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← Tracks Autism

2025-03-31-accounts

Report of the Trustees and

Financial Statements for The Year Ended 31 March 2025

for

Tracks (Autism)

REGISTERED COMPANY NUMBER: 05156359 (England and Wales) (A Company Limited by Guarantee)

REGISTERED CHARITY NUMBER: 1107257

Tracks (Autism) Contents of the Financial Statements For The Year Ended 31 March 2025

Page
Report of the Trustees 1
Independent Examiner's Report 2
Statement of Financial Activities 3
Balance Sheet 4 - 5
Notes to the Financial Statements 6 - 12
Detailed Statement of Financial Activities 13

Tracks (Autism)

Report of the Trustees for The Year Ended 31 March 2025

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

05156359 (England and Wales)

Registered Charity number

1107257

Registered office

Tracks House Boulton Road Stevenage Hertfordshire SG1 4QX

Trustees

H D Bryant Chair and Honorary Treasurer A S Allen Secretary R M Shaw Megan Stachini (Resigned 02/09/25) Joanne Athill (Appointed 28/01/25) Bernadette Reynolds (Appointed 22/04/25)

Approved by order of the board of trustees on ............................................. and signed on its behalf by: 3rd November 2025

.......................................................................... Howard Bryant Chair of Trustees

1

Independent Examiner's Report to the Trustees

Independent examiner's report to the trustees of Tracks (Autism) ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

2

Tracks (Autism)

STATEMENT OF FINANCIAL ACTIVITIES For The Year Ended 31 March 2025

Notes
INCOME FROM
Charitable activites
2
Grants and donations
3
Bank interest
4
TOTAL INCOME
EXPENDITURE ON
Charitable activity
TOTAL EXPENDITURE
NET INCOME/(EXPENDITURE)
RECONCILLIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED
FORWARD		 Unrestricted
fund
£
110,626
48,029
1,698
160,353
177,152
177,152
(16,799)
127,106
110,307		 Restricted
fund
£
-
55,840
-
55,840
40,985
40,985
14,855
6,434
21,289		 Endowment
Building fund
£
-
-
-
-
-
-
-
379,799
379,799		 2025 total
funds
£
110,626
103,869
1,698
216,193
218,137
218,137
(1,944)
513,339
511,395		 2024 total
funds
£
92,360
44,565
1,952
138,877
202,054
202,054
(63,177)
576,516
513,339

Funds in this context represent the charity’s accumulated reserves, which may include assets such as property and receivables as well as cash. They do not equate to the bank balance or liquid cash available for use. The Endowment Fund represents the historical cost of a building owned by the charity, which is held as a long-term asset and is not available liquidity.

The notes form part of these financial statements

3

Tracks (Autism)

BALANCE SHEET As at 31 March 2025

Notes
FIXED ASSETS
Tangible
8
Investment
9
CURRENT ASSETS
Debtors
10
Cash at Bank
CREDITORS
Amounts falling due within one year
11
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDED BY:
General funds
12
Restricted funds
Endowment funds		 2025
£
424,523
6,750
431,274
10,878
84,019
94,897
(14,776)
80,121
511,395
511,395
110,307
21,289
379,799
511,395		 2024
£
401,823
6,750
408,574
9,500
110,080
119,580
(14,815)
104,765
513,339
513,339
127,106
6,434
379,799
513,339

Funds in this context represent the charity’s accumulated reserves, which may include assets such as property and receivables as well as cash. They do not equate to the bank balance or liquid cash available for use. The Endowment Fund represents the historical cost of a building owned by the charity, which is held as a long-term asset and is not available liquidity.

Cash at bank consists of £62,730 Unrestricted and £21,289 Restricted

The notes form part of these financial statements

4

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies’ subject to the small companies’ regime.

The financial statements were approved by the Board of Trustees and authorised for issue on

............................................. and were signed on its behalf by:

............................................. Howard Bryant Chair of Trustees

The notes form part of these financial statements

5

Tracks (Autism)

Notes to the Financial Statements For The Year Ended 31 March 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All operational income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Donations are recognised upon receipt.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets and depreciation

Depreciation is calculated on a straight-line basis and is provided at the following annual rates in order to write off each asset over its estimated useful life. This is applied to all assets with a cost in excess of £499.

