2023-08-31-accounts - Barrow Hedges Primary School PTFA

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Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865

CHARITY REGISTRATION NUMBER:1107675

Barrow Hedges Primary School PTA Trustees’ Annual Reports and Accounts

for the year ended 31 August 2023

Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865

Barrow Hedges Primary School PTA Year Ended 31 August 2023

Index	Page
Trustees’ Annual Report	1
Independent Examination Report	5
Receipts and payments accounts	6

Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865

Trustees’ Annual Report for the Year

From: 1/9/2022 To 31/8/2023 Charity name: Barrow Hedges Primary School PTA (“the Association”) Charity registration no: 1107675 Charity principal address: Barrow Hedges Primary School, Harbury Road, Carshalton SM5 4LA

Objectives and Activities

The object of the Association is to advance the education of the pupils in Barrow Hedges Primary School (“the School”); in furtherance of this object the Association may:

Raise funds (but not by means of permanent trading).
Engage in activities and provide facilities or equipment not normally provided by the Department of Education.
Develop more extended relationships between staff, parents, carers and members of the local community.

We work with the School, parents, pupils and the local community to organise various fundraising events and activities, with these funds being used to fund ongoing expenses and capital projects for the School, as identified in conjunction with the headteacher of the school (who also acts as Chair of the Association).

Activities, Achievements and Performance

In the year covered by this report, the following fundraising events took place:

In the year covered by this report, the following fundraising events took place:
	Net funds
	raised
School Fete – held on the first Saturday in July on the School field, this includes stalls provided both
by the PTA and local retailers, activities for children, food stalls and performances by the school’s
pupils for the local community. Sponsorship is also received from local businesses	£8,773
‘Gifts for a Special Person’ – shops for pupil to purchase gifts, held before Mothers’ Day and Fathers’
Day	£1,572
‘Elf Day’, consisting of various Christmas activities and including a ‘Christmas Shop’ for pupils to	£1,463
purchase Christmas gifts
PTA Quiz, hosted in the School hall for parents, including a raffle and a fish and chips dinner	£1,345
Discos – events held for each year group	£899
‘Great Barrow Bake-Off’ – pupils and parents invited to enter a cake into a competition, with cakes	£573
being sold to raise funds
Easter Egg experience – events and collections at Easter	£368
Dunkin Donuts – initiative with third party provider, where the Association purchased stock and
resold	£228
Other events/cash collections	£558
	£15,779

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Trustees’ Annual Report for the Year (continued)

Activities, Achievements and Performance (continued)

The following donations were made to the School in the year:

Tennis lessons funded for pupils at local tennis club Mural painting around the school Athlete visits for Sports Week Gifts for teachers attending residential trips Other (including support of pupils and staff, Christmas decorations and school equipment)	£1,610 £520 £450 £235 £1,183
	£3,998

In all of its operations, the Trustees have had due regard to the Charity Commission's public benefit guidance.

Financial Review

Key financial information

Key financial metrics for the Association are as follows:

Gross income from fundraising events Net income from fundraising events Donations paid for/to School Expenses of operating the Association Insurance recoveries Other income of the Association (including bank interest and donations received) Net cash (outflow)/inflow Cash funds held at end of the year		2022/23 £30,226	2021/22 £17,639
		£15,779 (£3,998) (£1,318) £1,595 £316	£9,351 (£7,003) (£321) - £285
		£12,374 £34,221	£2,312 £21,847

Reserves

The Association monitors available funds and has a policy to maintain funds that are sufficient for any financial commitments made plus a buffer of £7,500 to cover upcoming expenses of the Association and to manage working capital requirements of planned events.

Structure, Governance and Management

The Association is an unincorporated association, governed by its constitution.

Key details surrounding selection, appointment and termination of Trustees of the Association can be summarised as follows:

The Chair of the Association is the Headteacher of the School;

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Trustees’ Annual Report for the Year (continued)

Structure, Governance and Management (continued)

The management and control of the Association shall be vested in a Committee (the members of the Committee being appointed the Trustees of the Association), which shall consist of the following:
- The Headteacher, a Vice-Chair, a Secretary and a Treasurer(s) shall be nominated by the Committee and approved at the AGM to serve a 2-year term (other than the Headteacher, if any of these positions are not so filled nominations shall be invited from members at the AGM.);
- A minimum of two and a maximum of nine other members from parents representing the first and subsequent years who shall be elected at the AGM to serve a two-year term;
- Two members of the staff of the school, including Headteacher as Chair.
At the expiry of their term of office any officer or other member may offer themselves for re-election and shall not be prevented from holding any office by virtue of any previous service on the Committee;
A member of the Committee shall forfeit his or her seat on the Committee where that member fails to attend three consecutive Committee meetings (excluding any sub committee meetings) without reasonable cause or excuse;
Four members of the said Committee shall constitute a quorum for the Committee, one of whom must be the Chair or the Chair’s representative;
Committee meetings shall be held at least once each term at such times and places as the Committee shall direct;
The AGM of the Association shall be held during the first term of each school year. At the AGM the meeting will be led by the by the Chair or in his/her absence by the Vice Chair of the Committee;
Six members shall constitute a quorum at the AGM;
The Committee shall have the power to co-opt members as necessary and to appoint any working party and shall prescribe the function of this working party;
A Special General Meeting shall be convened at the request in writing to the secretary of a minimum of ten members of the Association. Such a meeting shall be held within thirty days of the request. Agendas and motions shall be circulated to members;
Casual vacancies on the Committee may be filled by the Committee by co-option. Any person so co-opted shall serve only while the person in whose place he/she is co-opted would have served.

