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**CHARITY REGISTRATION NUMBER:1107675**
**Barrow Hedges Primary School PTA Trustees’ Annual Reports and Accounts**
**for the year ended 31 August 2024**
Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865
## **Barrow Hedges Primary School PTA Year Ended 31 August 2024**
|**Index**|**Page**|
|---|---|
|**Trustees’ Annual Report**|**1**|
|**Independent Examination Report**|**5**|
|**Receipts and payments accounts**|**6**|
Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865
## **Trustees’ Annual Report for the Year**
**From: 1/9/2023 To 31/8/2024 Charity name: Barrow Hedges Primary School PTA (“the Association”) Charity registration no: 1107675 Charity principal address: Barrow Hedges Primary School, Harbury Road, Carshalton SM5 4LA**
## **Objectives and Activities**
The object of the Association is to advance the education of the pupils in Barrow Hedges Primary School (“the School”); in furtherance of this object the Association may:
- Raise funds (but not by means of permanent trading).
- Engage in activities and provide facilities or equipment not normally provided by the Department of Education.
- Develop more extended relationships between staff, parents, carers and members of the local community.
We work with the School, parents, pupils and the local community to organise various fundraising events and activities, with these funds being used to fund ongoing expenses and capital projects for the School, as identified in conjunction with the headteacher of the school (who also acts as Chair of the Association).
## **Activities, Achievements and Performance**
In the year covered by this report, the following fundraising events took place:
||Net funds|
|---|---|
||raised|
|School Fete – held on the first Saturday in July on the School field, this includes stalls provided both||
|by the PTA and local retailers, activities for children, food stalls and performances by the school’s||
|pupils for the local community. Sponsorship is also received from local businesses|£8,935|
|Circus – A Circus hosted on the School field and attended by pupils and their families|£2,580|
|‘Gifts for a Special Person’ – shops for pupil to purchase gifts, held before Mothers’ Day and Fathers’|£2,127|
|Day||
|‘Elf Day’, consisting of various Christmas activities and including a ‘Christmas Shop’ for pupils to|£1,595|
|purchase Christmas gifts||
|Discos – events held for each year group|£1,155|
|PTA Quiz, hosted in the School hall for parents, including a raffle and a fish and chips dinner|£793|
|‘Great Barrow Bake-Off’ – pupils and parents invited to enter a cake into a competition, with cakes|£616|
|being sold to raise funds||
|Doughies Pizza – initiative with third party provider of pizza and cookie making kits, where the|£429|
|Association received a commission on sales||
|Easter Egg experience – events and collections at Easter|£346|
|Other events/cash collections|£438|
||£19,014|
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## **Trustees’ Annual Report for the Year (continued)**
## **Activities, Achievements and Performance (continued)**
The following donations were made to the School in the year:
|wing donations were made to the School in the year:||
|---|---|
|Repairs to storage shed
Furniture for EYFS areas
Fencing for the school
Electronic whiteboard for classroom
Mural painting around the school
Tennis lessons funded for pupils at local tennis club
Equipment for the school playground
Picnic table for the school
Road signs for the area surrounding the school
Music equipment
Other (including support of pupils and staff, Christmas decorations and school equipment)|£4,400
£2,963
£2,475
£2,215
£1,890
£1,715
£951
£660
£555
£357
£1,565|
||£19,746|
In all of its operations, the Trustees have had due regard to the Charity Commission's public benefit guidance.
## **Financial Review**
## Key financial information
Key financial metrics for the Association are as follows:
|Gross income from fundraising events
Net income from fundraising events
Donations paid for/to School
Expenses of operating the Association
Insurance recoveries
Other income of the Association (including bank interest and donations
received)
Net cash (outflow)/inflow
Cash funds held at end of the year||2023/24
£35,279|2022/23
£30,226|
|---|---|---|---|
||£19,014
(£19,746)
(£1,302)
-
£1,929||£15,779
(£3,998)
(£1,318)
£1,595
£316|
||(£105)||£12,374|
||£34,116||£34,221|
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Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865
## **Trustees’ Annual Report for the Year (continued)**
## **Financial Review (continued)**
## Reserves
The Association monitors available funds and has a policy to maintain funds that are sufficient for any financial commitments made plus a buffer of £7,500 to cover upcoming expenses of the Association and to manage working capital requirements of planned events.
