Islip Village Hall Limited
Trustees’ Annual Report 2020.
Chair’s Report
This is probably going to be the shortest Annual Report due to Covid.
I must first start with thanking the whole committee for their time, dedication and understanding during the last year. I especially thank the Treasurer for organising the monthly zoom meeting which managed to keep us all in touch. The Covid pandemic dominated all our lives last year. It was a new experience for the Committee to have to grapple with the COVID rules, making the hall COVID secure – risk assessments, floor marking, mask wearing, hand sanitising, successfully managed by our Bookings Clerk, in her new role as COVID Secure Coordinator.
I would like to thank our regular hirers, karate, ballet, dance calls and keep fit, who have been loyal to the hall, and when we were able to be open, came back to us.
The Village Hall maintenance has had to be patchy mainly due to having ‘no entry‘ during the vaccine rollout, and tradesman being so busy. The Village Hall continues to rent space to the Islip village shop, which is run and managed by Islip Village Shop Committee and staffed by volunteers, and remains a valuable village asset.
The Village Hall is looking forward to next year where we will continue to offer a village amenity and hub for all the community.
Donella Chapman,
Chair, Director and Trustee,
Islip Village Hall Limited.
Treasurer’s Report
The financial year of 2020 started very well for Islip Village Hall Limited with a good surplus from 2019 of £16,561 leaving a net balance in the bank of £63,777. These funds provided the opportunity for the planning of several new projects, as well as carrying out the regular maintenance items that are always required.
However, little did we know of what was to come and the changes that would affect the hall’s income from March 2020. As we are all now aware due to the COVID pandemic there were severe
restrictions resulting in the hall being closed for about 6 months. This halved the annual income compared with 2019 to £20,042 and with expenses of £42,995, it was only the grants, including £10,000 from the Cherwell District Council, which substantially reduced the year end deficit to £11,579.
So, in order to minimize expenditure and because of the uncertainty of the future pandemic restrictions, all plans for developments in 2021 were suspended.
Christopher Rippon,
Treasurer, Director and Trustee,
Islip Village Hall Limited.
| lncome&ExpenditureAcco.unt | ||
|---|---|---|
| {2Mths | {2Mths | |
| lncome | 20{9 | |
| Trading activitiee | ||
| Bookings | 13,245.42 | 31,391.29 |
| Mllage Shop - Rent & Electricity | 6,797.11 | 6,852.77 |
| Productions | 0.00 | 0.00 |
| ArtFair | 0.00 | 2,284.15 |
| Bonfire Night | 0.00 | 1,123.98 |
| Fundraising Events | 0.00 | 0.00 |
| Auction/Table Top/Jumble Sales | 0.00 | 0.00 |
| Fete | 0.00 | 2,624.49 |
| Sundry lncome | 0.00 | 0.98 |
| Subtotal | 20,042.53 | 44,277.66 |
| Gran6andDonationsReceived | ||
| lslip Parish Council Grant | 0.00 | 1,265.00 |
| ChennellRDCGrant | 10,000.00 | 0.00 |
| Other Grants and Donations | 1,351.96 | 125.00 |
| Subtotal | 11,351.96 | 1,390.00 |
| lnterestrecelved | 21.92 | 40.86 |
| Total income | 31,416.41 | 45,708.52 |
| Expenditure |
| Expenditure | ||
|---|---|---|
| Dircctexpenditurc | ||
| Electricity&Gas | 4,511.22 | 5,986.96 |
| Rates&Water | 410.70 | 786.99 |
