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2021-03-31-accounts

Company registration number: 5333018 Charity registration number: 1108168

Dorset Mind

(A company limited by guarantee) Annual Report and Financial Statements

for the Year Ended 31 March 2021

a Nunc| Dorset for batter mental heath |

Dorset Mind

Contents

Trustees Report 1 to 17
Reference and Administrative Details 1
Statement ofTrustees' Responsibilities 18
Independent Examiner's Report 19
Statement of Financial Activities 20 to 21
Balance Sheet 22 to 23
Statement of Cash Flows 24
NotestotheFinancialStatements 25to36

Dorset Mind

Trustees Report

Reference and Administrative Details

Chief Executive Officer Marianne Storey

Trustees Kenneth Heap (Chair) B.A., Adv Dip Crim., CGET, F.Syl Charles Alberts MSc, CMgr, MCMI, CertCll Dr Rosalind Maycock BM Dr Laurence Mynors-Wallis MA, DM, MRCP, FRCPsych lan Prankerd MAAT, MinstLM, FIAB

Elizabeth Rowe

Robert Rutherford

Claire Wait (Treasurer) FCCA, DChA Anna Windett

Patrons and Ambassadors

Angus Campbell Esq, Patron Dr Andrew Mayers PhD, MBPsS, FRSA, Patron Maddie Crawford, Ambassador Ross Duncan, Ambassador Craig Eldridge, Ambassador Calvin Glen, Ambassador Chandy Green, Ambassador Sarah Hopkins, Ambassador Andy Howe, Ambassador Lucy Lewis, Ambassador Craig Mathie, Ambassador Romy Simpkins, Ambassador Ty Temel, Ambassador Chris Tshuma, Ambassador Dan Willis, Ambassador Alice, Young ambassador , Becky, Young ambassador Claudia, Young ambassador Lydia, Young ambassador Olivia, Young ambassador Rosie, Young ambassador Vicky, Young ambassador

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Dorset Mind

Trustees Report

Reference and Administrative Details

Principal Office 8 Stratfield Saye 20 - 22 Wellington Road Bournemouth BH8 8JN Company Registration Number 5333018 Charity Registration Number 1108168

Bankers

Independent Examiner

CAF Bank 25 Kings Hill Avenue West Malling ME19 4TA Sue Wintle FMAAT Accountant Oak Accounting 27 Bascott Road Bournemouth Dorset BH11 8RJ

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Dorset Mind

Trustees Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2021. Trustees

Kenneth Heap (Chair) B.A., Adv Dip Crim., CGET, F.Syl Charles Alberts MSc, CMgr, MCMI, CertCll (appointed 20 April 2021) Dr Rosalind Maycock BM Dr Laurence Mynors-Wallis MA, DM, MRCP, FRCPsych lan Prankerd MAAT, MinstLM, FIAB Elizabeth Rowe Robert Rutherford Claire Wait (Treasurer) FCCA, DChA Anna Windett

Helen Whittam (appointed 16 June 2020 and resigned 20 July 2021)

DORSET MIND: End of Year Review 2020 / 21

Dorset Mind will:

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Dorset Mind

Trustees Report

Achievements and Performance

Summary

EDUCATE CAMPAIGN RECOVERY | We reached 256 Young People We carried out 18 different online | 97.78% of Participants who with our education programmes | campaigns to promote mental | engaged in Groups rated them as as part of Dorset Mind Your Head | wellbeing and to change the | good, very good or excellent (out in 8 Schools. conversation about mental health. of 1620 session ratings). | We made 3,612,393 impressions ) 5 ; | 93% of Young People who | across our social media platforms | ne eee = 168 | completed an evaluation form | through our 24,709 followers. ; aie is), shawedan = scored our education as very | | P ies ae ti Me ss good or excellent. We reached 285,715 on our PERE TSNUCID ae et ed renee |t DMYH platforms ? |/ (WEMWBS) over time. a smpunetieasmmsinmnanes - - 7 — a _ — - Fa LR ———————————— 12Recebicdt ae iar @ dhiet eapcrise tat| Wehad 6issued radio appearances10 press releasesaboutand || 90% of young people who the pandemic and were delivered issues relating to mental health. completed evaluations showed an ver 46 times | We were mentioned in the press | improvement in their mood score. | 43 times. Participants of our Dorset Mind | ) Nase bat ine gave an average | We collaborated in 6 partnership Net Promoter Score of 8.83/10 | working groups to contribute to | We supported 1893 adults and ndereanhad; over 950 | change in our communities | 608 young people. Cig individuals, _ despite the pandemic . 7 eee }

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Dorset Mind

Trustees Report

Pandemic

2020 was marred by a deadly global pandemic that changed the world as we know it. COVID-19 affected everyone's lives and impacted the charity almost beyond belief. It's been the greatest threat our generation has faced. It's challenged our income generation strategy, our staff, volunteers’ and participants’ wellbeing - and how we deliver support.

