Registered Number 5287024
ROSS PRESCHOOL PLAYGROUP
(COMPANY LIMITED BY GUARANTEE NOT HAVING A SHARE CAPITAL) REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31[ST] AUGUST 2022
CHARITY NUMBER 1107111
ROSS PRESCHOOL PLAYGROUP
REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2022
| Contents | Page |
|---|---|
| Legal and Administrative Information | 1 |
| Report of the Board of Trustees | 2/3/4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes on the Financial Statements | 8/9 |
| The following page does not form part of the Statutory Accounts | |
| Detailed Income & Expenditure Account | 10 |
ROSS PRESCHOOL PLAYGROUP LIMITED BY GUARANTEE
Report of the Trustees - For the year ended 31[st] August 2022
The Trustees present their annual report together with the unaudited financial statements of the company for the year ended 31[st] August 2022
Reference and administrative information
Charity Name Ross Preschool Playgroup Charity Registration Number 1107111 Company Registration Number 5287024
Registered Office
Holmby Wilton Ross on Wye HR9 6AG
Operational Address
Larruperz Centre Ross on Wye HR9 7QD
Trustees
The Trustees acting during the period were as follows: Joyce Thomas MBE DL (Director) (resigned 28.04.22) Iris Price (Director) Gwyneth Gill (Director) Pauline Wallace (Director) Teresa Williams (resigned 28.04.22) Amy Rogers Kate Brown Sheron Dean-Lucas (Appointed 28.04.22) Tessa Walton (Appointed 28.04.22)
Bankers
CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
Independent Examiner
P M Davies Wellsbrook Barn Peterstow Ross on Wye HR9 6QG
Page 1
ROSS PRESCHOOL PLAYGROUP LIMITED BY GUARANTEE
Report of the Trustees - For the year ended 31[st] August 2022
Governing Document
The company was incorporated on November 15[th] 2004, as a company limited by guarantee and not having a share capital, company registration number 5287024. The company was registered on 02 December 2004 under the Charities Act 1993, charity registration number 1107111 and commenced operations on February 23[rd] 2005.
The company is limited by a guarantee of £10 from each of the members. The governing document of the charity is the company’s Memorandum and Articles of Association. The business of the company is managed by a board of trustees, who are trustees of the charity.
Recruitment and Appointment of Trustees
The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are referred to as Trustees. Under the requirements of the Memorandum and Articles of Association the directors are elected to serve for a period of 3 years after which they must be re-elected at the Annual General Meeting. The board continues to maintain contact with kindred organisations and individuals to ensure the trustees are recruited as necessary to enhance the skills and diversity of the members of the board.
Trustee Induction and Training
Each new trustee receives a copy of the Trustees handbook which contains key documentation and guidance on the roles and responsibilities of trustees and a copy of the Memorandum and Articles of Association, together with the Policies and Procedures booklet. As part of our child safeguarding policy all new trustees are required to complete a check with the Disclosure and Barring Service which is paid for by the group.
Risk Management
The Trustees have carried out a risk assessment which is subject to annual review. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and are subject to regular review. Policies and Procedures are in place as recommended by Ofsted. These are regularly reviewed to ensure they are relevant and workable.
Organisational Structure
The Board of Trustees meets regularly and is responsible for ensuring the Charity has systems of internal control in place across the organisation. The board ensures that there are policies and procedures for Managing Finances, Child Safeguarding, Risk and Employment etc. The trustees review the charity’s financial position at every meeting. The Playgroup Leader/Manager is responsible for ensuring the charity delivers the specified services and reports to the board of Trustees at every meeting.
Related Parties
The Charity encourages links with other bodies with aims that are complementary to the objects described below. These bodies include local preschools and nurseries, Herefordshire Council, Early Years and Extended Services, Herefordshire Primary Care Trust, Ofsted, Ross on Wye Children’s Centre, local primary and secondary schools and Herefordshire Local Education Authority. We are grateful to many of these groups who provide support and guidance.
Page 2
ROSS PRESCHOOL PLAYGROUP LIMITED BY GUARANTEE
Report of the Trustees - For the year ended 31[st] August 2022
Objectives and Activities
To promote the advancement of the education of children from two years to school age in any manner this now or hereafter may be deemed by law to be charitable covering the area in and around Ross on Wye and District.
