2,853
-
-
-
500
-
-
-
2,500
-
-
-
600
-
-
-
9,660
-
-
-
4,140| |---|---| ||**-**
**40,294**
**40,294**
**20,753**| ## **6. Session and Charitable Activities Cost** |Staff Costs
Rent for Art Activities
Session and Project Costs - Non-staff
Insurance|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2022**
**2022**
**2022**
**2021**
**£**
**£**
**£**
**£**
-3,765
-20,782
-24,547
-17,748
-2,369
-2,913
-5,282
-1,316
-105
-3,624
-3,729
-7,705
-722
-
-722
-697| |---|---| ||**-6,961**
**-27,319**
**-34,280**
**-27,466**| **Page 5** ## **THE ART MINISTRY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022** ## **7. Governance Costs** |**Governance Costs**|| |---|---| |Independent Examination
Travel - Trustee
Rent of Meeting Room
Training - Trustee|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2022**
**2022**
**2022**
**2021**
**£**
**£**
**£**
**£**
-100
-
-100
-250
-2
-
-2
-
-
-60
-60
-
-
-55
-55
-| ||**-102**
**-115**
**-217**
**-250**| ## **8. Trustees' Remuneration** No Trustees received remuneration for their role as Trustee. One Trustee received remuneration of £5,632 (2021: £5,283) for their role as a Session Leader, in line with the standard pay structure of the Charity, as permitted by its Declaration of Trust. **Page 6** Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENfAAND AND WALES Sectioti A Independ•nt Examlners Report Report to th• irus*¢¥l mffiits¢r4 of The Arl Vin*try On accounts for thtr year , 31 Deccmbw 2022 Ch•rlty no 1108227 lif &nyl 8•t 04rt vn pa9es 1 to 2 Re*p•¢th• responsibiliQi•s ol trnstèes and ex*mkw ¢th¥ly'S Iwstees we re3POPlStJè for tho ol the 8￿Qu￿￿. chariy's tr¥JstÈes t￿￿der th* ￿ •￿tsrt 15 not roqurod lor this under Sect￿￿ 144 of th8 Charilie$ Art 2C11 i'Lhe Chanties Act-l and that ar in<5opendènt èxamnabtx* is r*e¢Je¢l. 11 ￿ rny resp￿¢bIrtY t￿. EXwn1￿ ts accounts urth.i seth'on 145 01 the Char5b'es Aci io f(>loiv t*e w¢cedures LaFd d￿n in thg gan•￿ DirKtions gweq try the Chan'ty Comn 6&ion {urxler sethon 145l>ilb} ol Iho Chanti¢$ Act. and to stale parbcLdar mattérs habe Gorne to ffty atterrtion B•yis of indopéndèni My was Carri￿ in accordance with wefal Dirodions given •xamlnef¥ •l¥tsment by thg Chwily Commissh)n ATh Includes a ￿¥ ew of Ihe accountin9 rewd5 kei* by chwrty a comp•i5M ol the Bccknunt5 presentec wth twe reo)rds It also incLdeg con8thration of any unusu41 ittni$ ur th5closu￿S in ttre att¢xJnis, ￿kIn> Èxplana:1￿￿ Irom th tnjstees cxywAr¥J pny sucn matter5 The prOc￿LIA$ undèrtaken do not ovi(le all the evklencè that would be ￿qJ an aujit aryd ¢wsequentty no OF#n¢on is gven as io whe-ther the accourts prEwil 0 1 lair vie* the reFOrt h"mirol t> those m&ttBfs 3et out In the stat￿ent Ind¢pendent In c4xr¢cbcfft wrth my exam￿￿81￿￿. ￿ material matter5 have come lo rny examin•rf$ $Lgt¢ment attert1￿ 9ive5 rre cause to t￿laVe t￿3.. .n. a￿Y m.#lerla' respe¢t the accryjnt ng records ke# n aCCordar￿ section 13) al Ihe ChaTJes Act. or the aCCC*￿￿ dKI rot xcor4 with the ￿oUnti￿￿ words, (Jhl rot ccrnpW I¥1h iThe appICab￿ rèqu*pments corKern ng .￿ ltsmi content rjf accounts Set out in lh8 char￿•t IAccxMts Rèponsi RègLtla'.ion$ 4C4J8 0.her han any wuirernort mat the give a tru• and 'ar' vièw whi¢h is rtji a matter considwéd as pwt independent exarnNWti￿. I hove corre across no tsthe. matlers ￿ ￿nnect￿l with the examination to whth attention stmhj te dr￿n in this r&port ￿ oidw lo vTrable [￿E¢r unrhrstant*ng ￿￿Ourts to te ￿ac￿d. IER Page 7 Signed: D•te: me.. Dawd Andre* Robb Rolwant profesginnal Associate of the Ch¥tered Govwn•nce Inst*ute qualSficationisl or body Affiliatp ol tte.45sCcAtb.￿ ol Chanty Inth￿nde￿ Ex￿¥￿5 MBA Addrnss: 33 Clatterfi¢ld Gar¢*ns Westdiff on Sea Ess2x SSO OAU SÈction B Disclosure l ¥oun¢ r.a maIL￿> ia Jlwe -15e t) d15,-1(isure IER Page 8 Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGIANO AND WALES Section A Independent Examiner's Report Report to the trusteesl members of The Art Ministry On accounts for the year ended 31 December 2022 Charity no lif any) 1108227 Set out on pages 1 to2 Respo¢tive responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 {"the Charities A￿") and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Acl, to follow the procedures laid down in the general Directions given by the Charity Commission {under section 145151(bl of the Charities Act, and to state whether particular matters have come to my attention Basis of independent My examination was ¢arried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide alb the evidence Ihat would be required in an audit, and consequently no opinion is given as to whether the accounts presenl a 'true and fair view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no material matters have come to my examiner's statement attention which gives me cause to believe that in, any material respert.. the accounting records were not kept in accordance with section 130 of the Charities Act, or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is nol a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. IER Signed: Date: Name: David Andrew Robb Relevant professional qualificationlsl or body lif anyl: Associate of the Chartered Govemance Institule Affiliate of the Association of Charity Independent Examiners MBA Address: 33 Clatterfield Gardens Westcliff on Sea Essex SSO OAU Section B Disclosure I found no matters to give rise to disclosure. IER