Dorset Mind had to adapt quickly to ensure continuation of services and importantly make sure our participants were not left without support. Some services had to be stopped as a direct result of lockdown restrictions, including our work in schools and in businesses however most of our services were transferred online or conducted by telephone. We also developed services rapidly in direct response to the pandemic, including telephone befriending, wellbeing check-in for children and young people and the development of training to help support businesses 'Your Mental Health Matters’ and ‘Grief, Loss and Big Change.

Underpinning all this were systems to support our staff and volunteers, including online coffee breaks and regular check-in sessions, frequent meetings within teams to ensure connections. A focus on wellbeing for everyone at Dorset Mind and of course all regulatory work, such as working from home risk assessments, reviews on how best to work online safely etc. Our Board of Trustees oversaw all developments and increased the frequency of their Risk and Finance Committee meetings to ensure appropriate governance of the charity and safety of all.

Learnings from this have and will be taken forward into future working practices at Dorset Mind.

Measuring Quality

Trustees maintain quality across the charity by measuring performance in 8 key areas:

e Impact and e Recovery e Education and e Finance Quality Campaigning e ICT and Digital e People e Environment e Governance

IMPACT AND QUALITY measures show us how many people we reach, whether our participant's experiences are positive, whether what we do is effective and how we work with our communities.

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How many people did we reach?

In 2020/21 we supported 1,216 adults through our Adult Services. The services have increased their reach by 28.04% when compared to 2019/20.

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||||||||| |---|---|---|---|---|---|---|---| |Active|Monitoring| |Active|Monitoring|workshops|(Police)| |Active|Monitoring|workshops|(Public)| |Counselling|(Mind|Blue|Light,|Restored|and|general|Counselling)| |Groups|and|The|GAP|Project| |General|Enquiries|&|Signposting| |LY| |7|

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Despite many businesses being closed, and with the majority of the workforce working from home, we reached 33 different businesses and venues with our worked-based training, in turn reaching over 950 adults.

In 2020/21, despite schools being closed for the majority of the year, we directly supported 608 young people through CYP Services with their mental health. This does not include support delivered through digital content, like video assemblies.

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|||| |---|---|---| |Big|Umbrella|127| |Counseling|

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Were our Participants’ experiences positive?

97.78% of adult participants who engaged in Groups and the GAP Project sessions (and completed evaluation forms) rated them as good, very good or excellent (out of 1,620 session ratings). 85.7% of adult participants who experienced our services (and completed feedback forms) rated them as good or very good . 92.31% of adult participants that have engaged with Restored Mentoring (and completed feedback forms) have rated the service as good or very good.

Our training provision was one of the services majorly affected by the Pandemic, but in the latter half of the year, services were recovering and we had seen net promoter scores improving again to 8.83.

94.4% that's 209 of 222 young people who experienced our services (and completed an evaluation form) rated them as very good or excellent

Is what we do effective?

97.47% of adult participants showed an improvement in, or maintenance of, mood at Group and GAP sessions (out of 2,372 attendance/visits). 99.56% of the time (out of 2,372 attendances/visits), participants said they would recommend our Group and GAP sessions.

77.03% of adult participants that completed evaluations showed a reduction in anxiety levels (GAD-7) after attending Active Monitoring and Restored Mentoring services. There is an average decrease in anxiety scores (GAD-7) by 4.95 points across 74 participants (average baseline score = 11.86, average latest score = 6.92).

80.26% of adult participants that completed evaluations showed a reduction in depression levels (PHQ-9) after attending Active Monitoring and Restored Mentoring services. There is an average decrease in depression scores (PHQ-9) by 4.75 points across 76 participants (average baseline score = 12.93, average latest score = 8.18).

75% of adult participants that completed evaluations showed a reduction in depression levels (PHQ-9) after attending Counselling. There is an average decrease in depression scores (PHQ-9) by 2 points across 4 participants (average baseline score = 16.50, average latest score = 14,50). 100% of adult participants that completed evaluations showed an improvement in quality of life (Recovering Quality of Life measure) after engaging in Get Set to Go programmes. There is an average increase in quality of life scores by 6.56 points.

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Dorset Mind

Trustees Report

95.83% of attendees during the Dorset police wellbeing workshops, that completed feedback forms agreed or strongly agreed with the statement ‘Overall, | feel like | have benefitted from the workshop". It was 23 out of 24 responses.

95.32% of attendees during the public workshops, that completed feedback forms agreed or strongly agreed with the statement ‘Overall, | feel like | have benefitted from the workshop". It was 163 out of 171 responses.

Young people who participated in our services reported that the 66% of sessions were effective. (331 of 502 sessions recorded an improvement in mood score after the session.) 100% of young people who received support in schools said they would recommend our service.

