Essential Needs
Report and Accounts Year Ended 31 March 2023
Company Number: 05312941 Charity Registration Number: 1108046
Essential Needs
Report and Accounts
Year Ended 31 March 2023
| CONTENTS | Page |
|---|---|
| Contents Table | 1 |
| Charity Information | 2 to 3 |
| Trustees’ Annual Report | 4 to 6 |
| Statement of Trustees’ Responsibilities | 7 |
| Independent Examiner’s Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to the Financial Statements | 11 to 17 |
1
Essentials Needs - Trustees report for the year ended 31 March 2023
CHARITY INFORMATION
Company Name: Essential Needs Company Registration No: 05312941 Charity Number: 1108046
Legal Structure and governing document of the Charity
Essential Needs was constituted as a company limited by guarantee on 14 December 2004. It was registered as a charity on 11 February 2005.
The Trustees are directors under Companies legislation and are also Trustees under Charities legislation and have responsibilities, as such, under both company law and charity law.
The Trustees are all individuals.
The provisions regulating the purpose and administration of the Charity are contained in the Memorandum and Articles of Association which (as amended August 2008) are filed with the registrar of companies for England and Wales.
The principal operating address, telephone number and email address of the Charity are:
Address:
Back Gladstone Street Harrogate HG2 8DF Telephone : 01423 870040 Email : manager.essentialneeds@gmail.com
Details of the Independent Examiner
Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW Charity Number 1076962
Bankers
Leeds Building Society Co-operative Bank plc Holbeck House P O Box 101 105 Albion Street 1 Balloon Street Leeds Manchester LS1 5AS
2
Essential Needs - Trustees report for the year ended 31 March 2023 (continued)
The Trustees in office on the date the report was approved were:
Joy Allan Anthony Campbell Susan Donnelly John Ennis Lucy Hind Christine Norton Peter Rogers Adrian Holey
The Trustees who served as a director in the reporting period, and if applicable, their dates of appointment or resignation during the year, were:
Name Appointed Resigned /Retired Joy Allan Anthony Campbell Susan Donnelly John Ennis Lucy Hind Martin Jobbings 27 September 2022 Christine Norton Peter Rogers Adrian Holey 7 March 2023
Trustees are appointed to office by resolution of the members of the Charity in a general meeting. The trustees may appoint a new trustee but that person must retire at the next annual general meeting. No other person or external body is entitled to appoint new trustees. Recruitment of new trustees is by the existing trustees.
One third of the Trustees (or the number nearest to one third) retire each year. Lucy Hind and Adrian Holey will retire at the AGM.
All the Trustees are members of the Charity.
3
Essential Needs - Trustees report for the year ended 31 March 2023 (continued)
TRUSTEES’ ANNUAL REPORT
A - OBJECTS AND ACTIVITIES OF THE CHARITY
The Charity has the following objectives:
-
To relieve either generally or individually persons resident in Harrogate and the surrounding area who are in conditions of need, hardship or distress by the provision of furniture and other household accessories calculated to reduce the need, hardship or distress of such persons.
-
To protect and preserve the environment for the benefit of the public, including (without limitation), the re-use and recycling of goods and their component parts and materials as a means of waste reduction.
B - SUMMARY OF MAIN ACTIVITIES OF THE CHARITY IN RELATION TO ITS OBJECTS
The Charity offers its beneficiaries the chance to turn their house into a home, by the provision of as wide a choice of furniture and household goods as is possible, all items being available at low cost. The Charity is staffed by full and part-time employees, assisted by volunteers to collect, sort and deliver the household goods, and to help with office administration.
C - THE MAIN ACTIVITIES UNDERTAKEN DURING THE YEAR TO FURTHER THE CHARITY’S PURPOSE FOR PUBLIC BENEFIT
In accordance with S17(5) of the Charities Act 2011, the Trustees refer to the guidance contained in the Charity Commission’s general guidance on public benefit in planning future activities. In particular, the Trustees consider how planned activities will contribute to the objectives of the Charity.
