## **City of Portsmouth Scout Council** **Report and Accounts For the year ended 31 March 2023** ## **Trustees: Ex Officio Appointed** **District Commissioner** **Chair Secretary Treasurer** **Kieron Bland Andy Jacobs Matt Billett Laura Shearwood** **Trustees: Elected** **Gail Adams David Stemp Dan Hickin** **Trustees: Nominated** **Ron Jacobs Neil Piggott** **Bankers** **Lloyds Bank Plc** **Scout Association Registered Number** **12037** **Charity Registration Number** **1107404** **Contact Details Laura Shearwood (Treasurer) 54 St Chads Avenue North End Portsmouth PO2 0SD** **Telephone 02392 697626 Email: laura.shearwood@icloud.com** 1 ## City of Portsmouth Scout Council Income 2022/23 |**Hilsea Scout Centre**
Regular Hires
Other Hires
**62nd Hall Hire**
**Gibson Centre**
Regular Hires
Other Hires
**Membership Fees**
**Minibus Hire**
**MIDAS**
**Badge Sales**
**Shop Sales**
**33rd Receipts**
**Miscellaneous**
Gas Refund
Scrap Metal
OSM (2nd)
\|£20,621.75
£1,980.00
£22,601.75
£3,520.50
£450.00
£3,970.50
£32.99
£53.45
£40.00
£42.00
£168.44
**TOTAL INCOME**|£22,601.75
£3,476.50
£3,970.50
£57,887.50
£1,237.78
£70.00
£500.00
£1,600.00
£2,999.00
£168.44
**£94,511.47**| |---|---|---| |||**£94,511.47**| 2 ## City of Portsmouth Scout Council Expenditure 2022/23 |**Hilsea Scout Centre**
Rates
Rent
Water
Wastewater
Gas
Electricity
Repairs & Maintenance
Cleaning Supplies
**Gibson Centre**
Rates
Service Charge
Cleaning Supplies
**62nd**
Rates
Rent
Water
Wastewater
Electricity
**Insurance**
**Fire Alarm/Extinguisher Servicing**
**Minibus**
**Internet**
**MIDAS**
**Training**
**Membership Fees**
**Miscellaneous (See Note 3)**
Storage/District/28th/Racking
OSM
Hilsea Electrics Upgrade
Climbing Wall
Twister/Boulder Box
Tomahawk Equipment|£281.60
£2,218.75
£489.96
£1,346.29
£2,208.00
£1,714.00
£403.13
£46.52
£8,708.25
£8,708.25
£174.08
£3,922.50
£162.66
£4,259.24
£4,259.24
£153.60
£375.00
£59.96
£86.99
£1,349.00
£2,024.55
£2,024.55
£1,151.50
£186.60
£973.70
£396.14
£874.47
£995.00
£51,417.00
£610.00
£698.50
£2,500.00
£4,000.00
£587.88
£407.87| |---|---| 3 |Banners/Flyers/Card Readers etc
Victorious Festival 2021 & 22
St George's Day
Stationery
Fuel and Other Claims
Remembrance Wreath
Christingle Organist
33rd Balance Transferred Out
Transfers to Other District Accounts|£1,486.02
£909.97
£795.00
£20.98
£337.06
£27.50
£50.00
£5,335.20
£642.63
£18,408.61 £18,408.61| |---|---| **TOTAL EXPENDITURE[£89][,][395.06 ]** 4 ## City of Portsmouth Scout Council |**Balance brought forward 31**
**March 2022**
**INCOME**
**EXPENDITURE**
**Balance Carried Forward 31**
**March 2023**
**Current Account Bank Reconciliation Statement @ 31 March 2023**
Balance of Lloyds - Current Account
Balance of Lloyds - Membership Fee Account
Balance of NatWest Account
Balance of Redwood Bank 95 Day Notice A/C
Balance of Redwood Bank 2 Year Fixed Rate Bond
**TOTAL**
Plus Petty Cash Held|**£77,159.91**
£94,511.47
£89,395.06
**£82,276.32**
£21,089.11
£8,214.00
£12,973.21
£20,000.00
£20,000.00
£82,276.32
£0.00
