## **Trustees’ Annual Report for the period** **From** _**1 Oct 2023**_ **Period start date To** _**30 Sep 2024**_ **Period end date Charity name: NEW MILL MALE VOICE CHOIR** **Charity registration number: 1107731** ## **1. Objectives and Activities** SORP reference 1. Summary of the purposes Para 1.17 of the charity as set out in its governing document 1. Summary of the purposes Para 1.17 _**“The object of the choir is the study and**_ of the charity as set out in its _**practice of choral music, to foster public**_ governing document _**knowledge and appreciation of such music by means of public performance, and to assist and support such charitable institutions or purposes as the Committee shall from time to time determine”**_ **(Section 2a: New Mill Male Voice Choir Rules and Constitution)** 2. Summary of the main Para 1.17 and **The choir fulfils its objective by** 1.19 activities in relation to those **performing publicly. In doing so, it** purposes for the public **supports local community events and** benefit, in particular, the **festivals, and local charity fund-raising** activities, projects or **activities. It also promotes the wellbeing** services identified in the **of its volunteer members, who are** accounts. **drawn from the local community, by their taking part in collective musicmaking and wider social activities, as part of the choir.** 3. Statement confirming Para 1.18 **The choir’s trustees have had regard to** whether the trustees have **the beneficial purpose of the choir and** had regard to the guidance **the public aspect of this in carrying out** issued by the Charity **the purpose and main activities,** Commission on public **summarised above.** benefit ## **2. Achievements and Performance** ||SORP reference|| |---|---|---| |1. Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The choir performed at 11 concerts in**
**the reporting period, an increase over**
**2022/23, taking its music to members of**
**the local community in pursuit of its**
**primary purpose.**
**In undertaking these activities, the choir**
**helped community organisations**
**(churches, schools and charities) to**
**meet their own objectives.**
**In addition, it:**
**a. hosted a fund-raising event to**
**support Hurricane Beryl relief**
**efforts, based on the connection of**
**members to the affected region,**
**which raised £200 from ticket sales**
**(with additional cash donations),**
**b. gave a concert in support of local**
**children’s hospice, Forget Me Not,**
**which raised over £550.**
**The choir contributed to the local**
**community by:**
**a. giving a concert as part of the Holme**
**Valley Arts Festival**
**b. gave a free community concert to**
**celebrate the 125th anniversary of**
**the last woollen worsted mill in New**
**Mill, an important part of the village’s**
**heritage.**
**It also promoted the well-being of its**
**members by meeting regularly for**
**practice and performances and planned**
**social activities which continue beyond**
**choir practice and performance.**| **choir practice and performance. 3. Financial Review** 1. Review of the charity’s Para 1.21 **The choir incurred higher costs during** financial position at the end **the reporting year, resulting from an** of the period **increase in the fees paid to the choir’s Musical Director and Accompanist (after not increasing their fees for several years). The choir has increased members’ subscriptions to help meet these costs and the embedded costs from inflation in previous years. As a result of the increase in subscriptions and the receipt of performance fees, etc, the end of year accounts shows a modest surplus.** 2. Statement explaining the Para 1.22 **The choir maintains sufficient reserves** policy for holding reserves **to manage uncertainty and meet major** stating why they are held **costs including: a. replacing equipment (instruments,** ~~tf~~ **uniform, etc) which cannot be met** **immediately from within the annual operating budget.** **----- Start of picture text -----**
b. Meeting the advance costs of large
events, which are recovered through
ticket sales
c. Providing resilience against any
shortfall in anticipated income from
planned activities
d. Planning to meet major costs in the
medium-term (2-5 years)
Expenditure from the reserve is
approved by the Choir’s Trustees, who
also set the level of the reserve.
3. Amount of reserves held Para 1.22 £23,388 (c50% on 15-month fixed-term
deposit, maturing in 2025)
4. Explanation of any Para 1.23 The main uncertainty arises from the
uncertainties about the age profile of the choir: approx. 85%
charity continuing as a going over 70yrs in 2022/23. A membership
concern strategy was put in place in March 2024
aiming by Sept 2026 to.
a. increase the strength of the choir to
c60 ( achieved )
b. increase the number of under 70s to
>35% ( in progress )
c. address membership turn-over
( achieved )
**----- End of picture text -----**
## **4. Structure, Governance and Management** **----- Start of picture text -----**
1. Description of charity’s
trusts:
2. Type of governing Para 1.25 Choir Rules and Constitution
document
(trust deed, royal charter)
3. How is the charity Para 1.25 Unincorporated Association (i.e. an
constituted? organisation set up through an
(e.g unincorporated agreement between a group of people
association, CIO) who come together for a reason other
than to make a profit).
