OAKTREE FAMILY GROUP LTD (Limited by Guarantee) REPORT OF THE TRUSTEES and STATEMENT OF ACCOUNTS 31 March 2024 Company reglstratlon number: 5864277 Charlty reglstratlon number: 1107592 Yee Family Group Nurturing acorn5 into mighty oaks
OAKTREE FAMILY GROUP LTD (Limited by Guarantee) CONTENTS Year ended 31 March 2024 Pa The Charltyj Its mberS. board of trustees, Staff and professlonal adv*seps Trustees. Annual Report Flnanclal accounts: Independent examiner, s report 10 Balance sheet li statement of financlal actlvitles (Incorporatlng an Income and expendlture account) 12 Statement of cash flows 13 Notes to the flnanclal accounts
OAKTREE FAMILY GROUP LTD (Llmlted by Guarantee) THE CHARITY, ITS MEMBERS, BOARD OF TRUSTEES, STAFF AND PROFESSIONAL ADVISERS Year ended 31 March 2024 THE TRUST: Registered name Legal status Reglstered off Ice Oaktree Famlly Group Ltd Company limlted by guarantee Alver Valley Famlly Centre 19 Falcon Meadows Way Gosport Hampshlre P013 8AA 5064277 Company reglstratlon no, Reglstered charlty no. Telephone number Emall address 1107592 023 9251 2963 admin@oaktreefamllygroup.ors BOARD OF TRUSTEES Offlcers Chalrman: Adrlan Parker Elected members Adrlan Parker Ian Lycett Lesley Blackham (reslgned 15 November 2023) Glynls Hodge5 Jullan Bowcher (appolnted l June 2023) stephen Torrlngton (appointed 16 March 2024) C(YIPANY SECRETARY John Torrlngton MANAGENENT Head of Company Llttle Barn Owls Manager Flnance and offlce manager Dlnky Ducks Manager Julla Batley Chloe Wayne-Morr15 Lauren Evans Lauren Klngswell, Mlchelle Dplscoll and Karen Blakeman PROFES510NAL ADVISERS Independent examlner: D Clarke ACA. Wood, Hlcks & Co Ltd, Chartered Accountants, Unlts 1-2 Warrlor Court, 9-11 Mumby Road, Gosport, HaVShIre, P012 IBS HSBC, 26 Hlgh Street. G05POrt, Hampshlre. P012 IDG Blake Morgan LLP, Harbour Court. Compass Road. North Harbour, Portsmouth. Hampshlre, P06 4ST Bankens: Sollcltors;
OAKTREE FAMILY GROUP LTD (Limlted by Guarantee) TRUSTEES> ANNUAL REPORT Year ended 31 March 2024 The Trustees have pleasure in submltting thelr annual report and the financial accounts of Oaktree Farnily Group (the Charity or the Company) a5 at and for the year ended 31 March 2024. SECTION I Objects The objects of the Oaktree Famlly Group are to work with famllles and young chlldren C8JECTS AND ACTIvrrIES advance the early years educatlon, phystcal well-belng and soclal development of young chlldren. facalltate engagement wlth local familles and slgnpost for support to progress panent and chlld relationshlps. promote comunlty engagement and provlde opportunltles for famlly actlvltles. Wlth regard to the publlc beneflt the prlnclpal area of beneflt Is the Borough of Gosport but the Charlty may also at the dlscretlon of the Trustees provlde services outside th&s area. Furtherance of ob ects The alms pursued In the attalnment of the above objects are: (a) to promote and host a network of support servlces for famllles and young children. includlng but not Ilrnlted to, early years facllltles whlch profflote young chlldren's health and well-belng) emotlonal and soclal development, and the ablllty to actlvely learn. to promote access to servlces. In relatlon to famllles and young chlldren Includlng those with addltlonal needs arlslng from learnln8 and behavloural dlfflcultles, or such other soclal and economlc needs as Identlfied by the Trustees. to support by way of grants or other asslstance the actlvltles of the Alver Valley Famlly Centre provlded that the Trustees are satlsfled that the appllcatlon of funds granted or other asslstance Is used In promotlng the objects. L•lork wlth and support volunteer 8roups In the communlty to host and promote famlly activlties. (b) (c) (d) Actlvltles Alver Valley Family Centre Is home to a full-tlme early yean settlng In Dlnky Ducks Day Care and a term tlme only setting In Magples Pre-school, supportlng vulnerable famlllesj and working wlth them to enhance the learnlng and development of the chlldren In the settlng. Developlng and supportlng the emotlonal wellbelng and communlcation and language development of chlldren are a partlcular focus. Llttle Barn Owls, 48 week a year pre-school provlslon that runs from the Treehouse communlty bulldlng* whlch Is part of Elson Infant School supportlng vulnerable famllies and worklng wlth them to enhance the development ¢)f the children In the setting. Developing and supportlng the emotlonal wellbelng and communlcatlon and language development of children are a partlcular focus. Volunteering opportunities are provlded to help indlvlduals galn experlence In a working envlronThent withln Oaktree Famlly Group servlces.
