**REGISTERED COMPANY NUMBER: 05305639 (England and Wales) REGISTERED CHARITY NUMBER: 1107489** ## **Strategic Report, Trustees' Report and** **Unaudited Financial Statements for the Year Ended 31 March 2023** ## **for** ## **The Sheffield Dial-A-Ride Club** Landin Wilcock & Co Chartered Accountants 68 Queen Street Sheffield South Yorkshire S1 1WR **The Sheffield Dial-A-Ride Club** ## **Contents of the Financial Statements for the Year Ended 31 March 2023** **----- Start of picture text -----**
Page
Strategic Report 1
Trustees' Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 16
**----- End of picture text -----**
**The Sheffield Dial-A-Ride Club** ## **Strategic Report for the Year Ended 31 March 2023** The trustees, who are directors for the purpose of company law, present the annual reports together with the financial statements of the charitable company for the year ended 31 March 2023, which are also prepared to meet the requirements for a directors' reports and accounts for Companies Act purposes. ## **PERFORMANCE** The Covid-19 pandemic continued to cast its shadow over us, with some of our users remaining reluctant to travel as much as they used to. Our users are very vulnerable to the effects of the virus and the size of the vehicles means that there is no practical way we can give them or our drivers the social distancing required to keep everyone safe. Our renewed ability to transport them was greatly welcomed by so many whose movement had been limited for so long. We managed to carry 8,388 people across our City Ride, Plus City Ride and Shopper services, compared with 7,552 last year, an increase of 11%. This was really appreciated and confirmed the value of our services. ## **FINANCIAL REVIEW** The accounts continue to show an improved position from last year, which was affected by Covid-19. The increases in fuel costs for our vehicles occurred towards the end of last financial year and the beginning of this one. We are monitoring this carefully but our ability to recover the tax element of the fuel we use through BSOG does help us. We are confident we remain a financially stable organisation with adequate reserves for the foreseeable future to maintain ourselves as a going concern. We are regularly considering the structure of the charity to ensure it remains suitable for the future. As at 31 March 2023 reserves were £101,553 (2022 - £90,194). ## **PUBLIC BENEFIT** We remain confident that we demonstrate fully the public benefit expected by the Charity Commission in the way we enable disabled people in Sheffield and their carers to live a fuller and more dignified life than would be possible without our services. The quick recovery in the use of our vehicles after the pandemic illustrates this. Sheffield Dial a Ride's objectives continue to make it possible for many people with disabilities to travel safely and at an affordable cost, thus living more independent and satisfying lives, not restricted to their homes. The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public guidance published by the Charity Commission for England and Wales. ## **THANKS** We are very grateful for the grants we have continued to receive from the Passenger Transport Executive and from the trusts that support us, without which we would be unable to operate, particularly the significant grant from the Marjorie Coote Old People's Charity. We also acknowledge with thanks the relationship we enjoy with Sheffield Community Transport and the help and advice we have received from them over the recent difficult years. I continue to appreciate greatly the commitment to SDaR shown by my colleagues and trustees over the year. Approved by order of the board of trustees on 27 September 2023 and signed on its behalf by: Mr N J A Hutton - Trustee Page 1 **The Sheffield Dial-A-Ride Club (Registered number: 05305639)** ## **Trustees' Report for the Year Ended 31 March 2023** The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The charity works hard to obtain grants and funding to then be able to provide a specialist transport service for the benefit of the elderly and infirm in the Sheffield area. The current and future objectives continue to make it possible for many people with disabilities to travel safely at an affordable cost, thus living more independent and satisfying lives, not restricted to their homes. The trustees are appointed to work towards achieving these aims and objectives. