The Royal Photographic Society of Great Britain **Annual Report 2022** Trustees’ Annual Report and Consolidated Accounts for the year ended 31 December 2022 




## **Patron** 

## **Committee Chairs** 

Her Royal Highness The Princess of Wales 

## **Awards Committee** 

## **President and Chair of Trustees** 

Sir Brian Pomeroy CBE ARPS 

Simon Hill HonFRPS 

## **Education Committee** 

## **Deputy Chair** 

Anthony Luvera 

Mathew Lodge LRPS (effective 18 July 2022) 

## **Environmental & Social Responsibility Committee** 

## **Honorary Treasurer** 

Tony Cearns (from 22 March 2022 to 24 September 2022) Derek Trendell ARPS FCA (from 24 September 2022 to 8 December 2022) Charlotte Fraiberg (effective 24 February 2023) 

## **Trustees** 

Mónica Alcázar-Duarte (to 17 April 2023) Nicola Bolton ARPS (to 23 September 2023) Gavin Bowyer ARPS Tony Cearns (to 24 September 2022) Sebah Chaudhry Sophie Collins LRPS Sarah J Dow ARPS (to 12 February 2023) Charlotte Fraiberg Andrew Golding ASICI FRPS Simon Hill HonFRPS Mathew Lodge LRPS Mervyn Mitchell ARPS Derek Trendell ARPS FCA (to 8 December 2022) Dr Peter Walmsley LRPS 

Martin Hancock (to 14 July 2022) Paul Morgan 

## **Equality, Diversity and Social Inclusion Committee** 

Mervyn Mitchell ARPS 

## **Finance Committee** 

Tony Cearns (to 24 September 2022) Charlotte Fraiberg 

## **Members’ Committee** 

Stewart Wall ARPS (to 17 October 2022) Simon Fremont 

## **Nominations Committee** 

Gaynor Davies ARPS 

## **Representatives’ Committee** 

Simon Hill HonFRPS (to 14 December 2022) Mathew Lodge LRPS 

## **Science Committee** 

## **Chief Executive Officer** 

Evan Dawson (to 14 October 2022) Dan Jones (effective 6 February 2023) 

Gary Evans ASIS FRPS (to March 2022) Hugh Turvey HonFRPS 

## **Programmes Director** 

Dr Michael Pritchard FRPS 

## **Finance & HR Director** 

Nikki McCoy 

## **Development Director** 

Tracy Marshall-Grant (to 31 December 2022) 

**Cover image © Brian Morgan FRPS.** From the project 'No Safety Net' documenting the lives of circus performers which was a awarded a RPS Documentary Fellowship in 2022. The project will be featured in a forthcoming book. 

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## **INTRODUCTION** 


## **Simon Hill** HonFRPS President and Chair of Trustees 

Already compromised by the economic consequence of Brexit and no sooner were we beginning to emerge from the manifold challenges of the Covid-19 pandemic, than the Russian invasion of Ukraine plunged global society into another emergency. This whipped up a perfect storm of economic hardship for the country from which the Royal Photographic Society is not immune. We owe an enormous debt of thanks to our staff team and volunteers across the Groups, Regions, and Chapters for ensuring that our Society continues to weather these storms. 

However, in this trifold external crisis - Brexit, pandemic and war - our staff and volunteers must work with internal crises. Over recent decades, a series of governance and management decisions - now considered with the benefit of hindsight - have seen the RPS sell its Collection, arguably our most important and valuable heritage asset; at considerable expense the RPS purchased and fitted-out RPS House which, with our neighbour the Martin Parr Foundation, has created a ‘photo hub’ on the outskirts of the culturally-vibrant city of Bristol; and, for almost two decades, successive Boards of Trustees have approved operating budgets that have run at a significant and unsustainable deficit. 

To ‘balance the books’ and mitigate the aggregated consequences of these past decisions, it has been necessary for the executive to repeatedly draw down on our financial reserves to the point where there is very little remaining to cushion any unforeseen emergency. The reducing quantum of our cash reserve provides no scope for continuing with a ‘business as usual’ policy of running on a deficit budget. In a climate of increasing costs, declining membership with the consequent reduction in revenues, and negligible investment returns, the RPS is at pace reaching a ‘hard stop’. 

In 2019, a newly-elected Board of Trustees began to tackle this crisis with measures that included taking a redesigned RPS Journal from a monthly to a bi-monthly publication. In the Annual Report 2020, I spoke of the need to reshape the RPS into an organisation that can better fulfil its charitable objects while at the same time provide greater opportunities for a more diverse, inclusive, and international membership. I warned that the necessary change would be painful and challenging to manage but that we must continue our journey towards a ‘new’, more relevant, and sustainable RPS. 

The year after, in the Annual Report 2021, I spoke of the Board’s objectives to provide a more fulfilling and engaging member experience, to attract a more diverse membership that is more reflective of broader society, and to take steps to achieve a much stronger financial position for the Society. While the Board continued to pursue all of these objectives it will be clear to many that the path we took was not without obstacles. It is to the credit of the Board and to each of my Trustee colleagues that the hard yet necessary decisions were taken and I thank each of them for the integrity and commitment they have brought to their role. 

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In the twelve months since the AGM 2022, the Board has continued to navigate the path of good governance.  To lead on the development and delivery of a significant transformation agenda, in January 2023 we appointed a new Chief Executive Officer, Dan Jones. Under Dan’s executive leadership this agenda will enable our Society to evolve into an organisation that will achieve more for its members - whether novice, enthusiast, or professional - and deliver to a far greater extent on its charitable objects. Additionally, for the first time the Board went outside of the RPS membership to recruit and appoint a new Honorary Treasurer - Charlotte Fraiberg. With the support of the Finance Committee that she chairs, Charlotte will ensure that the realities of our financial and investment position are leveraged to supporting the transformation agenda. 

These two appointments - a new CEO and a new Treasurer - together with the initiatives that the executive team will roll out to the membership over the coming months, will not guarantee success.  Nor will it guarantee a sustainable future for the RPS but it is the best chance we have. In the short term, we must conserve our cash reserves; in the medium to long term, we must ensure the transformation is successful. While acknowledging the risks involved, the Board of Trustees is resolved to support the necessary transformation in every way possible, accepting that an RPS that is ‘fit for purpose’ today will be very different from that which has existed for the past 170 years. We have no choice but to build a new and thriving RPS with presence and relevance in a rapidly changing world. 


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## **FOREWORD** 


## **Dan Jones** 

For several years the Society has run a deficit between its income and expenditure, a situation that has become increasingly difficult to support and has become exacerbated by the volatile investment climate of the last few years. Fundamentally, the Society does not attract new audiences in sufficient volume to replace those members who are increasingly becoming inactive. Aligned with this is a need for the Society to modernise how it operates, at almost every level, to reduce inefficiency and improve service. 

Chief Executive Officer 

In February 2023 I joined the RPS as CEO and it has been my enormous privilege to discover an organisation of great heritage, passion, and purpose: a broad church where many views and ideas cohabit, united by a shared belief in 

the unique power of photography to transcend language and culture and deliver profound benefits to us all as practitioner and consumer alike. 

RPS Distinctions and our award-winning RPS Journal are known and respected throughout the national and international photographic community.  Our educational provision, exhibitions, workshops, talks and events engage thousands of photographers every year, as do the activities of our vibrant community of RPS Groups, Regions and Chapters. 

These many positives notwithstanding, it is widely known that the financial climate in which the RPS operates – in common with many other member organisations – is challenging and has been for some time. 

Such circumstances require changes, one of which is in front of you now in the form of a digital-only Annual Report - a less glossy publication than in previous years - part of our ongoing programme to reduce governance costs. These financial pressures are clearly apparent in our audited accounts, which form the main part of this Annual Report. 

Over the coming months and throughout 2024, through a transformation agenda supported by the Board of Trustees, we will be implementing a broad package of measures to address these issues: 

- We have updated our financial controls and implemented new financial management principles, reducing our fixed cost base as much as possible. 

- We have started to apply best practices from the commercial world to our marketing and communications to accelerate member growth and introduce new audiences to the RPS. 

- We will complete the implementation of technology across all our core services - ultimately providing a better service to all our members. 

- We will look to build stronger, more collaborative relationships between our staff team in Bristol and our volunteer community, our SIGs and our regions based on our shared desire to see the RPS thrive. 

At the AGM and after, I will provide more detail on some specific aspects of this agenda.  The process won’t be easy, but the path the RPS must take is clear – as is the need for a relevant and vibrant sustainable RPS, not just today but for the future and generations to come. 

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The Royal Photographic Society is committed to bringing photography to everyone. Founded when photography was in its infancy, today we are a world-leading photographic community. 

## **OUR VISION** 

**A world where everyone is inspired, empowered, and educated in the art and science of photography.** 

## **OUR MISSION** 

**To bring inspiration, creativity, and connection through photography to people of all ages and backgrounds.** 

## **OUR AIMS** 

## **The following Aims underpin all of our programmes and activities.** 

## **INCLUSION** 

At the RPS, we ensure that everyone can take part in photography, regardless of their ethnicity, sexual and gender identity, age, neurodiversity, mobility or any other aspect of their identity, background, or circumstance. We have created an independent group of Critical Friends to help us track our progress. 

## **ENVIRONMENTAL & SOCIAL RESPONSIBILITY** 

The RPS recognises that our planet is experiencing a Climate Emergency. We will make every effort to reduce our carbon footprint while using the power of photography to influence the changes in society that urgently need to occur. Our Environment and Social Responsibility Committee is overseeing our work in this area. 

## **MEMBER INVOLVEMENT** 

As a membership organisation, our greatest strength is the thousands of photographers who embody the RPS community worldwide. We involve them in all our work as active participants, consultants, and collaborators. 

## **FINANCIAL SUSTAINABILITY** 

At an operational level, the RPS has run an annual deficit for over 15 years, with a surplus in 2014, 2015 and 2016 due entirely to donations.  This is a situation that cannot be sustained any longer. We must now ensure all our operations and initiatives are adequately resourced, with a programme of structural changes being implemented to balance income and expenditure by the end of 2024. Once this is achieved, it is envisaged that a broader and more diverse funding base will provide additional opportunities to expand our activities. 

## **PROFILE RAISING** 

We seek to support everyone who loves photography, regardless of whether they label themselves a ‘photographer’. To achieve this, we will form new partnerships, open many more opportunities to non-members, and reach out more regularly to the general public. 

