THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED (a Company limited by guarantee)
St Barnabas Church Hall
Ferndale Road
Swindon SN2 IBU
Company registration number: 05216053 Charity registration number: 01107869
Trustees' Report and Financial Statements For the year ended 31 March 2021
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Contents
| Charity Information | Page 3 |
|---|---|
| Trustees' Report | Page 4 |
| Statement of Responsibilities | Page 7 |
| Independent Examiner's Report | Page 8 |
| Statement of Financial Activities | Page 9 |
| Statement of Financial Position | Page 10 |
| Cash Flow Statement | Page 11 |
| Notes to the Financial Statements | Page 12 |
Page 2
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Reference and Administrative Details of the Charity, its Trustees and Advisers
Company Status
The Open Door Centre (Swindon & District) Limited ("the Charity") is a registered charity — charity registration number 01107869. The registered address is:
St Barnabas Church Hall Ferndale Road Swindon Wiltshire SN2 IBU
The manager of the charity is J A Stacey.
Trustees
The trustees present their report and accounts for the period ended 31st March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed, applicable law and the requirements of the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in 2005.
The Trustees who served during the year were:
Derek Fry Bob Barrett Daniel Cowen Trish Newman Lynn Howe
Bankers and Accountants
The charities bankers are: CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling ME19 4JQ Lloyds TSB Bank plc 5 High Street Swindon SN1 3EN Cambridge & Counties Bank Limited Charnwood Court New Walk Leicester LE1 6TE
The charity's reporting accountant is: Simon Brown Nicholas Brown Consultants Ltd Suite H The Old Dutch Barn Westend Offices, Stonehouse Glos. GL1O 3GE
Page 3
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Structure, Governance and Management
The charity is a charitable company, limited by guarantee. The charity was established under Memorandum of Association, which sets out the objects and powers of the charity and is governed under its Articles of Association. It was incorporated on 26th August 2004.
Members support the aims of the organisation and are invited to the Annual General Meeting. Members elect the trustees or members of the management committee and these individuals are also company directors. In the event if the charity being wound up, directors are required to contribute an amount not exceeding £1.
Recruitment and appointment of Management Committee
The focus of the organisation's work is providing support for people with learning disabilities, who may also have physical disabilities or mental health issues, in any way which now or hereafter may be deemed to be charitable. The needs of this group are appropriately reflected through the diversity of the trustees body. To enhance the potential pool of trustees, the charity continually seeks to identify potential new trustees relevant to the nature of its work.
Organisation Structure
The charity, a company limited by guarantee, was incorporated on 26th August 2004 to take over the running of The Open Door Centre, which was managed until August 31st by New Era Housing Association. Members of staff previously employed by New Era were transferred to the company on 1st September 2004 on a TUPE agreement. These transfers incur a liability for previous service.
The name of the company was changed to The Open Door Centre (Swindon and District) Limited by special resolution on 3rd December 2004.
An application for charity status was approved by the Charity Commissioners on 1st February 2005.
The Charity has been operating from St Barnabas Church Hall in Ferndale Road, Swindon since January 2007.
Risk Management
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. The adequacy of reserves will be a continuing target to be reached.
Public Benefit
The trustees have taken account of the Charity Commission's guidelines on public benefit and consider that the charity meets its obligations in that regard.
Page 4
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Activities
Recreational sessions are held on a weekly basis, as are discussion groups. There are internal and external activities, and members are encouraged to make full use of local facilities for activities such as swimming and fitness. There are regular talks from various organisations and individuals on subjects of interest to members. Creative sessions are held on a regular basis, such as sewing and art. Members' holidays were suspended due to the Covid-19 pandemic. Members' take-up of activities is monitored and this analysis is available for inspection should it be required.
In order to carry on the day to day activities of the centre, eight people were employed during the year, all of them part time.
£25,496 in Restricted Funds was made available by various bodies. These funds are shown in the restricted funds reserves. During the period under review an element of the salary payments were funded by the Government Furlough scheme.
The members provide funds for social activities from their own resources and these transactions, and the lunches paid for by the members, do not form part of these accounts. However, any surplus from the payment of lunches is used to supplement the cost of the Cook's salary, and this is shown as income. During the closure of the centre due to the pandemic a takeaway and delivery meal service was made available. The café, run from Liden Library, was closed in March 2020 due to the Covid-19 pandemic and has not yet re-opended.
From 23 March 2020 the Centre was temporarily closed due to the Covid-19 pandemic. The Centre reopened on 8[th] June 2020, but with reduced hours and then had to close again early in the New Year, subsequently reopening on 15[th] February 2021, but with reduced members and staffing hours; during these closures some staff were either furloughed or part furloughed.
