## **THE ART MINISTRY**
Charity Number 1108227
# **TRUSTEES’ ANNUAL REPORT FOR YEAR ENDED 31[st] DECEMBER 2020**
Contents
## **Contents**
|**Contents**||
|---|---|
||**Page**|
|**Trustees’ Annual Report**||
|**Section 1: Reference and Administrative Information**|**1**|
|**Section 2: Structure, Governance and Management**|**2**|
|**Section 3: Objects, Activities and Achievements**|**3**|
|**Section 4: Financial Review**|**5**|
Trustees’ Annual Report
## **Section 1: Reference and Administrative Information**
## **Trustees**
Robert Anderson (Resigned 280520) Tamara Batchelor (Joined 180821) Ranjini Bhattacharya (Resigned 280520) Michael Dixon (Resigned 060520) Vivian Giddings (Resigned 010121) Lisa Goldsmith (Joined 210621) Betty McCarthy (Joined 280521) Sarah Ridgewell (Joined 280520) Verna Ring (Joined 180821) Helen Rubinstein (Joined 280520) Carol Sexton (Joined 280520 Resigned 010920) Allan Webb Emma Wells (Resigned 060520) Nileshvari Wilkinson (Joined 210621)
## **Principal Address**
1 Church Road, Hadleigh, Essex, SS7 2DQ
## **Independent Examiner**
David Andrew Robb Associate of the Chartered Institute of Secretaries and Administrators Affiliate of the Association of Charity Independent Examiners MBA
## **Banker**
Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB
1
Trustees’ Annual Report
## **Section 2: Structure, Governance and Management**
The Art Ministry is a Charitable Trust with a Registered Charity Number of 1108227. It was constituted under a Declaration of Trust made on 12[th] May 2004 and is run in accordance with that Declaration of Trust, as amended by the Supplemental Deeds dated 19th May 2005 and 14[th] April 2012.
New Trustees are appointed by existing Trustees after a recruitment and selection process in accordance with Section 9, Appointment of Trustees, of the original Declaration of Trust. Trustees are appointed for a year at a time, and this appointment may be repeated annually without a limit on the number of repetitions, always subject to re-election by the existing Trustees.
New Trustees receive a copy of the Declaration of Trust and any amendments to it, a copy of the latest Trustees’ Annual Report and Financial Statements. On election/re-election Trustees are required to sign a Fit and Proper Person Declaration, references are sought and a DBS check is carried out.
The Board of Trustees must meet at least four times each year. For each meeting an agenda is issued in advance, and minutes are recorded and signed off by the Chair of the meeting once agreed by those who attended. Meetings can take place via video conferencing, but at least one meeting each year must be in person.
The Board of Trustees manage The Art Ministry on a day to day basis, as the Charity does not employ any managers. Service delivery is provided by salaried part time session leaders who report to the Board of Trustees, and whose performance is measured by the Board. Session leaders are assisted by appropriately selected and referenced volunteers.
2
Trustees’ Annual Report
## **Section 3: Objects, Activities and Achievements**
The Supplemental Deed dated 19th May 2005 applied a single Object to The Art Ministry, namely:
“To advance the education of the public in the subject of art in all its forms in such ways as the Trustees shall from time to time determine”, however, it went on to say that in furtherance of this object, the Trustees may:
“i. provide a safe environment and facilities in a wide variety of arts and crafts and other art forms for all of the community and to encourage creativity and therapy through art forms;
ii. bring widely disparate members of the community together through the common language of art, with a bias to the minorities, excluded and disaffected groups or individuals;
iii. work with schools, colleges, churches, local authorities, disabled, disadvantaged groups or individuals in the local community;
iv. encourage and organise projects, workshops and public displays which include exploration of spiritual, moral, philosophical, historical or sociological topics and to celebrate the wider life of the community including services of Christian worship.”
The Trustees refer to the guidance provided by the Charity Commission on Public Benefit when reviewing the meeting of the Charity’s Object and when planning future activities. The Trustees are satisfied that The Art Ministry has carried out its purposes for the public benefit as required by the Charities (Accounts and Reports) Regulations 2008.
