Charity Registration No. 1107469
HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
TRUSTEES' REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Dr Tapan Mahapatra |
|---|---|
| Dr U Joshi | |
| Dr A Chawla | |
| Dr R Singh | |
| Dr R Chitnis | |
| Dr R Lakshminarayan | |
| Mrs S Sharma | |
| Charity number | 1107469 |
| Principal address | Hindu Cultural Centre |
| 5-7 Park Street | |
| Hull | |
| East Yorkshire | |
| HU3 2JF | |
| Independent examiner | TC Group |
| 74 Lairgate | |
| Beverley | |
| East Yorkshire | |
| HU17 8EU | |
| United Kingdom |
HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 5 |
| Independent examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9 - 12 |
HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 MARCH 2021
The Trustees present their report and accounts for the year ended 31 March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution , the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.
Dear Fellow members of HERHCA ,
The Hull & East Riding Hindu Cultural Association is a registered Charity No: 1107469 and the Annual Return were submitted in June 2021 for the year ending 31 March 2020.
I am presenting the Trustees report 2020-21 on behalf of my fellow trustees.
Structure, governance and management
The Current Elected Board of Trustees have following 7 members Dr Tapan Mahapatra Dr U Joshi
Dr A Chawla Dr R Singh Dr R Chitnis Dr R Lakshminarayan Mrs S Sharma
I would like to start with a quote that my predecessors have said which is absolutely right
“Our Hindu religion has a practical approach, we are able to make modifications without changing our beliefs. Our traditions, beliefs and practices are quite diverse from one another but our slogan is the same - Unity in Diversity.”
The board has been active for past year despite the pandemic. It has met 3 times since 2020 including urgent meetings when required. All the trustees who have been involved with the association for long periods with significant contributions in the past and present are fully aware of the importance of contribution from all the board members.
The EC Chairman has presented the regular reports to the board of trustees at each meeting to keep them updated.
The issues discussed were
Various social, religious and cultural events throughout the year 2020-21 with review of covid regulations changes on each occasion
Accounts / Financial matters, Constitutional matters
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
Objectives and activities
The aims and objectives of the association are:
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To promote the understanding of Indian and Hindu culture.
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To acquire a place for Indian and Hindu cultural, social and educational activities in East Riding of Yorkshire.
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To educate children and adults into the principles and practices of Hindu culture.
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To do all such things which will further the above objectives.
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Every member of the public at large of any age or sex is entitled to take part in the above activities.
Significant Activities
Various events have taken place in last yr.
We as trustees are particularly pleased with the continued success of all our events held during the past year mostly online due to covid restrictions.
The trustees are confident that the charity provides a public benefit in accordance with the Charities Commission guidelines.
Achievements and performance
The Team
The biennial elections was due in April / May 2021 had to be postponed again by a decision taken by the board of trustees due to continuation of Covid-19 pandemic and the community centre had to be shut down of all activities as per government guidelines. Therefore, the entire EC remains unchanged and I’m pleased to announce that everyone wishes to continue with their roles and remain in their posts.
We would like to take this opportunity to thank the entire EC team for being so supportive for the past yr. after a challenging one the year before.
I'm sure the EC will continue to be fully dedicated and enthusiastic and members will give their best and continue with the progress and success of our association that we are so proud of.
I would like to thank the Board of Trustees that I have had the opportunity to work with for past yr for their support and particularly dealing with some difficult issues for their overall governance of the association that they are responsible for and covid related regulations.
Governance
The board of trustees recognise that all the members are equal and will have individual opinions and views, which are well respected.
The board of trustees have been involved in governance policy with guidance on accountability, e -mail etiquette, new issues with whats’app communications and complaints grievance procedure. Although we had to resolve some difficult issues related to complaints, grievances and governance we are very pleased to state that most of our members have adhered to this policy in recent past. We plead that all the members should continue to follow this policy and try to resolve the personal issues amongst themselves wherever possible. Of course, if the matters are not resolved, they can approach any member of the trustees who will be happy to meet and resolve the issue amicably or via established procedures.
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
Membership
Membership number although has remained steady around 110 families – there is a potential for this to increase as it is apparent that many more families are visiting our Centre and availing the excellent facilities on various occasions as we would have hoped. It is incumbent upon all of us to persuade all those families to join in for a modest monthly contribution of £10 per family which is tax deductible to make ourselves financially sustainable in the long run.
