Report of the trustees for the year ended 31 August 2023.
The trustees are pleased to present their report together with the financial statements of Hinksey Sculling School ("HSS") for the year ended 31 August 2023.
Legal and administrative information set out on page 2 forms part of this report.
The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice-Accounting and Reporting by Charities.
Principal Activity
HSS's principal activity is that of a club that provides out of school rowing and sculling activities for the children in Oxfordshire and Thames Region Schools
Review of the business and future developments
HSS made strenuous efforts to develop its rowing activities across several areas in the year to 31 August 2023.
The membership number at the year-end was 122, increased from 120 in August 2022.
The Complement of paid coaches stood at 5.
Bodo Schulenburg continues as Director of Rowing.
HSS continues to develop the Hinksey Lake facility where the provisions of "ab initio" sculling training brings in a number of income streams from other organisations.
During the year HSS received donations to the value of £31144.21 (Big Give plus other donations) (2022 £21267.03). These funds have underpinned the coaching structure and allowed the maintenance of £8088 full or part "Bursaries" during the period.
HSS would like once more to express its gratitude to the Warden and Boat Club staff at St Edward's School Oxford who continue to be supportive of the HSS club activity. Considerable thanks are due also to Oxford City Council which also continues to support us with access to the water on both lakes in Hinksey Park where all the "ab initio" work is carried out. Thanks also to the Oxford Branch of the British Sub Aqua Club for allowing HSS to become non-Sub Aqua members and to have access to their excellent Club House facilities within Hinksey. HSS's gratitude is also extended to the Master and Boat Club at Radley College who continue to be supportive.
Finally, exceptional thanks to the South Oxford Community Association for the provision of boat storage facilities bordering the lakes.
Investment Powers
Under the Memorandum and Articles of Association the Charity has the power to make any investment which the Trustees see fit.
1
Legal and administrative information
Constitution
Hinksey Sculling School Ltd Is a company limited by guarantee. On January 2014, the company gained registered charity satus
Charity Number 1107485 Company Number 4778829
Directors and trustees
The directors of the charitable company ("the charity") are its trustees for the purpose of the charity law and throughout this report are collectedly referred as the trustees.
John Broadhurst-Chair, Andrew Ashton: Secretary, Tristam Carrington-Windo, Giles Marshall, Alice Carrington-Windo and Eloise Godder,
Registered Office
19 Banbury Road Kidlington Oxford OxS 1AQ
Statement of trustees’ responsibilities
The trustees are responsible for Preparing the report and accounts in accordance with applicable law and regulations Company Law requires the trustees to prepare accounts for each financial year. Under that law the trustees have elected to Prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice {United Kingdom Accounting Standards and applicable Law) Under company iaw the trustee must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit and loss of the company for that period. in preparing these accounts, the trustees are required to:
select suitable accounting policies and then apply them consistently « make judgements and estimates that are reasonable and prudent: : State whether applicable UK accounting standards have been followed, Subject to any material departures disclosed and explained in the accounts: ' prepare the accounts on the 8Oing Concern basis untess it is inappropnate to : Presume that the company will continue in business