98% of young people who completed an evaluation form scored our education sessions 4 or 5 out of a score of 5.

Participants of our Training gave an average Net Promoter Score (NPS) score of 9.28/1

Did we have a positive impact on communities with whom we work?

Members of our Move your Mind community reported how effective the campaign was in maintaining their mental health during the month of January Participants from the LGBTQI+ communities who attend our Mind Out groups tell us they value the specialist nature of the group.

We work collaboratively with a range of partners and NHS Dorset to focus on suicide prevention across the county.

Our Community Focus Groups work closely with us to ensure services in their communities meet the needs of residents and we had three active services that were all developed with input from these groups; Active in Mind — Weymouth, Walk and Talk and Weymouth Loneliness services.

We worked collaboratively with the farming community to research the needs and support wanted for farmers and their families experiencing mental health problems and aided the development of an information video for the farming community.

The adult wellbeing groups which were once location specific, have now become Pan-Dorset through the online provision of groups, extending support available to those who live in the deeper rural areas of Dorset.

We delivered a Weymouth and Portland pilot project to 80 participants, to tackle loneliness in the community by providing 1-1 support to help build tools to manage mental health problems such as anxiety, stress, depression and loneliness.

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Trustees Report

Active in Mind Weymouth supported communities by switching to an online provision and offering opportunities for our participants to engage in Pilates, Yoga and meditation to help remain active during the Covid-19 lockdown.

Active in Mind Bournemouth offered a Pan-Dorset online provision of socialization, unity and fun through online scrabble, Uno, quizzes and chess as well as yoga and armchair exercise, keeping many participants active and connected in a period of isolation.

We provided a series of workshops covering anxiety, depression, loss, anger, self esteem and loneliness to 300 members of the public and 41 members of Dorset Police during their wellbeing week.

RECOVERY measures tell us whether Participants report an improvement in their wellbeing, monitors the ways in which we offer support and tests how we give our Participants means by which they can contribute to improving our services.

Do our Participants tell us that their Wellbeing has improved?

70.19% of adult participants at Groups, Befriending, The GAP Project, Restored Eating Disorders Mentoring and Active Monitoring that completed evaluations reported improvements in wellbeing scores (WEMWBS) after accessing services (n = 168 participants). There is an average increase in WEMWEBS scores by 4.89 points across adult service participants.

92.86% of adult participants at Active Monitoring Weymouth and Portland service reported improvements in wellbeing scores (SWEMWBS) after accessing support (n = 56). There is an average increase in SWEMWBS scores by 7.84 points.

In final evaluation forms, 100% of Active Monitoring participants reported an improved in their mental health and wellbeing (n = 63).

74% of young people who completed evaluations over a number of weeks, showed an improvement in their mental health wellbeing. Data derived from 141 instances where a participant had completed a before and after evaluation. (GAD7/PHQ9/SWEMWBS/YPCORE). 104 out of 141 reported an improvement in wellbeing. Split by Service (of same 141 participants) The number of participants reporting an improvement: Counselling 43/54 = 80% Big Umbrella 121s 37/49 = 76% Connected Minds 15/22 =68% Wellbeing Check-In 3/5 =60% Support Groups 6/11 =55%

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How did we offer support to Participants?

As a result of the Lockdown in response to the pandemic, we had to respond and move to remote, telephone and videoconference support.

People used our Adult services on a 1-2-1 basis or in a group setting.

Our groups are spread across the County normally and many of them moved successfully online as a result of the pandemic. Our groups include:

Adults also received 1-2-1 support through our Befriending service, from our Eating Disorders Service, by using our Active Monitoring coaching programme or Counselling.

Our Adult services team also responded to enquiries and offered signposting by email.

Young people were most likely to reach our services at school through our Dorset Mind Your Head programme which offered:

Young People also reached us through our groups and workshops that ran outside a school environment like Connected Minds Groups or through Counselling and the newly introduced Wellbeing Check-in (set up in response to the pandemic).

Our website dorsetmind.uk was available 24-hours a day to provide information, advice and signposting. The many campaigns that we ran through our Social Media Platforms offered a broad range of general advice, information and signposting advice.

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Our Website specifically designed for Young People dorsetmindyourhead.co.uk was available 24-hours a day and provided a wealth of information to young people, parents, carers and schools to support people with their mental health. The many campaigns that we ran through our Social Media Platforms offered a broad range of general advice, information and signposting advice to young people.

How did we create opportunities for participants of our services to contribute to improving our services?

We offered our participants a range of different ways by which they contributed to us improving our services. These included:

Examples of how we have improved our services by working with our Participants include:

EDUCATION AND CAMPAIGNING measures tell us how many people we are reaching through our education, training, and online campaigning activities and whether our training has a positive impact.

How many Adults did we reach through our training?