4. Trustee selection Para 1.25 Trustees are elected at the Choir AGM,
methods including details of by the Choir membership. They serve a
any constitutional provisions two-year term and are elected on a one-
e.g. election to post or name year basis thereafter. The holders of the
of any person or body following ‘standing roles’ are directly
entitled to appoint one or elected to post as part of this process:
more trustees The Chairman, Secretary and Treasurer.
Collectively, the Trustees make up the
Choir Committee.
**----- End of picture text -----**
## **5. Reference and Administrative details** Charity name **NEW MILL MALE VOICE CHOIR** Other name the charity uses **NMMVC** Registered charity number **1107731** Charity’s principal address **5 KIRKBRIDGE LANE, NEW MILL, HD9 7LG** ~~—~~ **Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint whole year trustee (if any)** 1 **John Mallinson Chairman Choir AGM** 2 **Stephen Petrie Secretary Choir AGM** 3 **Steven Davies Treasurer Choir AGM** 4 **Derek Holman Choir AGM** 5 **Paul Morgan Choir AGM** 6 **Fred Sims Choir AGM** 7 **Chris Dempster Choir AGM** 8 **John ‘Rocky’ Joseph Choir AGM** ~~2=~~ **6. Funds held as custodian trustees on behalf of others** 1. Description of the assets **N/A** held in this capacity 2. Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects 3. Details of arrangements **N/A** for safe custody and segregation of such assets from the charity’s own assets ~~“ens~~ **7. Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** John Mallinson Stephen Petrie **Position (eg Secretary, Chair, etc)**[Chairman ] Secretary **Date** ~~a ——~~ 10 Feb 2025 ~~A~~ MIL MALE VaCE CHOIR RECEIPT8 AND PAYMENTS AccouKf FOR THE YEAR ENCED 30 8EPTEfftR 2024 Paym•rt8 2024 2023 2024 8Urplu￿(drf¢lt) Cmffl•nthry 202312024 2023 7791 5340 175 Sub5cdp￿cns Concerts Gift Atded OonotiDns (Easy Furts•iJiw •tc) Olher donatbns Glfl Akl Incom• tlx rolundj Uniform doposlts Promotloni Group n91 7195 9832 12284 175 163 450 1845 4492 10559 7136 Ntw 11￿￿*￿￿1r￿•m• IrDm1 Jul 2024 1726 8a• *tr￿Ul1 4JO 1860 70 Ev•nts ScorbNo' Rohe4rn81 w*ekand Don Valloy competstii)n 8ridllnglofi 2023 weektt Uandudno 2024 ￿kOnd 7750 7936 .753 £4Q) d•po*l ejfto J•n 2025 310 7590 1C 145 250 -150 145 295 N•1 ILffpl￿ £145 E*fy payTh• Ov•rh••di Mujic Dlreclor Ac£Qmw￿t InJuranc4 Unrforms, pdo thlrts oic Commlttw moellrq •xponus 8hMt music Independonl Examinallon Web Jite Grn$ Unll¢)m d•poslts repald Peterb)rough MVC Confer•n Statlonerylcw'ng Equlprnenl, repalrj et New plano R8cNitment Adv•1￿81nQ Carribean Night Rounding 8450 3943 207 4450 43 .3943 .207 -101 246 202 717 2C 232 .717 250 279 .250 .279 .232 Genlrnl maInl￿anC￿UWl 80 113 50 569 19 114 .113 .19 .114 -569 12 -12 •UolU￿lth1l) lor th• y•ar 653 36157 5875 37495 1778 -1338 Treuurnr IIEW IILL MALE ¥￿£ CIICII CCVITROL ACC(xIKrs FOR THE YFAR ENDED >J SEPTEM8ER 2024 ¢thl blar￿ t41 0?￿￿-23 125.48 5024.19 dr 3fyS*24 1520.41 149.6 14 ICwr•nll acethmt 011kl.73 21484.49 b*aru tr 22629.m 2224529 1(UX),L¥) .24 11￿.21 44113.9) 44113.50 Flx•d T*m 0•p￿tt 01