Thanks are extended to the staff and volunteers who work tirelessly for the benefit of the charity and all those who use the Centre's services. Our thanks also go to all those companies and individuals who have made funds available.
In the longer term the Charity aspires to have suitable settled accommodation in order to move towards financial independence. The Charity operates from St Barnabas under a lease agreement renewed annually.
Page 5
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Objectives, Achievements and Performance
Future Plans and Objectives
The objects of the Charity are the relief of people with learning disabilities in any way which, now or hereafter, may be deemed by law to be charitable.
The Company and Charity is managed by a board of directors who are trustees of the Charity. Employed members of staff carry out day to day management and operational requirements and report regularly to the board. The membership is represented by three of their peers, sitting with Directors and Staff to form a Management Committee, to ensure communications are of a high order.
Full details of services provided may be obtained from the Centre manager. The Centre also provides a day service to residents of care homes for which a daily charge is made. Funds have also been made available by corporate donors and others for specific purposes.
Service users meet monthly to take decisions on planning activities and other aspects of the charity work to ensure inclusivity.
Financial Review
Reserves
It is the policy of the charity that unrestricted funds that have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure (£23,300£46,600). An additional provision for statutory amounts becoming due to staff and other creditors, in the event that the Company and the Charity had for any reason to cease trading, is also necessary.
The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised.
The Charity has sufficient funds in place as at 31[st] March 2021 to operate until January 2022.
Reserves are at an adequate level and this policy will continue in future years as well as making all practicable efforts to increase income from all sources. It should be noted that the Charity's trustees have a legal responsibility to ensure the financial health of the Charity.
Page 6
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Statement of Trustees' Responsibilities
The following statement sets out the responsibilities of the trustees in relation to the financial statements of The Open Door Centre (Swindon & District) Limited.
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity as at the end of the financial period, and of the surplus or deficit for the financial period. In preparing those financial statements, the trustees are required to:
-
Select appropriate policies and apply them consistently, subject to any material departures being disclosed and explained;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed; and
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Prepare the financial statements on the going concern basis, unless they consider that to be inappropriate.
The trustees are responsible for ensuring that the Charity keeps sufficient accounting records to disclose with reasonable accuracy the financial position of the Company, and to enable them to ensure that the financial statements comply with the United Kingdom Companies Act 1985.
They are also responsible for taking reasonable steps to safeguard the assets of the Charity and, in that context, to have proper regard to the establishment of appropriate systems of internal control with a view to the prevention and detection of fraud and other irregularities.
As far as each trustee is aware, there is no relevant audit information of which the Charities auditors are unaware.
Each trustee has taken all the steps that he or she ought to have taken as a trustee in order to make himself or herself aware of any relevant audit information and to establish that the Charity's auditors are aware of that information.
The trustees consider that they have pursued the actions necessary to meet their responsibilities as set out in this statement.
On behalf of the Board of Trustees
Chair of Trustees : ………………………………………………………
Name: Derek Fry
Date:
Page 7
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Independent Examiners' Report
To the trustees of The Open Door Centre (Swindon & District) limited.
Respective responsibilities of Trustees and Examiner
The trustees' responsibilities for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) are set out in this Statement of Trustees' Responsibilities in the body of the Trustees Report.
You consider that the audit requirement of Section 144 Charities Act 2011 ("the Act") does not apply. It is my responsibility to state , on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 145 (5) (b) of the Act, whether particular matters have come to me attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the financial statements present a true and fair view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with Section 130 of the Act; and
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to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Simon Brown : ………………………………………………………
Nicholas Brown Consultants Ltd Suite H The Old Dutch Barn Westend Offices, Stonehouse Glos. GL10 3GE Date:
Page 8
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Statement of Financial Activities
as at 31 March 2021
| Note Income Donations and grants 2 Charitable activities 5 Fees and membership Lunches Other trading activities 3 Fundraising 100 Club Friday Café Odey’s Café Investment Income 4 Total Income Expenditure Raising funds Odey’s Café Charitable activities 5 Other 6 Total expenditure Net income Total funds brought forward Total funds carried forward |
Unrestricted funds Restricted funds Total funds Total funds General 2021 2020 £ £ £ 64,160 25,496 89,656 40,753 7,106 7,106 27,622 4,945 4,945 3,871 3,675 3,675 13,162 438 438 821 490 490 1,395 73 73 5,898 827 827 444 |
|---|---|
| 81,724 25,496 107,210 93,966 |
|
| 2,950 2,950 1,481 - - - 94,369 94,395 98,407 6,544 6,544 8,118 |
|
| 103,863 - 103,889 108,006 |
|
| 3,321 -14,040 85,977 100,017 |
|
| 82,656 85.977 |
Page 9
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Statement of Financial Position
as at 31 March 2021
| Notes Non-current assets Tangible fixed assets 7 Current assets Debtors 8 Cash at bank and in hand Prepayments and accrued income 9 Current liabilities Creditors: amounts falling due within 1 year 10 Net current assets Net assets Funded by General funds Designated funds: 3 months’ running costs Total funds |
2021 2020 £ £ 1,537 2,275 1,537 2,275 2,674 2,093 85,687 82,543 - - 88,361 84,636 600 934 600 934 87,761 83,702 89,298 85,977 66,298 62,977 23,000 23,000 89,298 85,977 |
|---|---|
For the year ended 31 March 2021, the company was entitled to exemption under section 477 of the Companies Act 2006 ("the Act") relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act.