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. ## **Use of volunteers** The Sheffield Dial-A-Ride Club have a group every Friday called Adington Lunch Club. Sheffield Community Transport volunteer their drivers and vehicles. The Sheffield Dial-A-Ride Club pay for the volunteer's expenses and keep all the income generated from the group. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Organisational Structure** The charity is limited by guarantee and its objects, power and constitutional matters are set out in its Memorandum and Articles of Association. ## **Recruitment and appointment of new trustees** New trustees may be appointed by a resolution of the existing trustees. Trustees are appointed by the members at the Annual General Meeting. A board of trustees administers the charity. The trustees who have served during the year and since the year end are set out on page 4. All staff are seconded from Sheffield Community Transport. ## **Key management remuneration** None of the trustees receive remuneration or other benefits from their work with the charity. ## **Related parties** **Marjorie Coote Old People's Charity** Nicholas Hutton Trustee **Sheffield Church Burgess Trust** Nicholas Hutton Trustee **Sheffield Town Trust** Nicholas Hutton Trustee Page 2 **The Sheffield Dial-A-Ride Club (Registered number: 05305639)** ## **Trustees' Report for the Year Ended 31 March 2023** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Objectives and policies** The Charity's activities expose it to a number of financial risks including credit risk and liquidity risk. The use of financial derivatives is governed by the charity's policies approved by the board of trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes. ## **Credit risk** The Charity's principal financial assets are bank balances, cash and other receivables. The credit risk on liquid funds and derivative financial instruments is limited because the counterparties are banks with high credit-ratings assigned by international credit-rating agencies. The Charity has no significant credit risk. ## **Liquidity risk** Liquidity risk is managed by ensuring sufficient funds are available for ongoing operations and future vehicle purchases required. There is no debt finance. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Company number** 05305639 (England and Wales) ## **Registered Charity number** 1107489 ## **Registered office** 10 Montgomery Terrace Road Sheffield South Yorkshire S6 3BU ## **Trustees** Mr R B Barnsley Mr M W Letcher Mr N J A Hutton Mr D L Andrews ## **Company Secretary** Mr D L Andrews ## **Independent Examiner** Tom Henshaw ACA Landin Wilcock & Co Chartered Accountants 68 Queen Street Sheffield South Yorkshire S1 1WR Page 3 **The Sheffield Dial-A-Ride Club (Registered number: 05305639)** ## **Trustees' Report for the Year Ended 31 March 2023** ## **REFERENCE AND ADMINISTRATIVE DETAILS Bankers** CAF Bank Limited 25 Kings Hill Avenue West Malling Kent ME19 4JQ Approved by order of the board of trustees on 27 September 2023 and signed on its behalf by: Mr N J A Hutton - Trustee Page 4 **Independent Examiner's Report to the Trustees of The Sheffield Dial-A-Ride Club** ## **Independent examiner's report to the trustees of The Sheffield Dial-A-Ride Club ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Tom Henshaw ACA Landin Wilcock & Co Chartered Accountants 68 Queen Street Sheffield South Yorkshire S1 1WR 24 October 2023 Page 5 **The Sheffield Dial-A-Ride Club** ## **Statement of Financial Activities for the Year Ended 31 March 2023** |**Unrestricted**
**Restricted**
**fund**
**fund**
**Notes**
**£**
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
3
40,851
-
**Charitable activities**
5
Donations towards fares
35,000
-
Investment income
4
470
-
**Total**
76,321
-
**EXPENDITURE ON**
Charitable activities
6
64,962
-
**NET INCOME**
11,359
-
**RECONCILIATION OF FUNDS**
Total funds brought forward
90,194
-
**TOTAL FUNDS CARRIED FORWARD**
101,553
-|**31/3/23**
**31/3/22**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
40,851
44,351
35,000
33,156
470
53
76,321
77,560
64,962
54,723
11,359
22,837
90,194
67,357
101,553
90,194| |---|---| ## **CONTINUING OPERATIONS** All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 and 2022 is shown in note 14. The notes form part of these financial statements Page 6 **The Sheffield Dial-A-Ride Club (Registered number: 05305639)** ## **Balance Sheet 31 March 2023** |**Unrestricted**
