Kennet School PTAC Kennet School, Stoney Lane, Thatcham, RG19 4LL Charity number.. 1106961 Chairperson.. Lyse Moss nn Ktnnet Sehool PTAC Date.. Wednesday 17 September 2025 7-8pm Location.. Kennet School Library Attendees Gra Rigg - Headteacher {GR), Gerwyn Clegg - school PTAC representative IGC), Lyse Moss Chair ILM), Liz Fisher - Vice Chair (LF), Steve Curtis-Read - Treasurer {SCRI, Chloe Byrne- Secretary ICB), Lisa Thorne {LT), Sarah Belcher ISBI, Akesh Vishram (AV), Katie Beeny (KM), Max Ives (MI), Levi Woodley (LMI, Alastair Tucker (AT), Ronnie Tamale IRTI, Sam Martin ISM), Katherine Walker {KW), Max Gayler (MG), Mandy Hemmings (MHI. There were also 7 pupils present to give talks. Apologies None 1. Introduction and welcome The PTAC Chair, LM, welcomed attendees to the AGM and expressed gotitude for their participation. She highlighted the importance of the PTAC'S role in supporting the school and its students. The current committee and trustee members were introduced.. Lisa ILM - Chairl, Liz ILF- Vice Chairl, Chloe ICB - Secrelaryl, and Steve ISCR - Treasurer). LM emphasised the vital role of the PTAC in providing additional resources and support to the school, given limited government funding. The PTAC'S primary objectives were outlined.. Raising funds for additional school resour$ and supporting the school's educational endeavours Organising events for students, families, and the school community All parents of Kennet School students were encouraged lo participate in the PTAC, with meetings held on the first Monday of each month. LM emphasised the importance of parental involvement in achieving ils goals. Kennet School headteacher, Ms Rigg (GRI extended her gratitude lo the PTAC members, acknowledging their small size bul significant impact and invaluable contributions lo the school. She highlighted the new hall as an example of changing times, noting that five years ago the school could have afforded the air conditioning unil, but in the current climate, the funds raised by the PTAC are even more impacttul and appreciated. 2. Short pupil talks GR introduced the pupil speakers for this section. PTAC AGM Minutes - 17 September 2025 Page 1
Thailand Trip Sixth Form and Alumni students spoke about their recent trip to Thailand, which was designed to help students become 'global citizens, by assisting disadvantaged communities, experiencing new cultures, and teaching English. The trip was a rewarding experience, helping students gain an understanding of different cultures. The students, many of whom had never left Europe, shared their experiences of adapting lo the local vegan and vegetarian diet and the remote, religious nature of the region. Highlights of the trip included.. Conservation: Working at an elephant sanctuary and participating in environmental conservation efforts. Teaching: Teaching English to local children, which was described as a very sweet experien. Cultural Immersion: Visiting temples, night markets, and the old city gates of Chiang Mai. Over 700 trees were also planted in a mountainous region. The students noted that the trip helped them gain a wider perspective on life and recommended it to younger students at the school. Year 7 Camp Year 8 students shared their positive experience from the Year 7 camp. They described it as a'wonderful experience," where they were able lo use Kennet values and engage in various activities. They spoke about the fresh and exciting atmosphere, a variety of food options (with toast being a favorite}, mini-olympic games, and a delicious BBQ prepared by the Heads of Houses. They highly recommended the camp to the current Year 7 pupils. 3. 2024-2025 Chair report LM highlighled that il had been an "absolutely fantastic and busy year,, their best by far. She expressed gratitude for the significant contributions made by committee members and a handful of volunteers, who had really stepped up due to a lack of volunteers. She noted that despite some highs and lows, the incredible amount of money raised made all the effort worthwhile. LM reviewed the PTAC'S events for the year, including.. Bingo Night: This new event, held in July, was introduced to raise more funds. The uptake was slow initially, but it was ultimately a great success and will be hosted again. PTAC AGM Minutes - 17 September 2025 Page 2
Fireworks Event: The PTAC'S largest event, held in partnership with Friends of Vvhitelands and Francis Bally PTA. The event was driven by Chloe from the very beginning, and it was a proud moment that her last year of involvement ended on such a high note. The success was attributed to her leadership and the efforts of numerous volunteers. Tornadoes Football Tournament: The PTAC participaled in this annual weekend-long event, providing refreshments and a BBQ for the players and their families. This was the second year the PTAC had run it as a team, and Liz again took the lead. Positive changes were made, and the event felt less chaotic than the previous year, despite raising even more funds. Special thanks were given to Simon Hannon and his team for managing the BBQ. LM expressed her thanks to-. The committee and members for their dedication and hard work. The teachers and school staff who supported the PTAC, specifically mentioning Mr. Joyce, the staff representative from the previous year. She also welcomed Mr. Clegg and Mrs. Langley, the new representatives for the coming year. The Chair emphasised the importance of continued parental and staff involvement and support for the PTAC'S future endeavours. 4. 