Ross Preschool Playgroup interprets these objects generally as follows:
To provide preschool services for the benefit of all preschool age children from families in the area of Ross on Wye and District. To work closely with the families and agencies as necessary to ensure that the children attending our group receive the services and support to which they are entitled. The principal activities of the company in the period were to carry out the above objects, working closely with other groups and agencies to ensure that the children receive the support and encouragement they need to fulfil their potential.
Achievements and Performance
During the period covered by this report 35 children attended Playgroup and Preschool sessions for an average of 4 days per week in term time. At the end of summer term 24 children went onto formal education with confidence and a good grounding in social interaction. During the academic year covered by this report the Playgroup staff operated under difficult conditions due to the effects of the Coronavirus Pandemic. They are to be congratulated on their dedication to the welfare of the children.
F inancial Review
The full accounts for the company are included in pages 6 to 10. During the period the company had an excess of income over expenditure of £9848 The resulting net current reserve at the end of the period was £50753, which is being held in reserve per the company’s reserves policy below.
Reserves Policy
The trustees have established a policy whereby unrestricted funds not otherwise committed would be used to build up a contingency reserve to ensure the continuation of the services provided.
Investment policy
In the event of the Charity being in a position of having funds to invest, the Trustees will investigate the most suitable areas of low risk investment in order to achieve the maximum return to further the objects of the Charity.
Plans for Future periods
The Charity intends to continue with the provision of excellent preschool education for the children of the families of Ross on Wye and District to the highest standard for a very reasonable charge. The Board of Trustees recognise that, whilst Ross Preschool Playgroup is a relatively small entity, the service offered is very much appreciated by the community. We will provide additional services such as Holiday Club when the need arises. We have expanded our provision to 7 hrs per day in term time and include more 2 year old vulnerable children who receive 15 hours free childcare as part of a government initiative. The safety of the children in our care is of paramount importance.
Page 3
ROSS PRESCHOOL PLAYGROUP LIMITED BY GUARANTEE
Report of the Trustees - For the year ended 31[st] August 2022
Statement of Trustees Responsibilities
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company as at the Balance Sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the trustees should follow best practice and:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent; and
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prepare the financial statements on a going concern basis unless it is inappropriate to presume that the company will continue on that basis.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
These accounts have been prepared in accordance with the special provisions relating to small companies within part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008).
Approved by the Trustees and signed on their behalf by
Pauline Wallace
Pauline Wallace - Director/Trustee
Date 15/03/23
Page 4
INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF
ROSS PRESCHOOL PLAYGROUP
ON THE UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2022
I report on the accounts for the period from September 1[st] 2021 to August 31[st] 2022 as set out on pages 6 to 10.
Respective responsibilities of the Trustees and Examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts, and they consider that the company is exempt from an audit under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under part 16 of the Companies Act 2006 and is eligible for independent examination, it is my responsibility to
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examine the accounts under section 145 of the 2011 Act,
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to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act, and
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to state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention;
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which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 386 of the Companies Act 2006 and Section 130 of the Charities Act
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met: or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed by Philip Davies
P. M. Davies Wellsbrook Barn Peterstow Ross on Wye HR9 6QG
Date March 4[th] 2023
Page 5
ROSS PRESCHOOL PLAYGROUP Statement of Financial Activities For the year ended 31[st] August 2022
| Incoming Resources note Fees Received Grants, Donations & Misc Income Total incoming resources Resources Expended Charitable Expenditure Management & Administration Total Resources Expended Net movement in funds Total funds bought forward Total funds carried forward |
General Fund £ 112286 18631 130917 98570 22499 121069 9848 40905 50753 |
2020/21 £ 93684 7252 |
|---|---|---|
| 100936 | ||
| 107937 21861 |
||
| 129798 | ||
| -28862 69767 |
||
| 40905 |
Page 6
ROSS PRESCHOOL PLAYGROUP LIMITED BY GUARANTEE
Balance Sheet as at 31[st] August 2022
| Note Current Assets Cash in Bank & in Hand Debtors 4 Total assets Creditors; Amounts falling due within one year 5 Net Current assets Creditors; Amounts falling due after one year 5 Total Net Liabilities Total Funds |
2021/22 £ 51543 354 51897 1144 NONE |
£ 50753 0 50753 |
47639 1100 48739 7834 NONE |
2020/21 As at 31/08/21 40906 |
|---|---|---|---|---|
| 0 | ||||
| 40905 | ||||
These financial statements are prepared in accordance with the special provisions relating to small companies within part 15 of the Companies Act 2006 and with the Financial Reporting Standard for smaller Entities (effective April 2008).
