Company Number: 5314519 (England & Wales) Charity Registercd Numb¢r: 1107871 IOPE COMMUNITY CHURCH SWANLEY REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025 HOPE COMMUNITY CHURCH SWANLEY REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 202S CONTENTS Dir¢ctor's and Trustee'5 Report Indcpendcnt examiners. rw11o the trustees Statcmcnt of financial adivities Balance sheet 8-10 Notss to the fJnan¢ial statcmcnts Delailcd incomc and exp￿dituTe account HOPE COMMUNITY CHURCH SWANLEY REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31sr MARCH 2025 Trustces and directors A Earnshaw P Trlalford S Ritchie J Withcr5 Company Secretary Mrs J WithcrJ Regtslered & Princlpal O(Ilce 102 Swanlcy IAn¢ Swanlcy Kcnt BR8 7LH Aeeountants Pearce A¢¢ounls Limited 58 Sernion Drive Swanley Kenl BR8 7HT Bankers CAF Bank 25 Kings14ill Avenue Kings Hill West Malling Kcnt M119 4JQ Page I HOPE COMMUNITY CHURCH SWANLEY DIREcfoR'S AND TRUSTEE'S REPORT FOR THE YEAR ENDED31ST MARCH 2025 The Directors who are also thc Trustees present their annual rcport with financial statements of the charitsbl¢ company for the year cnded 31 st March 2025. LECAL STATUS Hopc community church Swanlcy is a registered charity and a ¢ompany limited by guarantee and therefore governed by its Memorandum and Articlcs of Association. The Trustces holding office during the financial ycar were: J Withers A Earnshaw P Halford S Ritchie G Withers (resigned rebn￿ry 2025) None of the Trustecs have any b¢ncficial intercst in thc company. All of thc Truslecs are members of the company and guarantee to contribute £1 in thc ¢v¢nt of thc chariiy winding up. ORGANIsATIONALSTRU￿uRE Thc Church is run on & day-to-day basis by the pastor tog¢ther wilh volunteer support staff. They report on a regular basis to thc Trustces. Trusiees are appointed by a majority Vote of the existing Truslecs. appropriate training and support is providcd to new Trustees adapting to their role. Aim5 and Purpose5 of Ihe Charity The trustecs of Hope Communiiy Church (HCC) have the responsibility of ensuring the promotion of its mission as laid out in the Memorandum of Association. This mission includcs the advancement of the Christian faith at home and abroad. and relieving people in conditions of need. hardship, or those who are aged or sick. Objectives and Actkvitics HCC is committed to making thc bcncfits of thc Christian faith availablc to as many as want to acccss th¢m and sceks lo work beyond its own intcrnal organisational life to makc Ihose benefits available to all. When planning HCC'S activities for the year. thc trustecs along with lh¢ church elders have considered the Charity Commission's guidance on public benefiL and particularly the guidance on charities for the advancement of religion. Aehlevements and Performance Sunday Worship I.ICC Continues to mcct at Horizon School Swanley. During ihc ycar, attendanccs at Sunday gatherings grew slightly, with a many visilors allcnding the annual Christmas Carol Service. where thc cmphasis is on reaching out to the wider community by pr¢scnting thc Christmas story. Childrcn's & Youth Work Our Sunday children's work continucd to flourish under Beth Earnshaw's l¢ad¢rship. Our group ¢ontinues to have a significantly higher than national average of Lookcd After Children (including children under special guardianship orders and fostered children) and adoptcd children. This affects how the leaders are both preparin8 and delivering the sessions. Special attention is given to providing thcrapeutie responses to behavioural and emotional needs cxprcsscd. Page 2 HOPE COMMUNITY CHURCH SWANLEY DIRECTOR'S AND TRUSTEEIS REPORT FOR THF YFAR F.NDF.D 31￿ MARCH 2025 (Continucd) Children's & Youth Work (eontinued) All our children's work¢rs continue to hold the required DBS ¢he¢ks and undergo regular safeguarding