D - THE CONTRIBUTION OF VOLUNTEERS DURING THE YEAR
The Charity currently has a governing board of 8 Trustees, 2 of whom also volunteer to assist with operational aspects.
A total of 24 volunteers have assisted with the running of the Charity on a regular basis, both in administration and collection/delivery work. The office work involved the organisation of collections and deliveries, the registration of new clients, stock control and the sale of furniture. Collection and delivery work involved the viewing and collection of household goods, predominantly furniture and white goods, collection of those goods from donors, and delivering items to clients. In addition, volunteers help with the PAT testing of electrical goods. The charity supports one volunteer with learning disabilities, whose regular afternoon at Essential Needs is a rewarding and enjoyable part of his week. We have seen his confidence and communication skills develop over the past year.
E - THE MAIN ACHIEVEMENTS AND PERFORMANCE OF THE CHARITY DURING THE YEAR
The charity supported 549 registered customers during the year, not only with the regular in store low prices, but by saving them an extra £19,654 due to the additional discount for which they qualify. Over £8,000 worth of goods was donated free of charge to seriously deprived persons, e.g. homeless, refugees, etc, by way either of free delivery, matching funding from a partner organisation or a direct donation.
4
Essential Needs - Trustees report for the year ended 31 March 2023 (continued)
Almost 9,000 household items and over 800 electrical items were sold in the period, as a result of which approximately 147 tonnes of items were diverted from landfill, electrical goods making up 14 tonnes of this.
Our volunteers contributed over 3,500 hours of unpaid work to the operation of the Charity.
The Charity supports other charities within its operating area which provide specific parts of the community with particular housing needs by prioritising the supply to them of items on preferential terms and at times operates a ‘matched funding’ programme so that those most in need receive extra value. The preferential discount is continually under review and delivery charges are waived for those customers in greatest need.
F - THE DIFFERENCE THE CHARITY’S PERFORMANCE HAS MADE TO ITS BENEFICIARIES AND TO WIDER SOCIETY
The Charity benefits the public in the following ways.
Clients who receive low-cost goods from the Charity are helped to improve their lives, their health and wellbeing. These benefits result in a reduction in their needs being met from public resources.
Donors of goods to the Charity are contributing to reducing landfill and helping the public authorities to meet recycling targets. Recycling conserves energy, reduces air and water pollution, reduces greenhouse gases, and conserves natural resources. It also reduces the need for extracting, refining and processing raw materials.
The volunteers all make their personal contributions which are valued by the local community and wider society.
G - FINANCIAL REVIEW
Financial Position on 31 March 2023
The financial position of the Charity on 31 March 2023 and the comparatives for the prior year were as follows:
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Unrestricted Revenue funds available for | 106,455 | 88,043 |
| General purposes of the Charity | ||
| Liquid reserves (excluding fixed assets | 103,201 | 84,381 |
| acquired for delivery of the Charity’s aims) |
Financial Performance for the year to 31 March 2023
The sales performance of the Charity continues to show an improvement on previous years and was consistent throughout the period, with sales of donated items being £140,017 and sales of new furniture £24,253, both figures being higher than the previous year. This additional income came partly from the increased needs of our customer base, through expanding our work with partners and also continually improving efficiencies. Gift Aid was a significant income source at £20,046. Total income including donations and grants for the year to 31 March 2023 was £206,798 and total expenditure was £192,936, giving a total net surplus for the period of £13,862. This figure is slightly down on the previous year due to £19,034 being spent on essential electrical and floor repairs, £10,000 of which was funded from grants.
5
Essential Needs - Trustees report for the year ended 31 March 2023 (continued)
Unrestricted funds of the Charity at 31 March 2023 were £18,412 higher than the previous year and the Trustees are satisfied with the financial performance of the Charity during the year.
The Charity’s budget for the year to 31 March 2024 indicates that a surplus can be expected. The charity is not significantly exposed to debtors or dependent on grant income. For these reasons the Trustees consider that there are no material uncertainties over the ongoing trading position.