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Photo: Michael Pritchard<br>Final selection process for IPE 164<br>**----- End of picture text -----**<br>


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## **INSPIRE** 

## **“SEE PHOTOGRAPHY”** 

**We are inspired by great photography and photographers. We help everyone to access and understand this work, preserving it for future generations. We harness the unique power of photography to shed new light on subjects of importance and the changes in the art and science of photography.** 



## **Exhibitions** 

We present an inspiring programme of contemporary photographic exhibitions that support creativity, science and new ideas, nurture photographic excellence and strive to make photography accessible to everyone. Our open-call exhibitions celebrate the work of international photographers and encourage new and emerging image-makers to participate. The iconic _International Photography Exhibition_ , or _'IPE’_ , is the world’s longest-running photography exhibition and celebrates contemporary photography from across the globe. 

In 2022, _IPE 163 (the 163rd consecutive edition)_ was open from 16 April to 21 August at RPS Gallery, receiving 2157 visitors. 

The Exhibition featured 105 images from 60 photographers, with selected entries representing creators from more than 21 countries. _The International Photography Exhibition 162_ was on display at The Museum of Gloucester on 27 January – 5 June 2022. 

Between 15 February and 17 May 2022, we also held our Open Call for Entries for _IPE 164_ .  This received more than 6,000 images submitted by 3466 photographers representing 111 countries.  The exhibition continues to engage a diverse audience with an average age of 26 -35 among submitting creators – a much younger demographic than RPS Membership. 

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## **Exhibitions** 


In June 2022, the RPS opened a new outdoor exhibition space following the receipt of funding from the Combined West of England Authority. Designed to show communitybased photography and shared with the Martin Parr Foundation. The opening display showed _This Is Not a Moment_ by local Bristol photographer Khali Ackford, documenting the Black Lives Matter movement in the city. Later shows presented degree work from University of West of England (UWE) photography students and Boomsatsuma students. 

Other major Exhibitions to feature at RPS House during 2022 included _Squaring the Circle_ , curated by Zelda Cheatle HonFRPS, 

and _Generations_ , in partnership with Imperial War Museum, Jewish News and the Holocaust Memorial Day Trust – the latter transferring to RPS House from an earlier run at IWM and featuring photographs by our patron HRH The Princess of Wales. _Generations_ was also reinterpreted as an outdoor exhibition and shown around the UNESCO building in Paris. Images from the exhibition were also shown on the advertising screen in Piccadilly Circus on 27 January 2022, International Holocaust Remembrance Day. 

In total, RPS exhibitions welcomed 6,068 visitors in 2022. 

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## **The RPS Journal** 


First published in March 1853, the RPS Journal has appeared continuously ever since and continues to present inspirational, diverse and relevant photography from historical and contemporary photographers, alongside debating broader issues affecting photography and the RPS. 

RPS Journal March/April 2022 – featured an image from Magdalena Wasiczek the overall winner of the International Garden Photographer of the Year. 


During 2022, RPS Journal won ‘Customer/ Member Publication of the Year’ and ‘Magazine Cover of the Year’ at the PPA Scotland Awards 2022, a testament to both the production values and content. The features showcased work from members, those the RPS recognised through its awards and bursaries and international photographers through exclusive interviews. Two themed issues highlighted RPS Fellowships and Award recipients. 

RPS Journal May/June 2022 showed an image from Vlad Zorin. This won Cover of the Year and the RPS Journal Member Magazine of the Year at the PPA Scotland awards. 

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## **The RPS Awards** 


The Royal Photographic Society Awards are the world’s longest running photography accolades. The Awards celebrate significant achievements, showcase new and emerging talent, and highlight notable contributions from RPS members. The seventeen 

categories span different genres and applications of photography, including the recognition of achievements in moving images, new media, science and imaging, education, and curation. The categories continue to evolve to reflect new ways of seeing, making, and sharing photography. 

The 2022 recipients all tell remarkable stories, and their work is a testament to the power of photography to inspire, uplift, incite change and bring about personal, social, and cultural well-being. The 2022 Award winners were: 

**Progress Medal:** Graham Hudson and Leonardo Chiariglione 

**Education Award:** Andrew Dewdney 

**Curatorship:** Anne McNeill 

**Centenary Medal:** Destiny Deacon 

## **Outstanding Contribution to** 

**J Dudley Johnston Award:** Professor Emeritus Liz Wells 

**Photography Award:** Howard Greenberg 

**The Selwyn Award:** Edward Fry 

**Honorary Fellowships:** Laia Abril, Dawoud Bey, Victor Burgin, Craig Easton, Jo Ractliffe, Ming Smith, Dafna Talmor, and Ajamu X 

**Lumière Award:** John Akomfrah 

Babak Tafreshi **Scientific Imaging Award:** 

**Photographic Publishing Award:** Craig Atkinson 

**Cinematic Production Award:** Werner Herzog 

**Hood Medal:** Hoda Afshar 

**Fenton Medals:** Sue Brown FRPS, Robert Gates ARPS, Janet Haines ARPS, and Richard Brown FRPS 

**Vic Odden Award:** Carly Clarke 

**RPS Members’ Award:** Mark Phillips FRPS 

## **Editorial, Advertising and Fashion** 

**Photography Award:** Nadine Ijewere 

Throughout 2022, we also ran a programme of monthly online talks by recent Award recipients talking about their photographic journey and work to international audiences, which continue to be available on the RPS’s YouTube channel. 

**Annual Report 2020** 

ROYAL PHOTOGRAPHIC SOCIETY 

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## **CREATE “MAKE PHOTOGRAPHY”** 

**Making photography helps us to lead creative and fulfilled lives. We support everyone to make the best photographs they can, encouraging a deeper understanding of the art and science of photography and recognising those who achieve its highest standards. We provide leadership and resources for photographic education.** 

## **Education programme** 

We support everyone to improve their own practical and creative photography skills through a wide range of resources, talks, workshops and funding opportunities (Bursaries). This includes providing accessible and free support for individuals to help with the creation, understanding and appreciation of their own image-making and that of others. 

During 2022, the Education team delivered a total of **362** photography workshops for **2623** people (up 56% and 8% respectively on 2021), with the vast majority of these taking place online - including ‘on demand’. 

The RPS ran a very successful project for Young Carers in the UK, which culminated in an exhibition held at the RPS HQ.  This project reached **350** young people and is still ongoing. It was sponsored by the Arts Council, Action for Children and a generous donation made in memory of David Wolf Kaye by his wife Louise.  This donation also allowed the role of the Youth Engagement Officer to extend a further year. Throughout the year, the RPS held 13 events specifically for young people and families, reaching **529** people. 

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## **RPS Talks & Events** 


Through 2022, a series of photographers and artists from the Photobook Collective presented talks about their work, which complemented their books on sale in RPS House. The initiative particularly engaged the local student community. 

Over **160** people registered for a talk about women and photography given by Rose Teanby ARPS to commemorate International Women’s’ Day in March. A second event was hosted by the RPS Women in Photography Group.  In June, RPS President Simon Hill interviewed Humanitarian photographer Alissa Everett about her work. 

The RPS took part in the annual Heritage Open Day national event, opening its building to the public and presenting a series of free talks about its history and the broader history of photography. This was partly to mark a new display of historic cameras, the Michael Beasley Collection. The collection was donated by Michael’s family and tells the history of the camera from 1820 up to 

the arrival of digital. It has engaged young people unfamiliar with traditional cameras and seniors who recollect using some of the film cameras shown. The collection has been photographed and will be presented online. 

In October, BOP22 – Books on Photography – was held in partnership with the Martin Parr Foundation and saw some **1500** people engaging with the public talks programme (held in RPS House) and meeting photobook publishers across RPS, MPF and Paintworks. 


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## **RPS Distinctions and Qualifications** 


RPS Distinctions are one of the most widely recognised and respected photography awards worldwide. We support people to undertake our structured assessments through a tailored and friendly education programme with a high standard of care and support for everyone. 2022 saw a reduction in overall number of assessments as the pandemic measures were lifted and in-person assessments returned. In all, we carried out a total of 593 assessments, of which 282 (48%) were successful. These included 148 successful Licentiate distinctions (55%), 88 successful Associate distinctions (50%) and 46 successful Fellowship distinctions (30%). 


We continued to deliver the very popular ‘one2ones’, with over 400 completed, and for the first time included Research and Film.  A video guide on how to prepare your images for submission received almost 2,000 views, and our Distinctions Facebook group continued to grow and exceeded 4,500 group members in 2022. 

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## **CONNECT “SHARE PHOTOGRAPHY”** 

**Sharing photography is how we connect. We are a friendly community of member photographers around the world, sharing images, best practices, ideas, information, and skills. We maintain centres of expertise in specific areas of photographic importance and promote a sense of belonging, mentorship, and inclusivity.** 


## **Membership** 

## **Volunteers** 

Total membership as of the end of 2022 was 10,016, a decline of 6% versus the closing balance of 2021. Membership attrition has been a trend for several years and in 2022 increased as the short-term pandemic effect seen in 2021 unwound, exacerbated by the operational disruption from a large-scale technical systems implementation – now completed. 

The RPS could not achieve its objectives without substantial help from many volunteers who, in addition to those serving as Trustees and on committees, facilitate RPS events and support activities with our Regional Hubs, our international Chapters and our Special Interest Groups. During 2022, almost 500 active volunteers are estimated to have contributed over 38,000 hours to support the activities of the RPS. 

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## **International Community** 

## **Regions** 

RPS members lead 16 active regional hubs throughout England, Wales, Ireland, and Scotland. We ensure these are friendly and inclusive ways to engage with local photographers to share images and ideas. 

We are a worldwide community of photographers. We have many active members, groups and Chapters throughout Asia, Australasia, Europe, and North America. Over the years ahead, we hope to develop these further, providing more support for international members and creating new connections between them through the work being done in the UK. 

## **Special Interest Groups** 

The RPS provides expert leadership across various branches of photography, including Imaging Science, Landscape, Documentary, Nature and more. Membership of these groups is open to all RPS members. 

## **Social Media** 

In 2022, the RPS continued to increase engagement online and through its key digital channels. 

In 2022, the Special Interest Groups were: 

- Analogue 

- Archaeology & Heritage 

## **Facebook Followers** 

- Audio Visual 

Dec 2022: 69,810 (+ 1749 since Jan 2022) 

- Contemporary 

- Creative Eye 

## **Instagram Followers** 

- Digital Imaging 

Dec 2022: 49,553 (+ 3703 since Jan 2022) 

- Documentary 

- Historical 

## **Twitter Followers** 

- Imaging Science 

Dec 2022: 12,825 (+ 630 since Jan 2022) 

- Landscape 


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Photo: Michael Pritchard<br>**----- End of picture text -----**<br>


- Medical 

- Nature 

- Travel 

- Visual Art 

- Women in Photography 

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## **LEGAL AND ADMINISTRATIVE INFORMATION** 

The Board of Trustees present its Report and Financial Statements of The Royal Photographic Society of Great Britain (RPS) and its trading subsidiary for the year ended 31 December 2022 under the Charities Act 2011. 

