**St Christopher's Association (Charity: 1108073) Annual Report and Accounts** ## **Treasurer’s Report on the accounts for the year ending 31st August 2023** Please find attached St Christopher’s Association (SCA) Receipts and Payments Accounts for the year ending 31st August 2023. These are also supplemented by a detailed Fundraising Analysis of the events held during the year (see Appendix). The accounts are prepared on a cash basis which is an appropriate accounting method as per the Charity Commission based on the association’s income per year. The accounts, along with the CC16a prepared for submission have been independently examined by Julian Corner, and no issues have been highlighted or noted. I would like to extend our sincere gratitude and appreciation to all the volunteers – both parents and staff members - for all their hard work over the course of the year, without their support the SCA would not be able to host our amazing fundraising events! This year, we continued to receive payments via Zettle (Card Readers) and through our website (www.scasales.co.uk) using online payments via PayPal and Credit/Debit Cards via Stripe. Feedback received is that these methods of payment are more convenient for parents whilst also reducing cash handling, enabling a reduction in effort when preparing floats, counting cash and depositing cash at the Bank. This year’s raffles continue to be hosted online using ‘BOPP’ although other solutions and providers are currently being sought. The SCA, with the support of the school, hosted a number of successful events and initiatives for both parents and children which were greatly received by all. These resulted in Net Fundraising for the year (including SCA subscriptions) to the sum of **£26,693** (Fundraising/Donations Receipts £45,361 - Fundraising Payments £18,668) in comparison to **£29,320** in the prior year – a decrease of £2,627. This decrease was mainly due to the receipts/payments of a small number of initiatives being split over the financial year, e.g. Path to Play and the Recipe Books, along with a number of initiatives not reaching predicted targets. Other new, and successful, events and initiatives launched throughout the year were the ‘Parent & Teacher Quiz Night and Auction’ which raised £4489 and the ‘Teacher’s Half Marathon which raised almost £3,000 through sponsorship. The Second-Hand Uniform shop also had a brilliant year, raising just under £4,000 from the sale of preloved school uniform items donated by the families of the school. Overall, a fantastic year of fundraising effort, mainly due to the introduction of new initiatives and events, and the ongoing support of volunteers, teachers, parents, families and friends of St. Christopher’s The Hall. ## **Fundraising Summary:** - **Christmas Fair (Dec 2022) and Summer Fair (Jun 2023)** - The **Christmas Fair** was held in Dec 2022, which was a huge success - with lots of children and parents of the school celebrating our Christmas Fair for the first time. The introduction of new games and stalls, along with Santa’s Grotto and the Christmas Raffle resulted in net cash flows of **£3,,105** (a _decrease_ from 2021: £5,138). This decrease may have been the result of the fair being held during the week, to enable support from teachers due to low volunteer numbers. - The **Summer Fair** was held in June 2022 and included Laser Tag, a children’s entertainer, inflatables, games, a bar and the Summer Raffle which resulted in net cash flows of **£3,747** (a _decrease_ from 2021: £4,658). - I would like to extend my thanks to Bronwen Rose who organised both the Christmas and Summer Raffles – as always, they were received well by parents and families (and generated £992 and £686 respectively). I would also like to thank parents/friends/family who donated such fabulous prizes, as without these the raffles would not raise such amazing