Events
Various events that were planned had to be cancelled or postponed after the onset of pandemic in March 2020. We as Trustees are particularly pleased with the continued success of all our events held during the past year streaming online. They have been managed successfully with sometimes up to 50-60 families joining in online - thanks to the teams involved. This brought the community together albeit remotely during these difficult times.
Sadly due to Covid pandemic since March 2020 continued well into 2021 and a number of planned events had to be cancelled because of government restrictions.
It was gratifying to see some of our members got involved in preparing and distributing food to the homeless as a charitable action during these extraordinarily difficult times for the needy.
Finance
The Trustee’s Board is primarily responsible for the financial governance of the association and directly accountable to the Charity Commission by submitting annual accounts and reporting any other issues.
As per the new legal requirement, the board has to give a detailed written undertaking to the Commission via the accountants on an annual basis taking full responsibilities and be personally liable if the processes have not been followed.
We are pleased to see that the Association’s account remains in healthy balance and pending internal / external audits appear to be following the appropriate process. We sincerely thank the treasury team including the Treasurer, Asst Treasurer and the Chairman for producing the accounts for the year.
We had additional funding help as a covid grant of £10K from the govt via council and a £5K donation from an individual family for a specific charitable project. We also had collection of donations for a bereaved community member to help his surviving family
Due to additional demands on utility bills and for long term sustainability and maintenance of the building we will require much more funds in the future. Although we welcome everyone to this beautiful Centre and of course the Temple downstairs, it is important that if we want to maintain the level of facilities at the Centre, that everyone makes at least a modest regular contribution in the way of membership fees which are regarded as donations. Therefore, timely and continuous payment of membership dues is crucial to the overall budget.
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
Developments
Due to Covid restrictions no major development project was possible. However, we had a significant development of installing a chairlift for climbing stairs a long-standing need for our elderly members. This was achieved by kind donation by one of our members.
– Challenges Engagement / Volunteering
As has been the case lately the biggest challenge we are facing in coming years is how to keep everyone engaged, motivated to be enthusiastic and continue to encourage participation not only in actual performances but in volunteering work in co-ordinating and helping in events as and when we are allowed to do so..
As said earlier we do have a dedicated hard-working team but it seems if it is the same members having to put in all the efforts all the time there is a risk of burnout. In the long run we will not be able to provide all the events that we currently do or maintain and improve the quality. So, everyone please consider how you can help.
Thank you
Finally, we would like to thank the Chairman, the Vice chairman, the Secretary and Assistant Secretary, the Treasurer, the Assistant treasurer and the other office bearers/members of the Executive Committee and all the ordinary members and volunteers who have worked tirelessly over the years to make various events very successful for all their hard work and dedication for the success of this association and look forward to reopening of our centre after the restrictions are lifted soon.
Once again, I finish my report with the customary slogan that we have adhered to all these years that we are a BIG HAPPY FAMILY & that we remain UNITED IN DIVERSITY!
Ajay Chawla
On behalf of the Board of Trustees
Ajay Chawla
Rajeev Chitnis
Uday Joshi
Tapan Mahapatra
R P Singh
Raghu Lakshminarayan
Sonica Sharma
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
Financial review
The financial reserves of the association are adequate for the purposes of the aims and objectives of the charity.
At the 31 March 2021 the charity held £87,161 (2020: £77,774) in unrestricted reserves and £145,655 (2020:145,655) in restricted reserves.
The charity’s principal source of income is from donations from its members who donate according to the needs of the association. The premises known as the Hindu Cultural Centre, which was acquired in February 2010 and was funded by donations under gift aid. Therefore, monies were also received from HM Revenue and Customs under Gift Aid Scheme.
The Trustee's Board is primarily responsible for the financial governance of the association and directly accountable to the Charity Commission by submitting annual accounts and reporting any other issues.
As per the new legal requirement, the board must give a detailed written undertaking to the commission via the accountants on an annual basis taking full responsibilities and be personally liable if the processes have not been followed.
We are pleased to see that the Association's account remains in healthy balance and pending internal/external audits appear to be following the appropriate process. We sincerely thank the treasury team including the Treasurer, Asst Treasurer and the Chairman for producing the accounts for the year.
Due to additional demands on utility bills and for long term sustainability and maintenance of the building we will require much more funds in the future. Although we welcome everyone to this beautiful Centre and of course the temple downstairs, it is important that if we want to maintain the level of facilities at the Centre, that everyone makes at least a modest regular contribution in the way of membership fees which are regarded as donations. Therefore, timely and continuous payment of membership dues is crucial to the overall budget.
On behalf of the board of Trustees
Dr Tapan Mahapatra
Trustee Dated: 6 February 2022
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
I report on the accounts of the charity for the year ended 31 March 2021, which are set out on pages 7 to 12.
