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Filename: The Glynne School Club - Accounts For YE 31-08-2021.PDF
Client of: Lewis Smith & Co.
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Name: Donna Tranter
Email: finance.glynneasc@outlook.com
Date & Time: 24/05/2022 20:26:25 (BST)
IP Address: 167.99.95.246
The directors and trustees approve the financial statements
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House and The Charity Commission as necessary.
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REGISTERED COMPANY NUMBER: 05212617 (England and Wales) REGISTERED CHARITY NUMBER: 1107885
Report of the Trustees and
Financial Statements for the Year Ended 31 August 2021
for
The Glynne School Club
Lewis Smith & Co. Chartered Certified Accountants The Old Doctor's House 74 Grange Road Dudley West Midlands DY1 2AW
The Glynne School Club
Contents of the Financial Statements for the Year Ended 31 August 2021
| Page | |||
|---|---|---|---|
| Reference and Administrative Details | 1 | ||
| Report of the Trustees | 2 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 13 |
| Detailed Statement of Financial Activities | 14 |
The Glynne School Club
Reference and Administrative Details for the Year Ended 31 August 2021
TRUSTEES Mr J Bennett Ms D Tranter (Treasurer) Ms N Swingewood Mrs M Wren (resigned 30.9.21) Mrs D Tomkins (Chair) Mrs V J Richards (resigned 30.9.21) C L Jukes-Jones (appointed 30.9.21) Mr D M Goodman (appointed 30.9.21)
REGISTERED OFFICE The Glynne Primary School Cot Lane Kingswinford West Midlands DY6 9TH REGISTERED COMPANY 05212617 (England and Wales) NUMBER
REGISTERED CHARITY NUMBER 1107885
INDEPENDENT EXAMINER Lewis Smith & Co. Chartered Certified Accountants The Old Doctor's House 74 Grange Road Dudley West Midlands DY1 2AW
Page 1
The Glynne School Club
Report of the Trustees for the Year Ended 31 August 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The principal object of the charity is to provide necessary facilities for the daily care and recreation of children during out of school hours and school holidays.
Significant activities
The club provides care for children before and after school and during school holidays. The children can take part in a range of activities whilst in the club. The children have use of the playing fields of the school and so can partake in physical or sporting activity. They have use of the library where they can sit and read or do homework. In addition there are various games, toys and crafts which they can play with.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
We have reported a deficit for the year of £1,663 (2020 - deficit of £10,299). Unrestricted reserves at 31st August 2021 were £29,198 (2020 - £30,861) and so it is considered by the Trustees that the club is still in a stable financial position. A maximum of 24 children aged from 5 to 8 years may attend the club at any one time, with the maximum allowed in the club is 46, but due to staffing the number of children is normally 40. With the admissions policy allowing the attendance of children up to the age of 11. The club works on a ratio of 1 adult to every 8 children. There are currently around 100 children on the roll. The club also operates in the school holidays and have now included children outside of children attending Glynne Primary School. Children from the age of 5 are included in the holiday club. The club is run on behalf of the committee by two managers who share managerial responsibility. There have been no substantial increases to the workforce. We have continued to work well with the School Wrap - Around Care arrangements. The Head Teacher Ms Powell has continued her much appreciated support. Further lockdowns have impacted on income in 2020-2021 and we have been unable to operate the Holiday Club until Summer 2021. To help reduce costs during the COVID-19 pandemic, the school waived its rental costs.
FINANCIAL REVIEW
Reserves policy
The trustees would prefer to run the club with reserves in the region of £10,000 to £20,000 and therefore consider that the current level of reserves are too high at present. In order to reduce the surplus they are continuing with additional trips and activities during Holiday Club as soon as it is able without restrictions, also. Committee is reviewing other options of more entertainment programmes to benefit the children. The aim is to keep reserves at a level to cover any exceptional expenditure or an unexpected fall in child places.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. The number of Trustees shall not be less than three but shall not be subject to a maximum.
Organisational structure
The business of the Charity is managed by the Trustees who may exercise all the powers of the Charity. The Trustees delegate the day to day running of the charity to the club staff.
Page 2
The Glynne School Club
Report of the Trustees
for the Year Ended 31 August 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Related parties
The Glynne School Club has an agreement with the Glynne School to use certain facilities of the School. The Glynne School charges the club a rent for this use.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................................... Mrs D Tomkins - Trustee
Page 3
Independent Examiner's Report to the Trustees of The Glynne School Club
Independent examiner's report to the trustees of The Glynne School Club ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Craig Alan Beale FCCA Lewis Smith & Co. Chartered Certified Accountants The Old Doctor's House 74 Grange Road Dudley West Midlands DY1 2AW
Date: .............................................