funds – prizes are always amazing and worth winning! - I would also like to say thank you to all teachers, staff and parents who volunteered to set up and man stalls at both fairs – these events would not be possible without your support. - **Panto (Dec 2022)** The eager awaited annual trip to the **Panto** took place in December 2022 with ticket sales (sale or return) resulting in an _increase_ in net cash flows of **£2,841** (2021: £2,629). - **Parent & Teacher Quiz Night & Auction (Feb 2023)** In February 2023 the SCA hosted a Quiz Night, along with a silent auction, which proved to be a fantastic event. The evening was ran by two amazing quiz masters, both of whom are family members of school staff, who kept the energy high and the questions challenging! In addition to the quiz, an auction was held, featuring a range of lots generously donated by the teachers. Parents had the opportunity to place bids on these items, with the chance to win prizes for their children – such as an afternoon of bowling with dedicated teachers and being the headteacher for the day. Throughout the evening, food and refreshments (purchased from the bar) were provided by the SCA. Overall, the event was a wonderful success, bringing together parents, teachers, and staff for a fun and memorable night. This event resulted in net cash flows of **£4,489** (2022: £0). - **Pre-Prep/Prep School Discos (Spring 2023)** Following the success of last year’s two **School Discos** these were held again for Pre-Prep and Prep. Hosted by AJ the Entertainer, with snacks/refreshments provided by the SCA, the children thoroughly enjoyed their afternoons, resulting in net cash flows of £ **1,130** (a _decrease_ from 2022: £1,260) - **Teachers Half Marathon (Summer 2022)** A number of teachers ran a Half Marathon and raised funds for the SCA through sponsorship from parents and families resulting in net cash flows of £2,938 (2021: £0) ##  **Second-Hand Uniform Shop** Dawn Lindsay, and her many helpers, who spend countless hours sorting and organising pre-loved uniform to sell in the Second Hand Uniform Shop have generated significant funds this year resulting in an _increase_ of net cash flows of £3,942! (2021/2022: £2,696). Their efforts also provide the SCA an opportunity to donate many bags full of clothing to the local community. Profits were also generated from a number of **other successful initiatives** : - **EasyFundraising -** £1,416 - **Tea Towels -** £905 - **Christmas Cards** - £615 - **Matched Funding** - £377 Tea Towels were another hit this year, raising £905! Well done to both the teachers and the children for their hard work in producing such wonderful portraits! And special thanks to Sam Miles who painstakingly laid out and glued all the pictures to the many templates to be shipped off to the printers! The SCA received **£2,475** from member subscriptions of the association during the financial year. **Donations** to the value of **£31,553 were gifted to the school** : - Prep Playground 50% Balance (Trim Trail) - £17,432 - Laptops - £9,162 - Library - £3,604 - Y6 Leavers Gift - £500 - Arbour - £371 - Easter Egg Hunt - £460 Payment of an invoice to Ergo (£1338 for school Laptops) was duplicated in error and a refund is due. ## **Cash Funds at year end:** |**Cash Funds at year end:**|| |---|---| |Float
Barclays - Current Account
Barclays - Business Premium Account
Charity Bank|£80
£10,655
£2,305