Adult Training reached over 950 adults in different businesses across Dorset. Mostly online due to the Pandemic.

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Dorset Mind

Trustees Report

How many campaigns did we undertake?

We carried out 18 different online campaigns:

We featured in 43 articles in the press about issues relating to mental health and appeared on the radio (local and regional) 6 times.

We collaborated in 6 partnership working groups to contribute to change in our communities.

We worked with 39 different charity partner organisations who helped us raise the profile of mental wellbeing. Lockdown affected the way we worked with our partners as many were closed or managing their staff working from home.

We published 63 blogs on a variety of topics - but the majority had the common theme of experiences in lockdown and how that affected people.

‘Questioning myself — my LGBT+[journey’][was][by][an][anonymous][blogger] ‘Furlough is_ ending — how will you look after your own or youremployees’mental How | coped with anxiety during Covid-19. Living with OCD during a pandemic

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Trustees Report

How many people did we reach online?

The table below summarises our campaign reach across our Social Media Channels and our Websites:

||DMIncreaseoffollowerspermonth -totalacross allchannels—||| |---|---|---| ||Website unique visitors
84,704|| ||DMYH Twitter Impressions
209,026|| ||DMYH Instagram
68,959|| |Reach|DMYHWebsiteuniquevisitors(datacollectedfromNov2020)|7,730||

The table below summarises our engagement across our Social Media Platforms and our Websites:

----- Start of picture text -----
Twitter Engagements 20,275
=
Engagement | OverallLinkedInwebsite visits eae104,759
DMYH Increase of followers |
DMYH Twitter eat |
DMYH Instagram lescoanall
DMYH website visits (data collected from Nov 2020) ae |
----- End of picture text -----

The measures we use for ICT AND DIGITAL test how we are doing in implementing our ICT and Digital Strategy, they monitor whether we have the best ICT Infrastructure in place, ask whether we are making the best use of technology to reach our participants and ensure we manage our ‘data’ securely and efficiently.

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Dorset Mind

Trustees Report

This year Dorset Mind delivered on its ICT and Digital Strategy which included continuing work on data security, updating our websites and investing in new ways of working in response to the lockdown. This means our teams are now more efficient, staff have the equipment they need, and our data is more secure than ever.

We have been continuing to develop our new data management platform which means our ability to report on our work is much easier and working with the data is more secure.

The measures we have in place to monitor our PEOPLE include staff and volunteer satisfaction surveys, checks that ensure we are compliant with the law and best practice, and counts the opportunities we give to staff and volunteers about how they can contribute to organisational planning and decision making.

We were able to demonstrate that we recruit and support staff and volunteers fairly, legally, and effectively. We have reviewed and updated where needed a large number of our Policies and Procedures to ensure they protect and support our workforce.

A Staff and Volunteer survey demonstrated that 81.1% of our workforce feel valued, 82.8% feel positive about Dorset Mind’s culture and 79.7% feel supported in their role at the charity. Dorset Mind has 5 employees.

We were able to demonstrate that there were at least 10 different ways whereby staff and/or volunteers were able to contribute to planning and decision making, including policy reviews, working groups.

In March 2021 Dorset Mind benefitted from the work of 161 volunteers of whom, over 60 are regularly active, mainly within our Befriending service.

ENVIRONMENTAL measures look at the places we work to ensure they are safe, to ensure we are responsible towards our wider environment and to test how we make the best use of Dorset’s county assets.

During the year we kept our Risk Assessments up to date and added COVID-19 specific assessments to the schedule and ensured our workforce had everything they needed to carry out their roles safely. This included investing in more ICT equipment so that more staff could work flexibly. We set ourselves targets to reduce our impact on the environment and took actions such as improving our recycling, reducing our travel, and moving our document storage online, some of this was helped by the lockdown, as travel was significantly decreased.

We had a responsibility to our communities to follow the government guidance and were therefore unable to really make the best use of our County assets as staff and volunteers worked and stayed at home.

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Trustees Report

But, as our fundraising efforts became virtually focused, we found that we could encourage our fundraisers to take advantage of Dorset’s incredible coastline and countryside as we set various fundraisers. The 2.6 Challenge encouraged people to exercise at home as we were in tight lockdown. The June 500 and the Step Up Challenge asked people to run, walk, swim or cycle regularly outside for a set distance - where possible to safely do so, following government guidelines.

Not only did this help enhance people's wellbeing, it also gave them a purpose and a reason to get up each morning. This particularly helped people that were furloughed or not working.

Developing New Services

All services moved online through 2020-2021 as a result of the COVID-19 Pandemic.

Key priorities were continuation of provision and safety for all involved.

Active Monitoring

Active Monitoring is a primary care-based coaching programme, and the service is now delivered through four different Primary Care Networks across Dorset. Two pilots were also run on a community-based model in Weymouth and Portland.

