2020-10-31-accounts - Abingdon Bowling Club

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 11 2019 31 10 2020

From

Section A Reference and administration details

Charity name Abingdon Bowling Club

Other names charity is known by None Registered charity number (if any) 1108092

Charity's principal address Albert Park, Park Crescent, Abingdon, Oxon Postcode OX14 1DG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
S Hickman	Chair	ExistingExecutive
G Twinn	Treasurer	Committee who are all
J Faint	Secretary	Trustees
G Bailey	Welfare Officer
M Booth	President
C Belcher	Recruitment Officer
P Rogers	Green Keeper
A Murdoch	Bar Manager
C Turner	Business Manager
A Rimell	House Manager
M Heath	Buildings Manager
J Humphreys	Vice Chairman
A Preest	Members Rep

Names of the trustees for the charity, if any, (for example, any custodian trustees)

	Name	Dates acted if not for whole year
	None

April 2009

TAR

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Solicitors	Challenor & Sons	Stratton House, Bath St. Abingdon

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution. Revised 11 March 2010 and approved by Charity Type of governing document Commission (eg. trust deed, constitution) Association, an Organisation managed by Trustees How the charity is constituted (eg. trust, association, company) Appointed by existing Trustees of the Executive Committee Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

Document 1) Declaration of eligibility of new Trustees. You may choose to include 2) Trustees and their responsibilities additional information, where relevant, about: Executive Committee is responsible for all matters appertaining to the  policies and procedures running of the Charity and the objectives of the Charity. adopted for the induction and Membership To the period ending 31/10/2020 Membership, playing 107 training of trustees; (down 27) social 26 (down 14) short mat only 13 (up 4)  the charity’s organisational structure and any wider Risk Management A 5 star rating was achieved by Health & Safety network with which the charity Examiners for food & hygiene control. All electrics fully tested in works; accordance with current regulations. Fire regulations up to date and  relationship with any related passed. Thames Water inspection passed. Access to the Green fully covered with steps and hand-rails..Disabled toilet on the premises and a parties; defibrillator has been installed.  trustees’ consideration of major risks and the system Complaints Management. Procedure is included in the Constitution dated and procedures to manage 11/03/2010 them.

Section C Objectives and activities

The promotion of community participation in healthy recreation, in particular by the provision of facilities for playing Green Bowls and since 2014 we have provided facilities for the playing of Short Mat Bowling Summary of the objects of the indoors during the Winter and this has continued to develop strongly charity set out in its utilising the Club facilities throughout the entire year. governing document

April 2009

TAR

We declare that we have had regard to the guidance by the Charity Commission regarding public benefit.

Covid 19 has restricted our ability to carry out the usual large range of activities this year but please see Section D.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

We do not make Grants.

Investments are only made in safe UK Banks’ Deposit Accounts which are covered by the Financial Services Compensation Scheme.

You may choose to include further statements, where relevant, about:

policy on grantmaking;

A full list is prepared annually of activities required by members ie. maintaining Green and surrounds and all tasks for the smooth running of the Club who respond very well through the season creating a general feeling of well being.

policy programme related investment;
contribution made by volunteers.

April 2009

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Covid 19 pandemic this year severely affected our ability to play outdoor bowls.

All league matches were cancelled along with all competitions and inter Club and County matches. We were allowed to open on 1[st] June for social roll ups under strict Covid 19 regulations but less than half of the membership felt comfortable playing and unfortunately overall membership fell by 20%.

We have agreed to carry forward 2020 subscriptions to 2021 and with only limited income through the summer our finances have been impacted.

However, as we have always strived to maintain Reserves at 2 years fixed costs and having received Grants totalling £17,000 (£10,000 Government Small Business Support Scheme & £7,000 Sport England Emergency Fund) we will remain financially viable.

We have made strenuous efforts to keep in contact with our membership by way of emails, Newsletters, Whatsapp Group, Website, phone calls and visits.

During the restrictions those members that were able to do so safely carried out essential maintenance work and Club improvements.

On a positive note one of our winter Short Mat teams won their league just before the first lock down in March.

April 2009

TAR

Section E Financial review

Maintaining the policy of holding approx 2 years fixed costs for running Brief statement of the the Club in Reserve to allow time for action to be taken if a downturn in charity’s policy on reserves our income occurs and/or to cover unexpected or important one off expenditure.

Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and Investments are only made in safe UK Banks’ Deposit Accounts objectives including any which are covered by the Financial Services Compensation ethical investment policy Scheme. adopted.