OAKTREE FAMILY GROUP LTD ( Llmlted by Guarantee) TRUSTEES, ANNUAL REPORT Year ended 31 March 2024 SECTION 2 ACHIEVEMENT5 AND PERFOR14ANCE Actlvltles and achievements In the year Dlnky Ducks Day Care and Magpies Pre-school were based In the heart of the regenerated area of Rowner Gosport Hampshlre. Dlnky Ducks Day Care ha5 been provldlng Early Years provlslon to the communlty slnce 2004. They open e7.00-18.00, 51 weeks a year. closing for a week between Chrlstmas and New year. They dellver early years care and educatlon for chlldren from 3 months to 5 years of age. The chlldren were placed across two rooms, Duckllngs (0-2) and Puddle Ducks (2-5). The settlng5 three gardens offered free flow acces5 between Indoors and outdoors throughout the day. The ch£Ldren progressed weLL portcuLarLy children wÉth a spectal educatonaL need. The settng has high expectotfons of the chiLdren. and the chLdren behove weLL. Ofsted £nspection GrL7ded Good 5th May 2023. Llttle Barn Owls Pre-school has been provldlng servlces to the communlty slnce 2ei7. They open from 08.09-16.00 48 weeks a year, provldlng early years care and educatlon for chlldren 2 5 years of age. They close for two weeks over the Easter perlod and two weeks over Chrlstmas In line wlth Havshre County Councll terrn date5. Llttle Barn {lS work In collabopatlon wlth E150n Infants School helplng to bulld a communlty around the campus. The staff hove a cLeor understandng of the skLls they want to teoch ch£Ldren such os independence and deveLoplng fr£endsh£ps wtth thelr peers. The staff work weLL together to ensure the smooth daiLy runnlng of the settlng Ofsted Énspected Graded Good 15th September 2021. Ma8ples Pre-school has been provldln8 Early years to the communlty slnce 1994. They open 09.00-15.00 term tlme onlyj pnovldlng early years care and educatlon fon chlldren from 2-5 years of age. Magples had access to a large 8arden space on the Eastern slde of the buildlng> the chlldren at Ma8ples spend most of thelr day In the outside envlronment. The Ch£Ldren have a posltve approach to Learn£ng and that the sett£ng know the chLdren ond their famÉLies well, th£s knowLedge £s used to provide new exper£ence5 for the chLdren. The settÉng prdes £tseLf on mok£ng a dffference for chtLdren, famiLies. ond the communzty. Ofsted £nspected Graded Good 16th September 2e22. Magples Pre-school early years settlng5 has seen a decllne in 2022, thls &s a reflectlon on the areas low birth rate and less parents requlrlng the 9.00am 3.00pm term tlme slots. Both early years settlngs contlnue to support a hlgh number of chlldren with SEND. Due to the decllne In the number of children taklng up an Early year's place In Magples pre-school. It was agreed by the board to merge Magples wlth Dinky Ducks from September 2023. The new larger setting Is named Dlnky Duck5 Nursery and pre-school. The Manager and Magples practitioners were transferred over to Dinky Ducks. As Oaktree Family Group s the employer of both settlngs Magple's team did not need to be TUPE over. ()f5ted and Hampshlre servlces fop young chlldren were Informed. accommodates 20 under 2s. 32 The larger 5ettlng now 2-year-olds and 64 3 and 4 year-olds. The number of SEND chlldnen contlnues to increase.
OAKTREE FAMILY GROLP LTD (Llmlted by Guarantee) TRUSTEES. ANNUAL REPORT Year ended 31 March 2024 Actlvities and achlevements In the year (contlnued) The impact on all provlsions natlonally of the Governments 30 hour 'Free' chlldcare funding rolled out in September 2017 Is contlnued to be felt by our early year's settings. The hourly rate provided for all funded sesslons by HCC (the funding authorlty) Is In line wlth the Early Years Natlonal Fundlng Formula. whlch falls short of our normal hourly rate. A consumable charge was Introduced for parents to pay agalnst all funded hours from Aprll 2019 to help rnltlgate losses. However, durin8 2022 and 2023 the consumable charge was put on hold due the hlgh rlse In the cost of Ilvlng) parents were asked to donate Items for snack and resoupces Instead. The consumable charge was relnstated In September 2023. Oaktree Famlly Group has successfully provlded three staff tralning days, Boogie mltes muslc for early years practltloners and thelr famllles provldlng the knowledge, resources and confldence to harness the braln boostlng fun of actlve rnuslc Supportlng and understandlng behavlour In young chlldren Wellbelng and team bulldlng day Staff also attended other tralnlng throughout the year includlng food hyglene, paedlatrlc flrst ald, safeguardlngj wopkln8 wlth under 2s, blrth to four and SENDCO tralnln8. Oaktree famlly Group's chlldren and famlly actlvltle5 that run from Alver Valley Famlly Centre are an Important part of the communlty. The focus remains to hlre the vacant cornmunlty rooms, but the success of these groups. sustalnablllty Is down to successful fundlng applicatlons and advertlsement for hlre. The followlng groups currently operate from the Famlly Centre. Jlggy wrlgglers Baby massage Mldwlfery servlce on an ad hoc basls A Sensory room Is avallable for hlre through a booklng sy5tern Fundlng opportunltles are always being Investlgated and our soc&al medla presence Is beln8 successfully developed and our webslte Is updated on an ongoln8 basls. Subsequent events and f uture developments The challenge contlnues to remaln for the Oaktree Famlly Group Trustees and Management to secure the long-term posltlon of the Alver Valley Famlly Centre by replacln8 the fundlng lost from the HCC FSS. For Oaktree Famlly Groups Early Years settlngs, Is contlnulng to develop and enhance early years practice In Ilne wlth the Early Years Foundatlon Stage. Maklng sure the settlngs currlculum remalns ambltlous for all chlldren. The 2023 Sprlng Budget announced addltlonal fundlng for the exlstlng early years entitlements for dlsadvanta8ed 2-year-old chlldren and 3 and 4-year-old children for the 2023 to 2024 and 2024 to 2025 flnancial years. This Is on top of the pnevious settlements for those years. Dinky Ducks and Llttle Barn Owls recelved thls extra fundlng. From Sept 2024 the funding wlll be Increased Up to 15 hours for ellglble working farnilies In England with a chlld between 9 and 23 months old.
