Trustees’ Annual Report for the period
From 1 January 2023 To 31 December 2023
Charity name: Old Edwardians’ Association UK& Ireland
Charity registration number: 1107118
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Association’s Object is: To support and promote the advancement of education at the school by: Raising public awareness in UK and Ireland, of the run-down state of the school and to assist in mobilising the resources needed in the immediate and long term for rehabilitation and provision of facilities at the school. Strengthening the Capacity of the School in advancement of Secondary School Education. Developing and promoting measures for effective cooperation between and among the school, staff, pupils, parents and Old Edwardians’ Associations in Sierra Leone and abroad, for the furtherance of the object and Undertaking such other charitable activities to advance education at the school, as the Association may think fit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We held a Variety show and Dinner & Dance fundraising events during the year. We also held our annual Thanksgiving Mass |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees wholeheartedly agree with this policy guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| Policy on grant making | Para 1.38 | N/A |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our members subscribe a fixed fee of £50 for the calendar year plus other voluntary contributions towards other events such as our annual Thanksgiving Mass. |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Association had a successful fundraising event in 2023. We are able to contribute towards Christmas stipend for all staff (Not just teacher). We also continued with our commitment to pay for maintenance and additional cleaning staff of the main school toilet block making sure that facility is readily available to the students when the needs arises. We funded some pipuls meal for the annual feast day of St Edward, patron saint of our school |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We continue to achieve our objectives and looks for new initiative within our scope |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Met |
| Investment performance against objectives |
Para 1.41 | N/A |
|---|---|---|
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Association is in a strong financial position to continue supporting it aims. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Association always hold roughly 15,000.00 so that we are able to pay deposits towards catering and venues for fundraising events. Reserves are held per sae, so that we have enough float to use for upfront costs in hiring venues and purchasing merchandises required for fundraising purposes. |
| Amount of reserves held | Para 1.22 | £15,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Annual Dinner and Dance Variety Show Event Membership subscriptions and Donations from members, Patrons and well-wishers. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Cost of living crisis |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nomination and voting by Membership |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charityname | Old Edwardians’ UK Association and Ireland |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1107118 |
| Charity’s principal address | 19 Squires Close Rochester Kent ME2 2TZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alvin Cole | President | Association members | ||
| Terence Johnson | Vice President | Association members | ||
| Michael Bangura | Secretary | Association members | ||
| Fatima Pratt | Assistant Secretary | Association members | ||
| Amilcar Lewis | Treasurer | Association members | ||
| Ambrose Johnson | Social Secretary | Association members | ||
| Amadu Dainkeh | MembershipSecretary | Association members | ||
| Andrew Johnson | Member | Association members | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
ACole | |
|---|---|---|
| Alvin Cole | ||
Chair |
||
| 25/10/2023 | ||
| 25/10/2023 |
Old Edwardians' Association UK and Ireland
Statement of Financial Activities for the year ending 31 December 2023
| Notes Receipts FUNDRAISING AND OTHER EVENTS Centenary DD Tickets Variety Show Dinner & Dance Thanksgiving Celebrations Other Schools support Ticket exchange GoFundMe MEMBERSHIP, BENEVOLENCE & DONATIONS Monthly Meeting Subs Membership Subscription Foundation Day Celebrations Christmas Party Donations Benevolence Meet & Greet Centenary Fundraising Contribution DONATIONS Hall Hire Refreshment DIRECT SUPPORT TO THE SCHOOL Scholarship fund MERCHANDISE School merchandise Postage OTHERS Kit Sponsor Donations Account No 2 funds transfer Total receipts |
Unrestricted funds 31-Dec-23 £ 7,844 22,833 2,789 940 555 3,075 120 1,155 240 60 120 955 15 40,701 |
Unrestricted funds 31-Dec-22 £ 3,885 13,051 19,670 3,599 1,075 788 1,837 1,005 3,360 1,045 10 2,215 885 650 120 7,162 41 300 2,400 97 |
|---|---|---|
| 63,194 |
Old Edwardians' Association UK and Ireland
Statement of Financial Activities for the year ending 31 December 2023
| Notes Payments FUNDRAISING EVENTS & GRANTS Variety Show Dinner & Dance Thanksgiving Celebrations Ticket exchange ASSOCIATION MERCHANDISE MEMBERSHIP, BENEVOLENCE & DONATIONS Foundation Day Celebrations Meet & Greet Christmas Party Benevolence DIRECT SUPPORT TO THE SCHOOL School Reburbishment Project Centenary Legacy & Gifts Scholarship / Bursary Toilet Block Maintaince Feast Day GOVERNANCE & ADMIN Monthly Meeting (Hall Hire & Refreshments) Card Payment Machine Postage/Stationery ZOOM annual subscription ZOOM Hybride Equipments Trophies & Medals Miscellaneous Bank Charges Other schools' functions Website Design Association Brass Band Total payments Net of receipts/(payments) for the year Total funds brought forward Total funds carried forward |