The Financial Statements have been prepared in accordance with _Accounting and Reporting by Charities: Statement of Recommended Practice_ applicable to charities preparing their 

accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) 

The charity's registered office is RPS House, 337 Paintworks, Arnos Vale, Bristol BS4 3AR. 

## **TRUSTEES** 

The Elected and Appointed members of the Council (the Board of Trustees) of the RPS (the charity) are its Trustees for the purposes of charity law and, throughout this report, are referred to as the Trustees.  The following served as Trustees during 2022: 

**Simon Hill HonFRPS** - President and Chair of Trustees **Tony Cearns** – Honorary Treasurer (until November 2022) **Derek Trendell ARPS FCA** - Honorary Treasurer (from 24 September 2022 to 8 December 2022) **Mathew Lodge LRPS** - (Deputy Chair effective 18 July 2022) **Mónica Alcázar-Duarte** (to 17 April 2023) **Nicola Bolton ARPS** (to 23 September 2023) **Gavin Bowyer ARPS Sebah Chaudhry Sophie Collins LRPS Sarah J Dow ARPS** (to 12 February 2023) **Andrew Golding ASICI FRPS Mervyn Mitchell ARPS Dr Peter Walmsley LRPS** 

(Note that the Honorary Treasurer position was vacant from 8 December 2022 to 21 February 2023; **Charlotte Fraiberg** was appointed Honorary Treasurer effective 24 February 2023.) 

## **SENIOR MANAGEMENT** 

**Evan Dawson** Chief Executive Officer: 

Director of Programmes: **Dr Michael Pritchard FRPS** Director of Finance & HR: **Nikki McCoy** Director of Development: **Tracy Marshall-Grant** (until December 2022) 

(Note that the Chief Executive Officer position was vacant from 14 October 2022 to 6 February 2023; **Dan Jones** was appointed Chief Executive Officer effective 6 February 2023.) 

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## **PROFESSIONAL ADVISORS** 

**Auditors** Moore, 30 Gay Street, Bath, BA1 2PA **Bankers** Barclays Bank plc, 4-5 Southgate Street, Bath, BA1 1AQ **Solicitors** Turcan Connell, Princes Exchange, 1 Earl Grey St Edinburgh EH3 9EE **Investment Advisors** Abrdn plc, 1 George Street, Edinburgh, EH2 2LL1 

## **GOVERNANCE AND MANAGEMENT STRUCTURE** 

The RPS was founded as the Photographic Society of London on 20 January 1853.  HM Queen Victoria and HRH Prince Albert became the Society’s first patrons that same year.  In 1874, the Society became known as the Photographic Society of Great Britain and, having been granted the title Royal, it was from 1894 known as the Royal Photographic Society of Great Britain, the name by which it continues to be known today. The Society registered as a charity in 1963. 

_“The objects of The Society are to educate members of the public by increasing their knowledge and understanding of Photography and in doing so to promote the highest standards of achievement in Photography in order to encourage public appreciation of Photography._ 

_In this Charter ‘Photography’ shall mean the Art or Science of the recording of light or other radiation on any medium on which an image is produced or from which any image may by any means be produced.”_ 

The Society was granted a Royal Charter by Her Majesty Queen Elizabeth II on 27 July 2004, implemented from 1 January 2005. The Charter defines the Objects of the Society, what it may and must do, and how it must be run. In defining the Objects of the Society, the Charter states: 

## **PUBLIC BENEFIT** 

2022 is the second full year of the RPS 5-year “Photography for Everyone” Strategic Plan 20212026.  The Strategic Plan identifies 21 discrete programmes of activity that will be rolledout during the life of the Plan.  The Plan was established following a wide-ranging review of the aims and objectives of the RPS and with due regard to the guidance published by the charity commission on public benefit. 

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## **FINANCIAL REVIEW** 

A total deficit of £1,466,028 was recorded over the period (2021 deficit: £302,803). The total balance of funds at year-end was £4,773,059. 

The main drivers of this were an increase of £516,608 in overall cost base (including c£120k investment in marketing technology and c£210k rise in personnel costs, inclusive of one-time restructuring costs, c£120k increase in respect of Groups and Regions activities and c£67k increase in costs mainly associated with RPS House) and a loss of just over £526k in investments. The portfolio suffered losses in 2022 in a challenging investment climate. Funds were invested on a discretionary basis commensurate with the medium/high-risk profile and investment horizon of the agreed investment policy, and timings of unplanned drawdown adversely affected the portfolio returns. 

Total incoming resources for the year ended 31 December 2022 were £1,762,580 versus £1,901,433 in 2021, a reduction of £138,853. Investment income (dividends) was £23,203 lower than 2021. Income from charitable activities was lower by £119,291. Member subscription income remains the most important income stream for the charity, and we continue to prioritise strategic work to acquire more members and reduce member attrition in 2023 and beyond. 

The RPS total net assets of £4,773,059 at the year-end compared to £6,239,087 the previous year. 

Trustees are determined that running to a deficit budget as has been the case for so many years 

is not acceptable. Significant investment is being made to address this situation through a wide-ranging modernisation and repositioning of the RPS, including technology, personnel, and structural operational improvements, particularly in marketing.  Together with measures to significantly reduce the fixed cost base, the intent is to balance income and expenditure and put the RPS on a sustainable financial footing by the end of 2024. 

Together with the Senior Leadership Team, the Trustees regularly review the organisation’s risk register, have identified key areas where financial, strategic, or operational risks might arise, and have taken appropriate mitigation actions: 

- Financial: Development of a strategic marketing plan and creation of a new Director of Membership & Marketing (DMM) role to grow Income streams, including membership income. 

- Operational: Creation of a task force and hire of a dedicated project manager to remedy delays in unlocking the full potential of the CRM and the detrimental impacts on staff productivity. 

- Strategic: Recruitment of a new CEO (together with DMM)  to review RPS brand proposition and product/market fit to ensure the membership offer has sufficient appeal (“Photography for Everyone”). 

- Governance: Regular review of Board of Trustees and Executive relationship and communication to ensure strategic alignment and to provide effective governance. 

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## **FINANCIAL REVIEW** 

## **Reserves policy** 

The reserves policy aims to ensure that the charity and its activities are reasonably protected from unexpected financial risks, ensure cash flow stability, and provide resources for possible future opportunities. Risks could include: 

- unexpected decrease in funding streams or increase in costs 

- additional working capital required to meet cashflow needs 

- decreases in the value of the investment portfolio 

- the possible need to meet unexpected oneoff expenditure impacts. 

In 2022, RPS reserves were made up of the following designated funds: 

- A capital reserve fund representing fixed assets held for the long term that cannot be easily realised, including RPS House. 

- A development fund to provide for investment in RPS services and drive growth of income streams. 

- Groups and Regions designated reserves held for the activities of the RPS’s member community. 

- Expendable capital – the free reserves of the RPS, the majority of which is held in the investment portfolio with the Trustees conscious of the need to manage liquidity and risk. 

## **Reserves target** 

Having taken account of risks and the need to continue to generate investment returns while the organisation considered a period of transformative change, in 2021 Trustees took the view that the charity should retain expendable capital in the range of £2,000,000 to £3,000,000.  During 2022, the free reserves of the RPS dropped below the minima of this range at around £1.6m. In 2023, the Board and the Executive agreed an agenda for transformative change for the charity. With the support and guidance of the Honorary Treasurer and the 

Finance Committee, the reserve policy was reviewed, and the free reserves target was lowered to £1,000,000.  In 2023, reserves remain at a lower level than that agreed in 2021 but remain in line with the lower level of £1,000,000. The Board considers this to be appropriate with consideration to Charity Commission guidance, the operational funding requirement, and the progress of the transformation agenda (see ‘Future Plans’ below). At the current time, reserves will remain at this lower level and in line with this revised policy. 

## **Going Concern** 

Although historically operating on a deficit budget, the Royal Photographic Society has demonstrated prudent expense management practices, ensuring that costs are controlled and aligned with programme activities. Regular reviews of operational expenses have been conducted to identify potential costsaving opportunities without unacceptable compromise of the quality and impact of the 

charitable purposes and objectives.  Moving forward, a significant transformation agenda is being pursued to provide greater expense management and cost control with the target of cash neutrality (a balanced budget) by the end of the financial year, 31 December 2024. On behalf of the Board and with the support of Trustees, the President has issued a ‘Statement of Going Concern’, included below. 

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## **FINANCIAL REVIEW** 

## **Investment Policy** 

In late 2020/early 2021, the Environmental and Social Responsibility Committee (ESRCom) sought to encourage the Investment Committee (now the Finance Committee) to appoint investment managers who could align the RPS investment portfolio with more ethical values (see ESRCom, 8 April 2021, Minute 2a). Aberdeen Standard (now known as ‘abrdn’) was appointed and provided an ‘Indicative Portfolio Report’ (21 April 2021) confirming the investment portfolio would have explicit 

investment exclusions in Tobacco, Cluster Bombs & Landmines, Oil & Gas, and Mining. These screens remained in place throughout 2022, with the oil and gas price volatility caused by the Russian invasion of Ukraine significantly impacting global markets performance. Measures remain in place for Trustees to ensure the risk profile and investment horizon of investments are appropriately reviewed and managed within the constraints of the agreed exclusions. 

## **Future Plans** 

As referred to in the President’s Introduction and the CEO’s Foreword to this Annual Report and referenced contextually throughout, the Board of Trustees has approved a wideranging program of work - a transformation agenda - that is being implemented in 2023 and into 2024. This programme will leverage the investment in marketing technologies 

made in recent years and is designed to reposition and bring new audiences to the RPS. It will also introduce wide-ranging measures to reduce the fixed-cost base and unlock significant operational efficiencies to transform the organisation and place it on a sustainable financial footing by the end of 2024. 

## **Fundraising** 

RPS is committed to transparency and ethical fundraising practices, and our approach to fundraising aims to ensure that all activities align with our mission and values and are undertaken in compliance with the 6 principles of Charity Commission guidance: 

- Planning: To have a clear fundraising strategy and plan 

- Supervision: That all fundraising is overseen by the Trustees 

- Transparency: To prioritize accountability by accurately representing the impact of donations and demonstrating responsible stewardship of funds. 

- Honesty: To engage with donors, supporters, and partners in an honest and respectful manner. 

- Respect: To donor’s privacy and personal information and adhere to all relevant regulations. 

- Safeguarding: of staff, volunteers and the RPS reputation 

This policy aims to ensure that our fundraising practices uphold this commitment while building enduring relationships with our members and supporters. No complaints have been received concerning RPS fundraising in 2022. 