OAKTREE FMILY GROUP LTD (Limlted by Guarantee) TRUSTEES? ANNUAL REPORT Year ended 31 March 2024 Subsequent events and future developments (contlnued) Frixn Sept 2025 Up to 30 hours for ellglble worklng famllles England wlth a chlld from 9 months old up to school age. The hourly rate for dlsadvantage 2-year-olds, worklng 2,3.4 year olds and the Early Years Pupll premlum wlll also Increase In Aprll 2024. The Natlonal Minlmum l•Jage and Natlonal Llving Wage contlnues to challenge the early years sector. However, although cautiously) the Increased fundlng amounts from Aprll 2024 should begln to address the fundlng gaps that have prevlously been a huge concern. Oaktree Famlly Group contlnues to recognlse the Importance of staff mental health and wellbelng and In the past year have done all they can to support staff Includlng an open-door pollcy wlth the head of Oaktree famlly group. wellbelng catch-ups tsrlth Ilne Managers. pegularly supervlslon, tralnlng opportunltles, wellbelng days Includlng one tralnln8 day dedlcated to wellbelng and a company mental health flrst alder In place. SECTION 3 - FINANCIAL REVIE The Trustees conslder that the state of the Company's affalrs Is satlsfactory and that, on a fund-by-fund basls, the Charlty's assets are avallable and adequate to fulfll Its obllgatlons. The Company has pecelved dlrect grants totalllng £549.824 (2023: £435,669) and user contrlbutlons of £401,439 (2023: £352,663) In the year for Its sepvlces. Direct expendltures comprlse payroll of £701.343 (2023: £586.434) and other costs totalllng £138, 926 (2023: £158, 563). Reserves The Charlty's pollcy Is to hold sufflclent unrestrlcted and restrlcted reserves equal to 3 months operatlng costs to enable It to: wlth5tand an unfopeseen flnanclal setback and provlde a mlnlmum of 3 months operatlng costs, provlde temporary flnanclal asslstance to project fund5 that are awaltlng fundlng from other organlsatlons. take advantage of any oppontunlty which the Board considers wlll beneflt the Charlty and the communlty It serves. b) Several deslgnated funds have also been created to rlng-fence resources needed for the malntenance and development of the Nurseryj Pre-schools and Famlly Centre. SECTION 4 STRUCTURE, GOVERNANCE ANY) MANAGEMEwr The artlcles of associatlon requlre that the Charlty be managed by a board of trustees (the Board), the members of whlch are dlrectors and fflanaglng trustees respectlvely withln the meanln8 of Companles Act 2006 and the Charltles Act 2011. The Board meets approxlmately every ie weeks. Mlnor and routlne operational declslons are made by the Charlty's managerial staff. Major operating deci51ons are made by the majority of a quorate Board meeting. Constltutional matters are declded by a 75% majority of the members in a General Meeting. Electlon of trustees is decided by a slmple majority of the members General Meeting. New trustees are Initially vetted by the Board. undergo DBS checks and EY2 checks with IIFsted and, If considered sultable. recelve verbal and written instructions concerning their statutory responslbilitles.
OAKTREE FAMILY GROUP LTD (Limlted by Guarantee) TRUSTEES. ANNUAL REPORT Year ended 31 March 2024 SECTION 4 - STRUCTURE, GOVERNANCE AND MANAGEMEKf (contlnued) Company law requires the Trustees to prepare flnanclal accounts for each financial year. Under that law the Trustees have elected to prepare financial accounts in accordance wlth United Klngdom Generally Accepted Accountlng Practlce (Unlted Kingdom Accountlng Standards and appllcable law). Under company law the Trustees wst not approve the flnanclal accounts unless they are satisfled that they give a true and falr vlew of the sltuation of the Charlty and of Its surplus on deflclt fop that year. In preparlng those flnanclal accounts, the Trustees are requlred to: select sultable accountlng pollcles and then apply therA conslstently* make Judgements and estimates that are reasonable and prudent. prepare the flnanclal accounts on the golng concern basls unless It Is Inapproprlate to presume that the Charlty wlll contlnue In operatlon. The Trustees are responslble for keeplng adequate accountln8 records that are sufflclent to show wlth reasonable accuracy at any tlme the flnanclal posltlon of the Charlty and enable them to ensure that the flnanclal accounts comply wlth the Companles Act 2086. They are also responslble for safeguardlng the assets of the Charlty and hence for taklng reasonable step5 for the preventlon and detectlon of fraud and other rregularltles. Powers Oaktree Famlly Group Is permltted by Its memorandum of assoclatlon to engage In any lawful activlty as shall further Its charltable obJect5. The Charlty may Invest funds In any manner 5ubJect to the obtalnlng such advlce from a flnanclal expert as the Board conslders necessary. Tralnln of trustees All trustees appolnted to the Board are experlenced In charlty work, they also brlng wealth of experlence from the own work. All trustees complete In house baslc EYFS tralnlngj onllne Safeguardlng tralnlng and Prevent tralnlng. Regular tralnlng Is provlded, Includlng formal 'away days, enhance Trustees skllls and knowledge. These are held when necessary to malntaln and Mana ement of rlsk The Trustees are aware of thelr responsibllltles to effectlvely mltl8ate the major rlsks to whlch the Charlty Is exposed and to ensure that its alms and objectlves are not under threat. The buslness plan Identlfles key areas of human, flnanclal and nformatlon resources and levels of servlce provlslon that are essentlal for the Company to operate effectlvely as well as envlronrnental factors that could Influence op threaten the Charlty. A contlnuous revlew process is In place to ensure that slgnificant rlsks are Identlfled and that approprlate systems are In place to manage those rlsks. Gos ort Borou Councll The buildlng is leased from Gosport Borough Councll for a peppercorn rent. The Report of the Commlttee of Management has been prepared in accordance with provlslons of Part 15 of the Companles Act 2006 relatlng to small companles.