Improvements to property 20%
Computer equipment 33%
Fixtures and fittings 25%

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

6

Tracks (Autism)

Notes to the Financial Statements For The Year Ended 31 March 2025

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Reserves policy

The Charity in setting its Reserve policy follows the guidance given by the Charity Commission (Charity reserves: building resilience) CC19.

TRACKS (Autism) is currently dependent on charitable donations and fundraised income to sustain its activities, as earned income alone would not allow it to continue operating. This means that if there were to be a gap in donations and grants for a significant period it is likely that the Charity would have to close down.

The trustees have set a reserves policy to maintain liquid unrestricted reserves equivalent to cover at least three months of “operational deficits” (ie net cash outflows excluding the benefit of donations received and excluding capital expenditure). This is considered sufficient to provide financial stability, cover unexpected costs, and manage income fluctuations while ensuring the charity can continue to meet its objectives. The reserves policy is reviewed annually to ensure it remains appropriate for the charity’s circumstances.

The operational deficit in the last quarter of the reporting period was approximately £8,000. Consequently, the Trustees are confident that there are sufficient liquid unrestricted reserves as at 31 March 2025.

2. CHARITABLE ACTIVITIES

Session fees
Registration fees
Higher Needs Funding		 2025
£
94,277
1,030
15,319
110,626		 2024
£
88,773
850
2,737
92,360

7

Tracks (Autism)

Notes to the Financial Statements - continued

For The Year Ended 31 March 2025

3. GRANT INCOME AND DONATIONS FROM FUNDERS

Funder
Restricted scope
Morrisons Foundation
Ball/Sensory room
Miller Holmes
Ball/Sensory room
Herts Community Funding
SALT
Stevenage Communicty Trust
Playground
Jules Thorn Charitable Foundation
Core (excl capex)
Hobson (personal)
Playground
Wooden Spoon
Playground
Beatrice Laing Trust
Music room and related
Eastern Counties Educational Trust
Sensory room
Edward Gosling Trust
Playground
Stevenage Community Chest
Music Therapy
Early Years small grant fund HCC
Sensory play equipment
Children in Need
TA salaries
Barbara Ward
Therapists & specialist teachers		 2025
General		 2025
Restricted
9,953
1,750
10,000
2,500
2,500
1,000
7,000
1,500
10,779
5,000
2,600		 2024
General		 2024
Restricted
1,700
30,000
5,000
Sub total Restricted - 54,582 - 36,700
MBDA
The Shanley Foundation
Barratt Home Charitable
Postcode Lottery
Lewin Trust
Eastern Counties Educational Trust		 10,000
3,000
1,500
20,000
10,000		 2,500
Sub total Unrestricted 44,500 - 2,500 -
Sub total Grant > £1,000 44,500 54,582 2,500 36,700
Donations less than £1,000(#10) 3,529 1,258 4,091 1,274
TOTAL 48,029 55,840 6,591 37,974
Higher Needs Funding (LEA)
Reconciliation to total Grants + Donations as per detailed SOFA :		 15,319 63,347 2,737 9,328
119,188 47,303

4. INTEREST RECEIVED

2025 2024
£ £
Bank interest received 1,698 1,952

5. ADJUSTMENTS TO NET INCOME

2025 2024
Income is stated after charging £ £
Depreciation 23,058 13,438

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

8

Tracks (Autism)

Notes to the Financial Statements - continued For The Year Ended 31 March 2025

7. COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES 2024

INCOME FROM
Charitable activites
Grants and donations
Bank interest
TOTAL INCOME
EXPENDITURE ON
Charitable activity
TOTAL EXPENDITURE
NET INCOME
RECONCILLIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
fund
£
92,360
6,591
1,952
100,903
130,135
130,135
(29,232)
156,338
127,106		 Restricted
fund
£
-
37,974
-
37,974
71,919
71,919
(33,945)
40,379
6,434		 Endowment
Building fund
£
-
-
-
-
-
-
-
379,799
379,799		 2024 total
funds
£
92,360
44,565
1,952
138,877
202,054
202,054
(63,177)
576,516
513,339

9

Tracks (Autism)

