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Sustainable Food Somerset Ltd
Charity No. 1107311
Company No. 04290175
Trustees' Report and Unaudited Accounts
31 December 2024
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Sustainable Food Somerset Ltd
CONTENTS
Pages
Trustees’ Annual Report 1-3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Accounts 7-11
Detailed Statement of Financial Activities 12
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Sustainable Food Somerset Ltd
TRUSTEES ANNUAL REPORT
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006,
present their report with the unaudited financial statements of the charity for the year ended 31
December 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. 04290175 Charity No. 1107311
Registered Office
Woodford House
Woodford Lane
Wells
BA5 1QQ
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The
following Directors and Trustees served during the year:
S Chant resigned 31 December 2024
K Robinson
S Crocker resigned 14 April 2025
G Harvey resigned 24 April 2025
E Pickering
S Weldon
T Giltsoff
K Hughes appointed 11 March 2025
Accountants
Hele Kergozou Ltd Lilac Cottage
The Street
Draycott
Cheddar
BS27 3TH
OBJECTIVES AND ACTIVITIES
The purpose of the charity as set out in its governing document is the advancement of the education
of the public in the administrative county of Somerset and immediately adjacent areas in all aspects
of food production, distribution, preparation and consumption.
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Sustainable Food Somerset Ltd
TRUSTEES ANNUAL REPORT
The Charity’s activities during the year have been planned and funded with due regard to the Charity
Commission’s guidance on public benefit.
Developing the organisation
Discussions during 2023 between the Boards of Somerset Community Food (SCF) and Wells Food
Network (WEN, trading as Sustainable Food Somerset), led the respective trustees to recognise the
alignment of the charitable missions and complementary activities. As a result, the Boards agreed to
progress towards a merger of the two organisations.
At its meeting in January 2024, the Trustees of SCF appointed all of WFN’s Trustees as Trustees of the
charity, SCF. The Board of SCF then agreed to a merger with WEN. A motion was passed to change
the name of the Charity to Sustainable Food Somerset (SFS). The change of name was made with
Companies House and accepted by the Charity Commission.
Our programme of activities
We are living through a time of climate extremes, biodiversity loss and diet related disease.
Accelerating the transition to a more localised, regenerative farming and food system is therefore
more urgent that ever. In response, the charity’s aim is to enable more people to understand the
benefits to their health, the natural environment and local economic prosperity by choosing to
sustainably grown food.
To this end, under the auspices of its community food project
(https://somersetcommunityfood.org.uk) the charity:
e Collaborated with Somerset Food Resilience Network, including the recruitment of a dedicated
project manager
e ~~ Convened, in partnership with Spark Somerset, quarterly online sessions of the Community
Food and Growing Forum
e Hosted two “Food Conversation” events as part of the national research programme funded by
The Food Farming and Countryside Commission
e —_ Held the annual Somerset Community Food Conference in Bridgwater, attended by 60 local food
activists.
In parallel with these activities trustees resolved to enhance the organisation’s contribution to
catalysing systemic change across the whole food system by organising an innovative conference and
exhibition: LandAlive https://www.landalive.co.uk/
The programme highlighted key threats to future food security, and showcased best practices, new
markets and new opportunities for growth. Over two days, the event attracted 800 participants
including farmers, growers, land managers, food suppliers, policy-makers and a diversity of interested
groups. It featured 90 high profile speakers and attracted 50 exhibitors.
We created the event in partnership with Somerset Council and the Bath & West Society, supported
by a Steering Group comprising 40 member organisations. The event was funded by a grant from
DEFRA’s Farming in Protected Landscapes Fund plus sponsorship and donations.
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The trustees have referred to the Charity Commission's guidance on the public benefit requirement when planning the charity's activities and all activities have been carried out in accordance with that guidance.