2024-2025 Financial report SCR reported that it had been a record-breaking year for the PTAC, with 23 separate events run, attended, or catered for. Fundraising Highlights Events: Total profit raised from events was £30,917.30. Quiz Night: The October Quiz raised a record profit of over £1,900, an increase of £600 on the previous year. Fireworks Display: The largest display to date, held in partnership with Francis Bally and Vvhitelands primary schools, generated a profit of £8,293.36. Thatcham Tornadoes Weekend: This was the most successful event, raising over £9,000 over two days. Other Income: Enhancement Fund: The fund received £4,926.43, with the majority coming from donations through ParentPay. Non-uniform Days: These contributed £1,388.09. Match Funding: £1,469.50 was raised, primarily from parents working at Vodafone. West Berkshire Lottery: £856 was raised through this scheme. The total profit for the year was £39,557.32. PTAC AGM Minutes - 17 September 2025 Page 3
Expenditure and Funds Fireworks Deposit: A deposit of £2,031 was paid for this year's fireworks display. Air Conditioning: The school approached the PTAC to help fund the repair ofthe air conditioning. The committee approved a payment of£5,645.20 because the funds were available. It was noted that although this took a significant chunk from the minibus fund, the comfort of the pupils and staff was deemed a priority. Current Financial Position Total Available Funds: £29,303.49 Minibus Fund: The current funds represent Ihree-quarters of the lolal needed for the minibus. The focus for the new academic year will be to raise the remaining quarter, with plans in place for potential grants and future events. 5. Questions from the floor None received 6. Appointment of the new PTAC Committee LM explained the process of electing the committee roles and that the secretary would not be standing again this year. Those nominated, proposed and seconded are outlined below.. Nominations received for Chair '. Lisa Moss Lisa Moss proposed by G Rigg, seconded by S Belcher Nominations received for Vice Chair '. Liz Fisher Liz Fisher proposed by A Vishram, seconded by M Gaylor Nominations received for Treasurer '. Steve Curtis-Read Steve Curtis-Read proposed by L Thorne, seconded by A Vishram Nominations received for Secretary '. None No one offered to take on this role, it will be divided by the other three committee members. The offir$ for 2025- 2026 are as follows.. Chair.. Lisa Moss Vice Chair.. Liz Fisher Treasurer.. Steve Curtis-Read The appointed auditor will be Kirsty Warren. 7. Appointment of Honorary PTAC President PTAC AGM Minutes - 17 September 2025 Page 4
LM appointed GR to be the Honorary PTA President, GR accepted the appointment. 8. Closing comments CB was presented with some tokens of appreciation in recognition for her time given to the PTAC now that she is no longer in Ihe role of secretary. LM thanked everyone for attending and closed the meeting. Date of nexl meeting.. Monday 29 September 2025. PTAC AGM Minutes - 17 September 2025 Page 5
Kennet Parent Association 024 to 31st lul 2025 Trea4U re Openlng b8Fance oV08124 £ 29.243.61 £ 36,906.77 Eveiil T4kln85 Non-unrform Day Match Funding We=t Berkshire lottcry Enhancernent Account IMSBCI Enhancement Actoun Via PTAC Events Page £ 1,388.09 £ 1,469.50 856.00 86.14 224.29 T•tal Inrne £ 40.930.79 EMpendltur¢ 23124 school payments Evènt Pmwsions £ 30,000.00 É £.9A9.47 FlWorkS Deposit Stock holdingvalue Total Expendlture £ 2,031.75 £ 3.002.95 £ 41.024.17 Cash Holdin8 forfloats E l.182.46 Carry over to 251?S Income Enhancement Account Vla Parent Pay ffom 24125 Expenditure Airton 1nvnle- Paid Aug £ 4.616.00 £ 5,645.20 £ 29,303A9 Closing balance Thege accounts hao been ¢hock•.d hy..
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CHARITY COMMISSION FOR ENGLANO ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Kennet School PTAC On accounts for the year ended 2025 Charlty no (if any) 1106961 Set oirt on pages Ifen*mbef lo indude the p8ge I'umi. I report to the trustees on my examination of the accounts of the above charityllhe Trust.) for the year ended 3110112025. As the charity's trustees, you are responsible for th8 preparation of the accounts in accordance with the requirements of the Chartties Act 2011 {Ihe Act"). Responsibilities and basis of rgport I report in respect of my examination of the Trust's accounts caffied out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Chanty Commission under section 14515llb) of the Ad. Independent •xamlnerfs ststement I have compleled my examination. I confirm that no matertal matters have come to my attention in connection with the examination which gives me cause to believe th%11 in, any material re$ped'. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in Ihe Charilies (Accounts and Repjrts) Regulations 2008 other than any requirement that the aGcounls give a 'lrue and fair, view which is not a matter considered as part of an Independeni examination. I have no concems and have comè across no other matters in connection with the examination to which attention should be drawn in this port in order to enable a proper understanding of the aGcounts lo be aChed. ' Please delete the words in lh8 brackets if they do nol apply. Signed: Date: 1910512026 Name: Kirsty Warren Rolevant professional quallficatlonlsl or body lif any): Address: 5 Coklstream Way. Thatcham, Berkshire, RG19 4PS IER Oct 2018
Section B Disclosure Only complete if Ihe examiner needs lo highlight material matters of cOnM (see CC32, Indepen¢Jent examlnallon of chatity aw?unts. direGtions and guidance for examiners). Give here brief details of any it•m8 that the examiner wishes to disclose. IER Oct 2018