OAKTREE FAMILY GROUP LTD (Limited by Guarantee) TRUSTEESJ ANMJAL REPORT Year ended 31 March 2024 y order of the Board Chalrman A Parker 22 August 2024
INDEPENDEKf EXAMINER'S REPORT TO THE TRUSTEES OF OAKTREE FAMILY GROUP LTD (Limlted by Guarantee) REGISTERED CHARITY NUMBER: 1107592 I report to the chanlty trustees on my examlnatlon of the financlal account5 of the Company for the year ended 31 March 2024 which are Set out on page5 11 to 26. Re5pectlve respon5ibllltles of trustees and examiner As the charity's trustees of the Company (who are also the dlrectors of the Company for the purposes of company law) you are responslble for the preparatlon of the accounts in accordance wlth the requlrements of the Companles Act 2006 (the 2006 Act). Havlng satlsfled myself that the accounts of the Company are not requlred to be audlted fop thls year under Part 16 of the 2006 Act and are ellglble fon Independent examlnatlon, I report In respect of my examlnatlon of your charlty's accounts as carrled out undep sectlon 145 of the Charltles Act 2011 (the 2011 Act). In carrylng out my examlnatlon. I have followed the Dlrectlons glven by the Charlty Comisslon under sectlon 145(5) (b) of the 2011 Act. Independent examlner. s statement The company's gross Income exceeded £25e,000 and I am quallfied to undertake the examlnatlon by belng a quallfled member of the ICAEW. I have completed my examlnatlon. I conflrm that no mater&al matters have c(xne to my attentlon that glves me cause to belleve that: account&n8 records were not kept In accordance wlth sectlon 386 of the 2e06 Act. or, the accounts do not accord wlth such records. or, the accounts do not comply wlth the relevant accountlng requlrernents under sectlon 396 of the 2006 Act other than any requlnement that the accounts glve 'true and falr, vlew whlch Is not a rnatter consldered as part of an Independent examlnatlon. or. the accounts have not been prepared accordance wlth the Charltles SORP (FRS 102). second edltlon October 2019. I have no concerns and have come across no matters In connectlon wlth the examlnatlon to whlch attentlon should be drawn In thls report In order to enable a proper understandlng of the accounts to be reached. Wood, Hlcks & Co. Chartered Accountants Unlts 1-2 i•Jarrlor Court, 9-11 Mumby Road. Gosport Hampshlre D Clarke FCA 22 August 2024 P012 IBS io
Company number: 05064277 OAKTREE FPMILY GROUP LTD ( Limited by Guarantee) BALANCE SHEET 31 March 2024 Note 2023 FIXED ASSETS Tanglble f Ixed assets 14, 417 16,255 CURRENT ASSETS stock Debtors Cash at bank and In hand 544 34, 111 569. 156 1.158 48. 324 428. 742 603,811 478, 224 CURRENT LIABILITIES Credltors: Amounts falllng due wlthln one year 59,133 59. 433 NET CURRENT ASSETS 544,678 418, 791 TOTAL NET ASSETS £559,095 £435, 046 THE FUNDS OF THE CHARITY: ACCUMULATED FLIffjS Unrestrlcted funds Restrlcted funds 14,15 14,15 474, 108 84,987 384. 733 50.313 ACCUMULATED FiA4DS AT 31 MARCH 2024 £559,095 £435. 046 The dlnectors are satlsfled that the Company Is entltled to exemptlon from the requlrement to obtaln an audlt under sectlon 477 of the Companles Act 2006. Mernbers have not requlred the Company to obtaln an audlt In accordance wlth sectlon 476 of the Act. The dlrectors acknowledge thelr responslblllties for complylng wlth the requlrements of the Companles Act 2006 with respect to accountlng records and the preparat&on of accounts. The accounts have been prepared In accordance wlth the provlslon5 In Part 15 of the Companaes Act 2006 appllcable to companles subject to the small companles reglme. Approved by the Board of Trustees on 22 August 2024 and slgned on Its behalf Chalrman A Parker The notes set out on pages 14 to 26 fom part of these financlal accounts. li
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OAKTREE FAMILY GROUP LTD (Limited by Guarantee) STATEMENT OF CASH FLOHS Year ended 31 March 2024 2024 2023 Net movement In funds for the year (as per 5taternent of financlal actlvltles) 124. 049 48. 021 Cash floAs artslng from operatln8 actlvltles AdJustrnents for: Depreclation (Increase) stock {Increase)/decrease In debtors Increase/(decrease) In credltors 4, 254 614 14, 213 (300) 5, 674 908 (2. 997) (2, 685) Net cash provlded byl(used In) operatlng actlvltle5 142, 83e 48, 921 Cash flows from Investlng actlvltles Purchase of tanglble fixed a55ets (2, 416> (597) Net cash provlded by Investlng a¢tlvltles (2,416) (597) Change In cash and cash equlvalents durlng the year Cash and cash equlvalents at beglnnlng of the year Cash and cash equlvalent5 at the end of the year 140, 414 428, 742 48. 324 380, 418 569,156 428. 742 The notes set out on pages 14 to 26 form part of these financlal accounts. 13
OAKTREE FAMILY GROLP LTD (Limited by Guarantee) NOTES TO THE ACC(Lwrs 31 March 2024 NOTE I LEGAL STATUS AND OBJECTIVES OF OAKTREE FAPIILY GROUP LTD The Charity 15 a company Ilmlted by guarantee and not having a share capital. It Is managed by a Board of Trustees. the members of which are directOf5 and charlty trustees respectlvely within the meaning of the Cornpanles Act 2006 and the Charitles Act 2011. The objectaves of the Company are to proTrKste the advancement of educatlon and soclal development of young chlldren and relleve poverty and distress among thelr familles. NOTE 2 - NATURE AND PURPOSE OF DESIGNATED ANT) RESTRICTED FUNDS Desl nated (a ) Bulldlng managernent Funds set aslde for the long-term malntenance and development of the Alver Valley Family Centre bulldlng. (b) Occupancy Funds relatln8 to room usage and utlllty expenses for Alver Valley Famlly Centre bulldlng. (c) Famlly sUPPOrt Contrabutlons frcffj famllles retalned for addltlonal fundlng provlslon for famlly servlces. (d) Staff ratlonallsatlon Funds