Unrestricted funds 31-Dec-23 4,571 13,803 2,655 548 997 970 1,413 1,000 100 1,128 15 244 63 1,425 370 2,289 31,591 9,110 30,871 39,982 |
Unrestricted funds 31-Dec-22 9,746 13,526 2,893 416 7,935 723 182 1,052 2,660 6,797 4,681 1,113 23 22 144 947 289 10 71 755 |
|---|---|---|
| 53,984 | ||
| 9,211 21,661 |
||
| 30,871 |
Old Edwardians' Association UK and Ireland
Statement of Financial Activities for the year ending 31 December 2023
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| Notes | 31-Dec-23 | 31-Dec-22 |
Statement of financial Position as at 31 December 2023
| Bank Account 1 39,982 Bank Account 2- Total at Bank 39,982 Funds of the Association Unrestricted funds 39,982 Total funds 39,982 Debtors Hackney Council outstandng deposit 200 Oasis Banqueting outstandng deposit 1000 Imperial Banqueting outstandng deposit 750 Association Members due on stocks, tickets 405 2,355 Creditors School Toilet Mainteance (Nle 7,225) Remaining Stock(valued at selling price) No Blanchet 9 180 Brown 10 200 Mulcahy 7 140 O'Gorman 16 320 T-Shirt 5 50 Old Ladies T Shirt 6 90 Centenary Blue 12 300 Centenary White 13 325 Caps Curve 15 300 Caps Flat 12 240 Blazer 7 455 Ceremonial ties 102 1530 Centenary ties 80 2000 Bow ties 63 945 Hat bands 35 525 Metal badges 50 500 3,970 |
30,871 |
|---|---|
| 30,871 | |
| 30,871 | |
| 30,871 | |
Trustees’ Annual Report for the period
From 1 January 2023 To 31 December 2023
Charity name: Old Edwardians’ Association UK& Ireland
Charity registration number: 1107118
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Association’s Object is: To support and promote the advancement of education at the school by: Raising public awareness in UK and Ireland, of the run-down state of the school and to assist in mobilising the resources needed in the immediate and long term for rehabilitation and provision of facilities at the school. Strengthening the Capacity of the School in advancement of Secondary School Education. Developing and promoting measures for effective cooperation between and among the school, staff, pupils, parents and Old Edwardians’ Associations in Sierra Leone and abroad, for the furtherance of the object and Undertaking such other charitable activities to advance education at the school, as the Association may think fit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We held a Variety show and Dinner & Dance fundraising events during the year. We also held our annual Thanksgiving Mass |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees wholeheartedly agree with this policy guidance. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| Policy on grant making | Para 1.38 | N/A |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our members subscribe a fixed fee of £50 for the calendar year plus other voluntary contributions towards other events such as our annual Thanksgiving Mass. |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Association had a successful fundraising event in 2023. We are able to contribute towards Christmas stipend for all staff (Not just teacher). We also continued with our commitment to pay for maintenance and additional cleaning staff of the main school toilet block making sure that facility is readily available to the students when the needs arises. We funded some pipuls meal for the annual feast day of St Edward, patron saint of our school |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We continue to achieve our objectives and looks for new initiative within our scope |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Met |
| Investment performance against objectives |
Para 1.41 | N/A |
|---|---|---|
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Association is in a strong financial position to continue supporting it aims. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Association always hold roughly 15,000.00 so that we are able to pay deposits towards catering and venues for fundraising events. Reserves are held per sae, so that we have enough float to use for upfront costs in hiring venues and purchasing merchandises required for fundraising purposes. |
| Amount of reserves held | Para 1.22 | £15,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Annual Dinner and Dance Variety Show Event Membership subscriptions and Donations from members, Patrons and well-wishers. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Cost of living crisis |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nomination and voting by Membership |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charityname | Old Edwardians’ UK Association and Ireland |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1107118 |
| Charity’s principal address | 19 Squires Close Rochester Kent ME2 2TZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alvin Cole | President | Association members | ||
| Terence Johnson | Vice President | Association members | ||
| Michael Bangura | Secretary | Association members | ||
| Fatima Pratt | Assistant Secretary | Association members | ||
| Amilcar Lewis | Treasurer | Association members | ||
| Ambrose Johnson | Social Secretary | Association members | ||
| Amadu Dainkeh | MembershipSecretary | Association members | ||
| Andrew Johnson | Member | Association members | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
ACole | |
|---|---|---|
| Alvin Cole | ||
Chair |
||
| 25/10/2023 | ||
| 25/10/2023 |