2023-10-31-accounts - Abingdon Bowling Club

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Trustees' Annual Report for the period

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From

Period start date Period end date Day Month Year Day Month Year 01 11 2022 31 10 2023

Section A Reference and administration details

Charity name Abingdon Bowling Club

Other names charity is known by None Registered charity number (if any) 1108092

Charity's principal address

Albert Park, Park Crescent, Abingdon, Oxon Postcode OX14 1DG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
J Highsmith	Chair		ExistingExecutive
J Humphreys	Vice Chair		Committee who are all
J Faint	Secretary		Trustees. Confirmed at the AGM.
G Twinn	Treasurer
V Morris W Turner	President President	19/10/22 to 18/10/23 19/10/23 to 31/10/23
C Turner	Business Manager
M Donnelly	Green Keeper
A Murdoch	Bar Manager	01/11/22 to 15/05/23
M Heath	Buildings Manager
P Curtis	Welfare Officer	17/04/23 to 31/10//23
S Walden	Recruitment Officer
A Preest	Members Rep
J Hickman	Resources Manager







Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year
None

April 2009

TAR

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Solicitors	Challenor & Sons	Stratton House, Bath St. Abingdon

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution. Revised 11 March 2010 and approved by Charity Type of governing document Commission (eg. trust deed, constitution) Association, an Organisation managed by Trustees How the charity is constituted (eg. trust, association, company) Appointed by existing Trustees who are also members of the Executive Trustee selection methods Committee. Elected at the AGM. (eg. appointed by, elected by)

Additional governance issues (Optional information)

Document 1) Declaration of eligibility of new Trustees. You may choose to include 2) Trustees and their responsibilities additional information, where relevant, about: Executive Committee is responsible for all matters appertaining to the  policies and procedures running of the Charity and the objectives of the Charity. adopted for the induction and training of trustees; Membership To the period ending 31/10/2023 Membership, playing 127 (down 13) social 33 (no change) short mat only 12(down 2) Honorary 1  the charity’s organisational (down 1) structure and any wider network with which the charity Risk Management A 5 star rating was achieved by Health & Safety works; Examiners for food & hygiene control. All electrics fully tested in  relationship with any related accordance with current regulations. Fire regulations up to date and parties; passed. Thames Water inspection passed. Access to the Green fully covered with steps and hand-rails..Disabled toilet on the premises and a  trustees’ consideration of defibrillator has been installed. Various other Policies are also in place. major risks and the system and procedures to manage Complaints Management. Procedure is included in the Constitution dated them. 11/03/2010

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The promotion of community participation in healthy recreation, in particular by the provision of facilities for playing Green Bowls and since 2014 we have provided facilities for the playing of Short Mat Bowling indoors during the Winter and this has continued to develop strongly utilising the Club facilities throughout the entire year.

April 2009

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We declare that we have had regard to the guidance by the Charity Commission regarding public benefit.

Please see Section D.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

We do not make Grants.

Investments are only made in safe UK Banks’ Deposit Accounts which are covered by the Financial Services Compensation Scheme.

You may choose to include further statements, where relevant, about:

policy on grantmaking;

A full list is prepared annually of activities required by members ie. maintaining Green and surrounds and all tasks for the smooth running of the Club who respond very well through the season creating a general feeling of well being and community.

policy programme related investment;
contribution made by volunteers.

April 2009

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Our Charity remains strong with a total Membership of 173. Our aim is to provide high quality facilities to give both physical and social opportunities to all members of our community irrespective of age or ability in a safe and caring environment. We have concluded the purchase of a strip of land to the west of the Green which when fully developed will give wheelchair access to the Green. CCTV Cameras installed in 2022 continue to make the Membership feel more safe & secure. Internal Club Competitions were well supported with many competitive close finals. In the County Competitions 2 Members won the Junior Pairs and one Junior member played for England (an Abingdon first) A senior lady member was successful in 2 County Competitions and represented the County in the Walker Cup Team that were semi finalists in the National Finals at Leamington..

In the mens’ competitions we won the KLV division 3 title and two of our teams came 2[nd] & 3[rd] in the division 1 regional league.

We successfully hosted several County Matches & Competitions. One of our senior Members is now Junior Vice President of the County. Short Mat bowling continues to thrive during the winter months and we now have 4 afternoon teams and 2 evening teams involving 43 players. In memory of Geoff Bailey who has done so much to promote Short Mat a Memorial Trophy will be played for in 2024

A successful and enjoyable Tour took place to Weston Super Mare.

We regularly communicate with Members by email, on the telephone and our website which will be developed further next year to encompass a rink booking system and to communicate team selections to the membership.