The trustees are responsible for keeping the accounting records that are sufficient to show and explain the company’s transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Balance Sheet
Hinksey Sculling School Limited As at 31 August 2023
Account
31 Aug 2023 31 Aug 2022
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|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Fixed Assets|
|Tangible Assets|
|All|Capital|Equipment|-|227,730.90|215,280.95|
|Equipment|- Rowing|Equipment|80,653.00|80,653.00|
|Leasehold|Improvements|16,185.00|16,185.00|
|Less|Accumulated|Depreciation|on|Equipment|-|Rowing|Equipment|(51,760.00)|(51,760.00)|
|Less|Accumulated|Depreciation|on|Equipment|-|Sculling|Equipment|(192,951.51)|(168,469.01)|
|Less|Accumulated|Depreciation|on|Leasehold|Improvements|(9,119.37)|(8,463.68)|
|Less Accumulated|Depreciation on|Motor Vehicies|(4,064.00)|(4,064.00)|
|Motor Vehicles|4,094.47|4,094.47|
|Office|Equipment|800.00|800.00|
|Other assets|3,461.00|3,461.00|
|Total|Tangible Assets|75,029.49|87,717.73|
|Total|Fixed|Assets|75,029.49|87,717.73|
|Current|Assets|
|Cash|at|bank|and|in|hand|
|Current|Account|6,948.34|6,948.34|
|Deposit Account|0.00|1,150.52|
|Total Cash|at bank and|in|hand|6,948.34|8,098.86|
|Accounts|Receivable|35,360.02|35,261.02|
|Prepayments|(400.00)|(400.00)|
|Total Current Assets|41,908.36|42,959.88|
|Creditors:|amounts falling due|within one year|
|Accounts|Payable|9,492.00|9,492.00|
|Deposit|Account|1,931.77|0.00|
|Hinksey|Sculling|School|16,354.76|6,378.35|
|PAYE|Payable|945.05|181.76|
|Pensions|Payable|1,195.72|1,160.68|
|Rounding|(9.85)|(9.85)|
|Suspense|(2,146.12)|(2,146.12)|
|VAT|554.65|17.14|
|Wages|Payable|-|Payroll|2,961.58|925.42|
|Total|Creditors:|amounts|falling|due within one year|31,279.56|15,999.38|
|Net Current Assets|(Liabilities)|10,628.80|26,960.50|
|Total Assets|less Current|Liabilities|85,658.29|114,678.23|
|Creditors:|amounts|falling due|after more than one year|
|Deposit|account|loan|6,750.00|6,750.00|
|Loan|10,800.00|14,800.00|
|Total|Creditors:|amounts|falling due|after more than one|year|17,550.00|21,550.00|
|Net Assets|68,108.29|93,128.23|
|Capital|and|Reserves|
|Current|Year Eamings|(25,019.94)|5,789.16|
|Retained|Earnings|93,128.23|87,339.07|
|TotalJohn Capital Broadhurstand|Reserves|i|68,108.29|93,128.23|
|Chair|lard|‘|[L|ris|
|/|29/06/2024|
|Verified|by|
|Davd Matthews|/|29/06/2024|
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Profit and Loss Hinksey Sculling School Limited For the year ended 31 August 2023
Account
| Account | 2023 | 2022 |
|---|---|---|
| Turnover | ||
| Big Give | 19,856.34 | 14,206.72 |
| Camp Fees | 17,976.30 | 20,114.74 |
| Gift Aid | 4,638.77 | 3,253.85 |
| Interest Income | 5.23 | 0.25 |
| Leam To Row | 871.97 | 9,635.03 |
| Membership Subscriptions | 72,644.50 | 92,797.72 |
| Outreach Coaching Charge | 9,245.35 | 21,893.00 |
| Private Lessons | 0.00 | 420.00 |
| Regatta fees | 12,063.78 | 13,874.72 |
| Regular Donations | 11,287.87 | 3,806.46 |
| Sundry Income | 3,792.49 | 8,852.03 |
| TotalTurnover | 152,382.60 | 188,854.52 |
Gross Profit
152,382.60 188,854.52
| Administrative Costs | Administrative Costs | |||||
|---|---|---|---|---|---|---|
| Audit&Accountancy fees BankFees |
0.00 892.56 |
31,00 761.49 |
||||
| Camp Costs | 18,975.02 | 17,074.07 | ||||
| Coaching - Hinksey | 50,096.88 | 58,450.64 | ||||
| Coaching - Outreach | 862.50 | 1,726.05 | ||||
| Depreciation - Leashold | 655.69 | 645.00 | ||||
| Depreciation - Vessels | 24,482.50 | 22,551.73 | ||||
| Insurance | 8,541.91 | 6,903.97 | ||||
| IT Software and Website | 3,984.42 | 4359.64 | ||||
| Launch Fuel | 3,376.26 | 3,354.03 | ||||
| Legal Expenses | 1,175.00 | 4,657.80 | ||||
| MotorVehicles - Fuel | 3,878.96 | 3,523.29 | ||||
| Postage, Freight& Courier PPE Printing& Stationery |
429.12 0.00 0.00 |
561.75 91.07 67.63 |
||||
| Regatta Costs | 12,765.83 | 13,920.31 | ||||