Counselling

Adult Counselling was launched at the end of the financial year offering low-cost counselling to all adults across Dorset.

DMYH Counselling (Children and Young People)

Counselling provision was moved online and proved to be a busy service throughout.

Wellbeing Check-in

Set up in response to the pandemic to offer support via phone or zoom. This check-in service is facilitated by volunteers who are committed to offering a listening ear and creating familiarity for individuals for up to six months.

Telephone Befriending

Telephone Befriending was developed urgently as a result of the pandemic and participant numbers more than doubled on the previous year.

Online Training

New training was created in direct response to the pandemic - two one hour sessions were put together to help support and guide people through this unprecedented time. Supporting Children and Young People through COVID 19 and Supporting Your Mental Health through COVID 19.

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Trustees Report

GOVERNANCE measures ensure that our Board of Trustees are able to oversee our 5 Year Strategy, that our Strategy is fit for purpose, that we have all the right policies, procedures, checks and balances to ensure we operate legally, safely and manage our risks and finances in the best way possible.

Dorset Mind’s Board of Trustees continue to work to a 5 Year Strategy overseeing a programme of work through a schedule of delegation of sub-committees. e =6Risk Risk was managed by the Risk, Finance and Quality Sub-Committee who met monthly and then fortnightly from the onset of the Pandemic, to review the Risk Register and Red Flag Risks. 2020/21 has seen the charity consider the risks of Business Continuity in the light of the Pandemic, finance, key staff roles, and ICT. The charities reserves were allocated according to the risk profile and amended following every sub-committee meeting.

e Finance Trustees oversaw the charity's income and expenditure through its Risk, Finance and Quality Sub-Committee and received financial reports monthly that described monthly income and expenditure, cashflow forecast and financial risk profile. The Trustees oversaw income through the Income Generation Strategy which set out challenging targets across 9 key income streams.

Income for 2020/21 was £810,815 (2020: £645,911) and expenditure for 2020/21 was £661,026 (2020: £614,469).

Trustees have continued to monitor the financial position of the charity in the light of the pandemic and have taken steps to minimise the impact by reviewing staffing requirements and taking advantage of the furlough scheme where appropriate. Support has been received towards core costs from a range of grant providers to whom the charity is extremely grateful. The reserves in place along with additional coronavirus funding received will help the charity through this difficult time.

Reserves Policy

The Board of Trustees has examined the Charity's requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the Charity should be equal to the amount required to address the red flags as determined by the Risk, Finance and Quality SubCommittee which was £226,000 at the year-end.

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Trustees Report

Unrestricted reserves are held for the following purposes:

At the year end the charity held total unrestricted reserves (excluding designated funds) of £235,443 (2020: £146,224) and restricted reserves of £183,059 (2020: £122,489).

The annual report was approved by the trustees of the charity on 7 December 2021 and signed on it’s behalf by:

<enneth Heap (Chair) B.A., Adv Dip Crim., CGET, F.Syl rrustee

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Dorset Mind

Statement of Trustees’ Responsibilities

The trustees (who are also the directors of Dorset Mind for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees of the charity on 7 December 2021 and signed on tts behalf by

Kenneth Heap (Chair) B.A., Adv Dip Crim., CGET, F.Syl Trustee

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Dorset Mind

Independent Examiner's Report to the trustees of Dorset Mind

| report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 20 to 36.

Respective responsibilities of trustees and examiner

As the charity's trustees of Dorset Mind (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of Dorset Mind are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since Dorset Mind's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. | confirm that | am qualified to undertake the examination because | am a member of The Association of Accounting Technicians, which is one of the listed bodies.

| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Dorset Mind as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Accountant

Oak Accounting 27 Bascott Road Bournemouth Dorset BH11 8RJ

ates | OwSt| eeVeoheAany

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Dorset Mind

Statement of Financial Activities for the Year Ended 31 March 2021 (Including Income and Expenditure Account)

Unrestricted Restricted Total
funds funds 2021
Note £ £ £
Income and Endowments from:
Voluntary income 2 456,093 305,236 761,329
Charitable activities 3 30,061 19,338 49,399
Investment income 4 87 - 87
Total Income 486,241 324,574 810,815
Expenditure on:
Raising funds (4,722) - (4,722)
Charitable activities 5 (344,960) (311,344) (656,304)
Total Expenditure (349,682) (311,344) (661,026)
Net income 136,559 13,230 149,789
Transfers between funds (47,340) 47,340 -
Net movement in funds 89,219 60,570 149,789
Reconciliation offunds
Total funds brought forward 146,224 122,489 268,713
Totalfundscarriedforward 14 235,443 183,059 418,502

The notes on pages 25 to 36 form an integral part of these financial statements. Page 20

Dorset Mind

Statement of Financial Activities for the Year Ended 31 March 2021 (Including Income and Expenditure Account)