set aslde for future staff ratlonallsatlon costs. (e> Outaskool adventures Funds set aslde for before/after school and holiday care provlslon. (f ) Llttle Barn ¢)A15 Provlslon of a 48 week a year pre-school provislon for chlldren aged 2 to 5 years. (g) Day care Provlslon of flexlble day care facllltles to meet the needs of famllles In an under-prlvlleged area. Restrlcted {h) Magpl¢s Pre-school Provlslon of pre-school facllltles for chlldren aged 2 to 5 years, (l) Early year educatlon fundlne Funding for early years educatlon for the day care faclllty for all chlldpen ncludlng targeted fundlng for two year olds. (J) Llttle Barn QAIS early year educatlon fundlng Fundlng for early years educatlon for the Llttle Bann (15 settlng for all chlldren Includlng targeted fundlng for two year olds. (k) Early year pupll premlum fundlng Dlnky Ducks Addltlonal fundlng for early years educatlon for the day care facility for dlsadvantaged chlldren. (l) Early year pupll preTrlum fundlng Llttle Barn Owls Additional funding for early years educatlon for the Llttle Barn Owls settlng for dlsadvantaged chlldren. (m) Early year pupll prernluffi fundlng Magpies Additlonal funding for early years education for the Magples settlng for disadvantaged children. (n) Meal grants Funding to support vulnerable households that would meet the 'Free School Meals. crlteria. 14
OAKTREE FAMILY GROLP LTD ( Llmited by Guarantee) NOTES TO THE ACCOUNTS 31 March 2024 NOTE 2 NATURE APK) PURPOSE OF DESIGNATED AND RESTRICTED FUNDS (contlnued) (o) County project fund Funding to support settlngs where there are hlgh leve15 of speech and language diff Iculties. (p) Contaln Outbreak Managernent fund Fundlng to support expendlture Incurred In relatlon to the mltlgatlon agalnst and management of COVID-19. (q) Llttle Barn QrtTls Connunlty Grant Funding for the Llttle Barn Owls settlng to be spent on consumables to coven the cost of not charging for consumables In the year. (r) Dlnky Ducks Alver Valley Project Fundlng to purchase resources for the research proJect to evaluate and develop the settlngs practlce In communlcatlon and language (s) Magples Alver Valley Project Fundlng to purchase resources for the research ppoject to evaluate and develop the settlngs pract&ce In communlcatlon and language. NOTE 3 ACCOUNTING POLICIES (a) Accountlng conventlon The flnanclal accounts are ppepared under the hlstorlcal cost conventlon In accordance wlth the: provlslons of Flnanclal Reportlng Standapd 102 (FRS 102). Companle5 Act 2006" and, statement of Recommended Practlce appllcable to charltles preparln8 accounts In accordance wlth FRS 102. (b) Basls of preparatlon of accounts The accounts of the Charlty Include all the assets and Ilabllltles under the control of Its Board of Trustees. Grants and donatlons recelved for non-speclflc purposes or general fundlng are ava&lable for utlllsation at the dlscretlon of the Board. Grants and donatlons recelved for speclflc charltable projects are tpeated as restrlcted funds avallable only for use on such speclfled projects. (c) Golng concern The Charlty's flnanclal statement5 are prepared on the golng concern basis of accountlng unless the Trustees Intend to cease operatlons or have no real&stlc alternatlve but to do so. In assesslng whether the golng concern basls of accountlng is approprlate. the Trustees take Into account all avallable nformatlon about the future. whlch Is at least. but not Ilmlted to, twelve months from the date when the flnanclal accounts are authorlsed for Issue. (d) Flxed assets and depreclatlon Flxed a55ets acquired are capltallsed at cost and are depreclated at annual rates to arrlve at thelr estlmated resldual value at the end of thelr useful economlc Ilves, as follows: Furniture and equlpment Computer equlpment 25% reduclng balance 25% reducing balance 15
OAKTREE FPJIILY GROUP LTD (Llmited by Guarantee) NOTES TO THE ACCOUNTS 31 March 2824 NOTE 3 - ACCOUNTING POLICIES (contlnued) (e) Stock Stock of food and consumable materlals Is valued at the lower of cost and net reallsable value. (f ) Debtors Debtors are stated at the amounts due to the Charity at the balance sheet date. Prepayments are recorded for the attrlbutable to the ensulng year. proportlon of tlme-based expendltures (g) Cash and cash equlvalents unts held in bank accounts and cash at the balance Sheet date. Thls Is held to meet the day to day runnlng costs of the chanlty as they fall due. (h) Credltors Credltors are recognlsed as soon as an outflow of economlc beneflt Is consldered more Ilkely than not to occur undep a legal or constructlve obllgatlon commlttlng the Charlty to pay out nesources. Cnedltors that are current Ilabllltles are recognlsed at the settlement amount expected to be pald at the balance sheet date. (l) Taxatlon The Company Is a reglstered charlty and, In the oplnlon of the Board. Is exempt from corporatlon tax on Its surpluses on flnancial actlvltles In accordance wlth S.486 of the Corporatlon Tax Act 2010. (J) Grant Income recognltlon A grant that becomes recelvable on the occurrence of a ceptain speclfled future event is recognlsed In the flnancial accounts when the speclfied event has occurred and all the grantor's requlrements assoclated wlth It have been complled wlth. (k) Penslon conmltments The Charlty operates deflned contrlbutlon penslon arrangements for certaln staff. These contrlbut&ons are charged a5 expendlture when they fall due and are Invested separately from the Charlty's assets. (l) Allocatlon and analysls of resources used Central expendltures for charltable support and adminlstratlon are partly fflet through core fundlng and partly from attrlbutlons to restrlcted funds for centrally-borne support costs. 16