| Repairs& Maintenance | 5,769.52 | 5,319.77 | ||||
| Staff Salaries | 31,500.00 | 31,500.00 | ||||
| Staff Salaries - Employers National Insurance Contributions |
3,138.46 | 1,404.90 | ||||
| StaffSalaries - Employers Pension Contributions StaffTraining Subscriptions |
757.80 272.80 1,769.12 |
757.80 753.40 1,215.47 |
||||
| Sundry Expenses | 1,979.69 | 4,644.19 | ||||
| Telephone& Internet | 220.00 | 0.00 | ||||
| Venue Hire | 4,878.50 | 3,790.36 | ||||
| Total Administrative Costs | 180,402.54 | 188,065.36 | ||||
| Operating Profit | (28,019.94) | 789.16 | ||||
| OtherIncome | ||||||
| Grant income | 3,000.00 | 5,000.00 | ||||
| Total OtherIncome | 3,000.00 | 5,000.00 | ||||
| ProfitonOrdinary ActivitiesBefore | BeforeTaxation | (25,019.94) | 5,789.16 | |||
| ProfitafterTaxation | 25,019.94 | 5,789.16 | ||||
| John Broadhurst Chair |
ye | & | I | , 29/06/2024 | ||
| Verified By | ||||||
| David Matthews | ||||||
| 29/06/2024 |
s
Hinksey Sculling School Ltd.
ADDITIONAL INFORMATION FOR CHARITY COMMISSION
For the year ending 30" AUGUST 2023
Gross Income was £152,382.60 and Gross Expenditure was £180,402.54,
Hinksey Sculling School had no income from government contracts or grants.
Trustees are neither employed nor paid. Trustees and other volunteers may be reimbursed for out-of-pocket expenses.
All charitable activities are carried out in the UK and all income arises in the UK.
Hinksey Sculling School does not have a trading subsidiary; however it did have a dormant subsidiary Hinksey Boating Services Ltd which was dissolved on 28" February 2023.
The principal office of Hinksey Sculling School is 19 Banbury Road Kidlington Oxford OX5 1AQ.
The website https://www.hinkseysculling.org.uk has a contact form and email address for general enquiries including membership applications.
Invoices and statements should be emailed to directorofrowing@hinkseysculling.org. uk or posted to 10 Milton Manor Drive, Little Milton OX44 7PT.
Hinksey Sculling School does not own land or property but leases both.
Hinksey Sculling School Ltd was registered as a charity on 6" January 2005 with the Charity Number 1107485. It is not part of a wider group structure.
The Trustees are appointed annually at the Annual General Meeting and retire annually. Existing Trustees are eligible for re-election. Additional or replacement trustees are co-opted on an ad hoc basis, serving until the next Annual General Meeting and eligible for re-election.
Approximately 25 volunteers helped during the period.
Hinksey Sculling School Ltd has 1 paid employee.
The Trustees have established and maintain written policies on safeguarding, risk management, complaints handling, volunteer management, and grants.
Internal financial controls were last reviewed in August 2023.
Responsibility for incident reporting lies with the Director of Rowing.
Hinksey Sculling School Ltd. Provides services to Juniors by providing coaching in the skills of sculling and rowing. It also provides these services to adults at risk.
The Hinksey Sculling School Welfare Officer is DBS checked regularly. All volunteers, self-employed coaches, and Trustees regularly in contact with children are DBS checked.
When running events such as the Blenheim Palace Junior Regatta and the South of England Indoor Rowing Championships, First Aid Staff are supplied by a reputable contractor. The Director of Rowing verifies that the contractor has appropriate policies on staff qualifications and DBS checks.
The Trustees are not aware of any adverse events arising or discovered during the year that could be significantly harmful to Hinksey Sculling School Ltd., its beneficiaries or volunteers.
The Covid 19 Pandemic has had some lasting effects but these have not materially impaired the work of Hinksey Sculling School during the year.
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