£11,798| ||**£24,838**| SCA recorded £318 in interest income mainly relating to the Charity Bank account. All charges relating to PayPal, Zettle, Stripe and BOPP have already been removed from the amounts received – full statements containing all transactions and subsequent charges are retained by the SCA Treasury and used alongside the Reports and Accounts. Charges relating to the SCA website (SCASales.co.uk) are donated by Fiona Beaton. The SCA looks forward to continuing to support the school on their projects and spending the funds raised to enhance the education and school experience of the pupils of St. Christopher’s The Hall. We would love for more parents to be involved in the SCA, please let us know if you would like to join the team of volunteers who make the fun happen! Fiona Beaton **SCA Treasurer** ## **APPENDIX** ## **St. Christopher’s Association (Charity: 1108073) Fundraising Analysis – 01 Sept 2022 to 31 Aug 2023** ## **St Christopher's Association (Charity: 1108073) Fundraising Analysis** ## **1 September 2022 to 31 August 2023** **----- Start of picture text -----**
Fundraising Event/Initiative Receipts Payments Net
AmazonSmile £192 £0 £192
Art Fair £129 (£100) £29
Christmas Cards (2022-2023) £1,359 (£744) £615
Christmas Fair (2022-2023) £3,250 (£1,137) £2,113
Christmas Raffle (2022-2023) £992 £0 £992
Coffee Mornings £195 £0 £195
Disco - Lower School £737 (£293) £444
Disco - Prep School £929 (£243) £686
EasyFundraising £1,416 £0 £1,416
Field Hire £65 £0 £65
Float - Christmas Fair £0 (£500) (£500)
HatWalk £86 (£102) (£16)
Labels £68 £0 £68
Library Social £125 (£229) (£104)
Matched Funding £377 £0 £377
Panto (2022-2023) £7,890 (£5,049) £2,841
Path to Play £4,275 (£4,990) (£715)
Quiz Night £5,915 (£1,426) £4,489
Recipe Book (A Taste of Harmony) £114 (£772) (£658)
Science Fair £83 (£79) £4
Second Hand Uniform - 2022/2023 £3,942 £0 £3,942
Secondary School Fair £41 (£131) (£90)
Sports Days Refreshments (2023) £243 £0 £243
Summer Fair (2023) £5,180 (£2,119) £3,061
Summer Raffle (2023) £686 £0 £686
Tea Towels (2023) £1,659 (£754) £905
Teachers Half Marathon £2,938 £0 £2,938
Fundraising £42,886 (£18,668) £24,218
**----- End of picture text -----**
## **St Christopher's Association (Charity: 1108073) Receipts and Payments Accounts 1 September 2022 to 31 August 2023** |**Receipts:**
Fundraising
SCA Subscription
Donations to SCA
Interest Received
Receipts in Error
Rectification
Refunds Credit
Refunds Debit
Instrument Loan Rental
**Payments:**
Fundraising
Donations to School
Assets (SCA)
Parentkind Membership
Disco - Entertainer Deposits for 2023
Instrument Loan Rental
Bank Charges
Reverse Transaction
Paid in Error
Receipts in Error
Duplicate Invoice
SCA General Expenses
Receipts less payments
Cash funds last year end
**Cash funds this year end**
**Cash Funds at year end:**
Float
Barclays - Current Account
Barclays - Business Premium Account
Charity Bank
Fund Raising - Receipts
Fund Raising - Payments
**Net**|**Current Year**
**2023\2022**
**£**
£42,886
£2,475
£0
£318
£380
£266
£0
£0
£0
**£46,325**
(£18,668)
(£31,553)
(£2,632)
(£140)
(£125)
£0
£0
(£380)
(£266)
£0
(£1,338)
£0
**(£55,102)**
(£8,777)
£33,613
**£24,836**
£80
£10,655
£2,305
£11,798
**£24,838**
£42,886
(£18,668)
**£24,218**|**Prior Year**
**2022\2021**
£
£41,234
£1,428
£2,399
£72
£1,858
£0
£28
(£50)
£150
**£47,119**
(£14,744)
(£21,419)
(£1,964)
£0
£0
£0
£0
£0
£0
(£1,858)
£0
£0
**(£39,985)**
£7,134
£26,479
**£33,613**
£80
£7,750
£6,274
£19,512
**£33,616**
£41,234
(£14,744)
**£26,490**|**Move**
£1,652
£1,047
(£2,399)
£246
(£1,478)
£266
(£28)
£50
(£150)| |---|---|---|---| ||||**(£794)**| ||||(£3,924)
(£10,134)
(£668)
(£140)
£0
£0
£0
(£380)
(£266)
(£1,338)
£0| ||||**(£15,117)**| ||||(£15,911)
£7,134| ||||**(£8,777)**| ||||£0
£2,905
(£3,969)
(£7,714)| ||||**(£8,778)**| ||||£1,652
(£3,924)| ||||**(£2,272)**| ||**St Christopher's Association**|**St Christopher's Association**|**St Christopher's Association**||**1108073**||| |---|---|---|---|---|---|---|---| ||**Receipts and payments accounts**||||||**CC16a**| ||**For the period**
**from**|**For the period**|**To**
**01/09/2022**||**31/08/2023**||| |**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
Fundraising
**42,886**
**-**
**-**
**42,886**
**41,234**
SCA Subscription
**2,475**
**-**
**-**
**2,475**
**1,428**
Donations to SCA
**-**
**-**
**-**
**-**
**2,399**
Interest Received
