**REGISTERED COMPANY NUMBER: 05118504 (England and Wales) REGISTERED CHARITY NUMBER: 1107881**
**Report of the Trustees and**
**Unaudited Financial Statements**
**for the Year Ended 31 January 2024**
**for**
## **LEEDS WEST INDIAN CARNIVAL**
Beldenn Limited Chartered Accountants First Floor 68 Uppermoor Pudsey West Yorkshire LS28 7EX
**LEEDS WEST INDIAN CARNIVAL**
## **Contents of the Financial Statements for the year ended 31 January 2024**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**||1||
|**Independent Examiner's Report**||2||
|**Statement of Financial Activities**||3||
|**Balance Sheet**|4|to|5|
|**Notes to the Financial Statements**|6|to|11|
|**Detailed Statement of Financial Activities**||12||
**LEEDS WEST INDIAN CARNIVAL**
## **Report of the Trustees**
## **for the year ended 31 January 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 January 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
05118504 (England and Wales)
## **Registered Charity number**
1107881
## **Registered office**
82 Sheepscar Street North Leeds West Yorkshire LS7 3AF
## **Trustees**
T A B France Chairperson S M Bailey Treasurer N Cannonier S Howarth M Zakers
## **Independent Examiner**
Beldenn Limited Chartered Accountants First Floor 68 Uppermoor Pudsey West Yorkshire LS28 7EX
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 27 September 2024 and signed on its behalf by:
T A B France Chairperson - Trustee
Page 1
**Independent Examiner's Report to the Trustees of Leeds West Indian Carnival**
## **Independent examiner's report to the trustees of Leeds West Indian Carnival ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 January 2024.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Bell
Beldenn Limited Chartered Accountants First Floor 68 Uppermoor Pudsey West Yorkshire LS28 7EX
27 September 2024
Page 2
## **LEEDS WEST INDIAN CARNIVAL**
## **Statement of Financial Activities**
## **for the year ended 31 January 2024**
|2024
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
105,281
Investment income
2
249
**Total**
105,530
**EXPENDITURE ON**
**Charitable activities**
Carnival
122,932
**NET INCOME/(EXPENDITURE)**
(17,402)
**RECONCILIATION OF FUNDS**
Total funds brought forward
75,198
**TOTAL FUNDS CARRIED FORWARD**
57,796|2023
Total
funds
£
107,801
16
107,817
107,589
228
74,970
75,198|
|---|---|
The notes form part of these financial statements
Page 3
## **LEEDS WEST INDIAN CARNIVAL**
## **Balance Sheet**
## **31 January 2024**
|2024
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
8,067
**CURRENT ASSETS**
Debtors
7
1,122
Cash at bank and in hand
49,673
50,795
**CREDITORS**
Amounts falling due within one year
8
(1,066)
**NET CURRENT ASSETS**
49,729
**TOTAL ASSETS LESS CURRENT LIABILITIES**
57,796
**NET ASSETS**
57,796
**FUNDS**
9
Unrestricted funds
57,796
**TOTAL FUNDS**
57,796|2023
Total
funds
£
11,861
19,316
45,462
64,778
(1,441)
63,337
75,198
75,198
75,198
75,198|
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 January 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 January 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 4
**LEEDS WEST INDIAN CARNIVAL**
## **Balance Sheet - continued**
## **31 January 2024**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 27 September 2024 and were signed on its behalf by:
S M Bailey Treasurer - Trustee
T A B France Chairperson - Trustee
The notes form part of these financial statements
Page 5
**LEEDS WEST INDIAN CARNIVAL**
## **Notes to the Financial Statements**
## **for the year ended 31 January 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 15% on reducing balance Fixtures and fittings - 25% on reducing balance Computer equipment - 33% on reducing balance
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
## **Reserves policy**
The trustees of Leeds West Indian Carnival aim to maintain free reserves in unrestricted funds at a level which equates to approximately four months of unrestricted charitable organisational expenditure. The trustees consider that this level will provide sufficient funds to respond to applications for grants and ensure that support and governance costs are covered. The trustees consider that a level of four months is sufficient given the flexibility afforded by the nature of how the organisation functions on a day to day / year to year basis and how we are primarily funded
continued...
