Registered number 1107164
City of Hull Band Report and Financial Statements
31 March 2022
Page 1
City of Hull Band
Report and accounts
Contents
| Page | |
|---|---|
| Legal and administrative information | 3 |
| Trustee’s Annual Report | 4 |
| Independent Examiner’s Report | 8 |
| Summary of receipts and payments | 9 |
| Statement of assets and liabilities | 10 |
| Notes to the financial statements | 11 |
Page 2
City of Hull Band
Legal and Administrative Information
Trustees
A.J. Newiss John Matthews B. Scott S. Kind
Officers
Chair – A.J. Newiss Vice Chair – A.Grace Treasurer – S. Kind Secretary – Julia Matthews
Independent Examiners
Smailes Goldie Regent’s Court Princess Street Hull HU2 8BA
Bankers
Lloyds TSB Bank plc Hull City Centre Branch Jameson Street Hull
Barclays Bank plc Hull City Centre Branch King Edward Street Hull
Registered Office
Thacket House Main Street Burstwick East Yorkshire HU12 9EB
Registered Number
1107164
Telephone number
01964 624877
Page 3
TRUSTEES ANNUAL REPORT
YEAR ENDED 31[st] MARCH 2022
STRUCTURE, GOVERNANCE AND MANAGEMENT
Legal Structure
The City of Hull Band was originally set up in 1989. In 1992, it changed it’s name to the East Yorkshire Motor Services Band before reverting back the City of Hull Band in 2019. It became a registered charity on 8[th] December 2004. It’s governing document is a Constitution which was last amended at a Special General Meeting on 6[th] January 2019.
Recruitment and Appointment of New Trustees
Trustees shall be elected by the Charity at the Annual General Meeting. The Chair and Honorary Officers hold office until the conclusion of the Annual General Meeting next after their election but are eligible for re-election. A broad selection of skills and experience are well represented on the Board of Trustees. New trustees are invited and encouraged to attend short training sessions to familiarise themselves with the charity and the context within which it operates.
Activities and Achievements 2021 – 2022
Another year where all our concert revenue was wiped out by the Coronavirus Pandemic. We were able to resume rehearsal activities as restrictions eased in June 2021 by using a local school hall to allow for social distancing requirements and by purchasing bell covers for instruments to reduce droplet propagation. These necessary health and safety measures obviously came with fiscal implications whilst we were still paying rent and insurance on our own building that we could not use.
This was resolved in September when further relaxation of social distancing during rehearsals allowed us to return to the band room. This was now a much more user-friendly environment thanks to the air conditioning and ventilation system fitted during lockdown. It should be noted that since we resumed rehearsals whilst many rehearsals had been disrupted by covid infections as this report is compiled (July 2022) we have not had any instance of Covid infections traced back to the band room.
We did manage 1 performance which far from being a money-making concert was our attendance at the National Finals which the organisers seemed determined to continue with despite a high infection rate and the fact that bands had been devoid of concert income for 18 months by that date. This put tremendous financial pressure on the organisation just to get to a position where we could attend.
Following the National Finals, we began preparing our Christmas programme but as Christmas approached and infection rates rose, one by one concert organisers decided the risks were too great and all our Christmas Concerts were cancelled. We did manage one performance in January for the Annual Lost Trawlermens Service in Hull which has become an annual event. This is an event that we attend at our own expense to support the St Andrews Dock Heritage Group (Registered Charity 1128457) and the surviving family members of lost trawlermen.
Page 4
Throughout this financial reporting period we did not perform one fee paying event and the two contests that we had to attend to maintain our national grading came with the relevant costs attached.
During this reporting period the band (or parts of it) has met on 76 occasions.
These comprised of 2 contest performances, 1 church service, 2 Christmas carolling events, 9 sectionals and 62 rehearsals. We have faced organisational difficulties exacerbated by the resignation of the Treasurer who gave little notice and left without making any arrangements with banks and colleagues so that the band could operate. Selecting a successor was quite swift but getting the new incumbent access to bank accounts took over a year and drastically increased administration workloads. Several resignations also caused an increased workload, and we suspect it will still take 18 months to 2 years to get the organisation back to where it was pre pandemic.
All in all, in common with many charities across the country we have had an expensive and challenging two years. The fact that we are still functioning and viable is down to the commitment of the volunteers who make our work possible, and we look forward to getting back to “normal” during the next reporting period.