Page 4
The Glynne School Club
Statement of Financial Activities for the Year Ended 31 August 2021
| 31.8.21 | 31.8.20 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Other trading activities | 2 | 60,862 | 59,597 |
| Investment income | 3 | 9 | 23 |
| Other income | 4 | 11,356 | 6,311 |
| Total | 72,227 | 65,931 | |
| EXPENDITURE ON | |||
| Charitable activities | |||
| Other trading activities | 73,890 | 76,230 | |
| NET INCOME/(EXPENDITURE) | (1,663) | (10,299) | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 30,861 | 41,160 | |
| TOTAL FUNDS CARRIED FORWARD | 29,198 | 30,861 |
The notes form part of these financial statements
Page 5
The Glynne School Club
Balance Sheet
31 August 2021
| 31.8.21 | 31.8.20 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Tangible assets | 8 | 225 | 93 |
| CURRENT ASSETS | |||
| Debtors | 9 | 4,989 | 6,946 |
| Cash at bank and in hand | 33,853 | 25,444 | |
| 38,842 | 32,390 | ||
| CREDITORS | |||
| Amounts falling due within one year | 10 | (9,869) | (1,622) |
| NET CURRENT ASSETS | 28,973 | 30,768 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 29,198 | 30,861 | |
| NET ASSETS | 29,198 | 30,861 | |
| FUNDS | 11 | ||
| Unrestricted funds | 29,198 | 30,861 | |
| TOTAL FUNDS | 29,198 | 30,861 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
The Glynne School Club
Balance Sheet - continued
31 August 2021
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mrs D Tomkins - Trustee
............................................. Ms D Tranter - Trustee
The notes form part of these financial statements
Page 7
The Glynne School Club
Notes to the Financial Statements for the Year Ended 31 August 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The presentation currency of the financial statements is the Pound Sterling (£) and the figures are rounded to the nearest round pound.
The financial statements have been prepared on a going concern basis.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Government Grants
Government grants are recognised at the point that they are receivable and there is reasonable assurance that the company will comply with the conditions attached to them. They are valued at the consideration received or to be received.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 33% on cost Computer equipment - 33% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 8
The Glynne School Club
| Notes to the Financial Statements-continued for the Year Ended 31 August 2021 2. OTHER TRADING ACTIVITIES Out of school care fees 3. INVESTMENT INCOME Deposit account interest 4. OTHER INCOME Government grants 5. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets 6. TRUSTEES' REMUNERATION AND BENEFITS Trustees' salaries The following trustees received remuneration for the year as detailed below: Ms N Swingewood Ms D Goodman Ms D Tranter |
31.8.21 £ 60,862 31.8.21 £ 9 31.8.21 £ 11,356 31.8.21 £ 103 31.8.21 £ 21,513 |
31.8.21 £ 60,862 31.8.21 £ 9 31.8.21 £ 11,356 31.8.21 £ 103 31.8.21 £ 21,513 |
31.8.20 £ 59,597 31.8.20 £ 23 31.8.20 £ 6,311 31.8.20 £ 155 31.8.20 £ 20,363 |
31.8.20 £ 59,597 31.8.20 £ 23 31.8.20 £ 6,311 31.8.20 £ 155 31.8.20 £ 20,363 |
|---|---|---|---|---|
| 31.8.21 | 31.8.20 | |||
| £ | £ | |||
| 9.300 | 7,643 | |||
| 10,464 | 10,429 | |||
| 1,749 | 2,291 | |||
| 21,513 | 20,363 | |||
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020.
continued...
Page 9
The Glynne School Club
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
7. STAFF COSTS
| STAFF COSTS | ||
|---|---|---|
| 31.8.21 | 31.8.20 | |
| £ | £ | |
| Wages and salaries | 62,219 | 64,175 |
| Social security costs | 688 | 379 |
| Other pension costs | 354 | 396 |
| 63,261 | 64,950 | |
| The average monthly number of employees during the year was as follows: | ||
| 31.8.21 | 31.8.20 | |
| Average number of employees | 11 | 11 |
| No employees received emoluments in excess of £60,000. |
8. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |||
|---|---|---|---|
| Fixtures | |||
| and | Computer | ||
| fittings | equipment | Totals | |
| £ | £ | £ | |
| COST | |||
| At 1 September 2020 | 1,429 | 794 | 2,223 |
| Additions | 235 | - | 235 |
| Disposals | - | (584) | (584) |
| At 31 August 2021 | 1,664 | 210 | 1,874 |
| DEPRECIATION | |||
| At 1 September 2020 | 1,362 | 768 | 2,130 |
| Charge for year | 77 | 26 | 103 |
| Eliminated on disposal | - | (584) | (584) |
| At 31 August 2021 | 1,439 | 210 | 1,649 |
| NET BOOK VALUE | |||
| At 31 August 2021 | 225 | - | 225 |
| At 31 August 2020 | 67 | 26 | 93 |
continued...