**£82,276.32**| |---|---| 5 **City of Portsmouth Scout Council** ## Notes to the Accounts ## For the year ended 31 March 2023 A: The summary sheet shows only income, expenditure and the carry forward figures from each account held within the City. If anyone wishes to see details of any of the City Accounts a breakdown can be provided by the City Treasurer. B: A list of equipment/assets is available which has been used to calculate an accurate insurance figure. Note 1: The District Shooting Club has now folded. I have been unable to obtain final accounts so figures are based on the information which I have as there have been very few transactions. The Petty Cash has been paid into the bank account which will be closed and transferred to the Activities account shortly. Note 2: Andromeda Explorers have been disbanded. Note 3: The District has purchased and built some new equipment this year to expand the range of activities available to our young people. This includes a Climbing Wall, Tomahawk Equipment, Twister and the Boulder Box. Note 4: A further £2,500.00 has been spent on the Electrical System at Hilsea Scout Centre with funds allocated for further expenditure of £1,772.35 expected. Note 5: With interest rates rising the District has invested the sum of £40,000.00 into two new Redwood Bank Accounts. £20,000.00 on 95 Days’ Notice and £20,000.00 in a 2 Year Fixed Rate Bond to make best use of the funds which we have available for the future. Note 6: The District has continued to support the 33[rd] Portsmouth. Transactions have been going through the main District bank account until such time as a new Executive Committee and Treasurer were appointed and a new bank account opened. This was completed by the end of 2022 and therefore adjustments have been made to these accounts to reflect that this will not be part of the Income and Expenditure of the District going forward. Note 7: The expense claim for District Camp 2022 has not yet been finalised so the sum of £3,200.00 remains allocated to cover this expense. 6 **City of Portsmouth Scout Council Statement of all Accounts as of 31 March 2023** |Balance b/fwd as of 01 April 2022
Excess of Income over Expenditure
Balance c/fwd as of 31 March 2023
This is made up of:
Current Account (Lloyds)
Membership Fee Account (Lloyds)
Nat West
Redwood Bank 95 Day Notice
Redwood Bank 2 Year Bond
Petty Cash Held
**Restricted Funds**(see note 5)|£77,159.91
£ 5,116.41
£82,276.32
£21,089.11
£ 8,214.00
£12,973.21
£20,000.00
£20,000.00
£ 0.00
£82,276.32
£40,000.00| |---|---| ## **Restricted Funds** (see note 5) ## **Designated Funds** (Funds which have been allocated to various projects) |Balance of Electrical Works at Hilsea (See Note 4)
District Camp Proposal 2022 (See Note 7)|£ 1,772.35
£ 3,200.00
£ 4,972.35| |---|---| Therefore, if allocated funds are all spent this will leave the following sum available: |Total Funds held 31 March 2023
Less funds allocated|£ 82,276.32
£ 44,972.35
**£ 37,303.97**| |---|---| 7 ## **City of Portsmouth Scout Council** |Opening
Balance
01/04/2022
City of Portsmouth Scout Council - Current A/C
£22,443.20
City of Portsmouth Scout Council - Membership A/C
£1,743.50
Nat West
£52,973.21
Redwood Bank 95 Day Notice A/C (See Note 5)
£0.00
Redwood Bank 2 Year Fixed Rate Bond (See Note 5)
£0.00
£77,159.91
TRFS BETWEEN DISTRICT ACCOUNTS
SUB TOTAL
£77,159.91
City Activity Account
£13,154.22
Portsmouth Scout Archery Club
£523.38
Portsmouth Scout Shooting Club (See Note 1)
£455.38
Scout Active Support
£369.93
Hilsea Scout Shop
£1,231.09
Hilsea Badge Account
£734.60
**Explorers**
Endeavour
£348.87
Daring
£79.00
Ocean
£1,572.51
Pegasus
£492.29
Andromeda (See Note 2)
£127.00
Viking
£523.90
Warrior
£1,116.10
TRFS BETWEEN THE ABOVE ACCOUNTS
TOTAL
£97,888.18
LESS FUNDS RECD IN ERROR & TRFD BACK
LESS FUNDS RELATING TO 33RD PORTSMOUTH SCOUTS (See Note 6)
**ACTUAL INCOME/EXPENDITURE**
**Opening Stock**
Hilsea Badge Acount
£4,190.98
Hilsea Scout Shop
£4,412.36
TOTAL
£8,603.34|Income
Expenditure
Closing
Balance
2022/23
2022/23
31/03/2023