Page 6
**LEEDS WEST INDIAN CARNIVAL**
## **Notes to the Financial Statements - continued**
## **for the year ended 31 January 2024**
## **1. ACCOUNTING POLICIES - continued**
## **Reserves policy**
The balance held as unrestricted funds at 31st January was £9,177 of which £4,000 is regarded as free reserves. The current level of reserves is therefore higher than is needed and this will be used accordingly for unforeseen events. It is our aim to review the amount of reserves held on an annual basis
## **2. INVESTMENT INCOME**
## **3.**
||2024|2023|
|---|---|---|
||£|£|
|Deposit account interest|249|16|
|**NET INCOME/(EXPENDITURE)**|||
|Net income/(expenditure) is stated after charging/(crediting):|||
|Depreciation - owned assets|2024
£
3,794|2023
£
2,283|
|Venue Hire and Security|13,850|15,910|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 January 2024 nor for the year ended 31 January 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 January 2024 nor for the year ended 31 January 2023.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|**INCOME AND ENDOWMENTS FROM**|Unrestricted
fund
£|
|---|---|
|Donations and legacies|107,801|
|Investment income|16|
|**Total**|107,817|
|**EXPENDITURE ON**||
|**Charitable activities**||
|Carnival|107,589|
|**NET INCOME**|228|
continued...
Page 7
**LEEDS WEST INDIAN CARNIVAL**
## **Notes to the Financial Statements - continued for the year ended 31 January 2024**
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
|**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**6.**
**TANGIBLE FIXED ASSETS**
Plant and
machinery
£
**COST**
At 1 February 2023 and 31 January 2024
20,802
**DEPRECIATION**
At 1 February 2023
10,006
Charge for year
3,239
At 31 January 2024
13,245
**NET BOOK VALUE**
At 31 January 2024
7,557
At 31 January 2023
10,796
**7.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Prepayments|Unrestricted
fund
£
74,970
75,198
Fixtures
and
Computer
fittings
equipment
Totals
£
£
£
1,578
2,439
24,819
661
2,291
12,958
458
97
3,794
1,119
2,388
16,752
459
51
8,067
917
148
11,861
2024
2023
£
£
-
18,250
1,122
1,066
1,122
19,316|
|---|---|
continued...
Page 8
## **LEEDS WEST INDIAN CARNIVAL**
## **Notes to the Financial Statements - continued for the year ended 31 January 2024**
|**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Accrued expenses
**9.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1/2/23
£
75,198
75,198
Incoming
resources
£
105,530
105,530
At 1/2/22
£
74,970
74,970|2024
2023
£
£
1
471
1,065
970
1,066
1,441
Net
movement
At
in funds
31/1/24
£
£
(17,402)
57,796
(17,402)
57,796
Resources
Movement
expended
in funds
£
£
(122,932)
(17,402)
(122,932)
(17,402)
Net
movement
At
in funds
31/1/23
£
£
228
75,198
228
75,198|
|---|---|---|
continued...
Page 9
**LEEDS WEST INDIAN CARNIVAL**
## **Notes to the Financial Statements - continued for the year ended 31 January 2024**
## **9. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
107,817
107,817|Resources
Movement
expended
in funds
£
£
(107,589)
228
(107,589)
228|
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**|At 1/2/22
£|Net
movement
At
in funds
31/1/24
£
£|
|---|---|---|
|General fund|74,970|(17,174)
57,796|
|**TOTAL FUNDS**|74,970|(17,174)
57,796|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
213,347
213,347|Resources
Movement
expended
in funds
£
£
(230,521)
(17,174)
(230,521)
(17,174)|
|---|---|---|
continued...
Page 10
**LEEDS WEST INDIAN CARNIVAL**
**Notes to the Financial Statements - continued for the year ended 31 January 2024**
## **10. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 January 2024.
Page 11
## **LEEDS WEST INDIAN CARNIVAL**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Fundraising
Donations
Ticket sales
Grants
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Venue hire and security
Rates and water
Licences and insurance
Light and heat
Telephone
Publicity
Sundries
Acts and entertainment
Refreshments
Transport and travelling
Costumes and troupes
Labour
Accountancy & professional fee
Bank charges
Prizes
Sundries
Cleaning & PPE
Property repairs
Recruitment
Event costs
Plant and machinery
Fixtures and fittings
Computer equipment
Total resources expended
**Net (expenditure)/income**|**Detailed Statement of Financial Activities**
**for the year ended 31 January 2024**|2024
£
34,963
3,500
7,044
59,774
105,281
249
105,530
13,850
1,525
1,289
3,081
1,201
6,188
159
19,814
4,756
6,007
5,446
22,028
1,448
264
4,951
1,590
381
1,957
5,860
17,342
3,239
458
98
122,932
122,932
(17,402)|2023
£
11,452
6,500
225
89,624
107,801
16
107,817
15,910
290
1,207
3,596
1,310
11,351
225
16,528
4,644
4,232
4,900
27,271
1,245
246
-
1,035
350
3,563
-
7,403
1,905
305
73
107,589
107,589
228|
|---|---|---|---|
|||||
This page does not form part of the statutory financial statements
Page 12