April 2009

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Section E Financial review

Maintaining the policy of holding approx 2 years fixed costs for running Brief statement of the the Club in Reserve to allow time for action to be taken if a downturn in charity’s policy on reserves our income occurs and/or to cover unexpected or important one off expenditure.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal The Charity’s main source of funds is from members annual
sources of funds (including subscriptions but significant sums are also raised from the running
any fundraising); of open competitions and raffles. A number of local businesses also
how expenditure has contribute to funds by sponsoring events and advertising their supported the key objectives services on the Charity’s premises and website. of the charity;
investment policy and objectives including any ethical investment policy adopted.

Investments are only made in safe UK Banks’ Deposit Accounts which are covered by the Financial Services Compensation Scheme.

Section F Other optional information

1) We do not raise funds from the public.
2) We do not have a trading company.
3) We do not pay any of our trustees or have any paid staff.
4) We do have certain policies in place as referred to earlier.
5) We are not regulated or registered with a regulator or registrar other than the Charity Commission.
6) We do not carry out the Charity’s business through predominately grant making.
7) Financial controls are reviewed 3 times a year by the Executive committee and we have a qualified Accountant as an advisor.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	John Faint	Geoffrey Graham Twinn
	Hon Secretary	Hon Treasurer
	13/05/2024

April 2009

TAR

	Asatiln0lz0z3	Asat31l1tt2022
	€	c
Fixedasseb
Tangibleassets	46,987.09	52,787.01
	46,987.09	52,787.01
CurrentasseG
Stocksandworkinprogress	310.08	301.42
lnvestments	21,863.24	21,387.59
Cashatbankandin hand	44,510.38	39,250.80
	66,683.70	60,939.8'l
Netcurrent asseElesscurrentliabilities	66,683.70	60,939.81
Tohlassets less currentliabilities	{13,670.79	113,726.82
Totalnetassets lessliabilities	113,670.79	113,726.82
Represented by
Unrestricted
Unrestricted-General fund	106,629.42	108,081.30
Restricted
Restricted -DevelopmentFund	5,997.81	5,456.31
Restricted - ClubTourReserve	1,043.56	189.21
Funds ofthe charity	't13,670.79	113,726.82

	Unrestricted	Restricted	Endowment	Total	Prior year
	funds	funds	funds	funds	total funds
lncome and endowments fram:
Donationsandlegacies	16,153.14	541.50		'16,694.6415,553.57
Othertradingactivities	22,628.48			22,628.48	27,116.07
lnvestments	832.08			832.08	38.59
Other income	1,923.10	854.35		2,777.45	1,187.50
Totalincome	41,536.80	1,395.85		42,932.65	43,895.73
Expenditure on:
Raisingfunds	36,992.26			36,992.26	42,242.41
Other expenditure	5,996.42			5,996.42	6,766.87
Totalexpenditure	42,988.68			42,988.68	49,009.28
Net income /{expenditure) resourcesbeforetransfer	(1,451.88)	1,395.85		(56.03)	(5,113.55)
Otherrecognised garns/Iosses
Netmovementinfunds	(1,451.88)	't,395.85		(56.03)	{5,113.55)
Reconciliatian offunds
Totalfunds brought forward	108,081.30	5,645.52		113,726.82	118,840.37
Totalfundscarriedforward	105,629.42	7,041.37		113,670.79	113,726.82

Classand nominal code		General	Restricted	Total	Last year
Fixedassets-Tangibleassets
3001.Bowling Green		4,931.85		4,931.85	5,425.00
3002:ClubhouseBuilding		35,688.92		35,688.92	39,25781
3003:Machine Store		1,646.72		1,646.72	1,811.40
3006:New Mower		4.719.60		4,719.60	6,292.80
	Total	46,987.09		46,987.09	52.787.01
Current assets-Cash at bank	and in	hand
4001:HSBCCurrentAccount		(2,138.30)	5,947.81	3,809.51	7,537.65
4002:HSBCDepositAccount		39,371.86		39,371.86	30,015.43
4003:Cashin Hand		15.60		15.60	77.71
4005:HSBCPrize DrawAccount		269.85		269.85	1,430.80
4007:HSBCClubTourAccount			1,043.56	1,043.56	189.21
	Total	37,519.01	6,991.37	44,510.38	39,250.80
Current assets-lnvestments
4008:VirginCharity Deposit		1,464.89		1,464.89	21.387.59
Account
4009:Virgin Money'120Day		20,398.3s		20,398 35
NoticeAccount
	Total	21,863.24		21,863_24	21,387.59
Currentassets-Stocksandwork in progress
4004: Bar Stock		310.08		3'10.08	301 42
	Total	310.08		310.08	301.42
Liabilities-Creditors: Amounts falling due inone year
204:AccountsPayable		50 00	(50.00)
	Total	50.00	(50.00)
Nettotalassets		106,629.42	7,041.37	113,670.79	113,726.82
Represented by
Unrestricted - General		106,629.42		106,629.42	108,081 .30
Restricted-Dev			5,997.81	5,997.81	5,456.3'l
Restrlcted-Tour			1.043.56	1,043 56	18921
		1A6,629.42	7,041 .37	113,670.79	113,726.82