In 2020, when Covid-19 restrictions permitted, the main activities undertaken for the public benefit were:
1. Running seven weekly and one fortnightly art and craft activity sessions for children and adults with a variety of needs and/or disabilities, so that they could increase their social interaction, boost their self confidence and raise their self esteem by engaging in the creative process. These sessions also provided respite time for parents and carers and volunteering opportunities for the local community.
2. Running occasional blocks of art and craft session for young carers.
3. Participating in and organising community events to raise awareness of the benefits of engaging in the creative process and to publicise our services.
4. A weekly art group for the general public.
3
Trustees’ Annual Report
## **Section 3: Objects, Activities and Achievements (continued)**
2020 looked to be a very promising year for The Art Ministry. We had signed up with four new partners to deliver some regular and ad hoc art and craft sessions, and recruited three new session leaders to reduce our reliance on one key individual.
As it was 2020, did not go according to plan, but between everyone involved in The Art Ministry we managed get through the disruption caused by the Covid-19 pandemic and continue to provide some services.
We ran our last routine face to face session on the Thursday before the first lock down in March. During that week, in anticipation of a lockdown, we distributed some bags containing art and craft materials.
On the same Thursday our Chair, Allan Webb developed a cough. In just over a week he was hospitalised with Covid-19. He was in a life threatening situation, but survived and left hospital after six weeks. Within a week he was making up more bags of art and craft materials to distribute to local support groups, and that was the start of our response to Covid-19.
Throughout the summer we continued distributing art and craft supplies, to our service users and community groups. As lockdowns came and went we delivered face to face sessions whenever and wherever it was safe to do so, and we introduced Zoom sessions during lock downs, and produced instructional videos.
Throughout 2020 we made no charges for our services, and so did not collect any fees apart from one small partnership agreement.
We secured interim funding from the Southend Emergency Fund, National Lottery Community Fund, Leigh on Sea Town Council and the Rotary Club of Hadleigh Castle. We are very grateful for the support of our funders as we could not have survived the impact of the Covid-19 pandemic without it. We also drew on the HMRC Job Retention Scheme to help us retain session leaders.
We also could not have survived without the support of the trustees, session leaders, volunteers and service users who all worked together to help us not just survive but also to deliver services.
Unfortunately the pandemic did cause a change in circumstances for two of the three new sessions leaders, and so they resigned and we also lost two trustees for similar reasons.
We were very lucky that previous trustees and current volunteers responded to our search for new trustees, and after due process we appointed four new trustees in May/June.
4
Trustees’ Annual Report
## **Section 4: Financial Review**
Total Receipts in 2020, £30,299, were up just over 50% on 2019, £19,194. This was mainly due to a just over £20,000 increase in grant funding, offset by a drop in income from donations and gifts, fundraising and session fees.
Total Payments in 2020, £21,130, were down by 30% on 2019, £30,154. This was mainly due to a reduction in session and charitable activities costs, with salaries down by £6,259 and rent down by £1,826, over 50%, both due to a reduction in sessions delivered due to Covid19 restrictions.
The net result was a surplus of £9,169 generated by the operation of the Charity in 2020, compared to a deficit of £10,960 in 2019.
The Trustees reviewed the policy on Reserves in order to ensure that the Charity can meet its commitments, allow for contingencies and cope with fluctuations caused by timing gaps in funding of new and existing activities. The policy also covers the actions to take should Reserves run low.
The Cash Funds at the end of 2020 were £33,224 of which £20,104 were Restricted Funds, a significant increase on the 2019 figure of £2,632.