Section F Other optional information

1) We do not raise funds from the public.
2) We do not have a trading company.
3) We do not pay any of our trustees or have any paid staff.
4) We do have certain policies in place as referred to earlier.
5) We are not regulated or registered with a regulator or registrar other than the Charity Commission. 6) We do not carry out the Charity’s business through predominately grant making.
7) Financial controls are reviewed 3 times a year by the Executive committee and we have a qualified Accountant as an advisor.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Geoffrey Graham Twinn Full name(s) Stuart Hickman Position (eg Secretary, Chair, Chair Hon Treasurer etc) Date 11/02/2021

April 2009

TAR

Reportto the trustees/members of	-'-AU
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0naccountsfor theyearended	3 I I o L o Charityno(ifany) I I o t o 9	2-
Setoutonpages	IG page
Respectlveresponsibllitlesoftrustees and	Thecharity's trustees considerthatanauditisnotrequired for thisyear(undersection
examiner	43(2)oftheCharitiesAct 1993(theAct),asamended bys.28oftheCharities Act
	2006) andthatan independent examinationisneeded.
	Itismyresponsibility to:
	. examine theaccounts(under section 43of theActasamended);
	. to follow theprocedureslaid downintheGeneral0irectionsgivenbytheCharity
	Commission(under section43(7Xb)of the Act,asamended);and
	. tostatewhetherparticular matters have cometomy attention.
6asisoflndependentaraminelsstatement	My examination was carriedoutinaccordancewithGeneral Directionsgiven by the
	CharityCommission. Anexamination includes a review oftheaccountingrecordskept
	bythecharity andacomparisoooftheaccountspresentedwiththoserecords.ltalso
	includes consideration of any unusual items ordisclosuresin theaccounts,and seeking
	explanationsfrom thetrustees concerning anysuchmatters.Theprocedures
	undertaken donotprovideall theevidencethat wouldbe requiredinanaudit,and
	consequentlyIdonotexpressanauditopinion on theaccounts.
lndependentexamine/s statement	ln thecourseofmy examination, nomatterhascomet0myattention(ttter+nan+*t
	Ciselece*tele#}:
	(1)which gives me reasonablecauset0believethatin, anymaterialrespect, the
	trustees have notmet therequirementstoensurethat:
	. proper accountingrecordsare kept(inaccordancewithsection
	41ofthe Act); and
	. accountsarepreparedwhich agreewiththeaccountingrecords
	and complywith theaccounting requirements oftheAct; or
	(2)towhich, inmyopinion,attentionshould be drawn in ordertoenable aproper
	understandingof theaccountstobereached.
	"Pleasedeletethewordsinthebracketsilthey do not apply.
Signed	Date 10I12-l2r) y(.
Name	lltrtrRtcE-\Jrc_es_\aiJts
Relevant professionalqualification(s)
or body(ifany)	/1.e*tt-h.
Address	D:l Sci(rtl+ a\rt=
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	As at3111012$20	As at3lfiOrmlg
	f	t
Fixedasseh
Tangible assets	54,947.65	59,174.37
	54,S47.65	55,174.37
CurBnt asseb
Stocksandworkinpragress	236.39	323.59
lnvestments	21,321.15	21,161.92
Cash at bank and in hand	37,158.75	20,751.19
	58.716.2S	42,236.70
Netcurentassetslesscurrentliabilities	58,716.29	42,236.70
Total assets lesscunentIiabilities	113,663.94	141,4',i.1.07
TotalnetasseE lessliabilities	113,663.94	101,411.07
ReprEsentedby
Unrestric&d
Unrestricted-General fund	106,'186.12	98,526.25
Restricted
Restrided - DevelopmentFund	7,269.46	2,551.46
Restricted-ClubTourReserve	208.36	233.36
Fundsofthecharity	113,663-9i[	1O1,4'.i.1.07

	Unrestricted funds	Restricted funds	Total funds	Prioryear totalfunds
lncome and endowments from:
Donationsandlegacies	34,338.50	185.00	34,523.50	19,964.45
Other tradingactivities	4,985.30	(25 00)	4,960.30	21,579.99
lnvestments	182.s0		182.50	158.84
Otherincome	2,559.00		2,559.00	1,870.00
Total incomeandendowments from:	42,065.30	{60.00	42,225.?A43,573.28
Expenditure on:
Raisingfunds	25,745.71		25,745.71	34,443.43
Other expenditure	4,226.72		4,226.72	4,5A1.25
Totalexpenditureon:	29,972.43		29,972.43	38,944.68
Netincome/ (expenditure)	12,492.87	160.00	12,252.87	4,628.60
Transfers
Grosstransfersbetweenfunds -in		4,433.00	4,433.00	40.00
Grosstransfersbetweenfunds- out	(4,433.00)		(4,433.00)	(40.00)
Net income I{expenditure}	7,659.87	4,593.00	12,252.87	4,628.60
Otherrecognised gains/rosses
Netmovementinfunds	7,659.87	4,593.00	12,252.97	4,628.60
Reconciliationaffunds
Totalfunds brought forward	98,526.25	2,&84.82	101,411.07	96,782.47
Totalfunds carried forward	106,186.12	7,477.82	113,663.94101,411.07