For the year ending 31[st] August 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed, the accounts have been examined by an independent examiner whose report appears on page 5.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to and for the preparation of accounts.
Approved by the Directors (Trustees) on 15.03.23 and signed on their behalf by
Iris Price
I M Price (Director/Trustee)
Page 7
ROSS PRESCHOOL PLAYGROUP
Notes on the Accounts for the year ended 31[st] August 2022
1 Accounting Policies
The principal accounting policies are summarized below and have been applied consistently throughout the year and in the preceding year.
Basis of Accounting
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recognised Practice, Accounting and Reporting for Charities (SORP 2005) and the Financial Reporting Standard for Smaller Entities (effective April 2008) and the Companies Act 2006.
Incoming Resources
Incoming resources are accounted for in the period in which the charity is entitled to receipt.
Grants and Donations
Grants and Donations of a revenue nature are set against the appropriate expenditure as it arises. There are no grants of a capital nature.
Resources expended
Resources expended are recognised in the period in which they are incurred and include attributable VAT which cannot be recovered. Resources expended are allocated to the particular activity where the cost relates directly to that activity on an accruals basis.
Tangible Fixed Assets .
There are no tangible fixed assets.
2 Legal Status of Charity
The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of a winding up is limited to £10
| 3 | Staff Costs 2021/22 2020/21 Providing Preschool Services Gross Salaries 94729 105417 Employers National Insurance 1334 255 Employers Pension 2506 2265 |
|---|---|
There were 8 part time employees during the year, equivalent to 6 full time employees
Page 8
ROSS PRESCHOOL PLAYGROUP
Notes on the Accounts for the year ended 31[st] August 2022
| 4 5 6 |
2021/22 2020/21 Debtors Trade Debtors 354 1100 Prepayments 354 1100 Creditors; Amounts falling due within a year Trade Creditors 1144 7834 Analysis of net assets 50753 40905 |
|---|---|
6 Analysis of net assets
7 Trustee remuneration and related party transactions
No member of the board received any trustee remuneration during the period
No Trustee or any person related to the charity had any personal interest in any transaction or contract entered into by the charity during the period.
8 Taxation
As a charity, the Trust is not liable to corporation tax and deferred tax is therefore not relevant.
9 Investments
None
Page 9
ROSS PRESCHOOL PLAYGROUP
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED
31[ST] AUGUST 2022
| Income Expenditure |
Fees Fundraising 121 Grants Donation from COOP Supermarket Edenstone grant Sale of Photographs Profit Misc Donations and Income Bank interest Ross Town Council Grant Wages Employers NI Rent Co Pension Insurance Postage and Telephone calls Learning Aids, Books & Stationery Activity Materials Equipment, Supplies and Maintenance Cleaning Materials and Hand Towels Children’s Drinks and Snacks inc. Parties Training Advertising and Promotional Material Information Technology and Computers Subscriptions Sundry Items Staff Uniform Bank Charges Outside Storage DBS Registrations Waste Bin Surplus/(Deficit) for the period |
2021/22 £ 112286 15663 2090 150 500 99 29 100 130917 94729 1334 9339 2506 297 849 209 201 4776 1335 744 0 540 459 1021 205 327 93 1530 105 470 |
2020/21 £ 93684 6642 570 35 5 |
|---|---|---|---|
| 100936 | |||
| 105417 255 8820 2265 263 898 154 345 4773 1614 570 374 0 918 608 134 103 1500 411 376 |
|||
| 121069 |
129798 | ||
| 9848 | (28862) |
This page does not form part of the statutory accounts
Page 10