Trustees’ Annual Report agreed by the Trustees and signed on their behalf by:
Signed: Date: 1[st] October 2021
## **Allan Webb - Chair of The Art Ministry**
5
## **THE ART MINISTRY**
# **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
## **THE ART MINISTRY**
## **CONTENTS**
## **FOR THE YEAR ENDED 31ST DECEMBER 2020**
||Page|
|---|---|
|Legal and Administrative Information|1|
|Receipts and Payments Account|2|
|Assets and Liabilities Account|3|
|Notes to the Financial Statements|4|
## **THE ART MINISTRY**
## **LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31ST DECEMBER 2020**
**Trustees:** Robert Anderson (Resigned 280520) Tamara Batchelor (Joined 180821) Ranjini Bhattacharya (Resigned 280520) Michael Dixon (Resigned 060520) Vivian Giddings (Resigned 010121) Lisa Goldsmith (Joined 210621) Betty McCarthy (Joined 280520) Sarah Ridgewell (Joined 280520) Verna Ring (Joined 180821) Helen Rubinstein (Joined 280520) Carol Sexton (Joined 280520 Resigned 010920) Allan Webb Emma Wells (Resigned 060520) Nileshvari Wilkinson (Joined 210621)
**Registered Charity Number:** 1108227
**Registered Office:** 1 Church Road Hadleigh Essex SS7 2DQ
## **Independent Examiner:** David Andrew Robb
Associate of the Chartered Institute of Secretaries and Administrators Affiliate of the Association of Charity Independent Examiners MBA
**Banker:** Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB
**Page 1**
## **THE ART MINISTRY**
## **RECEIPTS AND PAYMENTS ACOUNT FOR THE YEAR ENDED 31ST DECEMBER 2020**
|**Notes **
**Receipts**
Donations and Gifts
**4**
Grants Receivable
**5**
Fundraising Activities
Session and Outreach Fees
Interest Received
**Total Receipts**
**Payments**
Fundraising Activities
Session and Charitable Activities Costs
**6**
Governance Costs
**7**
**Total Payments**
**Net Receipts/(Payments)**
**Net Receipts/(Payments) after Transfers**
**Cash Funds at 31st December 2019**
**Cash Funds at 31st December 2020**|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2020**
**2020**
**2020**
**2019**
**£**
**£**
**£**
**£**
755
-
755
2,003
200
24,421
24,621
4,442
136
-
136
4,447
4,723
-
4,723
8,205
64
-
64
97|
|---|---|
||**5,878**
**24,421**
**30,299**
**19,194**
-
-
-
-828
-6,751
-13,959
-20,710
-29,201
-420
-
-420
-125|
||**-7,171**
**-13,959**
**-21,130**
**-30,154**
(1,293)
10,462
9,169
(10,960)|
||**(1,293)**
**10,462**
**9,169**
**(10,960)**
**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**21,423**
**2,632**
**24,055**
**20,130**
**13,094**
**33,224**|
Notes on pages 4 to 6 form part of these accounts
**Page 2**
## **THE ART MINISTRY**
## **ASSETS AND LIABILITIES ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2020**
|**Notes**
**Monetary Assets**
Cash at Bank and in Hand
**3**
**Represented by Funds**
Restricted Funds
Unrestricted Funds|**2020**
**2019**
**£**
**£**
33,224
24,055|
|---|---|
||**33,224**
**24,055**|
||13,094
5,317
20,130
29,698|
||**33,224**
**35,015**|
The accounts were approved by the Trustees and signed on their behalf by:
**Signed: Name:** Allan Webb - Trustee Treasurer **Date:** 1st October 2021 **Signed: Name:** Betty McCarthy - Trustee Bookkeeper **Date:** 1st October 2021
**Page 3**
## **THE ART MINISTRY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
## **1. Basis of Preparation**
These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) issued in October 2005, with all revenue and expenses shown on a cash basis.