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Trustees’ Annual Report for the Year (continued)

Structure, Governance and Management (continued)

Names of the charity trustees who manage the charity

The Trustees of the Association who served during the year and to the date of this report (except as noted) are as follows:

Dates acted as Trustee if not for Trustee name Office (if any) and dates held whole year Louise Wood Chair Clare Welch Secretary (until 11 November 2022); Vice-chair (from 11 November 2022 to 7 June 2024) Ashleigh Bickell Vice-chair (from 7 June 2024) appointed 10 October 2022 Melissa Williams Secretary (from 11 November 2022) Laura Mercer Treasurer resigned 12 June 2024 Richard O’Brien Co-Treasurer appointed 12 June 2024 Payal Mishra Co-Treasurer appointed 12 June 2024 Laura Alcourt Danielle Fleming Holly Miller Katie Duffy Appointed 10 October 2022 Natalie Edgson Appointed 1 November 2022 Monica Leroen Appointed 1 November 2022 Louise Richards Appointed 1 November 2022 Kate Vaughan Appointed 1 November 2022

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signatures Full names Louise Wood ~~ee2~~ ~~383072E7D57242E...~~	Signed on behalf of the charity’s trustees Signatures Full names Louise Wood ~~ee2~~ ~~383072E7D57242E...~~	Richard O'Brien ~~6CAA2D4~~
Position Chair		Co-Treasurer
Date 13/01/2025		13/01/2025

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BARROW HEDGES PRIMARY SCHOOL PTA FOR THE YEAR ENDED 31 AUGUST 2023

| report on the trustees on my examination of the financial statements of The Barrow hedges Primary School PTA (‘the charity’) for the year ended 31 August 2023.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’; and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Date: !6.-.01-2025

Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865

CC16a

Receipts and payments accounts

For the period from 01/09/2022 to 31/08/2023

Section A Receipts and ~~en~~ payments Unrestricted Restricted Endowment Total funds Last year ee e ~~ee~~ funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Income from fundraising events 30,226 - - 30,226 17,639 Donations received 284 - - 284 200 Bank Interest 32 - - 32 85 Other income - insurance receipts 1,595 - - 1,595 Sub total (Gross 32,137 - - 32,137 17,924 ~~=S~~ income for AR) ~~eSe=~~ A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - Total receipts 32,137 - - 32,137 17,924 ~~——————~~ A3 Payments Cost of fundraising events 14,447 - - 14,447 8,288 Donation paid 3,998 - - 3,998 7,003 PTA expenses 1,318 - - 1,318 321 Sub total 19,763 - - 19,763 15,612 ~~=SSE5=~~ A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - Total payments 19,763 - - 19,763 15,612 ~~—————~~ 6

Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865

CC16a

Receipts and payments accounts

For the period from 01/09/2022 to 31/08/2023

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||||||| |---|---|---|---|---|---| |Net of| |receipts/(payments)|12,374|-|-|12,374|2,312| |A5 Transfers between|-|-| |funds|-|-|-| |A6 Cash funds last| |year end|21,847|-|-|21,847|19,535| |Cash funds this year| |end|34,221|-|-|34,221|21,847|

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||||||| |---|---|---|---|---|---| |Section B Statement of assets and liabilities at| |ee|the end of the period| |Categories|Details|Unrestricted|Restricted|ee|Endowment| |funds|funds|funds| |to nearest £|to nearest £|to nearest £| |B1 Cash funds|Cash in Bank| |34,041|-|-| |Cash in Hand| |180|-|-| |-|-|-| |—| |Total cash fund|s|-| |34,221|-| |(agree balances with receipts and payments|OK|OK|OK| |account(s))| |Unrestricted|Restricted|Endowment| |funds|funds|funds| |Details|to nearest £|to nearest £|to nearest £| |B2 Other monetary| |assets|-|-|-| |-|-|-| |-|-|-| |-|-|-| |Details|Fund to which|Cost|Current value| |asset belongs|(optional)|(optional)| |B3 Investment| |assets|-|-| |ee pe ee|

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Docusign Envelope ID: B3348A4B-A655-48D7-8816-A52229419865

CC16a

Receipts and payments accounts

For the period from 01/09/2022 to 31/08/2023

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	Details		Fund to which		Cost		Current value
			asset belongs	s	(optional)		(optional)
B4 Assets retained for the charity’s own use	Equipment for outdoor events		Unrestricted			-	-
	Remaining stocks of refreshment and small gift items for various events		Unrestricted			-	-
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	Details		Fund to which		Amount due		When due
			liability relates		(optional)		(optional)
B5 Liabilities						-
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Signed by one or two	Signature		Print Name				Date of
trustees on behalf of all the							approval
trustees
			Payal Mishra				13/01/2025
		Kiceard,0Brien.		Richard O'Brien