**Restricted**
**fund**
**fund**
**Notes**
**£**
**£**
**FIXED ASSETS**
Tangible assets
11
-
-
**CURRENT ASSETS**
Debtors
12
19,713
-
Cash at bank
92,937
-
112,650
-
**CREDITORS**
Amounts falling due within one year
13
(11,097)
-
**NET CURRENT ASSETS**
101,553
-
**TOTAL ASSETS LESS CURRENT LIABILITIES**
101,553
-
**NET ASSETS**
101,553
-
**FUNDS**
14
Unrestricted funds
**TOTAL FUNDS**|**31/3/23**
**Total**
**funds**
**£**
-
19,713
92,937
112,650
(11,097)
101,553
101,553
101,553
101,553
101,553|**31/3/22**
**Total**
**funds**
**£**
3,805
12,153
85,200
97,353
(10,964)
86,389
90,194
90,194
90,194
90,194| |---|---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes form part of these financial statements Page 7 **The Sheffield Dial-A-Ride Club (Registered number: 05305639)** ## **Balance Sheet - continued 31 March 2023** These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 27 September 2023 and were signed on its behalf by: Mr N J A Hutton - Trustee The notes form part of these financial statements Page 8 **The Sheffield Dial-A-Ride Club** ## **Notes to the Financial Statements for the Year Ended 31 March 2023** ## **1. CHARITY STATUS** The charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation. The registered office is: 10 Montgomery Terrace Road Sheffield South Yorkshire S6 3BU ## **2. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The presentation and functional currency is considered to be pounds sterling because this is the currency in the primary economic environment in which the Charity operates. ## **Going concern** The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. ## **Financial reporting standard 102 - reduced disclosure exemptions** The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': - the requirements of Section 7 Statement of Cash Flows. ## **Income** ## **Income and endowments** Voluntary income including donations and grants that provide core funding or are of a general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. ## **Gifts in kind** Gifts in kind, including donated goods are recognised where there is entitlement, certainty of receipts and the amount can be measured with sufficient reliability. ## **Investment income** Investment income is recognised on a receivable basis. ## **Charitable activities** Page 9 **The Sheffield Dial-A-Ride Club** ## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023** ## **2. ACCOUNTING POLICIES - continued** ## **Income** Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. All resources expended are inclusive of irrecoverable VAT. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Motor vehicles - 20% on cost ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Grants** Grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income. ## **Irrecoverable VAT** Irrecoverable VAT is charged against the category of resources expended for which it was incurred. ## **Financial Instruments** Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities. Page 10 **The Sheffield Dial-A-Ride Club** ## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023** ## **3. DONATIONS AND LEGACIES** |**3.**
**DONATIONS AND LEGACIES**||| |---|---|---| |Donations
Grants|**31/3/23**
**31/3/22**
**£**
**£**
12,500
16,000
28,351
28,351|| ||40,851
44,351|| |Donations received, included in the above, are as follows;
Marjorie Coote Old People's Charity
Sheffield Church Burgesses Trust
Harry Bottom Trust
Cutlers Hall Preservation Trust
Sir John Osborn Trust
HM Burdall Charity|**2023**
**2022**
**£**
**£**
10,000
10,000
-
3,000
1,000
1,000
500
-
-
1,000
1,000
1,000|| ||12,500
16,000|| |Grants received, included in the above, are as follows:
South Yorkshire Passenger Transport Executive|**31/3/23**
**31/3/22**
**£**
**£**
28,351
28,351|| |**4.**
**INVESTMENT INCOME**
Deposit account interest|**31/3/23**
**31/3/22**
**£**
**£**
470
53|| Page 11 **The Sheffield Dial-A-Ride Club** ## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023** ## **5. INCOME FROM CHARITABLE ACTIVITIES** **----- Start of picture text -----**
|||| |---|---|---| |31/3/23|31/3/22| |Donations| |towards|Total| |fares|activities| |£|£| |Donations towards fares|35,000|33,156| |6.|CHARITABLE ACTIVITIES| |Other trading activities| |31/3/23|31/3/22| |£|£| |Sundries|77|79| |Insurance|803|752| |Agency staff|23,189|19,079| |Motor repairs|15,113|10,260| |Petrol or diesel|13,025|6,942| |Motor insurance|3,375|4,195| |Governance costs|2,760|1,450| |Legal and professional fees|2,800|4,333| |Bank charges|15|-| |Depreciation|3,805|7,633| |64,962|54,723| **----- End of picture text -----**