Respective responsibilities of Trustees and examiner
The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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(i) examine the accounts under section 145 of the 2011 Act;
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(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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(iii) to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(a) which gives me reasonable cause to believe that in any material respect the requirements:
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(i) to keep accounting records in accordance with section 130 of the 2011 Act; and
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(ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Michael Todd FCA TC Group
74 Lairgate Beverley East Yorkshire HU17 8EU United Kingdom
Dated: 10 February 2022
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2021
| Unrestricted Restricted funds funds Notes £ £ Incoming resources from generated funds Donations and legacies 2 11,014 - Incoming resources from charitable activities 3 16,224 - Total incoming resources 27,238 - Resources expended 4 Charitable activities 28,763 - Total resources expended 17,851 - Net income/(expenditure) for the year/ Net movement in funds 9,387 - Fund balances at 1 April 2020 77,774 145,655 Fund balances at 31 March 2021 87,161 145,655 |
Total 2021 £ 11,014 16,224 27,238 28,763 17,851 9,387 223,429 232,816 |
Total 2020 £ 10,899 11,299 22,198 31,680 28,763 (6,565) 229,994 223,429 |
|---|---|---|
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
BALANCE SHEET
AS AT 31 MARCH 2021
| Notes Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Income funds Restricted funds Unrestricted funds |
2021 £ 2,311 60,578 62,889 (1,320) |
£ 171,247 61,569 232,816 145,655 87,161 232,816 |
2020 £ 2,932 52,910 55,842 (3,329) |
£ 170,916 52,513 |
|---|---|---|---|---|
| 223,429 | ||||
| 145,655 77,774 |
||||
| 223,429 |
The accounts were approved by the Trustees on 6 February 2022
Dr Tapan Mahapatra
Trustee
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2021
1 Accounting policies
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005 and the Charities Act 2011.
1.2 Tangible fixed assets and depreciation
Tangible fixed assets other than freehold land are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Freehold buildings not depreciated Plant and machinery 20% on cost
2 Donations and legacies
| Donations and gifts Incoming resources from charitable activities Fundraising events Other income |
2021 £ 11,014 2021 £ 13,613 2,611 16,224 |
2020 £ 10,899 |
|---|---|---|
| 2020 £ 10,444 855 |
||
| 11,299 |
3 Incoming resources from charitable activities
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
4 Total resources expended
| Charitable activities Activities undertaken directly Donations & Grants Support costs Depreciation |
Total 2021 £ 94 6,418 7,670 3,669 17,851 |
Total 2020 £ 10,262 - 15,173 3,328 |
|---|---|---|
| 28,763 |
5 Grants payable
| 2021 | 2020 |
|---|---|
| £ | £ |
| 6,418 | - |
6 Support costs
| Support Costs Depreciation £ £ Light and heat 3,068 - Insurance 2,410 - Rates and Water 303 - Other costs 1,889 3,669 7,670 3,669 |
Total 2021 £ 3,068 2,410 303 5,558 11,339 |
Total 2020 £ 4,902 2,600 1,114 9,885 |
|---|---|---|
| 18,501 |
7 Trustees
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
8 Employees
There were no employees during the year.
9 Tangible fixed assets
| Land and buildings Fixtures, fittings & equipment £ £ Cost At 1 April 2020 164,157 18,687 Additions - 4,000 At 31 March 2021 164,157 22,687 Depreciation At 1 April 2020 - 11,928 Charge for the year - 3,669 At 31 March 2021 - 15,597 Net book value At 31 March 2021 164,157 7,090 At 31 March 2020 164,157 6,759 10 Debtors 2021 £ Prepayments and accrued income 2,311 |
Total £ 182,844 4,000 |
|---|---|
| 186,844 | |
| 11,928 3,669 |
|
| 15,597 | |
| 171,247 | |
| 170,916 | |
| 2020 £ 2,932 |
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HULL AND EAST RIDING HINDU CULTURAL ASSOCIATION
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2021
| 11 Creditors: amounts falling due within one year 2021 £ Trade creditors - Accruals 1,320 1,320 12 Analysis of net assets between funds Unrestricted Funds Restricted Funds £ £ Fund balances at 31 March 2021 are represented by: Tangible fixed assets 25,592 145,655 Current assets 62,889 - Creditors: amounts falling due within one year (1,320) - 87,161 145,655 |
2020 £ 2,669 660 3,329 Total £ 171,247 62,889 (1,320) 232,816 |
|---|---|
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