Public Benefit
Having regard to the activities and achievements of the Charity during the year as reported above, the Trustees are of the opinion that the Charity has fulfilled its charitable purposes of advancing the education and training of the public in the performance and appreciation of Brass Band music as far as the pandemic situation allowed.
Members of the band are drawn from Kingston upon Hull, Lincolnshire and North, South, East and West Yorkshire, where the travelling distance to rehearsals is reasonable. Beyond that, there are no barriers to membership and subscriptions are kept to a minimum. With respect to members of the public, the area of benefit is national.
The Trustees confirm that they have complied with the duty in section 17(5) of the Charities Act 2011 with regard to pubic benefit guidance published by the Charity Commission.
Financial Review
Receipts for the year increased by £2.1k from £34k in 2020/21 to £36.1k in 2021/22. This was in part due to a substantial increase in donations (£16k), which in turn was due to the resumption of the Charity’s activities. Players continued to pay subscriptions to the band during the pandemic, and with rehearsals beginning again in July, this has only increased slightly. Equally, the band continued to run the 100 Club through the last financial year and income generated from this has broadly remained the same.
Conversely, there was a reduction in Grants received, which was due to the fact the Grants received by the Charity in 2020/21 were specifically designed to help organisations remain solvent during the Covid pandemic.
The resumption of band activities has meant that expenditure has risen from £16.4k in 2020/21 to £50.8k in 2021/22. The main reasons for this increase has been an increase in player travel costs, which have risen by £19.8k in year, and Overheads which have risen by £11.4k. This is due, in part, to
Page 5
the fact that the band attended the National Brass Band Championships at the Royal Albert Hall, which incurred significant cost to the band and drew heavily on reserves.
Other player costs have also increased during the year, by £4.7k. Other costs remained broadly in line with the previous year, but as a result of significant increases in costs, and with no feegenerating concerts, the band has seen the reserves that it started the year with reduce significantly.
Reserves Policy
The Trustees have examined the Charity’s requirement for reserves considering the main risks to the organisation. In line with Charity Commission recommendations, the Charity ensures that a minimum level of reserves is maintained.
Principal Funding Sources
The Charity’s principal funding sources are donations, prize awards and concert activities. The Charity continues to seek funding from a broader group of funders for its future needs.
Investment Policy
The Charity’s investment policy is regularly kept under review. Presently there are no funds readily available for short term investment purposes.
Risk Management
The Trustees regularly conduct a review of the major risks to which the Charity is exposed. A risk register has been established and will be updated regularly. Where appropriate, systems or procedures have been established to mitigate the risks the Charity faces.
Plans for Future Periods
The Charity plans to continue the activities outlined above in the coming year, subject to satisfactory funding arrangements and active volunteer participation. The trustees are considering various ways in which to increase the Charity’s income.
Trustees
The following people served as directors during the year:
A.J. Newiss
-
J. Matthews
-
B. Scott
-
S. Kind
The Trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations. They are responsible for maintaining proper accounting records, which disclose with reasonable accuracy at any time, the financial position of the Charity and to enable them to ensure that the financial statements comply with Charity Law.
The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 6
Independent examiner's report to the trustees of the City of Hull Band
I report to the charity trustees on my examination of the accounts of the City of Hull Band (the Charity) for the year ended 31st March 2022.
Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stephen T Bramall BSc., FCA Smailes Goldie Chartered Accountants Regent's Court Princess Street Hull East Yorkshire HU2 8BA
22 December 2022
Page 8
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2022
| RECEIPTS | Note | 2022 | 2021 |
|---|---|---|---|
| Income receipts from: | £ | £ | |
| Donations | 2 | 22,927 | 6,756 |
| =============================== | ============================= | ||
| Band Activities | 3 | 115 | 125 |
| =============================== | =============================== | ||
| Fundraising Activities | 4 | 1,692 | 1,897 |
| =============================== | =============================== | ||
| Other Receipts | |||
| Other | 5 | 11,366 | 25,252 |
| =============================== | =============================== | ||
| TOTAL RECEIPTS | 36,100 | 34,030 | |
| =============================== | =============================== | ||
| All of the income of the Charity is unrestricted | for 2021/22 | ||
| PAYMENTS | 2022 | 2021 | |
| £ | £ | ||
| Direct Charitable Expenditure | 6 | (33,077) | (8,024) |
| Other Expenditure | 7 | (15,456) | (4,314) |
| Other Payments | 8 | (2,216) | (4,010) |
| =============================== | =============================== | ||
| TOTAL PAYMENTS | (50,749) | (16,348) | |
| =============================== | =============================== | ||
| Net Receipts / (Payments) for the Year | £ | £ | |
| (14,649) | 17,682 | ||
| =============================== | =============================== | ||
| Cash at Bank at 1st April 2021 | £ | £ | |
| 24,742 | 7,060 | ||
| =============================== | =============================== | ||
| Cash at Bank at 31st March 2022 | £ | £ | |
| 10,093 | 24,742 | ||
| =============================== | =============================== |
Page 9
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| FIXED ASSETS | ||
| Instruments&Ancillary Equipment at Replacement | ||
| Cost | 191,501 | 189,355 |
| MONETARY ASSETS | 2022 | 2021 |
| £ | £ | |
| Lloyds Bank Current Account 1 | 3,918 | 19,674 |
| Barclays -100ClubBank Account 1 | 3,060 | 3,060 |
| Barclays -100ClubBank Account2 | 3,115 | 1,823 |
| Cash at Hand | 0 | 185 |
| 10,093 | 24,742 |
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2022
1. ACCOUNTING POLICIES
Basis of preparation
-
i. These accounts are prepared on a receipts and payments basis with all revenue and expenses shown on a cash basis. Non-monetary assets and liabilities are shown at estimates of the value at the end of the year.
-
ii. Income is recognised at the time of receipt
-
iii. Expenditure is recognised at the time of payment
-
iv. Expenditure on fixed assets is written off at the time of payment
-
v. The financial statements have been prepared using Receipts and Payments under s133 of the Charities Act 2011 and comply with the Charities (Accounts and Reports) Regulation 2008.
Going concern
The Charity's continued existence is dependent on compliance with their constitution, and acceptable funding levels. In the opinion of the trustees such requirements are currently being met.
2. Donations and Bequests
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Players Subscriptions | 3,210 | 3,050 |
| Donations | 19,717 | 3,706 |
| ----------------------------------------- | ----------------------------------------- | |
| 22,927 | 6,756 | |
| ============================== | ============================== |
3. Band Activities
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Concert Income | 0 | 0 |
| Contest Prizes | 0 | 125 |
| CD Sales | 115 | 0 |
| ----------------------------------------- | ---------------------------------------- | |
| 115 | 125 | |
| ============================== | ============================== |
Page 11
4. Fundraising Activities
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Events & Merchandise | 0 | 0 |
| 100 Club | 1,692 | 1,897 |
| --------------------------------------- | ----------------------------------------- | |
| 1,692 | 1,897 | |
| ============================== | ============================== | |
| ther receipts | ||
| 2022 | 2021 | |
| £ | £ | |
| Gift aid | 0 | 4,033 |
| Grants | 9,401 | 21,218 |
| Other | 1,965 | 1 |
| ------------------------------------------- | ----------------------------------------- | |
| 11,366 | 25,252 | |
| ============================== | ============================== |
5. Other receipts
6. Restricted Funds
The Charity has no restricted funds
7. Direct Charitable Expenditure
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Player Travel Costs | 20,935 | 1,065 |
| Other Player Costs | 7,803 | 3,150 |
| Room Hire | 4,109 | 3,662 |
| Music & Library | 0 | 147 |
| Uniforms | 230 | 0 |
| -------------------------------------- | ------------------------------------------- | |
| 33,077 | 8,024 | |
| ============================ | ============================== |
Page 12
8. Other Expenditure
| 2022 | 2021 | ||
|---|---|---|---|
| £ | £ | ||
| CD Production & Promotional Materials | 0 | 144 | |
| Overheads | 14,506 | 3,170 | |
| Examiner’s Fees | 0 | 0 | |
| 100 Club Prize Money | 950 | 1,000 | |
| -------------------------------------------------------------- | ------------------------------------------------------------- | ||
| 15,456 | 4,314 | ||
| ============================== | ============================== | ||
| 9. | Other Payments | ||
| 2022 | 2021 | ||
| £ | £ | ||
| Instruments | 2,146 | 4,010 | |
| Bank Charges | 70 | 0 | |
| -------------------------------------------------------------- | ------------------------------------------------------------- | ||
| 2,216 | 4,010 | ||
| ============================== | ============================== |
10. Transactions with Trustees
No remunerations were paid to the trustees in the year. Expenses amounting to £7,445 were reimbursed to the trustees in the period for van hire, player hire, mileage, and other miscellaneous costs.
A.J Newiss
B. Scott
Page 13