£36,623.97
£37,978.06
£21,089.11

£57,887.50
£51,417.00
£8,214.00

£0.00
£40,000.00
£12,973.21

£20,000.00
£0.00
£20,000.00

£20,000.00
£0.00
£20,000.00
£134,511.47
£129,395.06
£82,276.32
£40,000.00
£40,000.00

£94,511.47
£89,395.06
£82,276.32
£7,948.51
£15,299.50
£5,803.23
£309.50
£329.21
£503.67
£55.00
£152.75
£357.63
£1,746.82
£979.27
£1,137.48
£5,768.76
£6,189.33
£810.52
£6,910.66
£6,640.56
£1,004.70
£670.00
£807.45
£211.42
£1,738.60
£1,342.38
£475.22
£4,851.00
£3,755.12
£2,668.39
£5,281.14
£4,614.27
£1,159.16
£334.00
£460.00
£1.00
£2,593.33
£1,963.04
£1,154.19
£2,490.17
£1,994.10
£1,612.17
£2,787.63
£2,787.63
£132,421.33
£131,134.41
£99,175.10
£1,029.00
£1,029.00
£5,335.20
£5,335.20
**£126,057.13**
**£124,770.21**
**Closing Stock**
£3,898.01
£4,576.92
£8,474.93| |---|---| 8 ## **City of Portsmouth Scout Council** ## **Trustees’ Annual Report For the year ended 31 March 2023** Major Activities and Achievements in the Year. Please see attached Joint Report from City Commissioner and Chairman. The District’s policy on reserves is to hold an amount equivalent to three months’ expenditure to enable it to always be in a position to fund the general operations of the City of Portsmouth Scout District. At the end of the year, income reserves are calculated as £ 8,160. This being the total expenditure of the City for this year £ 89,395.06 Less Membership Fees paid for 2022 £ 51,417.00 Less Expenditure relating to 33[rd] Portsmouth Group (see note) £ 5,335.20 £ 32,642.86 (Divided by 4) The Trustees have identified the major risks to which they believe the District is exposed. They have reviewed these and established systems to mitigate them. The District is a trust established under the rules that are common to all Districts. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The Accounts have been drawn up under the Receipts and Payments basis. Approved by the Trustees on 13 November 2023 and signed on their behalf by: Andy Jacobs (Chair) …………………………………………….. 9 The Dlslrkvs Trustees afe rosponslble for the prepamion al the thrt an wdlt ts not r•qulr•d for thls S•cllM 4312) of the Ch¥ltles *£t 1993 lthe 1993 kt) WKI th•t M In&p￿¥1•￿t It Is my reSpty￿llty *) txamln• th• #¢ounts (ufid•r S•rtkn 43 la) olih• 1993 Aei) b) Foll(M the prwedure5 tsad the Gontral rkn tho Chkn Clxnrnls*￿ lund settl￿ 43 (71 Ib) ol the 1993 kt) •xl An •x•mln•tKJn Indud•s * ml•w olth• •ccOUffl￿ f•corf5 k•pt by th• (%strk¢ •rKI • crynp•iison of th* ac