OAKTREE FJMILY GROUP LTD (Llmlted by Guarantee) NOTES TO THE AccouKrs 31 March 2024 Y)TE 4 - TANGIBLE FIXED ASSETS Year ended 31 March 2024 Furniture Computer ui Total Cost Balance at l Aprll 2023 Addltlons Disposals 79, 280 2.416 34,855 114,135 2.416 Balance at 31 March 2024 81, 696 34,855 116, 551 Depreclatlon Balance at l Aprll 2023 Charge for year Disposals 67,787 3,063 30,093 1.191 97, 880 4. 254 Balance at 31 March 2024 70,850 31, 284 ie2, 134 Net book value At 31 March 2024 £10.846 £3,571 £14, 417 At 31 March 2023 £11, 493 £4. 762 £16. 255 Year ended 31 March 2023 Furnlture Cornputer Total Cost Balance at l Aprll 2e22 Addltlons Dlsposals 79,313 597 (630) 34,855 114, 168 597 (630) Balance at 31 March 2023 79,280 34.855 114, 135 Depreclatlon Balance at l Aprll 2e22 Charge for year Dlsposals 64, 330 3,714 {257) 28,506 1,587 92,836 5,301 (257) Balance at 31 March 2e23 67,787 30,e93 97. 880 Net book value At 31 March 2023 £11.493 £4,762 £16, 255 At 31 March 2022 £14, 983 £ 6.349 £21, 332 NOTE 5 DEBTORS Falllng due wlthln one year 2024 2823 Childcare fees recelvable Prepayments Accrued income other debtors 27.403 5.793 39.171 8, 631 522 15 £34. 111 £48. 324 17
OAKTREE FAMILY GROUP LTD (Limlted by Guarantee) NOTES TO THE ACCOLPffS 31 March 2024 NOTE 6 CREDITORS: Amounts falling due withln one year 2024 2023 Trade credltor5 Tax and soclal securlty othen credltors Accrued charges Retalner recelved In advance Childcare fees recelved In advance 5, 800 5,840 1,763 1,298 27, 132 17,300 6. 811 5. 718 1. 532 11,396 18,848 15. 128 £59,133 £59. 433 NOTE 7 INCCVIE FR(JY CHARITABLE ACTIVITIES Ye r ended 31 March 2024 24 Rest- Unrest- Icted ota Grants recelvable Monetar Early Year5 Educatlon grant Early Years Pupll Prernlum fundlng Chlldren care fundlng Alver Valley ProJect College grant Meal grants COMF grant County Project Fund 22 Mllk contrlbutlons LBO CoTrNunlty 8rant 509, 787 10,761 20,925 1.000 509, 787 18,761 20,925 1,000 2, 000 4,710 4.710 529 12 541 2, 529 547,295 549,824 Fees and other Inc¢)me User fees Occupancy Income Photography 397,453 1. 609 746 3.986 401,439 1, 609 94 399, 808 4,080 403.888 £402, 337 £551. 375 £953, 712 18
OAKTREE FAMILY GR(KIP LTD (Limited by Guarantee) NOTES TO THE ACCOUNTS 31 March 2024 NOTE 7 INC(hYE FRCM CHARITABLE ACTIVITIES ( continued) 2023 Rest- rlcted Year ended 31 March 2023 Unrest- r£cted Total Grants recelvable Monetar Early Years Educatlon grant Early Years Pupil Premlum fundlng Chlldren In care funding Alver Valley Project College grant Meal grants COMF grant County Project Fund 22 Mllk contrlbutlons LBO CorNmunlty grant 400,158 400,158 10,085 10.085 19,7e8 19,708 500 500 2,932 2,932 740 71 1.000 740 546 1,000 475 975 434.694 435,669 Fees and other Income User fees Occupancy Income Photography 342,797 1,716 491 9,866 352,663 1,716 814 323 345,004 10,189 355.193 £345,979 £444, 883 £790,862 )TE 8 - INCCME FRCrf OThER TRADING ACTIVITIES 2024 Rest- Year ended 31 March 2024 Unrest- ta Income from other tradln Fundraisin8 actlvltles 1.870 1,870 £ 1,870 £ 1,870 2023 Rest- rlcted Year ended 31 March 2e23 Unrest- rlcted Total Income from other tradln Fundralslng actlvitles 370 370 370 370 19
OAKTREE FAMILY GR(XJP LTD (Limited by Guarantee) ITEs TO THE Accoupirs 31 March 2024 NOTE 9 EXPENDITURE ON CHARITABLE ACTIVITIES 2024 Rest- rlcted Year ended 31 March 2024 Unrest- rlcted Total Pa roll and related costs ages, salaries and penslon Trainlng other efflployment costs other dlrect costs Wlnter meal vouchers Consumable rnaterlals Caterlng - food and other consumables Premlses cleanlng and materlals Water and sewerage Nappy and waste dlsp05al costs Llght and heat Bulldlng repalrs and malntenance Bulldlngs Insurance Repalrs and renewals of equlpment Depreclatlon of operatlnB equlpment Room hlre and storage costs other dlrect costs 263, 260 1,924 2,203 438,083 4, 742 4, 166 701. 343 6.666 6,369 4,200 6.934 172 2.831 1,514 3,368 6,648 8.442 395 202 1,374 9, 330 524 4,200 10,360 12.840 4. 580 2,594 7.178 11,059 14, 517 774 390 4,254 13,358 1.207 3.426 12.668 1,749 1,080 3, 810 4,411 6,075 379 188 2,880 4,028 683 Mana ement and adminlstratlve costs Telephone and postage Prlntlng and statlonery General Insurance Membershlps and subscrlptlons Advertlsln8 and promotlon Computer consumables and IT support Bad debts Mlscellaneous expenses Professlonal and flnance costs Accountancy fees Bank charge5 Professlonal and legal costs Independent examlner. s f ee 2, 988 2,086 1, 783 482 62 1,145 349 5,169 3,058 4, 396 1,036 322 1,786 24 8,157 5, 144 6, 179 1,518 2.931 373 3,320 61 1,955 573 5. 666 180 1,014 1,125 8.986 241 2.969 1.698 £323, 568 £516.701 £840. 269 20
OAKTREE FAMILY GRCKIP LTD (Llmlted by Guarantee) NOTES TO THE ACCIXINTS 31 March 2024 NOTE 9 EXPENDITURE (XI CHARITABLE ACTIVITIES (continued ) 2023 Rest- rlcted Year ended 31 March 2e23 Unrest- rlcted Total Pa roll and related costs Wages. salarles and penslon Tralnlng Other enployment costs other dlrect costs Wlnter meal vouchers Consumable materlals Caterlng - food and other consumables Prernlses cleanlng and materlals 14ater and sewerage Nappy and waste dlsposal costs Ilght and heat Bulldlng repairs and malntenance Bulldlngs Insurance Repalrs and renewals of equlpment Depreclatlon of operating equlpment Room hlre and stora8e costs other dlrect costs 164, 296 422,138 1, 577 5,591 1,763 2,869 586,434 7,168 4,632 3,440 15,871 384 2,881 2,214 3,332 9,468 17,528 812 132 1,696 11,396 42 4, 397 9,333 1,257 638 2,626 3,426 3,901 418 78 3.978 1.969 19 20,268 9,717 4. 138 2.852 5.958 12,894 21,429 1,230 210 5, 674 13,365 61 Mana ement and admlnlstnatlve costs Telephone and postage Prlntlng and statlonery General Insunance Membershlps and subscrlptlons Advertlslng and promotlon Computer con5uThables and IT support Bad debts Mlscellaneous expenses Professlonal and f Inance costs Accountancy fees Bank charges Professional and legal costs Independent examlner, s f ee 2,395 1,206 1,523 344 138 1.094 3,722 5,814 2,992 3,860 1.283 774 2.992 3.306 54 8,209 4,198 5,383 1,627 912 4.086 7.028 2, 355 53 3,122 596 5.769 173 506 1,456 8,124 226 3,628 2. 052 £216. 224 £528,773 £744,997 21