Therefore, the Trustees consider that the Charity’s assets are adequate to fulfil its obligations and its ability to continue to operate as a going concern.
Specific changes in fixed assets are detailed in the Notes to the Accounts.
H - RESERVES POLICY
Following the Charity Commission guidance on risk, and as part of its management strategy, the Charity sets aside some of its income to form a reserve against any future shortfall in funds. Income from sales to fund ongoing trading cannot be guaranteed, and funding for major capital expenditure might need funding from reserves if grant funding cannot be secured.
In the past the Trustees have considered that a minimum reserve of 50% of annual budgeted expenditure would be adequate to enable the Charity to review its operation should revenue fall significantly. This would give time to review the method of operation and/or seek alternative sources of funding, as well as to meet obligations under the lease of the premises.
T he Trustees also considered that the maximum figure to hold in reserves should be 100% of annual budgeted expenditure, as this would be adequate to cover deficits over an extended period. Furthermore, plans for future periods will potentially entail incurring higher expenditure in advance of higher income, with a consequential deficit in the short to medium term.
Budgeted expenditure for 2023/24 is £170,000. On 31 March 2023 Unrestricted Funds excluding Fixed Assets were £103,201 and the bank and cash balances stood at £81,293.
Having considered this position and the policy on reserves, the trustees feel that holding between 50% and 100% of annual outgoings remains appropriate for the year 2023/2024.
I - PLANS FOR THE FUTURE
The Charity has successfully implemented a policy of increased opening hours and employing additional staff. It is considered that the needs of our customers are better served as a result, with improved sales. The surplus generated will be spent on increasing benefits to existing customers by way of free delivery of furniture and/or donations of essential items where possible.
6
Essential Needs - Trustees report for the year ended 31 March 2023 (continued)
STATEMENT OF TRUSTEES’ RESPONSIBILITES
The Trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. The Trustees interpret this responsibility as requiring them to prepare the accounts according to the Charities SORP (FRS 102).
In particular, the Companies Act 2006 and charity law require the Trustees to prepare financial statements for each financial year and of the surplus or deficit of the Charity. In preparing those financial statements, the Trustees are required to:
-
Prepare the accounts in accordance with UK Generally Accepted Accounting Practice
-
Make judgement and estimates that are reasonable and prudent
-
Prepare the financial statements on the going concern basis unless it is appropriate to assume that the Charity will not remain in business
-
State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.
The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and which are sufficient to show and explain the Charity’s transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
METHOD OF PREPARATION OF THE ACCOUNTS
The financial statements are set out on pages 9 to 17.
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS 102) (effective 1 January 2019)) and with the Charities Act 2011, and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
This report was approved by the Trustees on 14 August 2023
J. R. Allan
Joy Allan Trustee
7
INDEPENDENT EXAMINER’S REPORT to the trustees of Essential Needs
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 10 to 18.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
Date: 23 August 2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
8
Essential Needs - STATEMENT of FINANCIAL ACTIVITIES (including the summary Income and Expenditure account) for the year ended 31 March 2023
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|Total|Unrestricted|Restricted|Total|
|Funds|Funds|Funds|Funds|Funds|Funds|
|2023|2023|2023|2022|2022|2022|
|Notes|£|£|£|£|£|£|
|INCOME FROM|
|Donations & Grants|2|650|10,400|11,050|3,249|5,550|8,799|
|Charitable Activities|
|Sale of Donated Furniture|140,017|-|140,017|109,942|-|109,942|
|Gift Aid on Sale of Donated|20,046|-|20,046|15,173|-|15,173|
|Furniture|
|Sale of New Furniture|24,253|-|24,253|19,467|-|19,467|