training. The ¢hurch comm¢n¢ed a parent and toddler group in kptcmber 2024. Using th¢ premi5¢5 Qf another local hurch, the group, started by thurch members, has been successful in altracting people from th¢ local rommunity. Th¢ church is keen to provide a public benefit and dcliberatcly chose a day to run th¢ group when there was little othcr provision for toddlers and thcir carcrs, hclping improvc needcd provision across the town. A furthcr gap in service provision in Swanlcy was idcnlificd in the area of youth services. Parthering with Christ Church Swanley, in Septcmber 2024 a fortnightly youth group was started, which now provides a valuable scrvic¢ to upwards of 20 youth (both with church links and predominantly without). Ukralne War- Flnanclal gnd Matcrlal Rellef With the war in Ukraine continuin8, HCC membcrs have ¢onlinu¢d io provid¢ both finan¢¢s and material goods for relief of suffering in Ukraine. £1.425 has been dirccted through Hope Church Orpington www for the purchasc and delivery of relief suppli¢s for thc Ukrainc and Ukrainian refugees in Poland- this is a lower figurc than thc previous ycar. refl￿ting our links in Ukraine having increascd difficulty operating. The goods arc channclled through known church links in Poland the Ukrainc. Saf¢guardlng Thc Saf¢guarding Tcam of Sarah Rit¢hi¢, Georgina Fleasman and Carolynnc Pri¢e-Flaworth continue to provide an exccllent level of s¢rvi¢¢ for us. We ¢ontinuc as members of thirtyonc.. eight who provide advice as needed and DBS ¢h¢cks. DBS chccks arc rcncwed within the three year best-practice 8uidelines. Poli¢ie$, Procedures And Rlsk Assessments Extensive work continucd throughout ihe ycar to makc $ure we havc thc rc¢omrncndcd policics, pnicedures and risk asscssmcnts in place so that thc trustees fulfil ih¢ir dutie5 towards th¢ church. Durin8 the year the following policies wcrc wrilten or rcviscd: . Pollclos Complaints l.landling- wriltcn Dec 2023, - Rcvicwcd Mar 2025. Conflict of Intercst - Written Dcc 2023, Revi¢w¢d Mar 2025. Equal Opporlunitics - written Sept 2024, R¢vicwcd Scpt 2025. GDPR Dala Proicction - writtcn Mar 2025. Grant Making - written Dec 2023, Rcvicwcd Mar 2025. Investment- written Dec 2023 Rcvicwed Mar 2025. DBS Model Flandling, Usc, Se¢urc, Storagc. Rct¢ntion and Disposal of Disclosures and Disclosure Inforniation- writlen Sept 2024. Paying Staff - written Dec 2023 - Revicwed Mar 2025. Reserves - writtcn - Dec 2023, - Rcvicwcd Mar 2025. Risk Managemcnt - written Dcc 2023, - Rcvicwcd Mar 2025 Safeguarding - written Mar 2024,- Reviewcd Mar 2025. Social Media U5ag¢ - written Mar 2025. Voluntecr Managcment- writtcn Dcc 2023, Rcvi¢w¢d Mar 2025. Risk Assessments NcwDay Camp Attendance - wriltcn Jul 2024. Sunday SchoollCrcchc- wriltcn Sept 2024. Sunday Main Service Winter- writtcn 2024. Toddler Group (@ Elim Swanlcy)- wrill¢n Sept 2024. Youth (@ ChTlStrhurch Swanl¢y)- wrilicn Scpt 2024. Othcr Activitles Building on last year's work, I-ICC has continucd to work al activities to build community: during the winter months after many Sunday services with community mcals (scrving both church mcmbcrs and non-church mcmbcrs) and in thc summcr months organiscd walks which We￿ popular with many fricnds from outside the church. HCC continues to run the Alpha Course. which is designed to help peoplc cxplore the Christian faith in linc our Memorandum and Artieles of Associalion which statc thal onc of our objc¢liv¢s is to advan¢¢ the Christian faith. Page 3 HOPE COMMUNITY CHURCHSWANLEY DIREcfoR'S AIYD TRUSTEE'S REPORT FOR THF. YFAR ENDED 31ST MARCH 2025 (Continued) Other Activitics (continued) HCC is a referral agency for Swanley Foodbank (www.swanleydistricLfoodbank.org.uk) whom we continuc to support financially and with volunteers. HCC continues to run Alpha, a course designcd to help explore the Chrislian faith. and whi¢h subsequently had a positive impact on Sunday attcndances. Two of our church members contintsc to serve as governors al14orizon Primary Academy. in whose premis¢s we meet each Sunday. HCC is a r¢f¢rral agency for Swanley Foodbank (www.