Increased access to external funding was part of the strategy to bolster income streams in 2022, led by the addition of a Director of Development position to the senior leadership team. The strategy focussed mainly on grant applications to funding bodies as well as accessing commercial sponsorship. Several applications were made during the year with mixed success in what was and remains an undeniably challenging fundraising climate. 

24 



## **FINANCIAL REVIEW** 

## **Trustees** 

Recruiting and appointing Trustees with relevant skills is essential to the effective functioning of the Board of Trustees.  Having Trustees with the necessary skills, expertise, and experience contributes to informed decision-making, risk management, resource allocation, and overall organisational effectiveness, ensuring the Society can fulfil its mission and positively impact the community it serves.  All new Trustees, irrespective of their previous experience of Trusteeship, are inducted to the role following a process managed by the Chair of Trustees (President), the Chair of the Nominations Committee, and the Chief Executive Officer. Any training needs are identified and provided by the Society.  Membership of the Association of Chairs is provided for the Chair of Trustees, and the training and guidance provision of this organisation supports the Chair in their role. 

Following the turbulence generated by the Election of Trustees in 2019 and the subsequent Governance Review, the Society created a Nominations Committee (NomCom) to oversee the recruitment and appointment of Trustees.  A review and revision of the By-Laws introduced two routes to Trusteeship - those of Elected Trustees and Appointed Trustees.  Elected Trustees are elected directly by the Membership of the RPS and provide a mechanism through which the Membership can influence the governance of the Society.  Appointed Trustees are appointed by the Board, with candidates recruited - from outside the organisation if necessary - following a skills-gap analysis of the Board members in the context of the skills, expertise and experience required to deliver excellent governance. Any non-members of the RPS appointed as Trustees must become members before their appointment becomes effective. 

## **Committees** 

The Board of Trustees (Council) of the RPS maintains several Committees that play a crucial role in governance. By leveraging the expertise of the members of these Committees, they contribute significantly to the overall success and impact of the Society in delivering its charitable objectives.  Committees have long been integral to the effective functioning of the Board and the wider Society.  Currently, we have the following Committees which report directly to the Board: 

- Nominations Committee 

- Members Committee 

- Representatives Committee 

- Finance Committee 

- Equality, Diversity & Inclusion Committee 

- Environmental & Social Responsibility Committee 

- Awards Committee 

- Education Committee 

- Science Committee 

We also have two Qualifications Boards - the Imaging Science Qualification Board and the Creative Industries Qualification Board. 



**----- Start of picture text -----**<br>
31/8/23<br>**----- End of picture text -----**<br>


Simon Hill HonFRPS **President and Chair of Trustees** 

25 



## **STATEMENT OF GOING CONCERN** 

I am writing to present the Statement of Going Concern for the Royal Photographic Society (charity number 1107831) for the financial year ending 31 December 2023. This statement is based on an assessment of the Society's financial position, operational performance, and future funding prospects.  This Statement has the support of the Board of Trustees. 

As of the date of this Statement, the Society continues to operate as a going concern, and there is no indication that its ability to continue its operations and meet its obligations is in jeopardy. The assessment is based on the following key considerations: 

## **Financial Performance and Position** 

The Financial Statements for the year ended 31 December 2022 demonstrate the Society's ability to cover its operational expenses and service its liabilities. The Society has maintained a positive 

net asset position, and its cash flows from operations have been sufficient to cover both short-term and long-term obligations. 

## **Sources and Stability** 

The Society's single most important income stream - membership subscription payments - and the relatively minor contribution from advertising revenue, grants, donations, and fundraising activities are the source of our operational finance.  Due to the slow but steady decrease in membership numbers and the increase in operating costs, it has been necessary to supplement this income with draw-downs from our investment funds. Maintaining and possibly improving the diversity of income streams will help to mitigate the risk of over-dependence on membership subscriptions. However, it is highly likely that, for the foreseeable future, 

membership subscription payments will continue to provide the single most important income stream. Historical trends in income have been analysed, and based on existing commitments and donor relationships, there is a reasonable expectation that the Society will continue to enjoy some benefit from these minor income streams. That said, the Board of Trustees (the governing body) has asked the Senior Leadership Team (the executive body) to look at growing the membership while improving the diversity of income streams and increasing the quantum of funds generated through those streams. 

## **Expense Management and Cost Structure** 

Although, historically, operating on a deficit budget, the Society has demonstrated prudent expense management practices, ensuring that costs are controlled and aligned with programme activities. Regular reviews of operational expenses have been conducted to identify potential cost-saving opportunities without unacceptable compromise of the quality 

and impact of the Society’s charitable purposes and objectives.  Moving forward, a significant and wide-ranging transformation agenda is being pursued to provide greater expense management and cost control with the target of cash neutrality (a balanced budget) by the end of the financial year, 31 December 2024. 

26 



## **STATEMENT OF GOING CONCERN** 

## **Strategic Planning and Adaptability** 

The Financial Statements for the year ended 31 December 2022 demonstrate the Society's ability to cover its operational expenses and service its liabilities. The Society has maintained a positive 

net asset position, and its cash flows from operations have been sufficient to cover both short-term and long-term obligations. 

## **Reserve Adequacy** 

The Society maintains a prudent level of reserves to serve as a financial cushion against unexpected events or economic downturns that may be particularly challenging during this period of transformation of the Society. The level of reserves has been reviewed against potential risks, and the charity's current reserves are deemed sufficient to maintain operations in the short to medium term. The ring-fenced reserve of £1M is to be deployed if the transformation agenda is unsuccessful and an emergency rescue plan has to be implemented. 

Based on the above considerations, the Board of Trustees is confident in the ability of the Society to continue its operations and fulfil its mission in 

the foreseeable future. However, it is important to note that the future operating environment may present uncertainties, and the Board of Trustees remains committed to ongoing financial monitoring, risk assessment, and adaptive planning to ensure the continued success of the Society. 

This Statement of Going Concern is made regarding the financial position and prospects of the Royal Photographic Society as of 31/8/23. The Board of Trustees and the Senior Leadership Team have a responsibility to regularly review and update their assessment of the Society's 'going concern' status as circumstances evolve. 

Sincerely, 



**----- Start of picture text -----**<br>
31/8/23<br>**----- End of picture text -----**<br>


Simon Hill HonFRPS **President and Chair of Trustees** 

27 



**THE ROYAL PHOTOGRAPHIC SOCIETY OF GREAT BRITAIN CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 

Patron: Her Royal Highness The Princess of Wales Incorporated by Royal Charter (RC 000798) Charity Number: 1107831 

**INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF THE ROYAL PHOTOGRAPHIC SOCIETY OF GREAT BRITAIN YEAR ENDED 31 DECEMBER 2022** 

## **OPINION** 

We have audited the financial statements of The Royal Photographic Society of Great Britain (the 'charity') for the year ended 31 December 2022 which comprise the Consolidated Statement of Financial Activities, the Consolidated and Charity Balance Sheet, the Consolidated Cash Flow and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'. 

In our opinion the financial statements: 

- give a true and fair view of the state of the group and the charity's affairs as at 31 December 2022 and of the group's incoming resources and application of resources for the year then ended; 

- have been properly prepared in accordance with United Kingdom Generally Accepted 

   - Accounting Practice, including Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’ 

- have been prepared  in accordance with the requirements of the Charities Act 2011. 

## **BASIS FOR OPINION** 

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. 

28 



## **CONCLUSIONS RELATING TO GOING CONCERN** 

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate. 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. 

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. 

## **OTHER INFORMATION** 

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our Report of the Independent Auditors thereon. 

Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. 

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. 

## **MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION** 

We have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you if, in our opinion: 

- the information given in the Trustees' Annual Report is inconsistent in any material respect with the financial statements 

- sufficient accounting records have not been kept 

- the financial statements are not in agreement with the accounting records and returns 

- we have not received all the information and explanations we require for our audit. 

29 



## **RESPONSIBILITIES OF TRUSTEES** 

As explained more fully in the Statement of Trustees Responsibilities, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. 

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so. 

## **OUR RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS** 

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. 

Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. 

The extent to which our procedures are capable of detecting irregularities including fraud is detailed below: 

## **EXPLANATION AS TO WHAT EXTENT THE AUDIT WAS CONSIDERED CAPABLE OF DETECTING IRREGULARITIES, INCLUDING FRAUD** 

The objectives of our audit in respect of fraud, are; to identify and assess the risks of material misstatement of the financial statements due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and implementing appropriate responses to those assessed risks; and to respond appropriately to instances of fraud or suspected fraud identified during the audit. However, the primary responsibility for the prevention and detection of fraud rests with both management and those charged with governance of the company. 

Our approach was as follows: 

- We obtained an understanding of the legal and regulatory requirements applicable to the company and considered that the most significant are the Charities act 2011, UK Financial Reporting Standards and UK taxation legislation. 

30 



- We obtained an understanding of how the company complies with these requirements by discussions with management and those charged with governance. 

- We assessed the risk of material misstatement of the financial statements, including the risk of material misstatement due to fraud and how it might occur, by holding discussions with management and those charged with governance. 

- We inquired of management and those charged with governance as to any known instances of non-compliance or suspected non-compliance with laws and regulations. 

- Based on this understanding, we designed specific appropriate audit procedures to identify instances of non-compliance with laws and regulations. This included making enquiries of management and those charged with governance and obtaining additional corroborative evidence as required. 

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at **www.frc.org.uk/auditorsresponsibilities** .  This description forms part of our Report of the Independent Auditors. 

## **USE OF OUR REPORT** 

This report is made solely to the charity’s trustees, as a body, in accordance with Section 144 of the Charities Act 2011 and regulations made under Section 154 of that Act. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditors’ report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed. 