|Delivery Charges|9,795|-|9,795|8,574|-|8,574|
|Commission Charges|900|-|900|769|-|769|
|Other Income|716|-|716|457|-|457|
|Investments|
|Bank Interest|21|-|21|25|-|25|
|-----------|-----------|-----------|-----------|-----------|-----------|
|Total Income|196,398|10,400|206,798|157,656|5,550|163,206|
|-----------|-----------|-----------|-----------|-----------|-----------|
|EXPENDITURE ON CHARITABLE ACTIVITIES|
|Direct Costs|6 & 7|181,299|10,000|191,299|147,859|-|147,859|
|Support Cost|6 & 7|1,637|-|1,637|692|-|692|
|-----------|------------ -----------|-----------|------------|-----------|
|Total Expenditure|6 & 7|182,936|10,000|192,936|148,551|-|148,551|
|-----------|-----------|-----------|-----------|-----------|-----------|
|Net Income /|
|(Expenditure) before|13,462|400|13,862|9,105|5,550|14,655|
|Transfers|
|Transfers between|
|4,950|(4,950)|-|-|-|-|
|Funds|
|-----------|-----------|-----------|-----------|-----------|-----------|
|Net Income /|
|(Expenditure) after|18,412|(4,550)|13,862|9,105|5,550|14,655|
|Transfers|
|Total Funds brought forward|88,043|5,550|93,593|78,938|-|78,938|
|-----------|-----------|-----------|-----------|-----------|-----------|
|Balance at 31 March 2022|106,455|1,000|107,455|88,043|5,550|93,593|
|-----------|-----------|-----------|-----------|-----------|-----------|
----- End of picture text -----
The statement of financial activities includes all gains and losses recognised in the year. Incoming and outgoing resources arise from the Charity’s continuing operations. No activities were acquired or discontinued during the year.
9
Essential Needs - BALANCE SHEET as at 31 March 2023
| 2023 | 2023 | 2022 | 2022 | ||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible Assets | 8 | 3,254 | 3,662 | ||
| CURRENT ASSETS | |||||
| Stock | 1,016 | 1,001 | |||
| Debtors | 9 | 307 | 846 | ||
| Prepayments & Accrued Income | 9 | 28,241 | 23,112 | ||
| Cash at Bank/In Hand | 81,293 | 79,130 | |||
| ---------- | ---------- | ||||
| 110,857 | 104,089 | ||||
| LIABILITIES | |||||
| Creditors falling due within One Year | 10 | (6,656) | (14,158) | ||
| NET CURRENT ASSETS | 104,201 | 89,931 | |||
| ---------- | ---------- | ||||
| TOTAL NET ASSETS | 12 | 107,455 | 93,593 | ||
| ---------- | ---------- | ||||
| Charity Funds | |||||
| Unrestricted Revenue Funds | 106,455 | 88,043 | |||
| Restricted Funds | 11 | 1,000 | 5,550 | ||
| ---------- | ---------- | ||||
| TOTAL CHARITY FUNDS | 12 | 107,455 | 93,593 | ||
| ---------- | ---------- |
For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The Trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with the FRS 102 (effective January 2019).
Approved on behalf of the Trustees by:
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Date: 14 August 2023
Joy Allan Trustee
10
Essential Needs - NOTES to the Financial Statements for the Year ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of Accounting
These financial statements have been prepared under the historical cost convention with the items recognised at cost or transaction unless otherwise stated in the relevant notes to the accounts.
The accounts have been prepared in accordance with the Companies Act 2006 relating to small charitable companies, the Statement of Recommended Practice: Accounting and reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) effective 1 January 2019, and with the Charities Act 2011. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
The Charity constitutes a public benefit entity as defined by FRS 102.
Going concern
Given the position of the balance sheet and the level of liquid resources, the Trustees have identified no material uncertainties that may cast significant doubt over the ability of the Charity to continue as a going concern.
Cash Flow Statement
Exemption has been claimed from preparing a Cash Flow Statement on the grounds that the Charity qualifies as a small company.
Donations
Donations are included in the year in which they are receivable, which is when the Charity becomes entitled to the resource.
Grants receivable
Grants and donations are included in the SOFA when the Charity has unconditional entitlement to the resources.
Gift Aid
Gift Aid is claimed on items donated to Essential Needs, where the donor has completed a Gift Aid declaration. Gift Aid due is recognised in the month in which the donated item is sold.