Classand nominal code		General	Restricted	Total	Lastyear
Fixedassets-Tangible assets
3001:Bowling Green		6,411.30		6,411.30	6,904.45
3002:ClubhouseBuilding		46,395.59		46,395.59	49,964.48
3003:Machine Store		2,140.76		2.140.76	2,305.44
Total		54,947.65		54,947.65	59,174.37
Current asseE-Cashatbankand inhand
4001: HSBCCurrenlAccount		(2,870.98)	7,219.46	4,348.48	4,929.79
4002:HSBCDepositAccount		31,028.76		31,028.76	15,005.49
4003:Cashin Hand		50.85		50.85	84.25
4005:HSBCPrize DrawAccount		1,522.34		1.522.30	498.30
4007:HSBC ClubTourAccount			208.36	208.36	233.36
Total		29,730.93	7,427.82	37,158.75	20,751.19
Currentassets - lnYestments
4008:MrginCharity Deposit		21,321.15		?1,321 .15	21 ,161.92
Account
Total		21,321.15		21,321.15	21,161.92
Current assets-Stocksandwork inprogress
4004:BarStock		236.39		236.39	323.59
Total		236.39		236.39	323.59
Liabilities-Creditors: Amountsfallingdue inoneyear
204:AccountsPayable		50.00	(50,00)
Total		50 00	(50-00)
Nettotal assets	106,186.'12		7,477.82	113,663.94	1A1,411.07
Represented by
ljnrestricted- General	106,186.12			106,186.12	98,526.2s
Restricted-Dev			7,269.46	7,269.46	2,651.46
Restricted-Tour			208.36	208.36	233.36
Total	1	06,1 86.12	7,477.82	113,663.94	101,411.07

Fundandiype	Fund balances brougtrtforxad	lncomihg R6ources	O$tgoing Resourc6	Trarsfers	JoumalFundbalances Entriescerdedioruard
Dev
Restricted	2,651.46	18s.00		4,433.00	7,269.46
Sub-totals	2,651.45	185.00		4,433.00	7,269r',6
Tour
Restricted	233.36	(25.00)			208-36
Sub-totals	233.36	(25.U))
General
Unrestricted	98,526.25	42,065.30	25,972.43	(4,433.00)	106,186.12
Sub-totals	98,526.25	42,065.30	29,972./13	(4433,00)	itr,',186.t2
Totats	101,4{1.07	42,225.1O	29,972.4t		1t3,663.94

					Total	Total
	Unnestricted	Designated	Restsicted	Endowment	Thisyear	Lastyear
lncomeandendowments
Donationsandlegacies
1001-Subscriptions	10,221.00				10,221.00	12,374.00
1004-Donations	4,052.00				4,052.00	407.01
1005 - Gift Aid	3,065.50				3,065.50	2,407.79
1020-Grants	17,000.00				17,000.00
1021-Legacy						4,433.19
5001 -DevelopmentFund			185.00		185.00	u2.46
Donatiansandlegacies Totals	34,338.50		185.00		34,523,50	19,964.45
Othertadingactiv ities
1002 - BarSales	1,168.24				1j6824	't0,677.98
1007 - Preston CupReceipts						1,339.19
1008 -GalaDay Receipts						902.81
1009-Raffles						1,606.81
1010-CountyA/isitingTeams	-					504.42
1011- Sales-Clubhouse Table &	27.0O				27.;	5M.99
Refreshments
1012-Bowling Merchandise	29.00				29.00	410.40
1014 - 59 Club	590.00				590-00	590.00
10'15 -Mayor's Match						216.52
10'16'ClubTour			(25.00)		(25.00)	203.00
1017-WednesdayFundraising	160.06				160.06	509.87
1018-MonthlyDraw	2,467.O0				2,467.OA	2,438.00
1019-Competitions	s44.00				544 00	676.00
1023-Advertising						1,000.00
Othertradingactivities Totals	4,985.30		(25.00)		4,960.30	21,579.99
lnvestnents
1006- Bank lnterest	182.50				182.50	'158.84
lnvestments Totals	182.50				182.50	158.84
Otherincome
1022 -ShortMat	1,463.00				1,463_00	1,870.00
1024 -GreenFees	1,096.00				1,096.00
Otherincome Totals	2,559.00				2,559.00	1,870.00
lncomeandendowments	42,065.30		160.00		42,225_30	43,573.28
Grandtotals