In accordance with Section 14 of the SORP, Section D: Voluntary Disclosures and Appendix Ill of the FRSSE, the Charity has voluntarily prepared a Cash flow statement.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
Derek Fry
Chairman
……………………………………………………………………..
Date……………………………………………………………..
Page 10
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Cash Flow Statement
for the year ended 31 March 2021
| Cash flows from operating activities Net income /(expenditure) Adjustments for: Depreciation charge (Increase)/ Decrease in Debtors Increase/( Decrease) in Creditors Prepayments and accrued income Cash flows from investing activities Purchase of equipment Net increase / (decrease) in cash Cash at bank and in hand at the beginning of the year Cash at bank and in hand at year end |
2021 2020 £ £ 3,321 (14,040) |
|---|---|
| 800 821 (581) 793 (334) 934 - - |
|
| (115) 2,548 |
|
| 3,206 (11,492) |
|
| (62) - |
|
| (62) - |
|
| 3,144 (11,492) |
|
| 82,543 94,035 |
|
| 85,687 82,543 |
Page 11
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Notes to the Financial Statements
1. Accounting Policies
1 .1 . Basis of accountinq
These financial statements aim to give a fair and true value for The Open Door Centre (Swindon & District) Ltd ("the Charity") for the year ended 31 March 2021 ("Year End").
The financial statements have been prepared under the historical cost convention, as modified by the valuation of investments, and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16/07/14 ('the SORP"), the Financial Reporting Standard for Smaller Entities (effective January 2015) ("the FRSSE") and the Companies Act 2006 ("the Act").
1 .2. Donations in kind
The charity is fortunate in the level of support it receives from its volunteers. Without this voluntary support, considerable expense would be incurred. It is not thought meaningful or practical to put a monetary value on the support but the committee is grateful to those who provide their time and expertise.
1.3. Grants
Grants receivable and payable are included in the financial statements when received or paid. Where grants are received or made for a defined period, any amounts relating to a period extending beyond the Charity's accounting date are deferred.
1 -4. Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
1 .5. Expenditure
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
1.6. Revenue
Revenue is recognised upon the transfer of goods or completion of a service with another legal entity or individual where the revenue can be measured reliably and is under full control of the Charity. Any revenue received in relation to a service partially or not completed will be prorated accordingly.
1 .7. Taxation
The charity is exempt from Corporation Tax under the provisions of section 505 Income and Corporation Taxes Act 1988. Consequently no provision for deferred taxation is required.
1.8. Allocation of support costs
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, personnel and payroll.
Page 12
THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Notes to the Financial Statements (continued)
1.9. Debtors and prepayments
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.
1.10.Depreciation
Depreciation is calculated to write off the cost, less estimated residual values, of tangible fixed assets over their expected useful lives using a 25% straight line method. The tangible fixed assets were re-valued at 31 March 2011 at zero.
1.1 1.Cash at bank and in hand
Cash at bank and cash in hand include all cash held in deposit accounts and monies considered reserves. Any cheques sent or received during the year that relate to the year and are not cleared into a bank are considered debtors or creditors respectively.
1,12.Creditors
Creditors are recognised where the Charity has an obligation, due from past transactions, to settle any amounts owed after trade discounts. Amounts due within a year from the date of transaction are considered current liabilities in the balance sheet and amounts due after a year are considered non-current liabilities.
2. Donations
| Gifts Grants |
2021 2020 £ £ 53,307 17,386 36,350 23,367 |
|---|---|
| 89,657 40,753 |
Of the £89,657 received in 2021, £25,497 was restricted funds and £64,160 was unrestricted funds. The Charity benefits greatly from the involvement and support of its many volunteers, details of which are given in the annual report. In accordance with accounting policies, the economic contributions are not measured in the accounts.