Governance costs relating to the independent examination fee total £1,700 (2022 - £1,450). ## **7. NET INCOME/(EXPENDITURE)** Net income/(expenditure) is stated after charging/(crediting): **----- Start of picture text -----**
|||| |---|---|---| |31/3/23|31/3/22| |£|£| |Depreciation - owned assets|3,805|7,633| **----- End of picture text -----**
## **8. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022. Page 12 **The Sheffield Dial-A-Ride Club** ## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023** ## **8. TRUSTEES' REMUNERATION AND BENEFITS - continued** ## **Trustees' expenses** There were no trustees' expenses paid for in the year ended 31 March 2023 nor for the year ended 31 March 2022. ## **9. STAFF COSTS** The average monthly number of employees during the year was as follows: ## Seconded staff members **----- Start of picture text -----**
||| |---|---| |31/3/23|31/3/22| |1|1| **----- End of picture text -----**
No employees received emoluments in excess of £60,000. An average of 1 member of staff was seconded from Sheffield Community Transport during the year (2022 - 1). The level of business and transport activity would make it impractical to employ full time equivalents. Volunteer expenses total £nil (2022 - £nil). ## **10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** **----- Start of picture text -----**
||||| |---|---|---|---| |Unrestricted|Restricted|Total| |fund|fund|funds| |£|£|£| |INCOME AND ENDOWMENTS FROM| |Donations and legacies|44,351|-|44,351| |Charitable activities| |Donations towards fares|33,156|-|33,156| |Investment income|53|-|53| |Total|77,560|-|77,560| |EXPENDITURE ON| |Charitable activities|54,723|-|54,723| |NET INCOME|22,837|-|22,837| |RECONCILIATION OF FUNDS| |Total funds brought forward| |As previously reported|63,690|-|63,690| |Prior year adjustment|3,667|-|3,667| |As restated|67,357|-|67,357| |TOTAL FUNDS CARRIED FORWARD|90,194|-|90,194| **----- End of picture text -----**
Page 13 **The Sheffield Dial-A-Ride Club** ## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023** ## **11. TANGIBLE FIXED ASSETS** |**COST**
At 1 April 2022 and 31 March 2023
**DEPRECIATION**
At 1 April 2022
Charge for year
At 31 March 2023
**NET BOOK VALUE**
At 31 March 2023
At 31 March 2022
**12.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**31/3/23**
**£**
Trade debtors
10,040
VAT
1,930
Accrued income
4,462
Prepayments
3,281
19,713
**13.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**31/3/23**
**£**
Trade creditors
9,037
Accrued expenses
2,060
11,097
**14.**
**MOVEMENT IN FUNDS**
**Net**
**movement**
**At 1/4/22**
**in funds**
**£**
**£**
**Unrestricted funds**
General fund
90,194
11,359
**TOTAL FUNDS**
90,194
11,359|**Motor**
**vehicles**
**£**
132,669
128,864
3,805
132,669
-
3,805
**31/3/22**
**£**
3,285
1,601
4,462
2,805
12,153
**31/3/22**
**£**
5,800
5,164
10,964
**At**
**31/3/23**
**£**
101,553
101,553| |---|---| Page 14 **The Sheffield Dial-A-Ride Club** ## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023** ## **14. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund|**Incoming**
**resources**
**£**
76,321|**Resources**
**expended**
**£**
(64,962)|**Movement**
**in funds**
**£**
11,359| |---|---|---|---| |**TOTAL FUNDS**|76,321|(64,962)|11,359| |**Comparatives for movement in funds**
**At 1/4/21**
**£**
**Unrestricted funds**
General fund
63,690|**Prior**
**year**
**adjustment**
**£**
3,667|**Net**
**movement**
**in funds**
**£**
22,837|**At**
**31/3/22**
**£**
90,194| |**TOTAL FUNDS**
63,690|3,667|22,837|90,194| |Comparative net movement in funds, included in the above
**Unrestricted funds**
General fund|are as follows:
**Incoming**
**resources**
**£**
77,560|**Resources**
**expended**
**£**
(54,723)|**Movement**
**in funds**
**£**
22,837| |**TOTAL FUNDS**|77,560|(54,723)|22,837| Page 15 **The Sheffield Dial-A-Ride Club** ## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023** ## **15. RELATED PARTY DISCLOSURES** During the year the only related party transactions were that of donations set out below which are charities that Nicholas Hutton is trustee for. He is also a Trustee for Sheffield Dial-A-Ride Club. |Marjorie Coote Old People's Charity
Sheffield Church Burgesses Trust|**2023**
**£**
10,000
-
10,000|**202**2
**£**
10,000
3,000
13,000| |---|---|---| Page 16