OAKTREE FAMILY GROUP LTD (Limited by Guarantee) NOTES TO THE ACCOUNTS 31 March 2024 NOTE le - TRANSF ERS The followlng transfers have been made between funds durlng the year: The Staff ratlonalisation fund has been Increased by £13.363 durlng the year to more accurately reflect the antlclpated costs assoclated with any future staff ratlonalisatlon. Thls has been achleved by way of transfer of £8.314 from Day Care fund, £3,751 f rom General fund and transfer of £1,298 from Llttle Barn Owls fund. The General fund has been Increased by £12,500 by transfer from the Day Care fund to cover the shortfall of the fund. b) The Occupancy fund has been Increased by £7,250 by transfer from the Day Care fund to cover the shortfall of the fund. NOTE 11 PAYROLL AND STAFFING 2024 2023 staff costs Gross wages and salarles Efflployer, s natlonal Insurance (net of employer. s allowance) Penslon contrlbutlons 664,205 28,510 8,628 557. 799 21. 621 7, 014 £7ei, 343 £586. 434 The average number of staff employed durlng the year was 50 (2023: 44). No employees recelved emoluments exceedln8 £60,000 p.a. (2023: £60,000). NOTE 12 TRUSTEES, EMOLUMENTS AND EXPENSES No Trustees or any persons connected wlth them have recelved remuneratlon or relmbursement of expenses durlng the year. NOTE 13 RELATED PARTY TRANSACTIONS There were no transactlons wlth other charltle5 durlng the year that are consldered to be related by reason of management Influence or by havlng at least one trustee In conmnon. 22
OAKTREE FMILY GROUP LTD (Limited by Guarantee) NOTES TO THE ACCOihllTS 31 March 2024 NOTE 14 - MOVEMENT ON FUND5 IN THE YEAR Balances brought forward Direct outgolng resources Transfers between f unds Balances carrled forward Year ended 31 March 2024 Incornin8 resources Unrestrlcted General fund Deslgnated funds: Bulldlng management Occupancy Family support staff ratlonallsatlon Outaskool adventures Llttle Barn Ow15 Day care 464 1, 279 (10, 350) 8,749 142 98.142 189 (1,393) (8,879) 96,749 126 1.566 7.250 80,661 263 25,014 180. 000 13.363 94, 024 124 33, 240 249, 703 (189) (44,869) (257,888) 54,393 355.655 <1, 298) (28,064) 384.733 412,943 (323.568) 474, ie8 Restrlcted Magples Pre-school Early year educatlon Llttle Barn Owls Early Year Educatlon Fundlng Early Year Pupll Premium funding Dlnky Ducks Early Year Pupll Pnemium f undln8 Llttle Barn Owls Early Year Pupll Premlum f undlng Magples Meal grants County project fund Contaln Outbreak Management fund LBO Communlty fund Dlnky Ducks Alver Valley Project Magples Alver Valley ProJect 18.371 669 35,528 337,915 (50,508) (320,545) 3. 391 18,839 23,850 161, 361 (135,873) 49, 338 2.042 7.770 {2,3e8) 7,5e4 1,314 1,961 (944) 2,331 2,002 (178) 833 1,030 4,710 (372) (4,200) (56) 2,660 332 877 410 1.000 (410) (845) 155 (320) (320) 20 50,313 551, 375 (516,701) 84,987 £435,046 £964, 318 £(840,269) £559,095 23
OAKTREE FAMILY GROUP LTD ( Limlted by Guarantee) NOTES TO THE ACC(WNTS 31 March 2e24 NOTE 14 MOVEMENT ON FUNDS IN THE YEAR (contlnued) Balances brought forwand Dlrect outgolng resources Transfers between funds Balances carrled forward Year ended 31 March 2023 Incomlng pesources Unrestplcted General fund Deslgnated funds: Bulldlng fflanagement Occupancy Faffllly support staff ratlonallsatlon Outaskool adventures Llttle Barn Owls Day care 5,096 (12.082) 7.445 464 ie0,000 1,024 211 78.070 601 4. 724 89.096 {1,858) {9,416) 98,142 189 2,081 6,500 (211) 2.591 80,661 263 25.014 18e.000 {2) 36,726 309, 325 (336) <26,162) (166,370) 9,726 (52,051) 278, 822 348, 135 (216, 224) (26,000) 384,733 Restrlcted Ma8pies Pre-school Early year educatlon Llttle Barn Owls Early Year Educatlon Fundlng Early Year Pupll Premlum f undlng Dlnky Ducks Early Year Pupll Premlum f undlng Llttle Barn Owls Early Year Pupll Premlum fundlng Magples Meal grants County project fund Contaln Outbreak Management f und LBO Communlty f und Dlnky Ducks Alve Valley Project Magples Alver Valley Project 46,105 40.486 96.920 183, 199 (124,654) (249,016) 18,371 669 26.000 19,373 150,007 (145,530) 23,850 549 4.356 (2,863) 2,042 339 2,359 (1,384) 1,314 435 330 176 3,370 2.932 (1.803) (3.440) (83) 2.002 (178) 833 410 410 1,000 1,000 108. 203 444. 883 (528,773) 26,000 50, 313 £387.025 £793.018 £{744,997) £435.046 24
OAKTREE FAMILY GROUP LTD {Limlted by Guarantee) NOTES TO THE ACCOUNTS 31 March 2024 NOTE 15 ANALYSIS OF NET ASSETS BETWEEN FLIJDS Year ended 31 March 2024 Flxed Net current assets assets Net assets Unrestricted General fund Deslgnated funds: Bullding management Occupancy Famlly support staff rationallsatlon Outaskool adventures Llttle Barn Day Care 643 (501) 142 4.180 153 92, 569 (27) 96.749 126 94, 024 124 32,757 245, 854 94.024 124 33.24e 249. 703 3.849 9.308 464, 800 474, 108 Restrlcted Magples Pre-school Early year educatlon Llttle Barn 1$ Early Year Educatlon Fundlng Early Year Pup&l Premlum fundlng Dlnky Ducks Early Year Pupil Premlum fundlng Llttle Barn Owls Early Year Pupal Premium funding Magples Meal grants County project fund Contain Outbreak Management f und LBO Communlty Grant Dlnky Ducks Alver Valley Project Magples Alver Valley Project 944 3.072 1,093 2,447 14,967 48, 245 7,504 2.331 2,660 332 877 3,391 18,039 49.338 7.504 2, 331 2, 660 332 877 155 155 20 5,109 79,878 84,987 ACCiIMULATED FL14DS AT 31 MRCH 2024 £ 14.417 £554,678 £559,095