FINANCIAL REVIEW
Policy on reserves. The Trustees do not commit the charity to activities unless funding has been found.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
Kim Robinson — Trustee
23/06/25
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Sustainable Food Somerset Ltd INDEPENDENT EXAMINERS REPORT Independent Examiner's Report to the Trustees of Sustainable Food Somerset Ltd I report to the charity trustees on my examination of the accounts of Sustainable Food Somerset for the year ended 31 December 2024 which comprise the Statement of Financial Activities. the Summary Income and Expenditure Account, the Balance Sheet and the related notes. Responsibilities and basis of report As the trustees of the charity land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Art 2006 {'the 2006 Act'l. Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respec.t of my examination of your charity's accounts as carried out under section 145 of the Cliarities Act 20111'the 2011 Act'}. In carrying out my examination I have followed the D1CtionS given by the Charity Commission under section 14515){b) of the 2011 Act. Independent examiner's statement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that.. accounting records were not kept in accordance with section 386 of the 2006 Act: or • the accounts do not accord with those records; or the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts 8ive a 'true and fair, view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the Charities SORP IFRS 102). I have no concerns and have come acr055 no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J S Hele Kergozou FCA ICAEW Hele Kergozou Ltd Lilac Cottage The Street Draycott Cheddar BS27 3TH Page 4
Sustainable Food Somerset Ltd
STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31 December 2024
Notes Unrestricted Restricted Total funds Total funds funds 2024 funds 2024 2024 2023 £ £ £ £ Income and endowments from: Grants & Donations 4 38,385 - 38,385 - Charitable activities 5 53,937 - 53,937 - Other ~~a~~ Total 92,322 - 92,322 - Expenditure on: Charitable activities 6 79,404 - 79,404 5,402 Other 7 2,157 - 2,157 2,404
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Total (81,561) (81,561) (7,806)
Net gains on investments - - - -
Net income/(expenditure) 10,761 - 10,761 (7,806)
Transfers between funds - - - -
Net income/(expenditure) 10,761 - 10,761 (7,806)
before other gains/(losses)
Other gains and losses: - - - -
Net movement in funds 10,761 - 10,761 (7,806)
Reconciliation of funds:
Total funds brought forward 18,492 - 18,492 26,298
Transfers between funds - - - -
Total funds carried forward 29,253 28,253 18,492
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Sustainable Food Somerset Ltd
BALANCE SHEET
at 31 December 2024 Company No. 04290175
Current assets
Debtors Cash at bank and in hand
Creditors: Amounts falling due within one year Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
The funds of the charity
Restricted funds
Restricted income funds
Unrestricted funds
General funds
Designated funds
Total Funds
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Notes 2024 2023
£ £
24,984
7,443 18,962
32,427 18,962
10 (3,174) (470)
29,253 18,492
29,253 18,492
29,253 18,492
29,253 18,492
11 - -
11 23,753 5,000
11 5,500 13,492
29,253 18,492
29,253 18,492
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These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the year ended 31 December 2024 the company was entitled to exemption under sec on 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 23 June 2025 and signed on its behalf by:
Kim Robinson — Trustee
23/06/25
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Sustainable Food Somerset Ltd
NOTES TO THE ACCOUNTS
for the year ended 31 December 2024
1. Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by
Charies: Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS
102) (effective 1 January 2015) - (Chari es SORP (FRS 102)), the Financial Reporting Standard
applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting)
since last year and no changes have been made to accounts for previous years.
Fund accounting
Unrestricted funds These are available for use at the discretion of the trustees in furtherance
of the general objects of the charity.
Designated funds These are unrestricted funds earmarked by the trustees for particular
purposes.
Revaluation funds These are unrestricted funds which include a revaluation reserve
representing the restatement of investment assets at their market values.
Restricted funds These are available for use subject to restrictions imposed by the donor
or through terms of an appeal.
Income
Recognition of income Income is included in the Statement of Financial Activities (SoFA) when
the charity becomes entitled to, and virtually certain to receive, the
income and the amount of the income can be measured with sufficient
reliability.
Income with related Where income has related expenditure the income and related
expenditure expenditure is reported gross in the SoFA.