Notes to the Financial Statements - continued

For The Year Ended 31 March 2025

8. TANGIBLE FIXED ASSETS

COST
As at 1 April 2024.
Additions
As at 31 March 2025
DEPRECIATION
As at 1 April 2024
Charge for the year
As at 31 March 2025
NET BOOK VALUE
As at 31 March 2025
As at 31 March 2024		 Freehold
property
£
379,799
379,799
-
-
-
379,799
379,799		 Property
improvements
£
61,671
36,380
98,051
42,957
19,610
62,567
35,484
18,714		 Computer
Equipement
£
5,250
5,250
5,250
5,250
-
-		 Furniture
£
4,414
9,378
13,792
1,104
3,448
4,552
9,240
3,310		 £
451,134
45,758
Total
496,892
49,311
23,058
72,369
424,523
401,823

9. FIXED ASSET INVESTMENTS

investments
£
MARKET VALUE
At 1 April 2024 and 31 March 2025 6,750
NET BOOK VALUE
At 31 March 2025 6,750
At 31 March 2024 6,750

There were no investment assets outside the UK.

10. DEBTORS

Session fees
Prepayments		 2025
£
10,324
554
10,878		 2024
£
8,169
1,331
9,500

11. CREDITORS amounts falling due within one year

Trade creditors
Fees billed in advance
Accurals
PAYE & pension		 2025
£
5,480
5,264
1,203
2,829
14,776		 2024
£
2,688
7,433
4,070
625
14,815

10

Tracks (Autism)

Notes to the Financial Statements - continued

For The Year Ended 31 March 2025

12. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Resticted funds
Resticted funds
Endowment funds
Building
TOTAL FUNDS		 At 1st
April 2024
£
127,106
6,434
379,799
513,339		 Incoming
resources
£
160,353
55,840
-
216,193		 Resources
expended
£
(177,152)
(40,985)
-
(218,137)		 Net
movement
in funds
£
(16,799)
14,855
-
(1,944)		 At 31st
March
2025
£
-
110,307
21,289
379,799
511,395
`

COMPARATIVE MOVEMENT IN FUNDS

Unrestricted funds
General fund
Resticted funds
Resticted funds
Endowment funds
Building
TOTAL FUNDS		 At 1st
April 2023
£
156,338
40,379
379,799
576,516		 Incoming
resources
£
100,903
37,974
-
138,877		 Resources
expended
£
(130,135)
(71,919)
-
(202,054)		 Net
movement
in funds
£
(29,232)
(33,945)
-
(63,177)		 At 31st
March
2024
£
127,106
6,434
379,799
513,339

A current 12 months and prior year 12 months (24 month) position is as follows

Unrestricted funds
General fund
Resticted funds
Resticted funds
Endowment funds
Building
TOTAL FUNDS		 At 1st
April 2023
£
156,338
40,379
379,799
576,516		 Incoming
resources
£
261,256
93,814
-
355,070		 Resources
expended
£
(307,287)
(112,904)
-
(420,191)		 Net
movement
in funds
£
(46,031)
(19,090)
-
(65,121)		 At 31st
March
2025
£
110,307
21,289
379,799
511,395

11

Tracks (Autism)

Notes to the Financial Statements - continued For The Year Ended 31 March 2025

13. CAPITAL COMMITMENTS

None

14. RELATED PARTY DISCLOSURES

None

12

Tracks (Autism)

Detailed Statement of Financial Activities

For The Year Ended 31 March 2025

INCOME
Fee Income
Grants
Donations
Bank interest
Total incoming resources
EXPENDITURE
Depreciation
Wages
PAYE
Pensions
Heat, light, water
Insurance
Telephone
Postage, printing & stationery
Cleaning
Sundries
Software & licences
Training & staff expenses
Repairs & servicing
Teaching resources & equipment
Recruitment & DBS
Therapist services
Bank charges
Fundraising
Marketing & website
Accountancy & legal fees
Total resources expended
Net Income/(expenditure)		 2025
£
95,307
70,159
49,029
1,697
216,193
23,058
140,081
4,135
2,543
6,196
2,538
1,710
1,077
7,764
996
1,039
1,234
4,631
2,248
556
15,466
65
51
270
2,478
218,137
(1,944)		 2024
£
note
89,623
40,712
1
6,591
1
1,952
138,877
13,438
136,334
3,092
2,123
4,328
2,625
1,734
822
6,296
461
1,374
1,163
6,660
2,689
514
15,466
73
-
784
2,078
202,054
(63,177)

Notes :

1. Grants plus Donations = £119,188 as per page 8 analysis

13