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2020-08-31-accounts

Intake Pre-school

(Charity Number 1107400)

(Company Ltd by Guarantee Number 05235498)

Financial Statements

for the year ended 31 August 2020

Contents Page
Legal and administrative information 2
Trustees' report 3-4
Examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the accounts 8-10

Intake Pre-school Legal and administrative information

Trustees

Andy Eames (resigned 17 April 2020) Rebecca Horabine Carli Murten (appointed 14 October 2019) Jessica Rafferty (appointed 12 October 2020) Marie-Claire Warren (appointed 14 October 2019 resigned 13 July 2020) Daniel White

Registered Office

Intake Pre-School Sharrard Drive Sheffield S12 2FB

Company number 05235498

Registered Charity number

1107400

Independent Examiner

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

Bank

Unity Trust Bank Nine Brindleyplace Birmingham B1 2HB

2

Intake Pre-school

Trustees' report

The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report and financial statements for the year ended 31 August 2020.

Structure, governance and management

The Charity is operated under the rules of its Memorandum and Articles of Association. It is a private company limited by guarantee and was incorporated on 20 September 2004. It is also a charity, and was registered 22 December 2004.

Overall management is the responsibility of the trustees who are elected and co-opted under the terms of the memorandum and articles. Day to day project activity is managed and carried out by paid staff.

New trustees are appointed by majority decision of the board. In doing so, the board seeks to ensure that an appropriate level of parent representation on the board is maintained.

Objectives and activities

These are to enhance the development and education of children under statutory school age by:

The company provides sessional care in accordance with Ofsted regulations, delivered under the direction of qualified and experienced staff.

In setting out the basic ground rules for admissions and activities, the directors have had regard to the Charity Commission's guidance on Public Benefit.

Achievements and performance

In common with many other organisations, 2020 was a challenging year. The school was closed on 20 March 2020 following restrictions introduced by Government in response to the Covid-19 pandemic, although we were able to remain open in June 2020. The financial support provided by the Government and Local Authority meant that the financial impact of this was not significant. The preschool is now operating at full capacity again, with many sessions for the upcoming academic year already fully booked.

3

Intake Pre-school Trustees' report

Financial review

During the year, the charity generated net incoming resources of £24,453 (2019: £192,914). Total funds carried forward were £351,611 (2019: £327,158).

Reserves policy

The directors have decided that reserves should be developed and maintained at a level which ensures that the company's core activity could continue during a period of unforseen difficulty, and that a proportion of the reserves should be in a ready realisable form.

Trustees responsibilities for the financial statements

Company and charity law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the charity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

This report was approved by the Trustees on 5 July 2021 and is signed on their behalf by:

Daniel White Chairman

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Intake Pre-school

Independent Examiner's report on the Accounts of Intake Pre-school for the year ended 31 August 2020

I report on the accounts of the company for the year ended 31 August 2020, which are set out on pages 6 to 9.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

· to keep accounting records in accordance with section 386 of the Companies Act 2006; and

· to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:______

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

Date:

5

Intake Pre-school

Statement of Financial Activities

(incorporating Income & Expenditure account) for the year ended 31 August 2020

Notes
Incoming resources
Grants
3
Fees and other funding
Other income
Total Incoming resources
Resources expended
Wages
Premises costs
Resources
Insurance
Training
School uniforms
School trip
Bank charges
Registration & membership fees
Accountancy
Professional fees
Loan interest
Depreciation
Other expenditure
Total resources expended
Net (outgoing)/incoming resources
Total funds brought forward
Total funds carried forward		 Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
10,900
-
10,900
(10,900)
246,600
235,700		 Unrestricted
Funds
£
192,371
36,468
16,883
245,723
164,821
12,023
8,277
3,815
1,187
519
-
497
35
110
3,669
7,438
4,879
3,101
210,370
35,353
80,558
115,911		 Total
2020
£
192,371
36,468
16,883
245,723
164,821
12,023
8,277
3,815
1,187
519
-
497
35
110
3,669
7,438
15,779
3,101
221,270
24,453
327,158
351,611		 Total
2019
£
367,052
17,024
9,142
393,218
145,765
14,698
9,436
1,548
2,030
210
320
415
35
100
1,526
7,438
15,707
1,075
200,303
192,915
134,243
327,158

