CHARITY REGISTRATION NUMBER:1107675 Barrow Hedges Primary School PTFA Trustees’ Annual Reports and Accounts for the year ended 31 August 2025 Barrow Hedges Primary School PTFA Year Ended 31 August 2025 index Page Trustees’ Annual Report 1 Independent Examination Report 5 Receipts and payments accounts 6 **----- Start of picture text -----**
bY —
nA, CHARITY COMMISSION
+37 | FOR ENGLAND AND WALES
Trustees’ Annual Report for the Year
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## From: 1/9/2024 To 31/8/2025 ## Charity name: Barrow Hedges Primary School PTFA (“the Association”) Charity registration no: 1107675 Charity principal address: Barrow Hedges Primary School, Harbury Road, Carshalton SM5 4LA ## Objectives and Activities - The object of the Association is to advance the education of the pupils in Barrow Hedges Primary School (“the School”); in furtherance of this object the Association may: e Raise funds (but not by means of permanent trading). e Engage in activities and provide facilities or equipment not normally provided by the Department of Education. e Develop more extended relationships between staff, parents, carers and members of the local community. We work with the School, parents, pupils and the local community to organise various fundraising events and activities, with these funds being used to fund ongoing expenses and capital projects for the School, as identified in conjunction with the headteacher of the school (who also acts as Chair of the Association). Activities, Achievements and Performance In the year covered by this report, the following fundraising events took place: |||Net|funds raised| |---|---|---|---| |||2025|2024| |||£|£| ||School Fete—heid on the firstSaturday in JulyontheSchool field, this includes stalls provided both||| ||by the PTA and local retailers, activities for children, food stalls and performances by the school’s||| ||pupils forthe local community. Sponsorship is also received from local businesses|7,360|8,935| ||Circus—A Circus hosted on the School field and attended by pupils and theirfamilies|-|2,580| ||‘Gifts for
a Special Person’ —shopsforpupiltopurchase gifts, held before Mothers’ Dayand Fathers’||| ||Day|2,075|2,127| ||‘Elf Day’, consisting of various Christmas activities and including a ‘Christmas Shop’ for pupils to||| ||purchase Christmas gifts|1,382|1,595| ||PTA Quiz, hosted in the School hall for parents, including a raffle and a fish and chips dinner|1,072|793| ||Donut day sale—sale ofKrispy Kreme donuts afterschool|776|-| |:|Discos —events held foreach year group, including
a magic showfor Reception pupils|709|1,155| ||My Child’s Art—sale ofmerchandise printed with designs created by pupils|488|-| ||‘Great BarrowBake-Off — pupils and parents invited to entera cake into a competition, with cakes||| ||being sold to raise funds|433|616| ||Doughies Pizza — initiative with third party provider of pizza and cookie making kits, where the||| ||Association received a commission on sales|293|429| ||Easter Egg experience —events and collections at Easter|287|346| ||Other events/cash collections and PY items|256|438| |||15,131|19,014| 1 ## Trustees’ Annual Report for the Year (continued) ## Activities, Achievements and Performance (continued) The following donations were made to the School in the year: **----- Start of picture text -----**
|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |£| |Furniture|for classrooms|6,185| |Mural|painting|around|the|school|2,730| |Equipment|for EYFS|areas|1,933| |Tennis|lessons funded|for|pupils|at|locai|tennis|club|1,080| |Sports|kits|994| |Visualisers|for|classrooms|970| |Outdoor|bins|for|the|school|792| |Placement|rugs|for Y1|750| |Drying|racks|537| |Contribution|to|school|book|order|515| |Noticeboards|365| |Items|for|cabin|248| |Other|(including|support|of|pupils|and|staff,|Christmas|decorations|and|school|equipment)|1,219| |18,318| **----- End of picture text -----**
in all of its operations, the Trustees have had due regard to the Charity Commission's public benefit guidance. ## Financial Review ## Key financial information Key financial metrics for the Association are as follows: **----- Start of picture text -----**
||||||||||| |---|---|---|---|---|---|---|---|---|---| |2024/25|2023/24| |Gross|income from|fundraising|events|£31,998|£35,279| |Net|income|from|fundraising|events|£15,131|£19,014| |Donations|paid|for/to|School|(£18,318)|(£19,746)| |Expenses|of operating|the Association|(£1,344)|(£1,302)| |Other|income|of the|Association|(including|bank|interest and|donations|£1,636|£1,929| |received)| |Net|cash|outflow|(£2,895)|(£105)| |Cash|funds|held|at end|of the|year|£31,221|£34,116| **----- End of picture text -----**
2 ## Trustees’ Annual Report for the Year (continued) Financial Review (continued) ## Reserves The Association monitors available funds and has a policy to maintain funds that are sufficient for any financial commitments made plus a buffer of £7,500 to cover upcoming expenses of the Association and to manage working capital requirements of planned events. ## Structure, Governance and Management The Association is an unincorporated association, governed by its constitution. Key details surrounding selection, appointment and termination of Trustees of the Association can be summarised as follows: - e The Chair of the Association is the Headteacher of the School; - e The management and control of the Association shall be vested in a Committee, which shall consist of the Headteacher and the following officers who shall be nominated by the Committee and approved at the AGM to serve a two year term: (i) Vice-Chair, Secretary and Treasurer(s). If any of these positions are not so filled nominations shall be invited from members at the AGM. Collectively these postholders, along with the Headteacher as Chair, are known as “the Named Committee Members”. (ii) A minimum of two and a maximum of nine other members from parents representing the first and subsequent years who shall be elected at the AGM to serve their term of office. (iii) One other member of the staff of the school. - e The term of office for a non-staff member of the Committee shall be the period to the date two years from the AGM at which they are appointed (or their appointment is ratified) or if later, the date of