Unrestricted Restricted Total
funds funds 2020
Note £ . £
Income and Endowments from:
Voluntary income 2 348,951 146,310 495,261
Charitable activities 3 77,284 72,519 149,803
Investment income 4 847 - 847
Total income 427,082 218,829 645,911
Expenditure on:
Raising funds (11,427) - (11,427)
Charitable activities 5 (426,359) (176,683) (603,042)
Total expenditure (437,786) (176,683) (614,469)
Net (expenditure)/income (10,704) 42,146 31,442
Transfers between funds 44,897 (44,897) -
Net movement in funds 34,193 (2,751) 31,442
Reconciliation offunds
Total funds brought forward 112,031 125,240 237,271
Totalfundscarriedforward 14 146,224 122,489 268,713

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 14.

The notes on pages 25 to 36 form an integral part of these financial statements. Page 21

Dorset Mind

(Registration number: 5333018) Balance Sheet as at 31 March 2021

2021 2020
Note £ £
Fixed assets
Tangible assets
Debtors		 9
10		 16,297 16,026
-due within one year 48,954 31,879
Cash at bank and in hand 370,199 237,561
419,153 269,440
Creditors: Amounts falling due within oneyear 11 (16,948) (16,753)
Net current assets 402,205 252,687
Net assets 418,502 268,713
Funds ofthe charity:
Restricted income funds
Restricted funds 183,059 122,489
Unrestricted income funds
Unrestricted funds 235,443 146,224
Totalfunds 14 418,502 268,713

The notes on pages 25 to 36 form an integral part of these financial statements. Page 22

Dorset Mind

(Registration number: 5333018) Balance Sheet as at 31 March 2021

For the financial year ending 31 March 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements on pages 20 to 36 were approved by the trustees, and authorised for issue on 7 December 2021 and signed on their behalf by

Kenneth Heap (Chair) B.A., Adv Dip Crim., CGET, F.Syl Trustee

Claire Wait (Treasurer) FCCA, DChA Trustee

The notes on pages 25 to 36 form an integral part of these financial statements. Page 23

Dorset Mind

Statement of Cash Flows for the Year Ended 31 March 2021

2021 2020
Note £ £
Cash flowsfrom operating activities
Net cash income 149,789 31,442
Adjustments to cash flows from non-cash items
Depreciation 8,281 6,083
Investment income 4 (87) (847)
157,983 36,678
Working capital adjustments
Increase in debtors 10 (17,075) (527)
(Decrease)/increase in creditors 11 (5,428) 12,354
Increase in deferred income 5,623 -
Net cash flows from operating activities 141,103 48,505
Cash flows from investing activities
Interest receivable and similar income 4 87 847
Purchase oftangible fixed assets 9 (8,552) (18,618)
Netcash flows from investing activities (8,465) (17,771)
Net increase in cash and cash equivalents 132,638 30,734
Cash and cash equivalents at 1 April 237,561 206,827
Cashandcashequivalentsat31March 370,199 237,561

All of the cash flows are derived from continuing operations during the above two periods.

The notes on pages 25 to 36 form an integral part of these financial statements. Page 24

Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

1 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.

Basis of preparation

Dorset Mind meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Dorset Mind is a registered charity, registration number 1108168, company number 5333018, registered in the United Kingdom. The address of the charity is given in the reference and administrative details on page 1 of these financial statements. The nature of the charity's operations and principal activities are described in the Trustees annual report.

The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.

Exemption from preparing a cash flow statement

The charity adopted Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Going concern

The financial statements have been prepared on a going concern basis. As explained in the trustee report the board have considered the uncertainty relating to the coronavirus pandemic and the impact on the charity's operations and finances in the short to medium term. In the opinion of the board, with the support of the Coronavirus Job Retention Scheme, coronavirus grant funding and proactively managing cash-flow the charity has sufficient working capital to continue to meet its financial obligations and pay its liabilities as they fall due for the foreseeable future and therefore the financial statements have been prepared on a going concern basis. The board have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves held and the additional coronavirus funding received for the charity to be able to continue as a going concern.

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

Income and endowments

Voluntary income including donations, gifts and grants that provide core funding or are of a general nature is recognised when the Charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Government grants receivable as compensation for expenses already incurred will be recognised in the income and expenditure in the same period in which the related expenditure is incurred.

Deferred income

Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:

Charitable activities

Income from charitable activities includes income recognised as earned (as the related services are provided).

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

Governance costs

These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Computer equipment 3 years straight line basis
Officeequipmentandfixtures 5yearsstraightlinebasis

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Pensions and other post retirement obligations

The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.

