Trustees’ Annual Report for the period
From 1 January 2021 To 31 December 2021
Charity name: Old Edwardians’ Association UK& Ireland
Charity registration number: 1107118
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Association’s Object is: To support and promote the advancement of education at the school by: Raising public awareness in UK and Ireland, of the run-down state of the school and to assist in mobilizing the resources needed in the immediate and long term for rehabilitation and provision of facilities at the school. Strengthening the Capacity of the School in advancement of Secondary School Education. Developing and promoting measures for effective co operation between and among the school, staff, pupils, parents and Old Edwardians’ Associations in Sierra Leone and abroad, for the furtherance of the object and Undertaking such other charitable activities to advance education at the school, as the Association may think fit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We held two fundraising events, one on Zoom in May and our usual Dinner fundraising in October. We also had a successful GoFundMe event raising over £5k |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees wholeheartedly agree with this policy guidance. |
Additional information (optional) You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our members subscribe a yearly fixed fee of £25 plus other voluntary contributions towards other events such as our annual Thanksgiving Mass. |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Association had a successful fundraising event as we well into fulldrive raising funds to complete projects in time for the school centenary in 2022. The Association spent almost £13,000 to complete the final phase of the entire school refurbishment project making sure the school and its pupils and staff have a new lease of life for the next 100 years. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | We have surpassed our objective with the standard and amount of renovation work that has been done to the school. |
| Performance of fundraising activities against objectives set |
Para 1.41 | We also surpassed our objective as past pipuls resonate with our aims and came on board in numbers to support the cause. |
| Investment performance against objectives |
Para 1.41 | N/A |
Other
N/A
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Association is in a strong financial position to continue supporting it aims. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Association always hold roughly 10,000.00 so that we are able to pay deposits towards catering and venues for fundraising events. Reserves are held per sae, so that we have enough float to use for upfront costs in hiring venues and purchasing merchandises required for fundraising purposes. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Annual Dinner and Dance Annual Social Evening Events Membership subscriptions and Donations from members and Patrons. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | World wide and or national pandemic restricting gatherings for social events. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nomination and voting by Membership |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charityname | Old Edwardians’ UK Association and Ireland |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1107118 |
| Charity’s principal address | 19 Squires Close Rochester Kent ME2 2TZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alvin Cole | President | Association members | ||
| Terence Johnson | Vice President | Association members | ||
| Michael Bangura | Secretary | Association members | ||
| Fatima Pratt | Assistant Secretary | Association members | ||
| Amilcar Lewis | Treasurer | Association members | ||
| Ambrose Johnson | Social Secretary | Association members | ||
| Amadu Dainkeh | MembershipSecretary | Association members | ||
| Andrew Johnson | Ex-Officio | Association members | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
ACole | |
|---|---|---|
| Alvin Cole | ||
Chair |
||
| 25/10/2023 | ||
| 25/10/2023 |
Old Edwardians' Association UK and Ireland
| Old Edwardians' Association UK and Ireland | Old Edwardians' Association UK and Ireland | Old Edwardians' Association UK and Ireland |
|---|---|---|
| Statement of Financial Activities for the year ending 31 December 2021 | ||
| Unrestricted | Unrestricted | |
| funds | funds | |
| Note | 31-Dec-21 | 31-Dec-20 |
| Receipts | £ | £ |
| FUNDRAISING EVENTS & GRANTS | ||
| Winter Jam - February | 0 | 5,166 |
| Zoom Fundraising Event - May | 1,908 | |
| GoFundMe | 5,248 | |
| Dinner & Dance - October | 17,643 | |
| Thanksgiving Service - October | 1,610 | 531 |
| MERCHANDISE | ||
| School merchandise | 7,835 | 370 |
| Postage | 5 | |
| MEMBERSHIP, BENEVOLENCE & DONATIONS | ||
| Monthly Meeting Subs | 220 | 169 |
| Membership Subscription | 3,045 | 1,925 |
| Christmas Party Donations | 428 | 20 |
| Benevolence | 1,650 | 780 |
| Special members donation | 783 | |
| Meet & Greet | 1,123 | |
| Centenary Fundraising Contribution | 1,547 | |
| DIRECT SUPPORT TO THE SCHOOL | ||
| Scholarship | 120 | 120 |
| Total receipts | 42,376 | 9,868 |
| Payments | £ | |
| FUNDRAISING EVENTS & GRANTS | ||
| Winter Jam | 3,418 | |
| Dinner & Dance | 11,503 | 1,750 |
| Thanksgiving Service | 1,837 | 799 |
| MERCHANDISE | ||
| Ties, badges etc | 12,439 | 1,382 |
| MEMBERSHIP, BENEVOLENCE & DONATIONS | ||
| Christmas Party Donations | 290 | 24 |
| Benevolence | 2,305 | 2,054 |
| Meet & Greet | 587 | |
| Foundation Day Celebrations | 576 | |
| DIRECT SUPPORT TO THE SCHOOL | ||
| School Reburbishment Project | 12,805 | 3,769 |
| Teachers Bonus | 1,000 | |
| Scholarship / Bursary | 110 | |
| Masks for school pupils | 336 | |
| GOVERNANCE & ADMIN | ||
| Monthly Meeting (Hall Hire & Refreshments) | 681 | 322 |
| Postage/Stationery Events Insurance ZOOM annual subscription Miscellaneous Bank Charges Other schools' functions Support to other organisations Election Platform Total payments Net of receipts/(payments) for the year Reconciliation of funds: Total funds brought forward Total funds carried forward |
237 108 13 235 99 43,715 (1,338) 23,121 21,783 |
5 89 144 150.00 |
|---|---|---|
| 15,352 | ||
| (5,484) 28,605 |
||
| 23,121 |
| Statement of Financial Position as at 31 December 2021 | |||
|---|---|---|---|
| Association Assets | £ | £ | |
| Bank Account 1 | 21,661 | 22,994 | |
| Bank Account 2 | 122 | 127 | |
| Total Net Asset | 21,783 | 23,121 | |
| Funds of the Association | |||
| Unrestricted funds | 21,783 | 23,121 | |
| Total funds | 21,783 | 23,121 |
OLD EDWARDIANS, UK & IRELAND BRANCH Auditors. Report to members of the Old Edwardians, Association UK & Ireland Branch: Opinion We have audited the financial statements of the Old Edwardians, A550ciation UK St & Ireland Branch for the year ending 31 December 2021 which comprises of the Statement of Financial Activities and Financial Position of the Association. In our opinion the financial statements: Give a true and fair view of the assets and of the financial position for the year ending 31st December 2021. Have been properly prepared in line with financial reporting standards. Are actual and accurate accounting records that adequately document the financial position of the Association. Agree with the financial spreadsheet showing the analysis of income and expenditure which reconciles with the bank statements for the year ending 31st December 2021. Are in accordance with the requirements of the Charities Commission. Dunstan Nicol-wilson Raymond Osuwo Auditor Auditor 30th April 2022 th 30 April 2022 THE OLD EDWARDIANS ASSOCIAMON IS A REGISTERED CHARITY No: 1 107118 CONTACT EMAIL: su