Expenditure
Raisingfunds
2001-BarPurchases	751.35	751.35	5,686.04
2002 - Rent	3,611.84	3,611.84	3,647.57
2003 - Rates			343.98
2004-Water	2,196.33	2,196.33	1,121.30
2005- lnsurance	1,210.17	1,210.17	1,176.49

	Unrestricted	Thisyear	Total Last year
2006- Electricity	806.02	806.02	'1,189.13
2007-Green	14,113.07	14,',t13.07	8,974.27
2008-Clubhouse	767.05	767.05	3,692.51
2010 -RCBBA/BowlsEngland Fees	(1,466.50)	(1,466.50)	1,473.35
2011-League/Match	61.75	61.75	233.78
Fees/Refreshments
2012-Telephone	316.12	316.12	440.52
2013 - Printing	107.00	107.00	106.00
2014 - Cleaning	1,155.00	1,155.00	1,420.00
2016 - Expenses	305.51	305.51	266.69
2017 - PrestonCupExp			741.59
20'18-GalaDay Exp			624.00
2020-Trophies			584.59
2021 - 59ClubPrizes	3oo.;	300.00	300.00
2022 - Bowling Merchandise purchased	324.00	324.O0	517.40
2025 - County/VisitingTeam(s) costs			12.49
2029- MonthlyDraw Prizes	1,107.00	1,107.00	1,074.15
2031 - ShortMatExpenses	80.00	80.00	505.s0
2032-AdvertisingCosts			3't2.08
RaisingfundsTobls	25,745.71	25,745.7',134,443.43
Otherexpenditure
2019-Depreciation	4,226.72	4,226.72	4,501.25
Other expenditure Totals	4,226.72	4,226.72	4,501.25
ExpenditureGrandtotals	29,972.43	29,972.43	38,944.68

Reporttothetrustees/members of
	AArrvqD"J[\otst-,^t\Cuub
0naccountsfor theyearended	3 I I o L o Charityno(ifany) l I o I o I	?-
setoutonpages	l0 page ,o I
Respectlveresponsibllitlesofhusteesand	Thecharity's trustees considerthatanauditisnotrequired for thisyear (undersection
elominer	43(2) oftheCharitiesAct 1993(theAct),asamended bys.28oftheChadties Act
	2005) andthatan independent examinationisneeded.
	Itismyresponsibility to:
	. examinetheaccounts(under section 43ofthe Act,asamended);
	. to follow theprocedureslaid downintheGeneralDirectionsgivenbytheCharity
	Commission(under section43(7Xb) of theAct,asamended}and
	. tostatewhetherparticularmatters have cometomy attention.
Basisofindependentexamine/sstatement	My examination was carriedoutinaccordancewithGeneralDirectionsgiven by the
	CharityCommission.An examination includes areviewoftheaccountingrecordskept
	bythecharity and a comparisonol theaccountspresentedwiththoserecords.ltalso
	includes consideration of any unusual items ordisclosuresintheaccounts,andseeking
	explanationsfromthefusteesconcerning any surh matters.The procedures
	undertaken donotprovideall theevidencethat wouldbe required in anaudit,and
	consequentlyIdonotexPressan audit opinion on theaccounts.
lndependentexamine/sstaternent	ln thecourseofmyexamination, nomatterhas(ometomyattention (otAe++ne.at
	Chele:r*belerts):
	(1)which gives me reasonablecausetobelievethatin, anymaterialrespect, the
	:"':,"J#:il[ffi:ffi::::T:li,llfl:'fiill'**n,.o,on
	41ofthe Act);and
	, accountsarepreparedwhich agreewiththeaccountingrecords
	and complywith theaccounting requirements oftheAct; or
	(2)towhich, inmyopinioryattentionshould be drawninordertoenable aproper
	understanding oftheaccountstobereached"
	uPleasedeletethe wordsinthebracketsifthey do not apply.
Signed	loItzlz$
Name	llELsRtcEv
Relevant professionalqualification(s)
or body(ifany)	/1.,avr".R-
Address	ffi Se^r{t+Av€
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