MINUTES OF THE ARTS SOCIETY SOLENT ANNUAL GENERAL MEETING HELD AT TITCHFIELD COMMUNITY CENTRE ON TUESDAY 15 JULY 2025
Registered Charity No. 1108224
The meeting started at 10.15am and was quorate with more than 10% of members attending
| 1.0 | APOLOGIES FOR ABSENCE Apologies were received from Jill Hamilton-Rump; Jackie Wyatt; Bridget Hillier; Janet McIntosh; Miller McGrath; Graham Burrows; Matt Dolan; Karen Dolan; Bridget Harris O’Neill; Veronica Ward; Louise Ashton; Trisha Coombs; Rita Turner and Peter Furnell. |
| 2.0 | MINUTES OF THE AGM HELD ON 16 JULY 2024 The Minutes of the previous AGM were proposed by Richard Yeoman, seconded by Faye Pearson and accepted by a unanimous show of hands. |
| 3.0 | MATTERS ARISING FROM 2024 AGM There were no matters arising |
| 4.0 | CHAIRMAN’S REPORT Presented by Caroline Hodkinson. This being the end of my third year as Chairman, I have offered to stand as Chairman for a fourth year and will be identifying a replacement to work alongside me in preparation for taking over at the AGM next year. Our society continues to thrive. Membership is holding steady at around 200 members with 12 new members joining this new programme year. Lectures have been well attended at around 130 attendees each month, occasionally close to 150. We are seeing an encouraging number of visitors and guests most months. The programme of lectures has been varied ranging from the ancient Jurassic world of Mary Anning to the ultra-modern Untouchable Art and non-fungible tokens; from Portraits in English Country Houses to the cultural crossroads of Sicily; from the national collection of treasures at the Wallace museum to a lecturer’s collection of extraordinary mediaeval musical instruments. We look forward to the next enticing selection. Day visits to Watts Gallery and Artist’s Village and to Stratfield Saye House and a trip to the opera at Glyndebourne were well supported and some fully subscribed. New additions to our social calendar were a meal out at Fareham College and outings to the cinema to watch live opera, ballet and theatre. We also had a holiday to the Peak District. Our select group of 19 all enjoyed exploring this very different and interesting part of the country. To raise the profile of our Society and attract new members, we promoted the Society at the Titchfield Art and Craft Show, and continue to regularly submit articles to the Titchfield News. We find word of mouth is still the best way to spread the word. We used our own society funds and some Area and Head Office funding to support art provision in schools locally: Baycroft School for children with special education needs pottery day at Bursledon Brickworks and a new national Art Competition, ‘Art Bytes’, for Titchfield Primary School. We also contributed funds to the ever creative Titchfield Yarnbombers. The Church Recording team have nearly finished recording the Church of St John the Baptist in Shedfield and will be starting to record St Peter’s, Bishops Waltham soon. They welcome new volunteers to join them and will provide training. The Book Conservation team continues to meet once a month at the Institute of Naval Medicine. They currently have a waiting list for anyone that might like to join them as space within the library is limited. At Head Office the new Board of Trustees that took over last year have had a stable year and will be holding their first AGM in September. I would like to thank the committee for all the work they have put in this year and to all our regular volunteers and helpers especially Geoff Goodwin and Julian Gibbs who set up our sound system each month. I would also like to thank our wonderful coffee team. Joan Selby and Jenny Goldie have been organising and serving the coffees for 20 and 15 years respectively. They have indicated that they would like to hang up their tea towels in the near future and give someone else a turn. Maureen Beirne and Sylvia Pagliaro will both be staying on to keep things running smoothly. |