OAKTREE FAMILY GROUP LTD (Limited by Guarantee) NOTES TO THE ACCOUNTS 31 march 2024 NOTE 15 - ANALY515 OF NET ASSETS BETWEEN FUNDS (continued) Year ended 31 March 2023 Flxed Met current assets assets Net assets Unrestrlcted General fund Deslgnated funds: Bulldlng management Occupancy Famlly support staff ratlonallsatlon Outaskool adventure5 Llttle Barn Owls Day Care 854 (390) 464 5,573 147 92,569 42 98,142 189 80,661 263 24.377 176,013 80,661 263 25.014 180,000 637 3,987 11,198 373,535 384, 733 Restrlcted Magples Pre-school Early year educatlon Llttle Barn Owls Early Year Education Funding Early Year Pupll Premlum fundlng Dlnky Ducks Early Year Pupll Premlum fundlng Llttle Barn Owls Early Year Pupll Premlum fundlng - Magples eal grants County project fund Contaln Outbreak Management fund LBO Communlty Grant Dlnky Ducks Alver Valley Project Magple5 Alver Valley Project 1,258 2.352 1,447 17,113 (1,683) 22,4e3 2.042 1,314 2,ee2 (178) 833 410 1.00e 18, 371 669 23.850 2.042 1,314 2,002 (178) 833 41e 1.000 5,057 45,256 50.313 ACCUMULATED FUNDS AT 31 MRCH 2023 £ 16, 255 £418, 791 £435,e46 26
Wood, Hlck8 & Co. lJnit8 1-2, Warrior Court 9-11 MuTnby Road Go8port, Hampahire P012 IBS 22 August 2024 Dear Slrs We confirn to the best of our knowledge and belief. and havlng made apprcprlate enqulrle8 of other trustees, management and staff of Oaktree Famlly Group Ltd (the Companyl the followlng representatlonB given to you In corjneetlon wlth your independent examlnatlon of the Company's financial accounts as at and for the year ended 31 March 2024. 111 We acknowledge as offl¢er8 our re8pon8lb&llty under the Companle8 Act 2006 tor preparlng tlnanclal account8, whlch glve a true and falr vlew of the financlal PO8ltlon of the Cornpany& of ItB operatlon8 for the year then ended, and for making accura¢e repre8entation8 f or you. 121 All aceountlng record8 and relevant InfonNation have been made avallable to you tor the purpose ot your Independent examlnatlon and all transactlon8 undertaken by the Cornpany have been properly reflected the accountlng reeord6 cr other InfoThation provlded to you. All other recordB and related Information includlng mlnutes of all management and general meeting8 have been made for you. We aeknowledge our responslblllty for the deslgn and Implernentatlon of Internal Controls to prevent and detect error and fraud. We conflrrn the flnanclal Btatement8 are free of Tftaterlal mi3Btatement8 identified durlng the audlt and Lmmaterial both ndlvldually and In aggregate to the flnaneial 8tatemeneB as a whole. There have been no irregularltles or allegatlon8 thereof Involving management or employees who have a 81gnlficant role In Internal contrcl or that could have a materlal effect on the f inaneial 8tatementB. 131 141 151 We confirm that we are not aware of any POBBlble cr actual anstance of non- ecp11ance with thoBe laws and regulatlons which provide a legal framework wlthln which the company conducts busine68. The Company hae complled wlth all a8pects of contractual agreements that could have a materlal effect on the flnancial 8tatement8 the event of non-compllance. We have no plan8 or intentlons that May materially alter the carrylng value and where relevant the fair value mea8urement8 or clagglfication of aB8et8 and liabllltles ref lected In the f inancial 8tatementB. 161 171 We conflnTh that we have d18clo8ed to you all related party tranoaetlon8 ralevant to the company and that we are not aware of further related party matters that requlre dl8clo8ure other than those disc108ed In the accounc8. continued
181 Irte confirm that havlng considered our expectatlonB and Intentions for the next twelve month8 and the avallability of working capital, the Company a going concern. 191 The Cornpany has satl8factory tltle to all a88et8 and there are no Ilen$ or encultrances on the as8et8 except for Lh08e di8c108ed in the account8. 1101 There are no liabllltles, contlngent IlabllltleB or guarantees to thlrd partleB other than those disclosed In the accounts. {11) There have been no event8 Blnce the balance sheet date that require dI8cIo8ure or whlch would materially affect the amounts In che account8, Other than thoBe already dI8cIo8ed or Included in the account8. 1121 The Cotroany has at no tlme durlng the year entered Into any arrangement. ttansaetl¢)n or agreement to provlde credlt facllltle8 Ilncludlng loan8, quaBI loans ot eredlt transactlonsl for elected offlcers nor to guarantee or provlde Securlty for ouch matter8, except a8 dl8clo3ed the account8. 113) We acknowledge that you have inforned us that you wlll be oubject to current and future regulatlons regardlng Troney laundeting and oimilar activities. 1131 Adequate dl8cIooure ha8 been made of funds reeelved from grantors the u8ea of whlch have been re8trlcted tc purposes deslgnated by the grantor. Expendlture8 dlrectly Incurred on the varlou8 aetivltle8 of the Company have been charged to the approprlate fund8. Any allccation8 of general fund8 degignated for u8e on a re8trlcted actlvlty have been pr¢)perly recorded In the mlnute8 Ot the Board of Tru8tee$. 1141 We acknowledge that you have limlted your enquiries Into the Company'8 accounts to th08e matters whlch you are requlred to addreos In accordance with: the Charltles Act 2011 and the Statement of Recommended Practlce appll¢able to charltl88. 1111 the General Dlrectlon8 of the Charlty COnO80n In carryLng ¢)ut an Independent examlnatlon; and, lilll your letter of engagement to us. We under8tand that your procedures have not eonstltuted an audit and, a8 such, you give no a88urance that the aeeount8 as a whole give a true and falr view of the State of affalr8 or results of operations. Yo faithfully Senlor Company AdLnistratOr . Chalrman A Parker J Torrl ton