3. Other trading activities
| Other trading activities | |
|---|---|
| Income from other trading activities Fundraising 100 Club Friday Café Odey’s Café |
2021 2020 £ £ 3,675 13,162 438 821 490 1,395 73 5,898 |
| 4,676 21,267 |
All income in 2021 from Other Trading Activities was unrestricted (2020: All unrestricted).
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THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Notes to the Financial Statements (continued)
4. Investment income
All of the Charity's £827 (2020: £444) investment income in 2021 arises from money held in interest bearing deposit accounts.
5. Analysis of expenditure on charitable activities
| Expenditure on charitable activities Premises costs Support costs Governance costs |
2021 2020 £ £ 15,084 14,900 88,205 92,506 600 600 108,006 108,006 |
|---|---|
6. Analysis of other expenditure
Other expenditure includes bank charges of £61 (£60 last year), reimbursing volunteer travel expenses of £179 (£1,703 last year) and members' singing, mindfulness and fitness sessions of £1,468 (£1,907 last year).
7. Fixed Assets
| Opening balance Acquisitions Depreciation Closing balance Fixed assets at cost Accumulated depreciation |
2021 2020 £ £ 2,275 3,096 62 - (800) (821) 1,537 2,275 |
|---|---|
| 4,000 3,938 (2,463) (1,663) |
8. Debtors
Of the £2,674 all amounts are in respect of attendance fees and associated debts.
9. Prepayments and accrued income
There are no prepaid or accrued income amounts (2020 £Nil)
10. Creditors
The Creditors at the year end relate to Accountancy (£600).
11. Analysis of governance and support costs
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THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Notes to the Financial Statements (continued)
| Salaries and staff related costs General office |
General support Governance Total £ £ £ 73,552 - 73,552 14,053 600 14,653 |
|---|---|
| 87,605 600 88,205 |
12. Analysis of staff costs
| . Analysis of staff costs | |
|---|---|
| Salaries PAYE & National Insurance costs Pension costs Staff insurance costs Staff training costs Total staff costs |
2021 2020 £ £ 69,998 74,606 2,644 2,640 822 2,598 88 1,593 - 368 |
| 73,552 81,80 |
The Charity is an equal opportunities employer
No employee had earnings in excess of £60,000.
No remuneration or expenses were paid to any Trustee of the charity.
The charity’s staff were employed in the following categories:
| Administration Cook Activity co-ordinators Café manager Volunteer support workers Volunteer trustees |
2021 2020 4 4 1 1 3 3 - 1 10 10 5 5 |
|---|---|
| 23 24 |
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THE OPEN DOOR CENTRE (SWINDON & DISTRICT) LIMITED
Notes to the Financial Statements (continued)
13. Related Party Transactions – Grants and Significant Donations Received
| Swindon Rotary | 02/04/2020 | £1,000 |
|---|---|---|
| Pilkington Trust | 08/04/2020 | £1,000 |
| Local Giving | 16/04/2020 | £500 |
| Zurich Community Trust | 27/04/2020 | £10,000 |
| Wiltshire Community Fund | 29/04/2020 | £4,323 |
| Swindon Rotary | 22/05/2020 | £314 |
| Walter Guiness | 26/05/2020 | £1,000 |
| T E Connectivity Swindon | 27/05/2020 | £788 |
| Swindon Rotary | 29/05/2020 | £250 |
| Swindon Rotary | 18/06/2020 | £10,000 |
| Edward Gosling Foundation | 26/06/2020 | £4,200 |
| Albert Hunt Trust | 10/07/2020 | £1,000 |
| Zurich Community Trust | 29/07/2020 | £10,000 |
| National Lottery | 31/07/2020 | £10,000 |
| AMMCO Charitable Trust | 05/08/2020 | £500 |
| Mid Counties Co-Op | 29/09/2020 | £2,000 |
| Nationwide | 07/10/2020 | £500 |
| Zurich Community Trust | 19/10/2020 | £10,400 |
| Sported UK | 23/10/2020 | £4,150 |
| Swindon Rotary | 01/12/2020 | £750 |
| David Soloman Charitable Trust | 01/12/2020 | £1,000 |
| Swindon Rotary | 21/12/2020 | £1,000 |
| BMW Swindon | 22/01/2021 | £500 |
| Boshier Hinton Foundation | 08/02/2021 | £1,474 |
| Personal Donation (Anonymous) | 18/03/2021 | £250 |
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|£76,899|
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