$wanleydistri¢Lfoodbank.org.uk) whom we CODtinuc to suppon finan¢ially and with voluntccrs. Two of our church members conlinuc to serve as governors at HOrI￿n Primary Academy, in whose premises we meet each Sunday. Financial R¢vlcw Church income for the year was £42,912 Expcnditurc was £44.4074. At the end of thc ycar th¢￿ was an ovcrall deficit of £1495 (mainly reflecting incrcascd costs). Alwyn Earnshaw continucs to work part tirne for HCC, mainly in the rol¢ of Icadership training and teaching. During ihe year, Sarah Ritchi¢ was ¢mploy¢d to provinsistently; mak¢ judwents and estimates that are re&8onabk and pruden¢ follow appli¢able aC￿Unting standard4 subject to any material departure5 disclosed and explained in the accounts. prepare the financial statements on the going concern b&8is Unl￿ it is inappropriate to presume that the company will continue in business. The ThJ5tees are respOnsi￿le for keeping adequate accounting records that are sufficient to show and explain the company's lrnisactions and disclose with reasonable accurdcy at any time the financial position ofthe company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguathg th¢ &ssets ofthe ￿m￿lY and hence fortsking reasonable steps for the pwention and detection of fraud and other irregularities. APPROVAL Th¢ above report has been prepared in attordancewtth the wial provisions relating to the small companies within part 15 of the Companies Act 2006 and th¢ Charitie5 Act 2011 and in a¢¢ordance with the Statem¢nt of Re¢ommended Practice applicable trj ¢harities preparing their accounts in 8￿rdance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effKtive l January 2015). This Report was approved by the Tn￿ on Page 5 HOPE commu￿ CHURCH SWANLEY INDEPENDENf EXAMINERS REPORT FOR THE YEAR ENDED 31ST MARCH 2025 I have examinedthe financial statements on pages 6 to I l. These financial statsments bave been prepared underthe historical cost C4)nvention and the acwunting policies set out therein. ReSp￿tIve responslbllities of the trusttts 2nd u2min¢r The Thtstses, responsibilities for preparing the Annual Report and the financial statements in &c£￿t￿nce with applicable law and United Kingdom Accounting Standards are set out in the Statement of Tnstees Responsibilitie& The ¢haTity'S Tn￿tee5 Consider that an audit is not required for this year under se£Éion 144(2) of the Charities Act 2011 and that an independent examination is needed. It is my responsi￿1]ity to: examine the a¢¢oiii)ts wider section 145 of the 2011 ALt to follow the procedur￿ laid down in the General Directions given by the Charities Commissioner under section E45(5)(b) of the 2011 Act; and to state whether particular matter5 have come to my attention. Basls of opinion My examination was carried out in accordance with the Genera] Directions given by the Charity Commi&sion. An examination includes a review of the accounting records kept by the charity and a comparison of the accotmts presented with those records. It also includes consid¢rntion of any Unusual items or disclosures in the a¢tounty and the seeking of explanations from you &8 trustee ¢on¢erning any such matters. The proCedU￿S Undertaken do not provide all the evidence that would be required in an audit an4 ¢onsequently no opinion is given as to whether the accounts Pr￿ a'true and fair view. and the rq)ort is limited to those matters set out in the statement below. Indep¢nd¢nt ¢xamiDer's statement In c4)miec*ion with my examinatio￿ no matter h&8 CA)me to my attention: which gives me reasonable cause to believe thal in any material respe¢4 the requirements: (a) to keep a¢counting records Èn accord8n¢e with section 130 of the 2011 Act; and (b) to prepare acL¥)unts which aecord with the acLM)unttng records to comply with the accounting requirements of the 2011 A¢t; have not been met" or lo whi¢lL in my Opinio￿ attention should be drawn in order to enable a proper u[th[￿Ing of the aCcO￿ts to be rea¢h Debbie Pearce Pearce A¢￿￿nts Limited Chartered Certified Accountants 58 Sern]on Drive Swanley K¢nt BR8 7HT Dated: 11. 