Donations and legacies Voluntary income received by way of grants, donations and gifts is
included in the SoFA when receivable and only when the Charity has
unconditional entitlement to the income.
Tax reclaims on donations Income from tax reclaims is included in the SoFA at the same time as the
and gifts gift/donation to which it relates.
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Donated services and These are only included in income (with an equivalent amount in
facilities expenditure) where the benefit to the Charity is reasonably quantifiable,
measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts.
Investment income This is included in the accounts when receivable.
Expenditure
Expenditure includes Expenditure is recognised on an accruals basis.
Expenditure on charitable These comprise the costs incurred by the Charity in the delivery of its
activities activities and services in the furtherance of its objects, including the
making of grants and governance costs.
Fundraising These comprise the costs associated with attracting voluntary income
Grants payable All grant expenditure is accounted for on an actual paid basis plus an
accrual for grants that have been approved by the trustees at the end of
the year but not yet paid
Governance costs These include those costs associated with meeting the constitutional and
statutory requirements of the Charity, including any independent
examination fees, costs linked to the strategic management of the
Charity, together with a share of other administration costs.
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are
recognised where the charity has a present obligation resulting from a past event that will probably
result in the transfer of funds to a third party and the amount due to settle the obligation can be
measured or estimated reliably. Creditors and provisions are normally recognised at their settlement
amount after allowing for any trade discounts due.
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Company status
The company is a private company limited by guarantee and consequently does not have share
capital.
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Sustainable Food Somerset Ltd
NOTES TO THE ACCOUNTS
Statement of Financial Activities — prior year
Unrestricted Restricted Total funds funds 2023 funds 2023 2023 £ £ £ Income and endowments from: Donations - - - Charitable Activities - - - Other - - - Total - - - Expenditure on: Charitable Activities 1,002 4,400 5,402 Other 816 1,588 2,404 Total 1,818 5,988 (7,806) Net income (1,818) (5,988) - Transfers between funds (4,560) 4,560 (7,806) Net income ~~(6,378) (1,428) (7,806)~~ Reconciliation of funds: Total funds brought forward 24,870 1,428 26,298 Total funds carried forward 18,492 - 18,492 4. Income from donations and legacies Total 2024 Total 2023 £ £ Donations 6,395 - Grants 31,990 - 38,385 525 Income from charitable activities Unrestricted Restricted Total funds funds 2024 funds 2024 2024 £ £ £ Conferences 53,937 - 53,937 Food education training events - - - 53,937 - 53,937
- Income from charitable activities
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-
Expenditure on charitable activities Unrestricted Restricted Total 2024 Total 2023 £ £ £ £ Sustainable Food Somerset projects — 9,849 - 9,849 4,400 support of & communications to community groups Conferences 69,555 - 69,555 739 Grants for community groups - - - 263 79,404 - 79,404 5,402 7. Other expenditure Unrestricted Restricted Total 2024 Total 2023 £ £ £ £ Premises costs - - - - General administration costs 1,607 - 1,607 1,897 Legal and professional costs 550 - 550 507 2,157 - 2,157 2,474
-
Trustee remuneration and expenses
2024 2023 Number Number
Number of trustees paid expenses - - Total expenses reimbursed to trustees £ - £ -
- Staff costs
No employee received emoluments in excess of £60,000.
No trustees have been paid expenses in the current or prior periods.
- Creditors: 2024 2023 Amounts falling due within one year £ £ Creditors 2,624 - Accruals and deferred income 550 470 3,174 470
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- Movement in funds
At1 Incoming Resources Gross At 31 January resources expended transfers December 2024 £ 2024 Restricted funds: Restricted income funds - - - - - Research, mapping and - - - - - communicating Somerset Community Food projects Total ~~ce~~ Unrestricted funds: General funds 5,000 92,322 (81,561) 7,992 23,753 Designated funds Continued Support of community community 13,492 - - (7,992) 5,500 food activities Total 18,492 92,322 (81,561) - 29,253 Total Funds 18,492 92,922 (81,561) - 29,253
Continued Support of community community food activities Total Total Funds
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