Mark Powell (Senior Statutory Auditor) For and on behalf of Moore Chartered Accounts & Statutory Auditor 30 Gay Street Bath BA1 2PA 

Eligible to act as an auditor in terms of Section 1212 of the Companies Act 2006 

31 



## **THE ROYAL PHOTOGRAPHIC SOCIETY OF GREAT BRITAIN CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2022** 

||**Notes**|**2022**|||**Total**|**Total**|
|---|---|---|---|---|---|---|
|||**Unrestricted Fu**|**nds:**|**Restricted**|**Funds**|**Funds**|
|||General|Designated|Funds|**2022**|2021|
|||£|£|£|£|£|
|**INCOME FROM**|||||||
|**Donations, Grants & Legacies**|4|127,683|-|15,617|**143,300**|152,590|
|**Charitable Activities**|5|1,289,709|240,429|-|**1,530,138**|1,649,429|
|**Other Trading activities**|6|37,969|-|-|**37,969**|25,038|
|**Investment Income**||51,173||-|**51,173**|74,376|
|**Total incoming resources**||**1,506,534**|**240,429**|**15,617**|**1,762,580**|**1,901,433**|
|**EXPENDITURE ON**|||||||
|**Costs of Raising Funds**||98,939|-|-|**98,939**|18,657|
|**Charitable Activities**|8|2,298,447|279,127|28,000|**2,605,574**|2,169,248|
|**Total Resources Expended**||**2,397,386**|**279,127**|**28,000**|**2,704,513**|**2,187,905**|
|**Net Income before**<br>**Investment Gains / (Losses)**||**(890,852)**|**(38,698)**|**(12,383)**|**(941,933)**|**(286,472)**|
|**Net (Losses) / Gains**<br>**on Investments**|7|-|(526,590)|-|**(526,590)**|397,922|
|**Proft on Sale of fxed assets**<br>**/(Impairment of Asset)**|16|-|2,495|-|**2,495**|(414,253)|
|**Net (Defcit) /**<br>**surplus for the year**||**(890,852)**|**(562,793)**|**(12,383)**|**(1,466,028)**|**(302,803)**|
|**Transfers between funds**|10|890,852|(890,852)|-|-||
|**Net movement in funds**||-|**(1,453,645)**|**(12,383)**|**(1,466,028)**|**(302,803)**|
|**Total funds brought forward**||-|**5,985,785**|**253,302**|**6,239,087**|**6,541,890**|
|**Total funds carried forward**||**-**|**4,532,140**|**240,919**|**4,773,059**|**6,239,087**|



The charity's deficit for the year was £1,466,028 (2021: £302,803).  See note 3 for further information. 

32 



## **THE ROYAL PHOTOGRAPHIC SOCIETY OF GREAT BRITAIN CONSOLIDATED AND CHARITY BALANCE SHEETS AS AT 31 DECEMBER 2022** 

||||**Group**|Group|**Charity**|Charity|
|---|---|---|---|---|---|---|
|||Notes|**2022**|2021|**2022**|2021|
||||**£**|£|**£**|£|
|**FIXED ASSETS**|||||||
||Tangible Fixed Assets|16|**2,654,404**|2,715,476|**2,654,404**|2,715,476|
||Intangible Fixed Assets|17|**264,239**|242,721|**264,239**|242,721|
||Investments - listed|7|**1,713,772**|3,007,962|**1,713,772**|3,007,962|
||Investments - shares in subsidiary|6|**-**|-|**4**|2|
||||**4,632,415**|**5,966,159**|**4,632,419**|**5,966,161**|
|**CURRENT ASSETS**|||||||
||Stock: goods for resale|18|**5,067**|19,067|**-**|17,787|
||Debtors|19|**186,019**|203,673|**241,869**|245,750|
||Cash at Bank and in hand||**578,197**|617,491|**525,671**|576,687|
||||**769,283**|**840,231**|**767,540**|**840,224**|
|**CREDITORS**|||||||
||Amounts falling due within one year|20|**(543,024)**|(497,201)|**(541,285)**|(497,196)|
|**NET CURRENT ASSETS**|||**226,259**|**343,030**|**226,255**|**343,028**|
|**TOTAL ASSETS**<br>**LESS CURRENT LIABILITIES**|||**4,858,674**|6,309,189|**4,858,674**|6,309,189|
|**CREDITORS**|||||||
||Amounts falling due after more than a year|21|**(85,615)**|(70,102)|**(85,615)**|(70,102)|
|**NET ASSETS**|||**4,773,059**|**6,239,087**|**4,773,059**|**6,239,087**|
|**FUNDS**|||||||
|**Restricted**|||||||
||Prizes and awards funds|22|**240,919**|253,302|**240,919**|253,302|
|**Unrestricted**|||||||
||Designated Funds: Expendable capital|23|**913,539**|2,288,932|**913,539**|2,288,932|
||Designated Funds: Groups and Regions|23|**399,958**|438,656|**399,958**|438,656|
||Designated Funds: Capital Reserve|23|**2,918,643**|2,958,197|**2,918,643**|2,958,197|
||Designated Funds: Development fund|23|**300,000**|300,000|**300,000**|300,000|
|**TOTAL FUNDS**|||**4,773,059**|**6,239,087**|**4,773,059**|**6,239,087**|



These financial statements were approved by the Trustees on 31/8/23 and signed on their behalf on by: 


Simon Hill HonFRPS **President and Chair of Trustees** 


Charlotte Fraiberg **Honorary Treasurer** 

33 



## **THE ROYAL PHOTOGRAPHIC SOCIETY OF GREAT BRITAIN CONSOLIDATED STATEMENT OF CASH FLOWS AS AT 31 DECEMBER 2022** 

||Note|**Group**||Group||
|---|---|---|---|---|---|
|||**2022**||2021||
|**Net cash generated by operating activities**|27||**(671,545)**||**(48,112)**|
|**Cash fows from investing activities**||||||
|**Interest and Investment Income**||**51,173**||74,376||
|**Cash withdrawn from investments**|7|**750,000**||150,000||
|**Amounts deposited into investments**|7|**-**||**(15,991)**||
|**Net purchase of tangible fxed assets**|16|**(42,483)**||(19,992)||
|**Purchase of intangible fxed assets**|17|**(126,439)**||(123,462)||
|**Cash (used in) / provided by investing activities**|||**632,251**||**64,931**|
|**Cash fows from fnancing activities**||||||
|**Cash used in fnancing activities**|||**-**||**-**|
|**(Decrease) / Increase in cash and cash equivalents in year**|||**(39,294)**||**16,820**|
|**Cash and cash equivalents at the beginning of the year**|||**617,491**||**600,671**|
|**Cash and cash equivalents at the end of the year**|||**578,197**||**617,491**|
|||||||
|**Analysis of changes in Net Funds**||||||
|||**At 1.1.22**|**Cash fow**|**At 31.12.22**||
|||**£**|**£**|**£**||
|**Net cash**||||||
|**Cash at Bank**||**617,491**|**(39,294)**|**578,197**||
|**Total**||**617,491**|**(39,294)**|**578,197**||



**34** 



**THE ROYAL PHOTOGRAPHIC SOCIETY OF GREAT BRITAIN NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 

## **1. Accounting Policies** 

The principal accounting policies adopted, judgements and key sources of estimation and uncertainty in the preparation of the financial statements are as follows: 

## **a) Basis of preparation** 

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. 

The Royal Photographic Society meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). 

## **b) The accounts have been prepared on a going concern basis.** 

## **c) The accounts have been prepared in GB Pounds.** 

## **d) Group financial statements** 

The financial statements consolidate the results of the charity and its wholly owned subsidiary The Royal Photographic Society Trading Limited on a line-by-line basis. A separate Statement of Financial Activities and Income and Expenditure Account and cashflow for the charity has not been presented because the Trust has taken advantage of the exemption afforded by section 408 of the Charities Act 2011. 

## **e) Income** 

- (i) Subscriptions, other than life subscriptions, together with the associated income tax recoveries received in the period if made under gift aid, are credited to the statement of financial activities in the period to which they relate. 

- (ii) Life subscriptions received in the period are treated as deferred income and 8% is released to income each period plus the costs of Group Subscriptions reimbursed by the Society to the Individual Groups. 

- (iii) Income is accounted for, net of VAT, in the period to which it relates with the exception of legacies and donations income together with the associated income tax recoveries if made under gift aid, which is accounted for when the Society’s entitlement to it is considered to be legally enforceable. 

35 



- (iv) Legacy and donations income received for specific purposes is treated as restricted income. 

- (v) For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Society that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material. 

- (vi) Grants are recognised when the 3 criteria of entitlement, probability of receipt and measurability are met. 

## **f) Donated services and facilities** 

Donated professional services and donated facilities are recognised as income when (i) the charity has control over the item, (ii) any conditions associated with the donated item have been met, (iii) the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. 

In accordance with the Charities SORP (FRS102), general volunteer time is not recognised and reference  to the trustees’ annual report for more information about their contribution. On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity, which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt. 

## **g) Interest receivable** 

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank. 

## **h) Fund accounting** 

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. 

Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Society's work or for specific projects being undertaken by the Society. 

## **i) Expenditure and irrecoverable VAT** 

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings: 

- (i) Costs of raising funds comprise the costs of commercial trading including the sale of merchandise and advertising revenue from the RPS Journal and website. 

- (ii) Expenditure on charitable activities includes the costs of exhibitions, lectures, distinction assessments, awards production of the RPS Journal and other educational activities undertaken to further the purposes of the charity and their associated support costs. 

**36** 



(iii) Other expenditure represents those items not falling into any other heading. 

## **j) Allocation of support costs** 

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the Society's activities. 

These costs have been allocated to the expenditure on charitable activities. The basis on which support costs have been allocated are set out in note 11. 

## **k) Tangible fixed assets and depreciation** 

Tangible fixed assets costing more than £250 are capitalised and included at cost including any incidental expenses of acquisition. 

The following rates apply to write off each asset over its estimated useful life: 

|**Asset Class**|**Rate**|**Reason**|
|---|---|---|
|Freehold Property|2% on cost||
|Passenger Lift|10% on cost||
|Furniture and Fittings|10% on cost||
|Computer Equipment<br>Offce Equipment|33.3% on cost<br>20% on cost||
|Library and Archive|Nil|Due to its heritage nature management have|
|||decided not to depreciate|
|Leasehold Property|Nil|Due to its high residual value, the board feel it|
|||appropriate to not depreciate leasehold property.|



Fixed assets are reviewed annually for indications of impairment or when events or changes in circumstances indicate that the carrying amount may not be recoverable. 

## **l) Intangible fixed assets and depreciation** 

Intangible fixed assets costing more than £250 are capitalised and included at cost including any incidental expenses of acquisition. 

The following rates apply to write off each asset over its estimated useful life: 

RPS Websites 25% on cost 

Fixed assets are reviewed annually for indications of impairment or when events or changes in circumstances indicate that the carrying amount may not be recoverable. 

## **m) Investments** 

Investments are stated in the Balance sheet at their market value at the Balance Sheet date. Gains and losses on the investments are recognised in the Statement of Financial Activities. The charity’s investment in its subsidiary company is shown at cost. 

Royal Photographic Society Trading Ltd’s policy is to pay a dividend equal to the net profit of the company for that year. 

## **n) Stocks** 

Stock consists of purchased goods for resale.  Stocks are valued at the lower of cost and net realisable value. 

37 



## **o) Finance and operating leases** 

Rentals applicable to operating leases are charged to the Statement of Financial Activities over the period in which the cost is incurred. 

## **p) Debtors** 

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 

## **q) Cash at bank and in hand** 

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 

## **r) Creditors and provisions** 

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. 

Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. 

## **s) Financial instruments** 

The Society only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. 