## **Structure, Governance and Management**
The Association is an unincorporated association, governed by its constitution.
Key details surrounding selection, appointment and termination of Trustees of the Association can be summarised as follows:
- The Chair of the Association is the Headteacher of the School;
- The management and control of the Association shall be vested in a Committee (the members of the Committee being appointed the Trustees of the Association), which shall consist of the following:
- The Headteacher, a Vice-Chair, a Secretary and a Treasurer(s) shall be nominated by the Committee and approved at the AGM to serve a 2-year term (other than the Headteacher, if any of these positions are not so filled nominations shall be invited from members at the AGM.);
- A minimum of two and a maximum of nine other members from parents representing the first and subsequent years who shall be elected at the AGM to serve a two-year term;
- Two members of the staff of the school, including Headteacher as Chair.
- At the expiry of their term of office any officer or other member may offer themselves for re-election and shall not be prevented from holding any office by virtue of any previous service on the Committee;
- A member of the Committee shall forfeit his or her seat on the Committee where that member fails to attend three consecutive Committee meetings (excluding any sub committee meetings) without reasonable cause or excuse;
- Four members of the said Committee shall constitute a quorum for the Committee, one of whom must be the Chair or the Chair’s representative;
- Committee meetings shall be held at least once each term at such times and places as the Committee shall direct;
- The AGM of the Association shall be held during the first term of each school year. At the AGM the meeting will be led by the by the Chair or in his/her absence by the Vice Chair of the Committee;
- Six members shall constitute a quorum at the AGM;
- The Committee shall have the power to co-opt members as necessary and to appoint any working party and shall prescribe the function of this working party;
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Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865
## **Trustees’ Annual Report for the Year (continued)**
## **Structure, Governance and Management (continued)**
- A Special General Meeting shall be convened at the request in writing to the secretary of a minimum of ten members of the Association. Such a meeting shall be held within thirty days of the request. Agendas and motions shall be circulated to members;
- Casual vacancies on the Committee may be filled by the Committee by co-option. Any person so co-opted shall serve only while the person in whose place he/she is co-opted would have served.
## Names of the charity trustees who manage the charity
The Trustees of the Association who served during the year and to the date of this report (except as noted) are as follows:
|follows:|follows:|follows:|
|---|---|---|
|**Trustee name**
**Office (if any) and dates held**
**Dates acted as Trustee if not for whole**
**year**|||
|Louise Wood
Chair|||
|Clare Welch
Vice-chair (to 7 June 2024)|||
|Ashleigh Bickell
Vice-chair (from 7 June 2024)|||
|Melissa Williams
Secretary|||
|Laura Mercer
Treasurer
resigned 12 June 2024|||
|Richard O’Brien
Co-Treasurer
appointed 12 June 2024|||
|Payal Mishra
Co-Treasurer
appointed 12 June 2024|||
|Laura Alcourt|||
|Danielle Fleming|||
|Holly Miller|||
|Katie Duffy|||
|Natalie Edgson|||
|Monica Leroen|||
|Louise Richards|||
|Kate Vaughan|||
## **Declarations**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
|LouiseWood
Dry|LouiseWood
Dry|LouiseWood
Dry|LouiseWood
Dry|LouiseWood
Dry|
|---|---|---|---|---|
|**Signatures**
**Full names**
Louise Wood
Richard O'Brien
Louise Wood
Dry
~~Real,Bree~~|||||
|||**Position**|Chair|Co-Treasurer|
|||**Date**|13/01/2025|13/01/2025|
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Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865
## INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BARROW HEDGES PRIMARY SCHOOL PTA FOR THE YEAR ENDED 31 AUGUST 2024
| report on the trustees on my examination of the financial statements of The Barrow hedges Primary School PTA (‘the charity’) for the year ended 31 August 2024.
## Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention
## Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’: and the report is limited to those matters set out in the statement below.
## Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
## have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**----- Start of picture text -----**
69 Banstead Road
Carshalton, Surrey
SM5 3NP
**----- End of picture text -----**
V Shanmugasarma FCMA for and on behalf of T & K ACCOUNTING GROUP T & K Accounting Group ACCOUNTANTS, TAX ADVISORS & BUSEGESS COMBLA TANTS Accountants, Tax Advisors T&K HOUSE and Business Consultants 69BANSTEAD ROAD CARSHALTON, Seraee NO. 916 6533 ri suimet SSE Ne
Date: '6-.0'-2025
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Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865
## **CC16a**
## **Receipts and payments accounts**
## **For the period from 01/09/2023 to 31/08/2024**
|**Section A Receipts and**|||
|---|---|---|
|**payments**|||
|**Unrestricted**
**Restricted**||**Endowment**
**Total**
**Last year**|
|**funds**
**funds**||**funds**
**funds**|
|**to the nearest £**
**to the nearest £**||**to the nearest £**
**to the nearest £**
**to the nearest £**|
|**A1 Receipts**
Income from fundraising
events
**35,279**
**-**
**-**
**35,279**
**30,226**
Donations received
**1,759**
**-**
**-**
**1,759**
**284**
Interest on deposit account
**170**
**-**
**-**
**170**
**32**
Other income - insurance
receipts
**-**
**-**
**-**
**-**
**1,595**
**_Sub total_**_(Gross_
_income for AR)_
**37,208**
**-**
**-**
**37,208**
**32,137**
~~=se22=~~|||
|**A2 Asset and investment sales, (see**
**table). **
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**
**-**
**-**
**-**
**-**
**-**
**_Total receipts_**
**37,208**
**-**
**-**
**37,208**
**32,137**
~~SEES~~|||
|**A3 Payments**
Cost of fundraising events
**16,265**
**-**
Donation paid
**19,746**
**-**
PTA expenses
**1,302**
**-**
**_Sub total_**
**37,313**
**-**
~~=== ~~|**-**
**-**
**-**
|**-**
**16,265**
**14,447**
**-**
**19,746**
**3,998**
**-**
**1,302**
**1,318**
**-**
**37,313**
**19,763**
~~==~~|
|**A4 Asset and investment purchases,**
**(see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**
**-**
**-**
**-**
**-**
**-**
**_Total payments_**
**37,313**
**-**
**-**
**37,313**
**19,763**
~~SEES~~|||
|6|||
Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865
## **CC16a**
## **Receipts and payments accounts**
## **For the period from 01/09/2023 to 31/08/2024**
_**Net of**_ **- 105 - - - 105 12,374** _**receipts/(payments)**_ **A5 Transfers between - - funds - - - A6 Cash funds last 34,221 - - 34,221 21,847 year end - -** _**Cash funds this year**_ **34,116 34,116 34,221** _**end**_
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||||||
|---|---|---|---|---|
|Section B Statement of assets and liabilities at|
|ee|the end of the period|
|Categories|Details|Unrestricted|Restricted|Endowment|
|funds|funds|funds|
|to nearest £|to nearest £|to nearest £|
|B1 Cash funds|Cash in Bank|
|33,736|-|-|
|Cash in Hand|
|380|-|-|
|-|-|-|
|——|
|Total cash fund|s|-|
|34,116|-|
|(agree balances with receipts and payments|OK|OK|OK|
|account(s))|
|Unrestricted|Restricted|Endowment|
|funds|funds|funds|
|Details|to nearest £|to nearest £|to nearest £|
|B2 Other monetary|
|assets|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|Details|Fund to which|Cost|Current value|
|asset belongs|(optional)|(optional)|
|B3 Investment|
|assets|-|-|
|ee|||
**----- End of picture text -----**
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Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865
## **CC16a**
## **Receipts and payments accounts**
## **For the period from 01/09/2023 to 31/08/2024**
**Details Fund to which Cost Current asset belongs (optional) value (optional) B4 Assets retained** Equipment for outdoor events Unrestricted **for the charity’s own - - use** Remaining stocks of refreshment Unrestricted **-** and small gift items for various events **Details Fund to which Amount due When due liability relates (optional) (optional) B5 Liabilities - - -** Signed by one or two Signature Print Name Date of trustees on behalf of all the approval trustees Payal Mishra 13/01/2025 | Kidard 0 Brew Richard O'Brien 13/01/2025
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