11.lOIS HOPE COMMUNITY CHURCH SWANLEY STATEM￿ OFF1NANCIALAcriv￿ILs FOR THE YEAR ENDED 31sr MARCH 2025 31sthknh2025 31$¢ Mveh 2024 iknr¢stricted Restricted Totsl Funth hDOJ Volunlary itt￿n Investn%nt incon tn¢ooth8 ffsouyces fromcharitabk activitxs iJ75 41J37 lJ75 42912 44.739 (harlthbk A¢tfvtii¢s Q)vernance costs 41912 743 41651 33,3 43ffj62 745 44J07 34,110 (2.1ts) {IA95) 10ffj29 Transfers TotAi funds brought forwzrd 5&196 Totsl earrled formvd 66ffj52 67J30 68825 The Statement of Finan¢ial Activities in¢lud&s all gains and lo&qes in the year. All in¢oming and exp&Mled resou￿ dttive from continuing a¢tivilies. Cotnpany Number. 5314519 (England & Wales) HOPE cOMMUm￿ CHURCH SWANLEY BALANCE SHEET ASAT 31 MARCH 2025 2025 2024 FIXFD ASSETS Tan8hle f￿d assets 137 R167 71167 71,046 71,046 CRFDlIt)RS: Anx>unts falling due within one y 4,837 1358 67J30 67J30 Unffstrict¢d ￿ndS RestTiCt¢d funds fé652 67J30 These a¢¢ounts have been prepared in ac￿rdanCe with the special provisio￿8 relatin8 to sm811 companies within Part 15 of the Compwnies A¢t 2006 and in accordance with FRS102 SORP. For th¢ fman¢ial ended 31° March 2025 the compgny w&8 entitled to exemption from audit under section 477 Comp￿1¢$ Act 2006. No member of company hag deposited a notice. pursuant to section 476. wiring an audit of these financial statements under the requirements of the Companies Act 2006. The directors acknowledge their responsibilities for dMt the company keeps accountin8 re￿rdS which comply with section 386 of the Act and for preparing fin8ncia] statements which give a true ond fair view of the state of affairs of the company &8 at the end of the financial period and of its profit or loss for the financial period in accordance with the requirements of secti(xts 394 and 395 and which otherwise comply with the requirements of the companies Act 2006 relating to account4 so far as applicable lo the ￿mpanY. Page 8 HOPE COMMUIYITY CHURCH SWANLEY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025 ACCOUNTING POLICIES Basis of preparation of financial statcmcnts The Financial Slatcm¢nts are prcparcd in accordance with Accounting and Reporting by Charities: Statement of Recommendcd Pra¢li¢e applicablc lo charities preparing their accounts in accordance with the Financial Reporting Standard applicablc in ihc UK and Republic of Ireland (fRS102) (effectivc I January 2015)- (Charities SORP (I,"RS102)), Ihc l.'inancial RcportinE Stsndard applicable in thc UK and Rcpublic of Ircland (fRS102) and the Companics Act 2006. The charity mcets the definition of a public bencfit cntity under fRS 102. Assets and liabilities are initially recogniscd at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. Ineomlng resourc¢s All incoming resources arc included in the Statcmcnt of financial Activities when the charity is legally cntitlcd to the incom¢ and the amounts can bc quanlificd with reasonable accuracy in the period io which it relates. Resourees cxpcnded Expenditure is accounted for on an accruals basis and has bccn classified under headings that aggregate all ¢OSts related to the catesory. Vgltte Added Tax Value added tax is not recoverabl¢ by thc charity and as such is included in the relevant costs in th Slatcmcnt of Financial Activilic5. Tanglble Flxcd Assets and Dcpreclatlon Tangible fixcd assets arc statcd at cost Icss d¢pr¢¢iation