Investment income
Income from investments is included in the SOFA in the year in which it is receivable.
Expenditure
All expenditure is accounted for gross, and when incurred. Direct charitable expenditure includes the direct costs of the activities and depreciation on related assets. Where such costs relate to more than one functional cost category, they have been split on either an estimated time or floor space basis, as appropriate.
Governance costs (see Note 6) include those costs associated with meeting the constitutional and statutory requirements of the Charity and include the independent examination fees and costs linked to the strategic management of the Charity.
11
Essential Needs - NOTES to the Financial Statements for the Year ended 31 March 2023 (continued)
1. ACCOUNTING POLICIES (continued)
Taxation
As a registered charity, Essential Needs is not liable to taxation on its investment income and gains, income and gains arising from trading in furtherance of its charitable objectives and charitable donations. Recovery of income tax is made on tax credits arising from receipts under deeds of covenant and gift aid payments. VAT deemed to be irrecoverable is written off in the Statement of Financial Activities in the period to which it relates .
Recognition of liabilities
Liabilities are recognised when an obligation arises to transfer economic benefits as a result of a past event.
Tangible fixed assets
Depreciation is provided to write off the cost or valuation, less estimated residual values, of all fixed assets over their expected useful lives. It is calculated at the following annual rates:
Leasehold Premises -25% Reducing Balance Plant and Equipment -25% Straight Line Motor Vehicles -25% Reducing Balance
Items less than £250 are not capitalised and are written off in the year of purchase.
Gifts in kind
Assets and other gifts in kind given for use by the Charity are recognised as incoming resources at their estimated market value when receivable.
Donated Goods
The Trustees have carefully considered the practicality of, and the benefit due to the users of the accounts, from valuing the donated goods for resale at the year end. However, due to the large number of small items, and the considerable time it would take, as well as the difficulty in achieving a realistic valuation, it has been decided to continue to recognise donated goods at the point of sale. In addition, the Trustees have concluded that the small movement of the stock held between years would not add to the information presented to users of the accounts.
Stock
Finished goods bought for resale to the clients are valued at the lower of cost and net realisable value.
Operating lease agreements
Rentals payable under operating leases are charged in the profit and loss account on a straight-line basis over the period of the lease or to an earlier date if the lease can be determined without financial penalty.
Pension costs
The Charity operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.
Accounting for separate funds
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donors.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
12
Essential Needs - NOTES to the Financial Statements for the Year ended 31 March 2023 (continued)
2. DONATIONS AND GRANTS
| 2023 | 2023 | 2023 | 2022 | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| £ | £ | £ | £ | |
| Grants | - | 10,400 | 10,400 | 8,217 |
| Donations | 650 | - | 650 | 582 |
| ---------- | ---------- | ---------- | ---------- | |
| Total | 650 | 10,400 | 11,050 | 8,799 |
| ---------- | ---------- | ---------- | ---------- |
3. NET OUTGOING RESOURCES FOR THE YEAR
| This is stated after charging: | 2023 | 2022 |
|---|---|---|
| £ | £ | |
| Independent Examination Fee | 743 | 500 |
| Depreciation | 1,065 | 2,804 |
4. TRUSTEES’ REMUNERATION
No trustee was remunerated in the year (2022: £nil). No expenses were reimbursed to Trustees (2022: £nil)
5. STAFF COSTS
The staff costs shown in Note 6 relate to eight employees (2022: 8). No employee earned more than £60,000 (2022: nil).