| Premises Licence & Performing Right Society | 1,657.13 | 905.39 |
| lnsurance | 1,176.99 | 1,',171.03 |
| Honoraria' | 9,700.00 | 8,220"40 |
| Cleaning Materials | 164.45 | 349.35 |
| TV Licence | 157.16 | 153.76 |
| Repairs & Maintenance | 21,915.80 | 6,308.53 |
| Waste Collection | 1,254.91 | 1,159.72 |
| Equipment | -5.01 | 1,549.54 |
| Building lmprovements | 248.18 | 250.67 |
| Security &FireAlarms | 611.00 | 1,309.89 |
| Professional Fees | 490.00 | 588.00 |
| Grants and Donations Made | 0.00 | 0.00 |
| Subscriptions | s0.00 | 50.00 |
| Website&WiFi | 268.89 | 151.25 |
| Sundries | 383.66 | 206.62 |
| Total expenditure | 42,995.08 | 29,147.70 |
| Surplus/ (Deficit)forYeartoDate | 11,stg.w_ | 19,5q!'.s2 |
| Accounts for theperiod ended | 31 Dec 2020 | |
|---|---|---|
| Balance Sheet | ||
| 31 Dec 2020t | 31Dec2019t | |
| Assets | ||
| Cash/Floatsin hand | 100.00 | 100.00 |
| CashatBank | ||
| Barclays Current Account |
31,289.73 | 4s,639.43 |
| Savings Account | 28,036.61 | 28,014.69 |
| VAT Debtor | 2,218.62 | 250.68 |
| Other Debtors/Pre-Payments | 2,455.60 | 526.20 |
| Liabilities | ||
| VATCrcditor | 0.00 | 0.00 |
| Loans | 0.00 | 0.00 |
| Ileposib | -4,908.00 | -5,808.00 |
| Other Creditors/Accruals | -6,993.67 | 4,945.M |
| NetAssets | 52,1eq.89 | 63,777.56 |
| Reprcsented by: | ||
| General Purpose Fund | ||
| Balance brought forward at1stJan | 63,777.56 | 47,216.74 |
| RetaindSurplus/(Defici$ for year | -11,578.67 | 16,560.82 |
| Balance c/fasat3{Dee 2020 | 52,198.89 | 63,777.56 |
| 2019 | Notes | |||
|---|---|---|---|---|
| 44,278 | TURNOVER | 2 | 20,042 | |
| 1,431 | AddOtherlncome | 11,374 | ||
| 45,709 | 31,416 | |||
| (29,148) | LessAdministrativeExpenses | (42,995) | ||
| 16,561 | PROFIT/(LOSS)ON ORDINARYACTIVITIES | (11,579) | ||
| 41,390 | RETAINED PROFITS | HT FORWARD | 57,941 | |
| 57,941 | RETAINEDPROFITSCARRIEDFORWARD | 46,362 |
| BalanceSheet asat31December | 2020 | |||||
|---|---|---|---|---|---|---|
| 201 | 9 | Notes | ||||
| FIXED ASSETS | ||||||
| GURRENT ASSETS | ||||||
| 777 | Debtors | 3 | 4,674 | |||
| 73,754 | Cash atBank and inHand | 59,426 | ||||
| 74,531 | 64,100 | |||||
| LessCREDITORS | ||||||
| 10,754 | Duewithinone year | 4 | 11,902 | |||
| 63,777 | 52,198 | |||||
| 63,777 | NETASSETS | 52,198 | ||||
| FinancedBv: | ||||||
| CAPITALAN RESERVES |
||||||
| 5,936 | CapitalandReserve | 6 | 5,836 | |||
| 57,941 | ProfitandLossAccount | 46,362 | ||||
| 63,777 | 52,198 |
| DEBTORS | ||
|---|---|---|
| 2420 | 2019 |
|
| Allduewithinone year | 4,674 | 777 |
| CREDITORS-Amounts fallingduewithinone year | ||
| 11,902 | 10,754 |
| EXPENDITURE | ||
|---|---|---|
| 5,987 | Heat and Light | 4,511 |
| 787 | RatesandWater | 411 |
| 905 | Performing Rights Society and Premises Licence | 1,657 |
| 1,171 | lnsurance | 1,177 |
| 8,220 | Honoraria | 9,700 |
| 349 | CleaningMaterials | 164 |
| 154 | Sky TV/ TVLicence | 157 |
| 6,309 | Repairs and Maintenance | 21,916 |
| 1,160 | WasteCollection | 1,255 |
| 1,550 | Equipment | (5) |
| 251 | Buildinglmprovements | 248 |
| 1,310 | Security CostsandFireAlarms | 611 |
| 588 | ProfessionalFees | 490 |
| 50 | Subscriptions | 50 |
| 151 | WebsiteDevelopment and Maintenance | 269 |
| 207 | Sundries | 384 |
| 29,148 | TOTALEXPENDITURE | 42,995 |
| 45,708 | Total lncome | 31,416 |
| 29,148 | LessTotal Expenditure | 42,995 |
| 16,560 | PROFIT/(LOSS} FOR THEYEAR | (1'1,579) |