## **t) Going Concern** 

The charity meets its day-to-day working capital requirements through its bank and investment facilities. The current economic conditions continue to create uncertainty over the level of demand for the charity's services. The charity's forecasts and projections, taking account of reasonably possible changes in income generation, show that the charity should be able to operate within the level of its current facilities. After making enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements. 

**38** 



## **2. Legal status of the Society** 

The Society is a company established by Royal Charter and has no share capital. Its registered office during the year was RPS House, 337 Paintworks, Arnos Vale, Bristol, BS4 3AR 

## **3. Financial Performance of the charity** 

The consolidated statement of financial activities includes the results of the charity’s wholly owned subsidiary. 

|**The summary fnancial performance of the charity alone is:**|**2022**|**2021**|
|---|---|---|
||£|£|
|**Income**|1,724,611|1,876,395|
|**Gain on Investment assets/Sale of fxed assets**|(524,095)|(16,331)|
|**Dividend from Subsidiary Company**|12,873|18,541|
|**Total Income**|1,213,389|1,878,605|
|**Expenditure on Charitable Activities**|2,679,417|2,181,408|
|**Net Income**|**(1,466,028)**|**(302,803)**|
|**Total Funds brought forward**|6,239,087|6,541,890|
|**Total Funds carried forward**|**4,773,059**|**6,239,087**|
|**Represented by:**|||
|**Restricted Funds**|240,919|253,302|
|**Designated Funds**|**4,532,140**|**5,985,785**|
||**4,773,059**|**6,239,087**|



## **4. Income from Donations and Legacies** 

||Unrestricted<br>Funds:||Restricted|**2022**|2021|
|---|---|---|---|---|---|
||General|Designated|Funds|Total|Total|
||£|£|£|**£**|£|
|||||||
|**Donations - Individuals**|117,843|-|3,000|**120,843**|73,592|
|**Grants**|||12,617|**12,617**|78,998|
|**Legacies**|9,840|-|-|**9,840**|-|
|||||||
||**127,683**|**-**|**15,617**|**143,300**|**152,590**|



The grant income relates to the Government Coronavirus Job Retention Scheme (CJRS) 

39 



## **5. Income from Charitable Activities** 

|**Income from Charitable Activities**|Unrestricted Funds:||Restricted|**2022**|2021|
|---|---|---|---|---|---|
||General|Designated|Funds|||
||£|£|£|**£**|£|
|**Society subscriptions**|1,033,533|-|-|**1,033,533**|1,079,266|
|**Group / Region subscriptions**|-|109,548|-|**109,548**|135,029|
|**Events & Workshops: Groups & Regions**|-|130,881|-|**130,881**|115,573|
|**Events & Workshops: Society**|140,562|-|-|**140,562**|151,188|
|**Exhibitions**|19,320|-|-|**19,320**|3,315|
|**Publications**|-|-|-|**-**|2,341|
|**Distinctions**|93,947|-|-|**93,947**|116,326|
|**Awards**|397|-|-|**397**|942|
|**Other incoming resources**|1,950|-|-|**1,950**|45,449|
|**General sponsorship**|-|-|-|**-**|-|
|**Total Income from Charitable Activities**|**1,289,709**|**240,429**|**-**|**1,530,138**|**1,649,429**|



40 



## **6. Income Earned from Other Trading Activities** 

The Society owns the whole of the issued ordinary share capital (£2) of the Royal Photographic Society Trading Ltd, a company registered in England and Wales (01104150). Its registered office is RPS House, 337 Paintworks, Arnos Vale, Bristol, BS4 3AR 

The subsidiary is used for non-primary trading activities on behalf of the Society, namely revenue from advertising in the Society's journal, receipt from the reproduction fees of the Picture Library, sale of members' items, income from "NICE SHOT" coffee shop and rental from room hire; the total net surplus is distributed to the Society. The Society owns the whole of the issued ordinary share capital (£1) of the PPA 1901 LIMITED, a company registered in England and Wales (14551588) and Professional Photographers Association, limited by guarantee. Both companies were incorporated on 20/12/2022, their registered office at incorporation was RPS House, 337 Paintworks, Arnos Vale Bristol BS4 3AR. Neither company traded during the period 20/12/2022 to 31/12/2022 and are not consolidated. 

All activities are consolidated on a line by line basis in Statement of Financial Activities. A summary of  the results of the subsidiary shows: 

|**A summary of  the results of the subsidiary shows:**|**2022**|2021|
|---|---|---|
||**£**|£|
|**Turnover**|**37,969**|25,038|
|**Cost of Sales**|**(21,875)**|(6,480)|
|**Gross proft**|**16,094**|18,558|
|**Administrative expenses**|**(3,221)**|(17)|
|**Net surplus for the year pre-dividend**|**12,873**|18,541|
|**Dividend**|**(12,873)**|(18,541)|
|**Net (defcit) / Surplus for the year**|**-**|-|
|**Assets**|**64,738**|46,781|
|**Liabilities**|**(64,736)**|(46,779)|
||**2**|**2**|
|**Funds**|||
|**Capital (representing 2 ordinary shares of £1 each)**|**2**|2|
|**Reserves**|**-**|-|
||**2**|**2**|



The dividend for 2022 of £12,873 (2021: £18,541) is made under a deed of covenant the payment will be paid as a distribution of the company's surplus (reserves) to the parent charity. 

41 



## **7. Listed investments - Group and charity** 

|**Analysis of Listed Investments**|**2022**|**2022**|2021|2021|
|---|---|---|---|---|
||**£**|**£**|£|£|
||||||
|**Market Value at beginning of period**||**3,007,962**||2,761,723|
|**Realised investment gains / (losses)**|**(152,024)**||209,219||
|**Unrealised investment gains / (losses)**|**(374,566)**||188,703||
|**Total investment gains / (losses)**||**(526,590)**||397,922|
|**Amount invested during the year**||**-**||15,991|
|**Amount withdrawn during the year**||**(750,000)**||(150,000)|
|**Expenses charged from cash account**||**(17,600)**||(17,674)|
|**Market value at end of period**||**1,713,772**||**3,007,962**|
||||||
|**Cost at end of period**||**1,810,773**||**2,991,151**|



|**Current Portfolio Asset Allocation**|**2022**|**2022**|
|---|---|---|
||£|%|
|**Bonds - Corporate and Government**|282,316|16.47%|
|**Equities**|39,574|2.31%|
|**Equity and Property funds**|1,112,316|64.90%|
|**Other Investments**|223,653|13.05%|
|**Cash**|55,913|3.26%|
|**Total**|**1,713,772**|**100.00%**|



## **8. Expenditure on Charitable Activities** 

|**Expenditure on**<br>**Charitable Activities**|Unrestricted Funds:|Unrestricted Funds:|Restricted|**2022**|2021|
|---|---|---|---|---|---|
||General|Designated|Funds|||
||£|£|£|**£**|£|
|**Membership services**|507,958|-|-|**507,958**|410,938|
|**Marketing activities**|196,540|-|-|**196,540**|153,687|
|**Groups and Regions**|-|279,127|-|**279,127**|177,526|
|**Awards**|53,645|-|-|**53,645**|49,113|
|**Distinctions**|284,318|-|-|**284,318**|227,557|
|**Events and Workshops**|381,927|-|25,000|**406,927**|350,120|
|**Exhibitions**|315,554|-|-|**315,554**|314,433|
|**Grants and Bursaries payable**|12,000|-|3,000|**15,000**|12,250|
|**Publications**|-|-|-|**-**|6,730|
|**Society Journals**|309,544|-|-|**309,544**|293,233|
|**Society Governance**|236,961|-|-|**236,961**|173,661|
|||||||
|**Total Expenditure on**<br>**Charitable Activities**|**2,298,447**|**279,127**|**28,000**|**2,605,574**|**2,169,248**|



42 



## **9. Analysis of Grants and Bursaries payable:** 

||**Analysis of Grants and Bursaries payable:**|**Analysis of Grants and Bursaries payable:**|Unrestricted Funds:|Unrestricted Funds:||||Restricted<br>**2022**||2021|2021|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||General||Designated|||Funds||||||
||||£||£|||£<br>**£**||£||||
||**Postgraduate Bursary**||4,000||||-|-|**4,000**||3,500|||
||**Environmental Awareness Bursary (over 30)**||3,000||||-|-|**3,000**||750|||
||**Environmental Awareness Bursary (under 30)**||3,000||||-|-|**3,000**||3,000|||
||**DepicT!**||2,000||||-|-|**2,000**||2,000|||
||**Joan Wakelin Bursary**|||-|||-|3,000|**3,000**||3,000|||
||**President's Bursary**|||-|||||**-**||-|||
||||**12,000**||||**-**|**3,000**<br>|**15,000**||**12,250**|||
|**10. Transfers between funds**||||||||||||||
|From the general reserve, the amount of £890,852||||||(2021: £405,451) was transferred into the||||||||
|designated expendable capital fund and the capital|||||||asset reserve during the year.|||||||
||**11. Analysis of Governance and Support costs**|||||||||||||
|||Governance||General|||2022||||2021|||
|||Function||Support|||Total<br>**Basis of Apportionment**|||||||
|||£||£|||£||||£|||
||**Administration Salaries**||125,554||310,267|||435,821<br>**Estimated time spent by**|||367,493|||
|||||||||**members of staff**||||||
||**Depreciation**||26,659||237,414|||264,073<br>**Staffng numbers**|||248,375|||
||**Telephone, Postage, Printing &**||1,652||14,715|||16,367<br>**Staffng numbers**|||9,532|||
||**Stationery**|||||||||||||
||**Meetings**||12,840|||-||12,840<br>**Governance**|||14,100|||
||**Legal & Professional**||18,966|||-||18,966<br>**Governance**|||24,051|||
||**Audit fees**||19,450|||-||19,450<br>**Governance**|||12,650|||
||**Maintenance**||13,375||119,113|||132,488<br>**Staffng numbers**|||57,536|||
||**Computers/IT**||6,346||56,517|||62,863<br>**Staffng numbers**|||58,677|||
||**Investment Management fees**||12,564|||-||12,564<br>**Governance**|||15,639|||
||**Bank Charges**||-||26,317|||26,317<br>**By income**|||31,614|||
||**Irrecoverable VAT**||-||47,968|||47,968<br>**By income**|||42,083|||
||**Other costs**||-445||6,289|||5,844<br>**Staffng numbers**|||17,836|||
||||**236,961**||**818,599**|||**1,055,560**|||899,587|||



General Support costs are allocated between the cost centres shown in note 8 using the basis of apportionment shown. 