## **2. Independent Examination**
The cost of the Independent Examination was £125
## **3. Bank Accounts**
|**Unity Trust**
**Virgin Money**|**2020**
**£**
20,111
13,113|
|---|---|
||**33,224**|
## **4. Donations and Gifts**
|Rotary Club of Hadleigh Castle
Rotary Club of Benfleet
Lions Club of Castle Point
Lions Club of Leigh on Sea
Waitrose Community Matters
M&S Making Every Moment Special
Donations below £250|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2020**
**2020**
**2020**
**2019**
**£**
**£**
**£**
**£**
400
-
400
500
-
-
-
300
200
-
200
100
-
-
-
250
-
-
-
215
-
-
-
500
155
-
155
138|
|---|---|
||**755**
**-**
**755**
**2,003**|
**Page 4**
## **THE ART MINISTRY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
## **5. Grants Receivable**
|Tesco Bags of Help
Leigh on Sea Town Council Grant Award
HMRC Job Retention Scheme
Neighbourly
Safe & Enjoyable Southend
Southend Emergency Fund
ASDA Foundation
National Lottery Community Fund
Co-operative Local Community Fund R4
Co-operative Local Community Fund R5
WHSmith Trust|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2020**
**2020**
**2020**
**2019**
**£**
**£**
**£**
**£**
-
1,166
1,166
-
-
420
420
-
-
7,101
7,101
-
-
400
400
-
-
-
-
1,260
-
2,300
2,300
-
-
500
500
1,260
-
10,000
10,000
1,260
-
-
-
3,182
-
2,534
2,534
-
200
-
200
-|
|---|---|
||**200**
**24,421**
**24,621**
**6,962**|
## **6. Session and Charitable Activities Costs**
|**Session and Charitable Activities Costs**||
|---|---|
|Staff Costs
Rent for Art Activities
Session and Project Costs - Non-staff
Insurance|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2020**
**2020**
**2019**
**2019**
**£**
**£**
**£**
**£**
-4,598
-10,375
-14,973
21,232
-861
-897
-1,758
3,584
-1,292
-2,000
-3,292
3,712
0
-687
-687
673|
||**-6,751**
**-13,959**
**-20,710**
**29,201**|
**Page 5**
## **THE ART MINISTRY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020**
## **7. Governance Costs**
|**Governance Costs**||
|---|---|
|Independent Examination
Travel - Trustee
Rent of Meeting Room
Training - Trustee|**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2020**
**2020**
**2020**
**2019**
**£**
**£**
**£**
**£**
-150
-
-150
125
-12
-
-12
-
-49
-
-49
-
-210
-
-210
-|
||**-420**
**-**
**-420**
**125**|
## **8. Trustees' Remuneration**
No Trustees received remuneration for their role as Trustee. One Trustee received remuneration of £3,960 (2019: £6,902) for their role as a Session Leader, in line with the standard pay structure of the Charity, as permitted by its Declaration of Trust.
**Page 6**
Independent examiner's report on
, the accounts
CHARITY COMMISSION
FOR ENGLAND AND WALES
Section A
Independent Examiner's Report
Report to the trusteesl
members of
The Arl Ministry
On accounts for the year ,' 31 December 2020
ended
Charity no
{if any)
1108227
Set out on pages
1 to2
Respective
responsibilities of
trustees and examiner
The charity's Iruslees are responsible for the preparation of the accounts.
The charity's Iruslees consider that an audit is not required for this year
under section 144 of the Charities Act 2011 1"Ihe Charities Acl'l and that an
independent examination is needed.
It is my fe5pon5ibilily to".
examine the accounts under section 145 of the Charities Act.
to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 14515llbl of the Charities Act, and
to state whether particular matters have come to my attention
Basis of independent My examination was carried out in accordance with general Directions given
examinerfs ststement by the Charity Commission. An examination includes a review of the
aecounling records kept by the charty and 8 comparison of the 8ccounts
presented with those records. 11 also includes consideration of any unusual
items or disclosures in the accounts. and seeking explanations from the
Iruslees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as lo whether the accounts present a 'lrue
and fail, view and the report is limited lo those matters sel out in the
slalement below.
Independent In connection with my examination, no material matters have come to my
examiner's statement attention which give5 me cause lo believe that in, any material respect..
the accounting rerdS were not kept in accordance with section 130
of the Charities Act., or
the accounts did not accord with the accounting records.. or
the accounts did not comply with the applicable requirements
Conrning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair. view which is not a rnatter
considered as part of an independent examination.
I have come across no other matters in connection with the examination
to which allenlion should be drawn in this report in order lo enable
proper understanding of the accounts lo be reached.
IER
Signed:
Date:
Name:
David Andrew Robb
Relevant professional Associate of the Chartered Institute of Secretaries and Adminislr*ors
qualifieationlsl or body Affiliate of the Association of Char(iy Independent Exarniners
lif any): I MBA
Address:
Soulhend Association of Voluntary Setvices
29131 Alexandra Street, Southend-on-sea SS1 1 BW
Section B
Disclosure
I found no matters lo give rise lo disclosure.
IER