6

Intake Pre-school

Balance Sheet as at 31 August 2020

Notes
Fixed Assets
5
Current assets
Balance at bank
Total current assets
Creditors: amounts falling due
within one year
2
Net current assets/(liabilities)
Total assets less current liabilities
Creditors: amounts falling due
after more than one year
2
Total net assets
Represented By
Funds
Unrestricted funds
6
Restricted funds		 2020
£
347,989
113,111
113,111
(76,865)
36,246
384,235
(32,624)
351,611
115,911
235,700
351,611		 2019
£
363,768
79,962
79,962
(70,055)
9,907
373,675
(46,517)
327,158
80,558
246,600
327,158

For the year ending 31 August 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Director's responsibilities;

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,

The directors acknowledge their responsibilities for complying with the requirements

of the Act with respect to accounting records and the preparation of accounts

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements are approved by the Board on 5 July 2021 and signed on its behalf by:

Daniel White Chair

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Intake Pre-school

Notes to the financial statements

for the year ended 31 August 2020

1 Accounting Policies

(a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities Statement of Recommended Practice - applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act (2006)

The Charity meets the definition of a public benefit entity as defined under FRS102.

(b) Donations and fund accounting

Donations received for the general purposes of the charity are included as unrestricted funds

(c) Resources expended

Expenditure is included on an accruals basis.

(d) Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.

(e) Restricted funds are to be used for specific purposes as laid down by the donor.

(f) Fixed assets

Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses.

Depreciation is calculated to write down the cost less estimated residual value of all tangible fixed assets, other than freehold land, over their expected useful lives, using the straight-line method. The rates applicable are:

Land and buildings - 10-25 years

2 Creditors; amounts falling due within one year

These are expenses that have been incurred but have not been billed or paid for during the accounting period. They are in respect of:

2020
£
Loans payable
16,422
Trade payables
18,001
Deferred income
42,332
Accruals
110
76,865
Creditors: amounts falling due in more than one year
2020
£
Loans payable
32,624
32,624
Amounts shown under loans payable are secured by a charge over the
land and buildings
3 Grants
2020
£
Unrestricted:
Sheffield City Council- Nursery Education Grant
182,371
Sheffield City Council - Coronavirus
10,000
Restricted:
Department for Education
-
192,371
Movement in restricted funds
Brought
Incoming
Forward
resources
Department for Education
204,480
-
South Yorkshire Key Fund
33,120
-
Awards for All
9,000
-
246,600
-		 2019
£
16,422
18,589
39,944
100
75,055
2019
£
46,517
46,517
charity's
2019
£
154,052
-
213,000
367,052
Resources
expended
(8,520)
(1,380)
(1,000)
(10,900)		 At as 31 August
2020
195,960
31,740
8,000
235,700

South Yorkshire Key Fund and Department for Education represents funding towards the construction of new premises for the pre-school.

Awards for All represents funding for new outdoor play equipment

8

Intake Pre-school

Notes to the financial statements

for the year ended 31 August 2020

4 Staff numbers and costs:-

Wages and salaries
Social security costs
Pensions		 2020
£
156,685
4,079
4,057
164,821		 2019
£
137,720
6,214
1,831
145,765

The average number of monthly employees was 19 (2019: 17) No employees received emoluments in excess of £60,000 per year.

During the year trustees Carli Murten (£11,371) and Rebecca Horrabine (£7,768) received remuneration as employees of the preschool.

No trustees received reimbursement of out-of-pocket expenses.

5 Tangible Fixed Assets

Cost
As at 1 September 2019
Additions
Transfers
As at 31 August 2020
Accumulated depreciation
As at 1 September 2019
Charge for the year
As at 31 August 2020
As at 1 September 2019
As at 31 August 2020		 Land and
buildings
£
379,475
-
-
379,475
15,707
15,779
31,486
363,768
347,989		 Total
£
379,475
-
-
379,475
15,707
15,779
31,486
363,768
347,989

6 Analysis of net assets between funds

Fund balances at 31 August 2020
were represented by:
Tangible fixed assets
Current assets
Creditors due within one year
Creditors due after more than one year
Total net assets		 Unrestricted
112,289
113,111
(76,865)
(32,624)
115,911		 Restricted
235,700
-
-
-
235,700		 Total
347,989
113,111
(76,865)
(32,624)
351,611

9

Intake Pre-school

Notes to the financial statements

for the year ended 31 August 2020

7 Deferred income

Amounts brought forward
Amounts deferred during the year
Amounts released to income
Deferred income carried forward		 2020
£
34,944
42,332
(34,944)
42,332

Deferred income relates to Department For Education funding received during August 2020 which related to the following academic year.

8 Related party transactions

There have been no related party transactions in the reporting period that require disclosure

10