The average number of employees for the year ended 31 March 2023 was 8 (2022: 7), being an average of 4 full time equivalent (2022: 4). The amounts paid to employees were:
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Gross Pay | 111,509 | 92,502 |
| Social Security costs | 2,862 | 2,069 |
| Pension Payments | 2,236 | 1,804 |
13
Essential Needs - NOTES to the Financial Statements for the Year ended 31 March 2023 (continued)
6. TOTAL EXPENDITURE
| Furniture Store | Governance | Total | Total | |
|---|---|---|---|---|
| 2023 | 2023 | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Cost of Beds Sold | 15,089 | 15,089 | 12,532 | |
| Salaries & National Insurance | 114,371 | 114,371 | 94,572 | |
| Pension Contributions | 2,236 | 2,236 | 1,804 | |
| Volunteer & Staff Expenses | 325 | 325 | 430 | |
| Uniform | - | - | 122 | |
| Training | 350 | 350 | - | |
| Rent & Rates | 17,932 | 17,932 | 14,972 | |
| Insurance | 3,684 | 3,684 | 3,409 | |
| Electricity, Gas & Water | 2,594 | 2,594 | 2,876 | |
| Maintenance & cleaning | 20,514 | 20,514 | 2,145 | |
| Covid related Cleaning | 63 | 63 | 208 | |
| Appliance Testing & Workshop | 1,484 | 1,484 | 1,180 | |
| Van Repairs | 1,732 | 1,732 | 2,379 | |
| Van Fuel | 2,550 | 2,550 | 1,839 | |
| Telephone & Broadband | 712 | 712 | 672 | |
| Card Machine | 2,724 | 2,724 | 2,121 | |
| Computer | 1,635 | 1,635 | 1,885 | |
| Postage | 24 | 24 | 27 | |
| Stationery | 925 | 925 | 225 | |
| Bank & Card charges | 25 | 25 | 24 | |
| Marketing | - | - | 18 | |
| Membership & Conference | 335 | 335 | 874 | |
| Sundry | 930 | 930 | 741 | |
| Equipment <£250 | - | - | - | |
| Depreciation | 1,065 | 1,065 | 2,804 | |
| Support costs | 144 | 1,493 | 1,637 | 692 |
| ----------- | ------ | ------------ | ------------ | |
| Total Expenditure | 191,443 | 1,493 | 192,936 | 148,551 |
| ----------- | ------ | ------------ | ---------- |
7. SUPPORT COSTS
| . SUPPORT COSTS | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Store | Store | |
| Independent Examination | 743 | 500 |
| Other Professional Fees | 750 | - |
| Recruitment & Payroll Bureau | 144 | 192 |
| ------------ | ---------- | |
| 1,637 | 692 | |
| ------------ | ---------- |
14
Essential Needs - NOTES to the Financial Statements for the Year ended 31 March 2023 (continued)
8. TANGIBLE ASSETS
| Leasehold | Plant & | Van | Total | |
|---|---|---|---|---|
| Improvements | Equipment | |||
| £ | £ | £ | £ | |
| Cost | ||||
| At 1 April 2022 | 10,413 | 15,715 | 22,414 | 48,542 |
| Additions | - | 657 | - | 657 |
| At 31 March 2023 | 10,413 | 16,372 | 22,414 | 49,199 |
| Depreciation | ||||
| At 1 April 2022 | 9,973 | 15,672 | 19,235 | 44,880 |
| Charge for the Year | 110 | 161 | 794 | 1,065 |
| At 31 March 2023 | 10,083 | 15,833 | 20,029 | 45,945 |
| Net Book Value | ||||
| As at 31 March 2023 | 330 | 539 | 2,385 | 3,254 |
| As at 31 March 2022 | 440 | 43 | 3,179 | 3,662 |
| 9. DEBTORS | ||||
| 2023 | 2022 | |||
| £ | £ | |||
| Trade Debtors | 225 | 737 | ||
| Prepayment & Accrued Income | 28,241 | 23,112 | ||
| Other Debtors | 82 | 109 | ||
| --------- | ---------- | |||
| Total | 28,548 | 23,598 | ||
| --------- | ---------- |
10. CREDITORS (amounts falling due within one year)
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Trade Creditors | 2,745 | 7,669 |
| Accrual & Other Creditors | 2,274 | 1,438 |
| Other Taxation & Social Security | 1,637 | 5,051 |
| --------- | ---------- | |
| 6,656 | 14,158 | |
| --------- | ---------- |
15
Essential Needs - NOTES to the Financial Statements for the Year ended 31 March 2023 (continued)
11. RESTRICTED FUNDS
| At 1 April | Incoming | Outgoing | Transfers | At | 31 March | |
|---|---|---|---|---|---|---|
| 2022 | 2023 | |||||
| £ | £ | £ | £ | £ | ||
| North Yorkshire CC | 5,550 | (5,000) | (550) | - | ||
| Terry Bramall Trust | - | 5,000 | (5,000) | - | - | |
| Charles & Elsie Sykes Trust | - | 5,000 | - | (4,000) | 1,000 | |
| Waitrose | - | 400 | - | (400) | - | |
| -------- | ---------- | ------------ | ---------- | --------- | ||
| Total | 5,550 | 10,400 | (10,000) | (4,950) | 1,000 | |
| -------- | ---------- | ------------ | ---------- | --------- |
Purpose of Restricted funds
North Yorkshire CC - In 2021-22, North Yorkshire County Council paid two grants, which were fully spent in this financial year. The purpose of the grants was as follows:
-
A grant of £550 to replace a PC in the office.