| 5.0 | TREASURER’S REPORT Produced by Janet McIntosh, outgoing Treasurer and Michael Fisher, Independent Examiner. Presented by Bruce Cozens, incoming Treasurer. Please note there was a typo in line 18 which should read £7736.33 not £10266. We have always strived in supporting local Charities, this year being no exception. We applied for a £250 Community Grant available from our Head Office (line 25). We made charitable donations to Titchfield Yarnbombers, Bursledon Brickworks and Titchfield Primary School. Overall we made a loss of £674. The Society’s finances remain healthy with funds of £17026.67 which includes £5225 (line 6) of 2025/26 Membership subscriptions and £1560 (line 19) for a trip to Glyndebourne in October 2025. We have generated a profit of £2204.17. However, when taking into account the loss of the charitable donation outlined above (taken from reserves), the Society made an overall profit of £1530.17. Gift Aid contributes a significant amount to our funds and we would appeal to all our eligible Members to sign up for this. We are aware that we need to meet ongoing costs of Head Office, this year it was £3134.86 (line11). Thanks to Michael Fisher, Independent Examiner for his help and guidance in preparing this report. The Annual Accounts were proposed by Sue Wells, seconded by Edward Richardson and were accepted by a unanimous show of hands. |
| 6.0 | ELECTION OF THE EXECUTIVE OFFICERS The re-election of the Chair, Caroline Hodkinson (who has agreed to preside as Chair for a 4th year) was proposed by Roger Mawby, seconded by Jeremy Pagliaro and was accepted by a unanimous show of hands. |
| 6.1 | The re-election of Membership Secretary, Bridget Hillier was proposed by Annie Robertson, seconded by Pam Mawby and was accepted by a unanimous show of hands. |
| 6.2 | The election of Treasurer, Bruce Cozens was proposed by Sukie Swan, seconded by Teresa Green and accepted by a unanimous show of hands. |
| 6.3 | The re-election of Programme Secretary, Anna Simonsen was proposed by Matt Dolan, seconded by Karen Dolan and accepted by a unanimous show of hands. |
| 7.0 | ELECTION OF EXISTING COMMITTEE MEMBERS(en bloc vote) The election of Sue Wells; Jeremy Pagliaro; Gillian Thoma and Janet McIntosh was proposed by Mike Wilson, seconded by Louise Ashton and accepted by a unanimous show of hands. |
| 8.0 | ELECTION OF INDEPENDENT EXAMINER The election of Jonathan Collins as our Independent Examiner was proposed by John Allen, seconded by Brian Lake and accepted by a unanimous show of hands. |
| 9.0 | ANY OTHER BUSINESS There being no other business the AGM was closed by the Chairman at 10.35am |
| 10.0 | THE 2026 AGM WILL BE HELD ON 20 0CTOBER 2026 |
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The ARTS SOCIETY SOLENT- Charity No, 1108224 income & Expenditure accounts for year ending 31st May 2025 & Expenditure accounts for year ending 31st May 2025 Expenditure accounts for year ending 31st May 2025 accounts for year ending 31st May 2025 for year ending 31st May 2025 year ending 31st May 2025 ending 31st May 2025 31st May 2025 May 2025 2025
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|income & Expenditure accounts for year ending 31st May 2025 & Expenditure accounts for year ending 31st May 2025 Expenditure accounts for year ending 31st May 2025 accounts for year ending 31st May 2025 for year ending 31st May 2025 year ending 31st May 2025 ending 31st May 2025 31st May 2025 May 2025 2025|
|||| |RECEIPTS|Revenue£ ||Costs£|||Netincome£|2024|£|||
|1|[Subscriptions|10600.00|10742.00|
||||__2|Visitor|Donations|933,00||409.00)|
|3_|GiRAid Rebate|1862.75|4921.59)|
|||4||Bank Interest|164.44|127 64)|
|_s|Miscellaneous|bial|84.00|462.99)|
|6|Renewals & New 2025/26|5225.00|0.00|
|ae|A|nig A|[ital]|18869.19|13663.22|
||8|Lecturer fee||||0.00|3825.00|_|4080.00,|
|9 Lecturerexpenses||||000)|581.18|__|825.32|
|10|[Hire ofmeetingrooms|0.00] 2441.71|_____ 2127.87)|
|__11_NADFAS subscriptionicharges|||0.00]|3134.86|___ 3722.68)|
|_12 Printing, stationery,|postage-expenses|0.00|—772.48|——ee|
|||__13_14Expensesfor Arts|Societymeetings|||—-—-0.00}——|69.00|___|230.69)|
|||15|Giftstoretdcommittee[Committee|lunches|0.000.00|13.000.00|_____~|10.50)0.00)|
|16|Misccaterng|0.00|282.86|94.90)|
|_17(Equipment|00|12,77|26.99|
|!|18 (Lectureprogramme|18869.19|11132.86|10266.33|12078.03|||
|||
|}|49————|(Dayann visitsSERnaneesann: (£1560 25/26)|3637.50|1672.01|349.40)|
|20||Special interest days/zoom/cinema|||5690.00]|5493.50|__—‘196.50||1.50)|
|21|Annual lunch & drinks AGM|691.00|699.64|82.08|
|22||Christmas|mulled wine|89.03|66.97|57.91|
|23|Special events ONLY|11846.51|9919.67|1926.84|490.89)|
|||24||TOTAL: lecture & events|[__30715.70]5.70| 21052.53)2105253]|9663.17]9663.17|2076.08)|
|25|[Awards|
|||26|TOTAL afterto|charities charity donation|30965.70||21976.53|8989.17|2048.122736)|