43 



## **12. Net income/(expenditure) for the year** 

|**Net income/(expenditure) for the year**|**2022**|2021|
|---|---|---|
||**£**|£|
|**This is stated after charging**|||
|**Operating Leases - equipment**|**1,723**|4,151|
|**Depreciation and amortisation**|**264,072**|249,319|
|**Auditor's remuneration: Audit fees**|**16,400**|9,650|
|**Auditor's remuneration: Other Services**|**3,050**|2,500|
|**Impairment of property**|**-**|414,253|



## **13. Staff Costs** 

|**13. Staff Costs**|||
|---|---|---|
|**Staff Costs**|**2022**|2021|
||**£**|£|
|**Salaries & Wages**|**917,931**|730,416|
|**Social Security Costs**|**89,195**|70,073|
|**Other Pension Costs**|**41,896**|38,046|
||**1,049,022**|838,535|



The average number of staff employed during the year was 25 (2021: 25) in Society administration and management. The average number of full-time equivalent employees was 23 (2021:23). 

|**Staff Earnings**|**2022**|2021|
|---|---|---|
|**£70,000 - £79,999**|**1**|2|
|**£80,000 - £89,999**||1|
|**£120,000 - £129,999**<br>**(including redundancy payment)**|**1**||



No remuneration or other employee benefits were paid to members of the Council or persons connected to them. 

The key management personnel of the parent charity, the Society, comprises the Trustees, the Chief Executive Officer, the Director of Education, Director of Finance & HR and the Development Director. 

The remuneration of key management personnel in the year amounted to £336,160 (2021: £232,394). This includes settlement agreement payment of £59,258. 

The key management personnel of the group comprise those of the Society and the key management personnel of its wholly owned subsidiary Royal Photographic Society Trading Ltd. 

The key management personnel of Royal Photographic Society Trading Ltd are the Chief Executive Officer and the Director of Finance & HR. 

There were no additional employee benefits for the subsidiary. 

The total redundancy and loss of office costs for the society were £114,101 (2021: £Nil) 

44 



## **14. Transactions with trustees and connected persons** 

No remuneration was paid to members of the Council or persons connected to them. 

During the year 12 (2021: 9) Trustees were reimbursed with a total of £13,494 (2021: £7,257) in relation to travelling expenses and hotel accommodation. The expenses reimbursed all related to committees and activities with which the Trustees were involved including Distinction panels. At the year end all of these expenses had been reimbursed to the Trustees. 

A policy covering Director and Officers Trustee Indemnity was funded by the Society and the annual premium was £1,199. 

One trustee had a related party transaction with the society for the value of £2,896. The same amount was owed at the balance sheet date. 

## **15. Corporation Taxation** 

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives. 

## **16. Tangible fixed assets - group and charity** 

||Long Leasehold<br>Property|Plant &<br>Machinery|Fixtures &<br>Fittings|Equipment<br>& ICT|Library & Archive<br>Collection|**Total**|
|---|---|---|---|---|---|---|
||£|£|£|£|£|**£**|
|**Cost**|||||||
|**At beginning of year**|2,063,439|424,880|230,298|491,493|9,190|**3,219,300**|
|**Additions during year**||630|26,512|15,341|73,095|**115,578**|
|**Disposals during the year**|||||(17,500)|**(17,500)**|
|**At end of year**|2,063,439|425,510|256,810|506,834|64,785|**3,317,378**|
||||||||
|**Depreciation**|||||||
|**At beginning of year**|-|138,319|63,738|301,766|-|**503,823**|
|**Charge for year**|-|42,530|24,330|92,291|-|**159,151**|
|**Disposals during the year**||||||**-**|
|**At end of year**|-|180,849|88,068|394,057|-|**662,974**|
|**Net Book Value**|||||||
|**At 31 December 2022**|**2,063,439**|**244,661**|**168,742**|**112,777**|**64,785**|**2,654,404**|
|**At 31 December 2021**|2,063,439|286,561|166,560|189,727|9,190|2,715,477|



The leasehold property is RPS house which came into use on 28th January 2019. 

Due to its high residual value, the board feel it appropriate to not depreciate leasehold property. 

The Trustees will review this against market conditions regularly to insure no impairment is required. 

A valuation of RPS house was undertaken as at 31 December 2021 which valued the property including permanent plant and machinery at £2.35m. 

This valuation led to an impairment at 31 December 2021 year end. 

The Trustees have undertaken a desktop review and do not think it necessary to have another formal valuation as there has been no significant change in valuation during year. 

45 



## **17. Intangible fixed assets - group and charity** 

|**Intangible fxed assets - group and charity**|Website|**Total**|
|---|---|---|
||£|**£**|
|**Cost**|||
|**At beginning of year**|455,515|**455,515**|
|**Additions during year**|126,439|**126,439**|
|**Disposals during year**||**-**|
|**At end of year**|581,954|**581,954**|
||||
|**Depreciation**|||
|**At beginning of year**|212,794|**212,794**|
|**Charge for year**|104,921|**104,921**|
|**Disposals during year**||**-**|
|**At end of year**|317,715|**317,715**|
|**Net Book Value**|||
|**At 31 December 2022**|**264,239**|**264,239**|
|**At 31 December 2021**|242,721|242,721|



## **18. Stock** 

|**18. Stock**|||||
|---|---|---|---|---|
|**Stock**|**Group**||**Charity**||
||**2022**|2021|**2022**|2021|
||**£**|£|**£**|£|
|**Publications**|**1,535**|7,317|**-**|7,317|
|**Exhibitions**|**1,194**|9,191|**-**|9,191|
|**Merchandise**|**2,338**|2,559|**-**|1,279|
||**5,067**|**19,067**|**-**|**17,787**|



## **19. Debtors - amounts falling due within one year** 

|**Debtors - amounts**<br>**falling due within one**<br>**year**|**Group**|**Group**|**Charity**|**Charity**|
|---|---|---|---|---|
||**2022**|2021|**2022**|2021|
||**£**|£|**£**|£|
|**Trade Debtors**|**15,826**|11,856|**8,681**|7,159|
|**Amounts owed by**<br>**subsidiary undertaking**|**-**|-|**62,995**|46,774|
|**Other Debtors**|**3,342**|727|**3,342**|727|
|**Prepayments and other**<br>**accrued income**|**166,851**|191,090|**166,851**|191,090|
||**186,019**|**203,673**|**241,869**|**245,750**|



46 



## **20. Creditors: amounts falling due within one year** 

|**Creditors: amounts**<br>**falling due within one**<br>**year**|**Group**||**Charity**||
|---|---|---|---|---|
||**2022**|2021|**2022**|2021|
||**£**|£|£|£|
|**Trade Creditors**|**70,828**|51,751|**70,828**|51,751|
|**Other Creditors**|**70,164**|61,368|**68,425**|61,363|
|**Other taxation and social**<br>**security costs**|**28,021**|24,828|**28,021**|24,828|
|**Deferred income:**<br>**members subscriptions**|**252,091**|301,036|**252,091**|301,036|
|**Other accruals and**<br>**deferred income**|**121,920**|58,218|**121,920**|58,218|
||**543,024**|**497,201**|**541,285**|**497,196**|



||**Group and charity**|**Group and charity**|
|---|---|---|
||**2022**|2021|
|**Deferred income: members subscriptions**|£|£|
|**Balance brought forward**|**301,036**|284,362|
|**Released to income: Society**|**(301,036)**|(284,362)|
|**Amounts deferred: Membership**|**244,638**|294,932|
|**Amounts deferred: Life subscriptions**|**7,453**|6,104|
|**Balance carried forward**|**252,091**|**301,036**|



## **21. Creditors: amounts falling due after more than one year** 

|**Creditors: amounts falling due**<br>**after more than one year**|**Group and charity**|**Group and charity**|
|---|---|---|
||**2022**|2021|
||£|£|
|**Deferred Life Subscriptions**|||
|**Balance brought forward**|**70,102**|55,056|
|**New Life members**|**22,966**|21,150|
|**Released to income: Society**|**(6,104)**|(4,796)|
|**Movement in creditor due in less than one year**|**(1,349)**|(1,308)|
|**Balance carried forward**|**85,615**|**70,102**|



## **22. Restricted Funds** 

|**22. Restricted Funds**||||||
|---|---|---|---|---|---|
|**Restricted Funds**|Balance|Movement in<br>Funds||Transfers|**Balance**|
|**Group and Charity**|1 Jan 2022|Incoming|Outgoing||**31 Dec 2022**|
||£|£|£|£|**£**|
|**Joan Wakelin Award**|44,000|-|(3,000)|-|**41,000**|
|**Chloe Johnson Imagery Fund**|107,433|-|-|-|**107,433**|
|**Awards and other funds**|51,869|15,617|-|-|**67,486**|
|**Sylvia Jones Award**|25,000|-|-|-|**25,000**|
|**Louise Kaye Fund**|25,000|-|(25,000)|-|**-**|
||**253,302**|**15,617**|**(28,000)**|**-**|**240,919**|



47 



## **22. Restricted Funds** 

**Joan Wakelin Award** The income from this award is to fund individual travel to collect a photographic essay on an overseas social documentary. **Chloe Johnson Imagery Fund** To be used to fund lectures by eminent photographers and for the study of macro type photography or other closely related techniques. **Awards and other funds Henderson** For the best paper on photochemistry or some kindred subject. **Bertram Cox** For illustrated lectures on the aesthetic side of creative photography or allied subjects. For a biennial medal & lecture, or for the library, to **Hurter & Driffield** encourage research into scientific photography. **Traill Taylor** For a medal for a lecture on a subject connected with photography, and preferably embodying original research. **Vic Odden Award** For awards for notable achievements in the art of photography by a British photographer aged 35 or under, endowed in memory of Vic Odden. **Saxby Award** For awards for achievement in the field of three-dimensional imaging, endowed by Graham Saxby Hon. FRPS. **Louise Kay Fund** To support Youth Engagement Officer role 

## **23. Unrestricted Funds** 

|**23. Unrestricted Funds**||||||
|---|---|---|---|---|---|
|**Group**|Balance|Movement in Funds||Transfers,|**Balance**|
||1 Jan 2022|Incoming|Outgoing|Gains & Losses|**31 Dec 2022**|
|**Designated Funds**|£|£|£|£|**£**|
|**Groups and Regions**|438,656|240,429|(279,127)|-|**399,958**|
|**Expendable Capital fund**|2,288,932|-|-|(1,375,393)|**913,539**|
|**Capital Asset Reserve**|2,958,197|-|-|(39,554)|**2,918,643**|
|**Development fund**|300,000|-|-|-|**300,000**|
||5,985,785|240,429|(279,127)|(1,414,947)|**4,532,140**|
|**General unrestricted funds**|-|1,506,534|(2,397,386)|890,852|**-**|
|**Total unrestricted funds**|**5,985,785**|**1,746,963**|**(2,676,513)**|**(524,095)**|**4,532,140**|



48 



## **23. Unrestricted Funds (cont/d)** 

|**Charity**|Balance|Movement in Funds|Movement in Funds|Transfers,|**Balance**|
|---|---|---|---|---|---|
||1 Jan 2022|Incoming|Outgoing|Gains & Losses|**31 Dec 2022**|
|**Designated Funds**|£|£|£|£|**£**|
|**Groups and Regions**|438,656|240,429|(279,127)|-|**399,958**|
|**Expendable Capital fund**|2,288,932|-|-|(1,375,393)|**913,539**|
|**Capital Asset Reserve**|2,958,197|-|-|(39,554)|**2,918,643**|
|**Development fund**|300,000|-|-|-|**300,000**|
||5,985,785|240,429|(279,127)|(1,414,947)|**4,532,140**|
|**General unrestricted funds**|-|1,481,438|(2,372,290)|890,852|**-**|
|**Total unrestricted funds**|**5,985,785**|**1,721,867**|**(2,651,417)**|**(524,095)**|**4,532,140**|



**Groups and Regions:** this represents the income and expenditure arising on Group and Region activities, whose funds are held in separately-identified accounts within the Society. 