-
A grant of £5,000 to upgrade the lighting in the Store and also for some remedial electrical work following a review of the electrical installations.
Terry Bramall Trust – this grant was made as a contribution to the costs of Store re-decoration and remedial work on the flooring. This fund was fully spent in this financial year.
Charles & Elsie Sykes Trust – this grant was given to help the Charity further support those in need. £4,000 of this grant has been applied in this financial year, to provide items to those most in need, for no charge or at a higher than usual discount. This £4,000 represents 50% of the total original ticketed price. In line with the agreed conditions of the grant, the Charity bore the remaining 50% additional discount value of these items.
Waitrose – the Charity agreed with Waitrose that this grant would be used to help provide items to help those in need, to keep warm in the winter months, given the challenges of rising fuel prices. Such items included donated heaters, duvets and blankets. All these items were given without charge or at much reduced prices.
12. NET ASSET SUMMARY
| Restricted Funds | Unrestricted Funds | Total Funds at 31 | |
|---|---|---|---|
| March 2023 | |||
| £ | £ | £ | |
| Tangible Fixed Assets | - | 3,254 | 3,254 |
| Current Assets | - | 29,564 | 29,564 |
| Cash at Bank/In Hand | 1,000 | 80,293 | 81,293 |
| Current Liabilities | - | (6,656) | (6,656) |
| --------- | ----------- | ----------- | |
| Total Net Assets | 1,000 | 106,455 | 107,455 |
| --------- | ----------- | ----------- |
16
Essential Needs - NOTES to the Financial Statements for the Year ended 31 March 2023 (continued)
13. OPERATING LEASES
The Charity entered into a new 3-year lease agreement on 1 October 2022. This agreement has a built-in annual rent increase, from £15,000 to £20,000, commencing 1 October 2023. Buildings Insurance is also payable to the landlord under the terms of the lease.
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Due within one year |
19,870 | 9,641 |
| Due between two and five years | 31,305 | - |
| ---------- | ---------- | |
| Total amount payable | 51,175 | 9,641 |
| ---------- | ----------- |
14. PENSION COMMITMENTS
The Charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the Charity in an independently administered fund. The pension charge represents the contributions payable by the Charity to the fund and amounted to £2,236 (2022: £1,804).
15. CONTROL RELATIONSHIPS
As the Charity is limited by guarantee without share capital no individual has overall control of the Charity.
16. RELATED PARTY TRANSACTIONS
Trustee remuneration and benefits
During the year, no Trustee received any remuneration or benefits (2022: £nil).
Trustee Expenses
During the year, no Trustee was paid any expenses (2022: £nil).
Trustee Donations
During the year, no Trustee made a donation (2022: £nil).
Key Management Personnel
In the year ended 31 March 2023 key management personnel were paid remuneration of £36,994 (2022: £35,010).
There were no other related party transactions in the year ended 31 March 2023 (2022: £Nil).
17