Page 10
The Glynne School Club
| Notes to the Financial Statements-continued | Notes to the Financial Statements-continued | |||
|---|---|---|---|---|
| for the | Year Ended 31 August 2021 | |||
| 9. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.8.21 | 31.8.20 | |||
| £ | £ | |||
| Trade debtors | 4,426 | 6,522 | ||
| PAYE debtor | 109 | - | ||
| Prepayments | 454 | 424 | ||
| 4,989 | 6,946 | |||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 31.8.21 | 31.8.20 | |||
| £ | £ | |||
| Other creditors | - | 179 | ||
| Credit card account | 319 | 193 | ||
| Accruals and deferred income | 9,550 | 1,250 | ||
| 9,869 | 1,622 | |||
| 11. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.9.20 | in funds | 31.8.21 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 30,861 | (1,663) | 29,198 | |
| TOTAL FUNDS | 30,861 | (1,663) | 29,198 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 72,227 | (73,890) | (1,663) | |
| TOTAL FUNDS | 72,227 | (73,890) | (1,663) |
continued...
Page 11
The Glynne School Club
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.9.19 | in funds | 31.8.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 41,160 | (10,299) | 30,861 |
| TOTAL FUNDS | 41,160 | (10,299) | 30,861 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 65,931 | (76,230) | (10,299) |
| TOTAL FUNDS | 65,931 | (76,230) | (10,299) |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Net | |||
| movement | At | ||
| At 1.9.19 | in funds | 31.8.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 41,160 | (11,962) | 29,198 |
| TOTAL FUNDS | 41,160 | (11,962) | 29,198 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 138,158 | (150,120) | (11,962) |
| TOTAL FUNDS | 138,158 | (150,120) | (11,962) |
continued...
Page 12
The Glynne School Club
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
12. RELATED PARTY DISCLOSURES
During the year, two trustees had children attending the club and their total fees were £1,749 (2020 - four trustees, fees £4,500).
Page 13
The Glynne School Club
Detailed Statement of Financial Activities for the Year Ended 31 August 2021
| Detailed Statement of Financial Activities for the Year Ended 31 August 2021 |
||
|---|---|---|
| 31.8.21 | 31.8.20 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Other trading activities | ||
| Out of school care fees | 60,862 | 59,597 |
| Investment income | ||
| Deposit account interest | 9 | 23 |
| Other income | ||
| Government grants | 11,356 | 6,311 |
| Total incoming resources | 72,227 | 65,931 |
| EXPENDITURE | ||
| Support costs | ||
| Management | ||
| Trustees' salaries | 21,513 | 20,363 |
| Wages | 40,706 | 43,812 |
| Social security | 688 | 379 |
| Pensions | 354 | 396 |
| Insurance | 310 | 310 |
| Telephone | 737 | 680 |
| Postage and stationery | 221 | 273 |
| Computer costs | 275 | 924 |
| Childrens activities | 486 | 949 |
| Toys, equipment & consumables | 856 | 518 |
| Staff entertaining and gifts | 305 | 298 |
| Rent | 2,710 | 2,315 |
| Repairs and maintenance | 250 | 738 |
| Licences and subscriptions | 271 | 291 |
| Training costs | 471 | 791 |
| Refreshments | 1,544 | 836 |
| Childrens gifts | 214 | 650 |
| Clothing costs | 176 | 94 |
| Bank and credit card charges | 32 | 32 |
| Legal and professional fees | - | 25 |
| Accountancy | 1,310 | 1,290 |
| Cleaning | 358 | 111 |
| Fixtures and fittings | 103 | 86 |
| Computer equipment | - | 69 |
| 73,890 | 76,230 | |
| Total resources expended | 73,890 | 76,230 |
| Net expenditure | (1,663) | (10,299) |
This page does not form part of the statutory financial statements
Page 14