**Expendable Capital fund:** this represents surpluses built up in previous years that produce an annual income, which  is used to fund the operations of the Society. 

**Capital Asset Reserve:** this represents the surplus invested in fixed assets which are not easily liquidated. Due to the size of the investment in RPS house, the trustees deemed it appropriate to create a new reserve to better reflect the amount invested in fixed assets and expendable capital available to continue to operate the charity. 

**Development fund:** this represents monies set aside for the planned future deficit. Further information is included within the trustees report. Incoming funds represent unrestricted legacies received during the year together with investment income relating to the sum held in investments. 

## **24. Analysis of net assets between funds** 

|**24. Analysis of net assets**|**between funds**|**between funds**|||
|---|---|---|---|---|
|**Analysis of net assets between funds**|Designated Funds||Restricted Funds|**Total**|
|**Group**|Regions/<br>Groups|Expendable Capital &<br>Development Fund|||
||£|£|£|**£**|
|**Tangible Fixed Assets**|-|2,654,404|-|**2,654,404**|
|**Intangible Fixed Assets**|-|264,239|-|**264,239**|
|**Investments**|-|1,713,772|-|**1,713,772**|
|**Net Current Assets**|399,958|(414,618)|240,919|**226,259**|
|**Deferred Liabilities**|-|(85,615)|-|**(85,615)**|
||**399,958**|**4,132,182**|**240,919**|**4,773,059**|
||||||
|**Charity**|Designated Funds||Restricted Funds|**Total**|
||Regions/<br>Groups|Expendable Capital &<br>Development Fund|||
||||||
|||£|£|**£**|
|**Tangible Fixed Assets**|-|2,654,404|-|**2,654,404**|
|**Intangible Fixed Assets**|-|264,239|-|**264,239**|
|**Investments**|-|1,713,774|-|**1,713,774**|
|**Net Current Assets**|399,958|(414,620)|240,919|**226,257**|
|**Deferred Liabilities**|-|(85,615)|-|**(85,615)**|
||**399,958**|**4,132,182**|**240,919**|**4,773,059**|



49 



## **25. Financial Instruments** 

All financial instruments are basic under FRS 102 and carried at amortised cost with the exception of listed investments that are carried at fair value. 

## **26. Operating Leases** 

At 31 December 2022 the Society had annual commitments under operating leases as set out below: 

|**Operating Leases**|**2022**|2021|
|---|---|---|
||£|£|
|**Within one year**|**1,723**|3,222|
|**Between one to fve years**|**5,790**|7,720|
|**Over fve years**|**-**|-|
||**7,513**|**10,942**|



## **27. Reconciliation of net movement in funds to net cash flow from operating activities** 

|**Reconciliation of net movement in funds**<br>**to net cash fow from operating activities**|**Group**|Group|
|---|---|---|
||**2022**|2021|
||**£**|£|
|**Net movement in funds**|**(1,466,028)**|(302,803)|
|**Add back depreciation charge**|**264,072**|253,033|
|**Add back net receipt of fxed assets as**<br>**gift in kind**|**(55,595)**|-|
|**Add back impairment of fxed assets**|**-**|414,253|
|**Add back investment income shown in**<br>**investing activities**|**(51,173)**|(74,376)|
|**Increase / (Decrease) in Investment Value**<br>**net of expenses**|**544,190**|(380,248)|
|**Decrease in stock**|**14,000**|755|
|**Decrease in debtors**|**17,653**|19,311|
|**Increase in creditors**|**61,336**|**21,963**|
|**Net cash (used) in operating activities**|**(671,545)**|**(48,112)**|



50 



## **28. Comparative Statement of Financial Activities of the charity** 

|**Comparative Statement of Financial**<br>**Activities of the charity**|Unrestricted Funds:|Unrestricted Funds:|Restricted|**2021**|
|---|---|---|---|---|
||General|Designated|Funds||
|**INCOME**|£|£|£|**£**|
|**Donations & Legacies**|49,716|-|102,874|**152,590**|
|**Income from Charitable Activities**|1,398,827|250,602|-|**1,649,429**|
|**Income from other Trading activities**|25,038|-|-|**25,038**|
|**Investment Income**|74,376|-|-|**74,376**|
|**Total incoming resources**|**1,547,957**|**250,602**|**102,874**|**1,901,433**|
|**EXPENDITURE**|||||
|**Costs of Raising Funds**|18,657|-|-|**18,657**|
|**Expenditure on Charitable Activities**|1,934,751|177,526|56,971|**2,169,248**|
|**Total Resources Expended**|**1,953,408**|**177,526**|**56,971**|**2,187,905**|
|**Net Income before Investment Gains**|**(405,451)**|**73,076**|**45,903**|**(286,472)**|
|**Net (Losses) / Gains on Investments**|-|397,922|-|**397,922**|
|**Gain on sale/Impairment of**<br>**Fixed assets**||(414,253)|-|**(414,253)**|
|**Net (Defcit) / surplus for the year**|**(405,451)**|**56,745**|**45,903**|**(302,803)**|
|**Transfers between funds**|405,451|(405,451)|-|**-**|
|**Net movement in funds**|-|**(348,706)**|**45,903**|**(302,803)**|
|**Total funds brought forward**|-|6,334,491|207,399|**6,541,890**|
|**Total funds carried forward**|**-**|**5,985,785**|**253,302**|**6,239,087**|



## **29. Comparative fund notes** 

||Balance|Movement in Funds|Movement in Funds|Transfers|**Balance**|
|---|---|---|---|---|---|
|**Restricted Funds**|1 Jan 2021|Incoming|Outgoing||**31 Dec 2021**|
|**Charity and Group**|£|£|£|£|**£**|
|**Joan Wakelin Award**|47,000|-|(3,000)|-|**44,000**|
|**Chloe Johnson Imagery Fund**|115,308|-|(7,875)|-|**107,433**|
|**Awards and other funds**|20,091|38,000|(6,222)|-|**51,869**|
|**Sylvia Jones Award**|25,000|-|-||**25,000**|
|**Louise Kaye Fund**|-|25,000|-||**25,000**|
|**Government Grants**|-|39,874|(39,874)||**-**|
||**207,399**|**102,874**|**(56,971)**|-|**253,302**|
|||||||
|**Unrestricted Funds**|Balance|Movement in Funds||Transfers,|**Balance**|
|**Group**|1 Jan 2021|Incoming|Outgoing|Gains & Losses|**31 Dec 2021**|
|**Designated Funds**|£|£|£|£|**£**|
|**Groups and Regions**|365,580|250,602|(177,526)|-|**438,656**|
|**Expendable Capital fund**|2,186,882|-|-|102,050|**2,288,932**|
|**Capital Asset Reserve**|3,482,029|-|-|(523,832)|**2,958,197**|
|**Development fund**|300,000|-|-|-|**300,000**|
||6,334,491|250,602|(177,526)|(421,782)|**5,985,785**|
|**General unrestricted funds**|-|1,547,957|(1,953,408)|405,451|**-**|
|**Total unrestricted funds**|**6,334,491**|**1,798,559**|**(2,130,934)**|**(16,331)**|**5,985,785**|



51 



## **29. Comparative fund notes (cont/d)** 

||Balance|Movement in<br>Funds||Transfers,|**Balance**|
|---|---|---|---|---|---|
|**Charity**|1 Jan 2021|Incoming|Outgoing|Gains & Losses|**31 Dec 2021**|
|**Designated Funds**|£|£|£|£|**£**|
|**Groups and Regions**|365,580|250,602|(177,526)|-|**438,656**|
|**Expendable Capital fund**|2,186,882|-|-|102,050|**2,288,932**|
|**Capital Asset Reserve**|3,482,029|-|-|(523,832)|**2,958,197**|
|**Development fund**|300,000|-|-|-|**300,000**|
||6,334,491|250,602|(177,526)|(421,782)|**5,985,785**|
|**General unrestricted funds**|-|1,541,460|(1,946,911)|405,451|**-**|
|**Total unrestricted funds**|**6,334,491**|**1,792,062**|**(2,124,437)**|**(16,331)**|**5,985,785**|
|||||||
|**Analysis of net assets between funds**||||||
|**Group**|Designated Funds|||Restricted|**Total**|
||Regions/<br>Groups|Capital Asset<br>Reserve|Expendable<br>Capital &<br>Development<br>Fund|Funds||
||£|£|£|£|**£**|
|**Tangible Fixed Assets**|-|2,715,476|-|-|**2,715,476**|
|**Intangible Fixed Assets**|-|242,721|-|-|**242,721**|
|**Investments**|-|-|3,007,962|-|**3,007,962**|
|**Net Current Assets**|438,656|-|(348,928)|253,302|**343,030**|
|**Deferred Liabilities**|-|-|(70,102)|-|**(70,102)**|
||**438,656**|**2,958,197**|**2,588,932**|**253,302**|**6,239,087**|
|||||||
|**Charity**|Designated Funds|||Restricted|**Total**|
||Regions/<br>Groups|Capital Asset<br>Reserve|Expendable<br>Capital &<br>Development<br>Fund|Funds||
||£|£|£|£|**£**|
|**Tangible Fixed Assets**|-|2,715,476|-|-|**2,715,476**|
|**Intangible Fixed Assets**|-|242,721|-|-|**242,721**|
|**Investments**|-|-|3,007,964|-|**3,007,964**|
|**Net Current Assets**|438,656|-|(348,930)|253,302|**343,028**|
|**Deferred Liabilities**|-|-|(70,102)|-|**(70,102)**|
||**438,656**|**2,958,197**|**2,588,932**|**253,302**|**6,239,087**|



52 



53