Depr¢¢iation is provided at ratcs calculatsd ¢0 write otrih¢ cost of fixed a55ets, le55 their estimated residual value, over their expected useful livcs on th¢ following basis: Computer cquipment l•ixlurcs and fitlings I IY/o slraight line basis - 20Vo reducing balance basis Rcstrlcted funds Rcstricted funds are to be used for the purposes spccificd by the donor. Expenditure which mcets these crileria is idcntificd to the fund. Unrestrleted funds Unrestricted funds are grants, donations and oihcr incomc rcccivcd or generated for thc objccts of thc harity, without further specified purposc and ar¢ availablc as general funds. Deslgnattd funds Designated funds are unr¢stri¢t¢d funds sct asidc by ihc trustces for specific purposes. Liabilities Liabilities ar¢ recognised where a legal obligation to transfer e¢onomi¢ benefit exists. Pension Costs The charity opcratcs a defined contribulion pension schcrnc. Contributions payablc to th¢ pension scheme arc charged to the Statement of Financial Activili¢s in the period to which they relate. Page 9 HOPE COMMUNITY CHURCH SWANLEY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED31￿ MARCH 2025 NET INCOMING RESOURCES Net resourccs arc slated after charging: 2025 2024 Depreciation of owned ass¢ts STAFF COSTS Wages and salari Pension costs 21,505 12,545 The average number of cmployees during th¢ period was l (2024 - 1). TRUSTEE REMUNERATION AND EXPENSES During the year to 31 March 2025, Hopc Community Church Swanley incurred wages costs of £21,505 and pcnsion costs of £1.850 rclaiing ￿ thc ¢mployrn¢nt of Mr A Earn5haw (2024 £12,545 and £1.050). Trusiee of th¢ charity. Ms S Rilchie rcccivcd £2.304 for her scrvi¢es. Small incidental expenses totalling £236 (2024 - £1,365), werc rcimbursed to A Earnshaw. £99 (2024 £nil) to G Withers and £144 (2024 £nil) to S Ritchic who were I ruste¢s, during the year. Tru5t¢cs also mad¢ donations to th¢ charity toLglling £6.687 (2024: £11.190). TANGIBLE FIXED ASSETS Flxtures and Flltlngs Computer Equipment Total Cost Balance BIForward 623 3,211 3,834 Additions Disposals Balance CIForward 623 Depreelatlon Balance B/Fonvard Depreciation Charge 623 3,074 137 3,697 137 Disposal Adjustment Balance C/Forward 623 Net Book Values At 3 1st March 2025 At 3 1st March 2024 137 137 Page 10 HOPE COMMUNITY CHURCH SWANLEY NOTESTO THE FINANCIALSTATEMENTS FOR THF YEAR ENDED 31ST MARCH 2025 DEBTORS 2025 2024 Gift aid Other dcbtors 23,058 16.889 CREDITORS: Amounts falling du¢ within on¢ y¢ar Accruals Pcnsion crcditor 4,837 1.308 PENSION SCHEME During the year payments iotalling £1,800 {2024 - £1,050) were paid into a defmed contribution pension s¢hem¢. £nil was oulstanding at year end {2024 - £nil). RESTRICTED FUNDS During thc ycar donations were rcceivcd specifically to support Ukrainc, at ycar end a balancc of £678 (2024 £48) collected was hcld to be paid over. io. LIMITED LIABILITY STATUS The company is limitcd by guaranie¢ and has no share capital. ULTIMATE CONTROLLING PARTY Th¢ ¢harity is controll¢d by its I'rustees. Pagell HOPE COMMUNITY CHURCH SWANLEY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR FNDED 31sr MARCH 2025 12. INCOME AND FXPFNDITURE ACCOUNT 2025 2024 INCOME Donations and gifts Parent and toddler Gift aid 3A085 566 38,849 168 5.784 106 Bank Inte￿5t rcceived 93 TOTAL ￿¥cOmE 42,912 44,739 XPTr]¥D Wages Pcnsions Solf enyloycd costs Speakers c>pcnses Donations 21,505 1.800 1304 350 3,835 ,033 7,367 211 11545 1,050 Parent and toddler ¢o$ts R¢nt and insurance PPS & Advertising Hall fees and calerin8 uipment Childr¢n and youth work Dcprcciation computer equipn￿nI Bank Chargcs Computer e>penses Sundry e>pen5es Accountancy Fees Payroll Scrvices TOTAL TrXPS]YDfiiJRE 7,238 414 1,491 704 775 .451 137 1987 321 61 710 688 442 410 750 288 144 34,110 DFSIC￿IsuRPLis FOR THE FINANCIAL YL4R (1,495) 10,629