## Lewsey Farm Learning Centre Trust
## **Annual General Meeting Minutes**
_held at_ **Lewsey Learning Centre Trust Saturday 30[th] November 2024 at 2pm**
**Attendance: Apologies**
Edward King Patsy Brown
Hema Patel Vannett Wilson
Audrey Lewis – Chair
Eddie Graff
Sandra King
Stacy George
Kevin George
Roy Fearon
Immaculene Kumar
Paul Smith
Pedro Rowe
Audrey Rowe
## Wayne Birch
## Shola Olasende
Sam
There were no minutes of the last AGM, and therefore no matters arising and approval of last minutes. All previous Elected Members, including Board Members will be stepping down and stand for re-election if they are interested.
Audrey Lewis, the Chair opened the meeting and invited Mr King to present his report. Mr King welcomed everyone to the AGM. A copy of the Agenda, his Annual Report 2022-2023, which also included the annual income and expenditure accounts was made available to all the attendees.
Mr King went through this report in details providing an overview on the lease, finance, resignations, acknowledgements, facilities, on-going activities at the centre and conclusion. Please refer to Mr Kings report for detailed information.
Audrey Lewis, the chair opened the meeting for elections:
## **CHAIR – Mr King**
Proposed by Immaculene Kumar and seconded by Hema Patel
## **VICE CHAIR – MR EDDIE GRAFF**
Proposed by Mr King and seconded by Hema Patel and Immaculene Kumar
## **SECRETARY – STACY GEORGE**
Proposed by Mr King and seconded by Wayne Birch
## **ASSISTANT SECRETARY – AUDREY LEWIS**
Proposed by Immaculene Kumar and seconded by Wayne Birch
**For the post of Treasurer Mr King proposed his wife, Sandra King. However, some members expressed concerns stating this would be conflict of interest as he was the Chair and they both would be signatory on financial matters. Audrey Rowe indicated an interest in the post of Treasurer. Mr King questioned if she was a qualified accountant and several members expressed their view that accountancy qualification was not necessary for the post, but experience and knowledge is essential. Audrey Rowe informed the meeting she had a wealth of experience working in finance department with a housing association.**
**Wayne Birch made a good suggestion for a way forward which several members agreed.**
## **TREASURER – AUDREY ROWE**
Proposed by Wayne Birch and seconded by Audrey Lewis
## **ASSISTANT TREASURER – SANDRA KING**
Proposed by Wayne Birch and seconded by Audrey Lewis
## **PROPERTY MANAGER – ROY FEARON**
Proposed by Audrey Lewis and seconded by Pedro Rowe
**ASSISTANT PROPERTY MANAGER – PAUL SMITH** Proposed by Kevin George and seconded by Pedro Rowe
## **ELECTION OF OTHER BOARD MEMBERS – WAYNE BIRCH, PEDRO ROWE, PATSY BROWN AND KEVIN GEORGE.**
Proposed and seconded by Immaculene Kumar and Audrey Lewis.
## **AOB**
Wayne Birch raised the matter of repairs to the building. Mr King informed the meeting he was still in negotiation with the council to complete the repairs as agreed with LBC before the new lease is agreed and signed. He had provided a list of repairs to the council. The council had come to deal with the heating but would not replace the windows.
Audrey Rowe requested a full report on the accounts and Mr King agreed to provide this to her.
**MEETING CONCLUDED AND REFRESHMENT WAS PROVIDED FOR ALL**
## **LEWSEY FARM LEARNING CENTRE LIMITED**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE Income and Expenditure account)**
## **for the Year Ended 31 MARCH 2024**
|Notes
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Grants
2
Activities for generating funds
3
**Total incoming resources**
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
5
Fundraising trading: cost of goods sold & other
costs
6
**Charitable activities**
Charitable activities
7
**Governance costs**
10
**`**
**NET INCOME/(EXPENDITURE) FOR THE YEAR**|Unrestricted
funds
£
4,500
39,945
44,445
-
-
16,010
-
16,010
28,435|Restricted
funds
-
-
-
-
-
-
-
-|2024 Total
funds
4,500
39,945
44,445
-
-
-
16,010
-
16,010
28,435|2023 Total
funds
13,852
13,852
-
-
-
14,224
-
14,224
372
-|
|---|---|---|---|---|
1
## **LEWSEY FARM LEARNING CENTRE LIMITED**
## **BALANCE SHEET at 31 MARCH 2024**
|Notes
**FIXED ASSETS**
Tangible assets
14
**CURRENT ASSETS**
Debtors: amounts falling due within one year
15
Cash at bank and in hand
**Total incoming resources**
**CREDITORS**
Amounts falling due within one year
16
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**CREDITORS**
**NET ASSETS**
**FUNDS**
Unrestricted funds
Restricted funds|Unrestricted
funds
£
-
-
31,835
31,835
-
31,835
31,835
31,835|Restricted
funds
£
338,158
-
-
-
-
338,158
-
338,158|2024 Total
funds
338,158
-
31,835
31,835
-
31,835
369,994
-
369,994
31,835
338,158
369,994|2023 Total
funds
349,723
-
3,400
3,400
7,122
3,722
-
346,002
-
346,002
3,722
-
349,723
346,002|
|---|---|---|---|---|
- a. For the year ended 31st March 2024 the company was entitled to exemptions under section 477 of the Companies Act 2006
b. The members have not required the company to obtain an Audit in accordance with section 476 of the Companies Act 2006
c. The Directors acknowledge their responsibility for complying with the requirements of the Act with respect to Accounting records and for preparation of accounts.
d. These Accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime
Roy Fearon
Edward King
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## Home
## **Charity Commission Annual Return 2024**
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LEWSEY FARM LEARNING CENTRE Charity registration number: 1107130
Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked.