2 Income from donations

Unrestricted
funds
General		 Restricted
funds		 Total
2021		 Total
2020
£ £ £ 5
Donations and legacies;
Appeals and donations 300,681 - 300,681 336,373
Grants, including capital grants;
Grants received 155,412 305,236 460,648 158,888
___456,093 305,236 761,329 495,261

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

3 Income from charitable activities

Unrestricted Unrestricted
funds
General		 Restricted
funds		 Total
2021		 Total
2020
£ £ £ £
Contract income - 19,338 19,338 67,240
Provision of training 27,205 - 27,205 68,583
Service user charges - - - 5,118
Trading income 2,856 - 2,856 8,862
30,061 19,338 ___49,399 149,803
4
Investment income
Unrestricted
funds Total Total
General 2021 2020
£ £ £
Interest receivable and similar income;
Interest receivable on bank deposits 87 87 847
5
Expenditure on charitable activities
Total Total
2021 2020
£ £
Wages and salaries 503,252 409,629
Service delivery costs 37,343 53,776
Staffcosts (HR Support, travel expenses, stafftraining etc.) 10,265 38,974
Officeexpenses 19,853 31,551
Premises costs 49,670 50,111
Sundry expenses including irrecoverable VAT 6,694 2,442
Subscriptions and affiliation fees 924 916
Advertising and promotion 13,123 964
Professional fees 5,817 7,405
Bank charges 557 336
Depreciation 8,281 6,083
Governance costs (see note below) 25 855
656,304 603,042

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

Governance costs

Unrestricted
funds
General Total
2021		 Total
2020
£ £ £
Independent Examiner's remuneration 500 500 400
Trustees expenses - - TT
Othergovernance costs 25 25 378
525 525 855
6
Net incoming/outgoing resources
Net incoming resources for the year include:
2021 2020
£ £
Operating leases - plant and machinery 3,626 4,848
Depreciation offixed assets 8,281 6,083
Independentexaminersfee 500 400

7 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any other benefits from the charity during the year.

During the year expenses totalling £nil (2020: £77) were paid to trustees’.

8 Staff costs

The aggregate payroll costs were as follows:

The aggregate payroll costs were as follows:
2021 2020
£ £
Staffcosts during the year were:
Wagesand salaries
Social security costs
Pension costs		 469,267
27,115
6,870		 386,843
17,836
4,950
503,252 409,629

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:

2021 2020
No No
45 39

No employee received emoluments of more than £60,000 during the year.

The total employee benefits of the key management personnel of the charity were £127,346 (2020 - £100,335).

9 Tangible fixed assets

9
Tangible fixed assets
Office and
computer
equipment
£
Cost
At 1 April 2020 22,734
Additions 8,552
At 31 March 2021 31,286
Depreciation
At 1 April 2020 6,708
Charge forthe year 8,281
At 31 March 2021 14,989
Net book value
At 31 March 2021 16,297
At 31 March 2020 16,026
10 Debtors
2021 2020
£ £
Trade debtors 22,585 6,664
Prepayments 20,609 24,841
Accrued income 5,760 -
VAT recoverable - 374
48,954 31,879

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

11 Creditors: amounts falling due within one year

----- Start of picture text -----
|||||| |---|---|---|---|---| |2021|2020| |£|£| |Trade|creditors|7,452|11,941| |VAT|265|-| |Pension|scheme|creditor|1,693|1,188| |Accruals|1,915|3,624| |Deferred|income|5,623|-| |16,948|16,753|

----- End of picture text -----

12 Pension and other schemes

Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £6,870 (2020 - £4,950). Contributions totalling £1,693 (2020: £1,188) were outstanding at the year end and are included in creditors.

13 Commitments

Capital commitments

The charity has entered into operating leases for offices and equipment. The total amount contracted for but not provided in the financial statements was £81,322 (2020 - £104,277).

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

----- Start of picture text -----
|||||||||| |---|---|---|---|---|---|---|---|---| |14|Funds| |Balance|at|Balance|at| |1|April|Incoming|Resources|31|March| |2020|+|resources|expended|Transfers|2021| |£|£|£|£|£| |Unrestricted|funds| |General| |Unrestricted|fund|146,224|486,241|(349,682)|(47,340)|235,443| |Restricted|funds| |Active|in|Mind|12,747|6,588|(9,437)|-|9,898| |Active|monitoring|14,236|43,242|(67,402)|9,924|-| |Adult|sport|and|physical| |activity|12,463|10,450|(23,656)|743|-| |Adult|'The|Gap'|5,024|5,750|(11,315)|541|-| |Rural|Dorset|1,951|-|-|(1,951)|.| |Women|in|Mind|2,665|4,680|(5,952)|-|1,393| |Panacea|-|3,108|(11,186)|8,078|-| |Adult|befriending|-|22,674|(41,616)|30,000|11,058| |Mind|Out|7,372|9,171|(11,429)|-|5,114| |Youth|appeal|66,031|182,891|(118,685)|-|130,237| |Adult|carers|in|mind|-|1,950|(1,955)|§|-| |Adult|services|-|OPCC| |Police|bid|-|5,000|(1,829)|-|S71| |The|Dorset|Community| |Mental|Health|Alliance|-|23,658|(6,882)|-|16,776| |Light|on|project|-|5,412|-|-|5,412| |Total|restricted|funds|122,489|324,574|(311,344)|47,340|183,059| |Total funds|268,713|810,815|(661 ,026)|-|418,502|