|"27|(Total cash May 31st|2024|7450]|]|SCti‘d;SC(‘éO.|
|28|(Excess of receipts over payments|6989.17,|ii‘i‘idCY|2048.12|
|||29|"SummerLess|Adjustment lunch expense 2024/25|———0.00;sd|~196471|7|.00).00|
|||30||Members’ funds|ato?|May|060|||nian|
||||)|:eee eCCECE|A|A|LEC|NLL|TOLLE|TLL|en|eee Tet|
|||“30|[Representedby:‘Members’funds at|31 May 2025||17026.67eco|a12754.50)|
|31|| Curent|account|7245.36||4502.77,|
|32 SavingsaccountNatWest|9731.31|[|8201.73.|
|33|PettyCash|ie|tae etc|al|CU|re ao|50.00|
|||certify these are an accurate account these are an accurate account are an accurate account an accurate account accurate account account|
|of the financial affairs for year ending the financial affairs for year ending financial affairs for year ending affairs for year ending for year ending year ending ending|
|31-May-25|
|Janet Mcintosh, Mcintosh,|Hon|Treasurer|
|ie)|er|de|iner|
|Michael Fis Fis|dependent Exam Exam|beta’ dune $025|
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| certify these are an accurate account these are an accurate account are an accurate account an accurate account accurate account account
of the financial affairs for year ending the financial affairs for year ending financial affairs for year ending affairs for year ending for year ending year ending ending
31-May-25
Janet Mcintosh, Mcintosh, Hon Treasurer
ie) er de iner
Michael Fis Fis dependent Exam Exam
f (_—
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Bonscomeee
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The Arts Society Solent Treasurer’s Report AGM 2025
Receipts - The income £18869.19 (line 7) is up by £5205.97 compared to the previous year of £13663.22, this is due to members paying their renewals subscriptions prior to the commencement of the 2025/2026 Financial Year, £5225 (line 6). We have encouraged more visitor's this year which produced an income £933 (line 2) compared to £409 in the previous year, The total number of members for this year reached 200 (including new members that joined at the beginning of our Financial year) down 3 members from the previous year.
Payments - Lecture Programme - £11132.86 (lines 8-17) compared to the previous year £12078.03 which were slightly less because the Committee continue to make appropriate | cost savings where ever possible to reflect the rising costs and the falling numbers of | members. | Special Events generated a profit £1926.84 (lines19-22) compared to previous year profit of £490.89. As mentioned at the last AGM this was not a true reflection because it included £2000 income for the 2022/23 annual lunch and costs of £200. Making this adjustment it would have showna true loss of £174.95 2023/24. However, included in the income this | Therefore,year is £1560the (lintru e 19)profit re f lectsrom paymentsSpecial Events made would for a triphave tobeen Glyndebourneof a profit inof £112.01. October 2025. | The day visits to The Watts Gallery, Glynebourne, and Stratfield Saye together with trips to the local cinema to watch live streaming events from The Royal Opera House of various ballets performances proved very popular. ! Award to Charities - We have always strived in supporting local Charities, this year being no exception, we applied for a £250 Community Grant available from our Head Office (line ! 25). We made charitable donations to Titchfield Yarnbombers, Bursledon Brickworks and | Titchfield Primary School. Overall we madea loss of £674. Summary- Overall the Lecture and Events Programme with the adjustments for £5225 and | £1560 mentioned above, we have generateda profit of £2204.17 and then taking into account the loss of charitable donation of £674.00(taken from reserves) the Society made an , overall profit of £1530.17.
The Society’s finances remain healthy with funds of £17026.67 which includes £5225 of 2025/26 Membership subscriptions and £1560 for trip to Glyndebourne, We are aware that we need to meet ongoing costs of Head Office, this year it was £3134.86 (line11). | | | should like to thank Michael Fisher, Independent Examiner for his help and guidance in preparing this report. ) Please get in touch with me if you have any questions, /—”
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Janet Mcintosh, Hon Treasurer Michael Fisher, Independent Examiner
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2 June 2025
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