**318**
**-**
**-**
**318**
**72**
Instrument Loan Rental
**-**
**-**
**-**
**-**
**150**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**_(Gross income for_
_AR)_**45,679**
**-**
**-**
**45,679**
**45,283**
**A2 Asset and investment sales,**
**(see table).**
None
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**45,679**
**-**
**-**
**45,679**
**45,283**
**A3 Payments**
SSS ~~===~~
—~~——~~|||||||| |Fundraising|**18,668**||**-**
**-**|**-**|**18,668**||**14,744**| |Donations to School|**31,553**||**-**
**-**|**-**|**31,553**||**21,419**| |Instrument Loan Rental|**-**||**-**
**-**|**-**|**-**||**-**| |Bank Charges|**-**||**-**
**-**|**-**|**-**||**-**| |Duplicate Invoice|**1,338**||||**1,338**||| |Assets (SCA)|**2,632**||**-**
**-**|**-**|**2,632**||**1,964**| |Parentkind Membership|**140**||**-**||**140**||| |Disco - Entertainer Deposits for 2023|**125**||||**125**||| |**_Sub total_ **|**54,456**||**-**
**-**|**-**|**54,456**||**38,127**| |**A4 Asset and investment**
**purchases, (see table)**
None
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**54,456**
**-**
**-**
**54,456**
**38,127**
**_Net of receipts/(payments)_**
**- 8,777**
**-**
**- - 8,777**
**7,156**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**33,635**
**- -**
**33,635**
**26,479**
**_Cash funds this year end_**
**24,858**
**-**
**- 24,858**
**33,635**
SS~~S~~
~~5=~~
=~~=~~=~~=>~~|||||||| 06/02/2025 CCXX R1 accounts (SS) 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
Barclays - Current Account
**Details**
Float
Barclays - Business Premium Account
Charity Bank - Ethical Easy Access
**_Total cash funds_**
**Details**
None
Debtor - Ergo Ltd
**Details**
None
**Details**
**Details**
None
Assets
None
Signature
Fiona Beaton|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**80**
**-**
**10,655**
**-**
**2,305**
**-**
**11,798**
**-**
**24,839**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**1,338**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Fiona Beaton|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**4,684**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
Feb-24| 06/02/2025 CCXX R2 accounts (SS) 2 St. Christopher’s Association Examination of Accounts (CC16a Statement) for the Year Ending 31 August 2023 Name of Examiner – Julian Corner ACA BA Address of Examiner – 138 Kings Hall Road, Beckenham, BR3 1LN Name of the Charity – St. Christopher’s Association Domicile of Charity – United Kingdom I carried out an examination of the accounts and the CC16a Statement for the St. Christopher’s Association for the year ended 31 August 2023. I have completed the examination based on the fact that, as a charitable company, the accounts of St. Christopher’s Association do not require an audit as a result of the fact that the charity has income of less than £250,000, in accordance with Part 16 of the Companies Act 2006. Examiner’s Statements: - Based on my review and examination of the St. Christopher’s Association CC16a Statement (Section A – Receipts and Payments and Section B – Statement of Assets and Liabilities at the end of the period) in conjunction with the accounting records, the following was concluded: - The accounts (CC16a Statement) were found to be in line with the accounting records. - No significant matters were noted during the examination that would warrant a reportable event. - No matters have come to the attention of the Examiner that there has been any material mis-statement or any failure to comply with Sections 386 or 396 of the Companies Act 2006. - There was no material expenditure noted, that appears not to be in line with the trusts of the charity or the specific purposes placed on restricted funds. - This report relates to an independent examination carried out under Section 145 of the 2011 Act and that the review has been conducted in accordance with the directions of the Commission. ## _**Julian Corner**_