This document is a record of the information provided in the Annual Return 2024.
## **PART A - Charity information**
## **Financial period**
## **Financial period start date**
01/04/2023
## **Financial period end date**
31/03/2024
## **Income and spending**
## Income £
£ 44,445
## Spending £
£ 16,010
## **Number of contracts from government**
How many contracts (other than grant agreements) did your charity receive from central government or a local authority during the financial period for this return? 0
## **Number of grants from government**
## How many grants did your charity receive from central government or a local authority during the financial period for this return?
2
## **Value of grants from government**
## What was the total value of the grants received from central government or a local authority during the financial period for this return?
£ 8,147
## **Income breakdown**
**Donations and legacies (excluding Endowments Received)**
£ 0
**Charitable activities** £ 8,147
**Other trading activities** £ 36,298
**Investments** £ 0 **Other** £ 0
## **Grantmaking**
## Is grant making the main way your charity carries out its purposes?
No
## **Recipients of grants**
## **Please round all figures to the nearest pound (do not enter decimal points or commas). Individuals**
£ 0 **Other charities** £ 0 **Other organisations that are not charities** £ 0
## **Trustee payments**
## Excluding out of pocket expenses, for what were any of the trustees paid during the financial period for this return?
⊠ e. None of the trustees have been paid Did any of the trustees resign and take up employment with your charity in the financial period of this return?
No
## **Income from outside the UK**
## Did your charity receive income from outside of the United Kingdom in the financial period of this return?
No
## **Delivering activities outside the United Kingdom**
## Did your charity deliver charitable activities outside of the United Kingdom in the financial period of this return?
No
## **Spending outside England & Wales**
Did your charity spend funds outside of the United Kingdom in the financial period of this return? No
**Total Spending outside England & Wales**
£
## **Trading subsidiaries**
## Does the charity have any trading subsidiaries?
No
## **Charity contact details correct**
Is the contact address displayed from the Register of Charities, correct? Yes
## **Charity headquarters details correct**
Is this the same address that you use as your charity's administrative headquarters? Yes
## **Charity contact address**
## **Address Line 1** LEWSEY FARM **Address Line 2** LEARNING CENTRE **Address Line 3** 92 TOMLINSON AVENUE
**Address Line 4** LUTON
## **Address Line 5**
## **Postcode**
LU4 0QQ
## **Country**
## **Charity Headquarters address**
**Address Line 1** LEWSEY FARM **Address Line 2** LEARNING CENTRE **Address Line 3** 92 TOMLINSON AVENUE **Address Line 4** LUTON
## **Address Line 5**
**Postcode**
LU4 0QQ
**Country**
## **Membership type**
Is your charity part of a wider group structure with a parent body and subsidiary bodies? no, the charity is not part of a wider group structure
**Employment contract types People were permanently employed by your charity** 0 **People were on fixed-terms contracts with your charity** 0 **Self-employed people were working for your charity** 0 **Governance policies Internal charity financial controls policy and procedures** Yes **Safeguarding policy and procedures** Yes **Financial reserves policy and procedures** Yes **Complaints policy and procedures** Yes **Serious incident reporting policy and procedures** Yes **Internal risk management policy and procedures** Yes **Trustee expenses policy and procedures** Yes **Trustee conflicts of interest policy and procedures** Yes **Investing charity funds policy and procedures** Yes **Campaigns and political activity policy and procedures** Not applicable **Bullying and harassment policy and procedures** Yes **Social media policy and procedures** Yes **Engaging external speakers at charity events policy and procedures** Not applicable
**Safeguarding**
## Has your charity provided services to children and/or adults at risk in the financial period of the return? No
## **Serious Incidents**
## Has your charity reported all Serious Incidents (including any historical incidents) that the charity became aware of during the financial period of this return?
There were no incidents to report
## **External risk and impact**
Donations Unknown/No Change/Not Applicable Other income - grants Unknown/No Change/Not Applicable Other income - contracts Unknown/No Change/Not Applicable Other income - investment Unknown/No Change/Not Applicable Expenditure on charitable activities Unknown/No Change/Not Applicable Expenditure on overheads Unknown/No Change/Not Applicable Number of volunteers Unknown/No Change/Not Applicable Number of employees Unknown/No Change/Not Applicable Number of trustees Unknown/No Change/Not Applicable Fundraising activities Unknown/No Change/Not Applicable Capacity to deliver services Unknown/No Change/Not Applicable Total service demand Unknown/No Change/Not Applicable
## **Volunteers**
Excluding trustees, provide an estimate of the number of volunteers who carried out charitable activities on behalf of your charity in the United Kingdom during the financial period of this return?
3
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## **Declaration**
## This annual return has not been submitted and no Declaration has been made