the AGM in the school year two years subsequent unless they no longer havea child enrolled at the school, at which point their term of office will expire. - e@ Where a vacancy within The Named Committee Members arises, the remaining Named Committee Members will be able to make interim appointments, for ratification by the Committee, and then appointment by members at the next AGM in the normal manner. - e Atthe expiry of their term of appointment any member of the Committee may offer themselves for re-election and shall not be prevented from holding any office by virtue of any previous service on the Committee. - e A member of the Committee shall forfeit his or her seat on the Committee where that member fails to attend three consecutive Committee meetings (excluding any sub committee meetings) without reasonable cause or excuse. - e Decisions of the Committee shall be passed by (a) a simple majority of the Committee in the event the decision is passed other than in a meeting and (b) a simple majority of those present at any quorate meeting. - e Four members of the said Committee shall constitute a quorum for a meeting of the Committee, one of whom must be the Chair or the Chair’s nominated representative. 3 ## Trustees’ Annual Report for the Year (continued) ## Structure, Govemance and Management (continued) - ® Committee meetings shall be held at least once each school term at such times and places as the Committee shall direct. - e The AGM of the Association shall be held during the first term of each school year. At the AGM the meeting will be led by the by the Chair or in his/her absence by the Vice Chair of the Committee. - @ 50% of members of the Committee shall constitute a quorum at the AGM. : - @ The Committee shall have the power to co-opt members as necessary and‘to appoint any working party and shall prescribe the function of this working party. - © A Special General Meeting shall be convened at the request in writing to the secretary of a minimum of ten members of the Association. Such a meeting shall be held within thirty days of the request. Agendas and motions shall be circulated to members; ## Names of the charity tustees who manage the charity The Trustees of the Association who served during the year and to the date of[this][report][ (except][as][noted)][are][as][follows:] **----- Start of picture text -----**
Office (if any) and dates held Dates acted as Trustee If not for whole
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Declarations
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The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity's trustees **----- Start of picture text -----**
Full names Louise Wood Es ee
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4 ## INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BARROW HEDGES PRIMARY SCHOOL PTFA FOR THE YEAR ENDED 31 AUGUST 2025 | report on the trustees on my examination of the financial statements of The Barrow hedges Primary School PTFA (‘the charity’) for the year ended 31 August 2025. ## Respective responsibilities of trustees and examiner The charity’s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention ## Basis of independent examiner’s report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’; and the report is limited to those matters set out in the statement below. ## Independent examiner's statement in connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act ## have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
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EyRY | CHARITYFOR ENGLANDCOMMISSIONAND WALES CC16a ## Receipts and payments accounts ## For the period from 01/09/2024 to 31/08/2025 ## Section A Receipts and payments **----- Start of picture text -----**
Unrestricted Restricted Endowment Total Last year
funds funds funds funds
to the nearest£ tothe nearest £ to the nearest£ to the nearest£ to the nearest
£
At Receipts
alevents | a | eeEY31,998 35,2791,759
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ew
Sub total(Gross
income for AR) I Pete rs
A2 Asset and investment sales, (see
table).
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A3 Payments
ed16,867 16,265
18,318 19,746
ee |ee ee
caineaed OsYs OY
A4 Asset and investment purchases,
see table
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6 GE FORCHARITYENGLANDCOMMISSIONAND WALES ## CC16a ## Receipts and payments accounts |Forthe period from|Forthe period from|Forthe period from|Forthe period from|01/09/2024 to 31/08/2025|01/09/2024 to 31/08/2025|01/09/2024 to 31/08/2025|01/09/2024 to 31/08/2025|||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Total|payments||||||||||37,313|| |||Net of||a|;
!|—||j|a|—|ae|| |receipts/(payments)|||||||||||||||| |funds||||||||||||| |A6 Cash funds||last||||||||||| |yearend||||a||||||||| |Cash|funds this|||||||||||| ||yearend|||||||||||| |Section|B Statement of assets and liabilities at|||||||||||| |the end|of|the period||||||||||| |Categories|||C|||Unrestricted|||Restricted|Endowment||| ||||||||funds||funds||funds|| |||||||to|nearest £||to nearest £|to|nearest £|| ||||Cash|inHand|||||a|||| |||||Total cash funds|eel
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.||| ||||(agree balances with receipts and payments|||OK||||||| |||||account(s))||||||||| |||||||Unrestricted|||Restricted|Endowment||| ||||||||funds||funds||funds|| ||||Details|||to|nearest£||to nearest £|to|nearest£|| |B2 Other monetary||||||||||||| |assets||||||||||||| ||||Details|||Fund towhich
asset belongs|||Cost
optional|Currentvalue
(optional)||| |B3 Investment||||||||||||| |assets||||||||||||| 7 CC16a ## FOR ENGLAND AND WALES Gis CHARITY COMMISSION ## Receipts and payments accounts For the period from 01/09/2024 to 31/08/2025 **----- Start of picture text -----**
Details Fund to Cost Current
which {optional) value
asset belongs optional
B4 Assets retained Equipment for outdoor events Unrestricted
for the charity’s own |
use
| and small gift items for various
events |
Details Fund to which Amount due When due
me Fcc casliability relates maeoptional osoptional
Signed by one or two Signature Print Name Date of
trustees on behalf of all the approval
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an Richard O’Brien
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