----- End of picture text -----

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

----- Start of picture text -----
||||||||| |---|---|---|---|---|---|---|---| |Balance|at|Balance|at| |1|April|Incoming|Resources|31|March| |2019|resources|expended|Transfers|2020| |£|£|£|£|£| |Unrestricted|funds| |General| |Unrestricted|fund|112,031|427,082|(437,786)|44,897|146,224| |Restricted| |Active|in|Mind|2,334|16,200|(5,787)|-|12,747| |Active|monitoring|-|14,453|(13,108)|12,891|14,236| |Adult|sport|and|physical| |activity|-|28,279|(15,816)|-|12,463| |Adult|'The|Gap'|-|15,476|(11,491)|1,039|5,024| |Rural|Dorset|32,415|-|(6,073)|(24,391)|1,951| |Women|in|Mind|-|1,330|(3,165)|4,500|2,665| |Panacea|546|3,518|(6,836)|2,772|-| |Adult|befriending|-|6,358|(16,133)|9,775|-| |Mind|Out|5,310|6,457|(4,395)|-|7,372| |Youth|appeal|21,047|119,758|(76,774)|2,000|66,031| |Verwood|Wellbeing|762|-|(762)|-|-| |Blue|light|training|34,955|7,000|(982)|(40,973)|-| |Restored|15,361|-|(15,361)|-|-| |The|stable|12,510|-|-|(12,510)|-| |Total|restricted|funds|125,240|218,829|(176,683)|(44,897)|122,489| |Total funds|237,271|645,911|(614,469)|-|__268,713|

----- End of picture text -----

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

The specific purposes for which the funds are to be applied are as follows:

The Befriending Service — community based (Bournemouth and wider community and West Howe) providing one to one support to members of the local community who have been referred by a local Community Mental Health Team.

Women in Mind — Bournemouth - providing support for women with common and serious mental health problems, and an opportunity to share their issues in a supportive environment.

Panacea - providing a range of support services for people with anxiety and conditions such as agoraphobia, social phobia and obsessive-compulsive disorder.

The Active in Mind Group — Bournemouth - providing an opportunity for sporting and other activities, including badminton, table tennis and pool.

Mind Out — Bournemouth and Weymouth - providing support to lesbian, gay, bisexual and transgendered people with mental health problems.

Rural Dorset - funding for services in rural areas, combined with the panacea fund during the year.

Youth Services - funding in respect of ‘Dorset Mind Your Head' service.

Active monitoring - primary care-based coaching programme and the service has been piloted very successfully at Shore Medical practices in Poole.

Adult sport and physical activity - The Get Set to Go programme was the launch of Dorset Mind’s new Mental Health and Sport & Physical Activity programme working in partnership with Dorset Race Equality Council and Active Dorset.

The Gap - Ecotherapy support group.

Adult carers in mind - Wellbeing support programme for carers whose caring role affects their mental wellbeing.

Adult OPCC Police bid - Wellbeing workshops for Dorset Police personnel and members of the public.

The Dorset Community Mental Health Alliance - Funding from NHS Dorset as their Community Partnerships sub-group of their Suicide Prevention Programme — a network of VCSE organisations involved in mental health — the Dorset Community Mental Health Alliance.

Light on project - Light On the Men’s Mental Health campaign funded by NHS Dorset as part of their Suicide Prevention Programme.

A transfer of £30,000 was made from unrestricted funds to the befriending service in respect of fundraising undertaken specifically for men's services.

Transfers totalling £17,340 were made from unrestricted funds to six restricted funds in respect of fund deficits where income and amounts brought forward were insufficient to cover the expenditure during the year.

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Dorset Mind

Notes to the Financial Statements for the Year Ended 31 March 2021

15 Analysis of net assets between funds

Unrestricted Total funds
funds Restricted at 31 March
General funds 2021
£ £ £
Tangible fixed assets 16,297 - 16,297
Current assets 236,094 183,059 419,153
Current liabilities (16,948) - (16,948)
Total net assets 235,443 183,059 418,502
Unrestricted
funds		 Restricted Total funds
at 31 March
General funds 2020
£ £ £
Tangible fixed assets 16,026 - 16,026
Current assets 146,951 122,489 269,440
Current liabilities (16,753) - (16,753)
Totalnetassets 146,224 122,489 268,713

16 Related party transactions

There were no related party transactions in the year.

17 Taxation

The company is a registered charity and it's activities are therefore exempt from taxation.

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