	Fund Balances	lncoming	Outgoing	Gains and	JoufiralEnti6Fundbalances
	brougtrtforward	ReBourtes	Resources	LossBs	Carriedfor*ad
Tour -etub TourReserve	189.21	854.35			1,043.56
Dev-Development Fund	5,456,31	541.50			5,S97.81
General-Generalfund	108,081.30	41,536.80	42,988.68		106,629.42
	a13,726.82				,13,670.79

					Total	Total
	lJnrestricted	Designated	Restricted	Endowment	This year		Last year
lncomeandendowments
Donationsand legacies
1001 - Subscriptions	11,980.00				I1,980.00	'l	2,315.00
1004-Donations	1,475.00				1,475.00		88.00
100s-Gift Aid	2,698.14				2,698.14		2,685.57
5001-Development Fund			541.50		541.50		465.00
Donations and legacies Totals	16,153.14		541.50		16,694.64	15,553.57
Other tradi ngactivities
1002-Bar Sales	11,288.01				11,288.01	12,936.83
1007-PrestonCupReceipts	1,657.48				1,657 48		1,669.34
1008 -GalaDay Receipts	901.00				901.00		962.50
1009-Raffles	1,239.45				1,239.45		1,294.36
1010-CountyA/isitingTeams	1,462.00				1,462.00		1,836.94
1011- Sales-Clubhouse Table &	428.64				428.60		654.40
Refreshments
1012-Bowling Merchandise	675.00				675.00		3,331.00
1014 - 59 Club	590.00				590.00		590.00
1017-WednesdayFundraising	396.42				396.42		249.20
'1018-MonthlyDraw	2,491.00				2,491.04		2,773.00
1019-Competitions	708.00				708.00		628.50
1023-Advertising	791.52				791.52		190.00
OthertradingactivitiesTotals	22,628.48				22,628.48	27,116.07
Investments
1006- Bank lnterest	832.08				832.08		38.59
lnvestments Totals	832.08				832.08		38.59
Otherincome
1016 - ClubTour			854.35		854.35
1022 -ShortMat	1,885.1 0				1,885.10		1,171.50
1024- GreenFees	38.00				38 00		16.00
Otherincome Totals	1,923.10		854.35		2,777.45		1,187.50
lncomeandendowments	41,536.80		1,395.85		42,932.65	43,895.73
Grandtotals
Expenditure
Raisingfunds
24ffi-Bar Purchases	5,698.26				5,698.26		6,043.13
2002-Rent	3,811.84				3,811.84		3,611.84
2003-Rates	93.78				93.78		It4.tz
2004-Water	1,684.65				1,684.65		192.46
2005-lnsurance	1,492.97				1,492.97		1,304.64
2006- Electricity	1,157.54				1,157.54		1,030.02
2007 - Green	10,286.94				10,286.94		9,458.88
2008-Clubhouse	1,911.97				1,911.97		6,107.0'1

						Total
	Unrestricted	Designated	Restricted	Endowment	Thisyear	Last year
2010 -RCEEClBowlsEngland Fees	1,053-50				1,053"50	1,617.10
2011-League/Match	245.07				245.07	367_19
Fees/Refreshments
2012 - Telephone	719.27				719.27	635.22
2013-Printing	120_00				120.00	130.00
2014 - Cleaning	1,776.00				1,776.44	't,480.00
2016-Expenses	128.31				128.31	312.07
2017-Preston Cup Exp	898.13				898.13	s93.62
2018 -GalaDay Exp	569.31				55S.31	559.32
2020-Trophies	373.42				373_42	560.00
2A21- 59 CIubFrizes	300,00				300.00	300.00
2022-Bowling Merchandisepurchased	817.83				817.83	4,928.84
2023-LegaYProfessional Fees	1,444_72				1,A44.72
2024 - Coaching	25.00				25.00	69.SS
2025 - CountyA/isitingTeam(s)costs	701-66				701.66	406.63
2029 -MonthlyDraw Prizes	1,147.95				1,147.95	1,213.65
2031 -Short MatExpenses	520.05				s20.05	746.08
2034-WasteManagement	4',t4.O9				414.49
RaisingfundsTobls	36,992.26				36,992.26	42,242-41
Otherexpenditure
2019-Depreciation	5,799.92				5,799.92	5,799.92
2028 - ClubTourExp						777.70
2033-tsank Charges	1S6.50				196.50	189.25
Otherex penditureTofaIs	5,996,42				5,996.42	6,766.87
ExpenditureGrandtotals	42,988.68				42,988.6849,009.28

Membership: Playing NonPlaying ShortMatonly Honorary	t27(2023) 33(2023) L2(2023) 1(2023)	140(2022) 33(2022) 14(2022) 2(2022)